Library Collection
Development Policy 2015-2018
Library Collection Development Policy 2015-2018
Page 1
Table of Contents
Policy Objective .................................................................................................................. 4
Background ......................................................................................................................... 4
Policy and Principles .......................................................................................................... 4
Procedural Guidelines ........................................................................................................ 5
Budget Considerations ...................................................................................................... 5
Scope ................................................................................................................................ 5
Acquisition ......................................................................................................................... 6
Selection Criteria ............................................................................................................... 6
Non Inclusion..................................................................................................................... 7
Censorship ........................................................................................................................ 7
Donations .......................................................................................................................... 8
Customer Service .............................................................................................................. 8
High Demand Material ................................................................................................... 8
Inter-Library Loans ......................................................................................................... 8
Collection Feedback ...................................................................................................... 8
Collection Management ...................................................................................................... 8
Evaluation ......................................................................................................................... 9
Assessment ....................................................................................................................... 9
Weeding ............................................................................................................................ 9
Withdrawn Items.............................................................................................................. 10
Stocktake ........................................................................................................................ 10
Policy Review .................................................................................................................... 10
Selection criteria .............................................................................................................. 11
Appendix A - Collection Overview ................................................................................... 13
Fiction – Adult.................................................................................................................. 13
Fiction - Junior/Young adult ............................................................................................. 13
Non-fiction - Adult and Junior/Young adult ....................................................................... 14
Audio visual ..................................................................................................................... 15
English as a second Language/Adult Literacy ................................................................. 16
Languages other than English (LOTE)............................................................................. 16
Large Print ....................................................................................................................... 16
Online and Digital ............................................................................................................ 16
Periodicals and Newspapers ........................................................................................... 16
Reference........................................................................................................................ 17
Stack Collections ............................................................................................................. 17
Library Collection Development Policy 2015-2018
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Special collections ............................................................................................................ 17
Big and Beautiful Reference Collection............................................................................ 17
EnviroCentre ................................................................................................................... 17
Equipment ....................................................................................................................... 18
Family History.................................................................................................................. 18
Homegrown Hobsons Bay ............................................................................................... 18
Indigenous....................................................................................................................... 18
Local History.................................................................................................................... 18
Maritime .......................................................................................................................... 18
Zines ............................................................................................................................... 19
Appendix B - Collection development guidelines........................................................... 20
Appendix C - Community Profile ..................................................................................... 21
The City ........................................................................................................................... 21
Population ....................................................................................................................... 21
Age Structure .................................................................................................................. 21
Indigenous Population ..................................................................................................... 21
Cultural Diversity ............................................................................................................. 21
Appendix D - Service Profile ............................................................................................ 22
Appendix E - Branch profiles ........................................................................................... 25
Altona Branch .................................................................................................................. 25
Altona Meadows Library and Learning Centre ................................................................. 28
Altona North Community Library ...................................................................................... 31
Newport Library – (NLATS) ............................................................................................. 33
Williamstown Library........................................................................................................ 35
Appendix F - Collection profiles ...................................................................................... 38
Digital Development Profile ............................................................................................. 38
EnviroCentre ................................................................................................................... 47
Heritage Collection .......................................................................................................... 49
LOTE Collection .............................................................................................................. 57
Appendix G – Collection Weeding Parameters ............................................................... 63
Definitions ......................................................................................................................... 69
Library Collection Development Policy 2015-2018
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Policy Objective
Collection development is the process by which informational, recreational and
cultural resources are selected, acquired and maintained in order to meet the needs
of customers and the organization’s objectives.
This collection development policy communicates the principles which determine the
development of the collections to service the present and future needs of the
community of Hobsons Bay.
Background
The Collection Development Policy has been aligned with the strategic
directions of Hobsons Bay City Council Plan 2013-2017 and developed in line
with UNESCO and ALIA policies relating to literacy and equitable access to
information.
Goals relating to library collections in the Council Plan 2013-2017 include:
Goal 1:
An Inclusive, Resilient and Healthy Community
1.1 Provide a range of accessible, high quality services and social supports
1.2 Foster community wellbeing, capacity and sense of belonging
1.5 Foster cultural expression and lifelong learning
Goal 4:
An Innovative, Proactive and Leading Organisation
4.1 Undertake responsible and sustainable decision making and management
4.2 Understand community needs, advocate and partner with others for the
benefit of the municipality, especially in relation to children and young
people
4.3 Communicate and engage effectively with the community and provide
excellent customer service
Policy and Principles
Council is committed to providing free, uncensored (within the law) and equitable
access to library services and resources to support the informational, educational,
recreational and cultural development needs of the community. To this end, Hobsons
Bay Libraries aim to develop a collection that:
 encourages literacy and lifelong learning
 is flexible to meet the changing needs of the Hobsons Bay community
 preserves the social, cultural and local history of the community
 is inclusive and accessible by providing material in a range of formats and
languages
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provides a basis for the most effective use of available funds
provides a framework for the introduction of newly emerging technologies to
the community
provides a balanced range of resources including both popular, bestselling
material and enduring works
This policy will be used as a framework to support collection management and
planning processes ensuring a current, relevant and attractive collection.
Procedural Guidelines
Budget Considerations
Hobsons Bay City Council determines the budget allocation for library collections on
an annual basis. The allocations of funds to various parts of the collection occurs
before the commencement of the new financial year based on considerations such
as demand, breadth and depth, and the availability of format.
Additional funds may be obtained through external funding sources such as the
Local Priorities Fund and the Premiers Reading Challenge Book Fund, provided by
the State Government.
A three year Collection Resource Plan will be developed to sit along side this policy
articulating the link to developing collections in a changing dynamic environment.
Scope
Materials are acquired in a variety of formats, which may include, but are not limited
to print, audio-visual and digital formats. While the relevance of the content of the
material is of primary consideration, format is also a key consideration for suitability.
Most library collections except for Reference and Local History are available for loan.
Libraries acquire material in a range of community languages to support those in the
community with English as a second language. The library will maintain up to 10
non-English collections and will assess the ongoing inclusion of these languages
taking into account usage statistics, census data and community profiling for the
Hobsons Bay area.
Not all collections will be supported with the same range of material. Each collection
is assessed to ensure that the material acquired is reflective of the needs of that
community or the availability of material in that language.
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Acquisition
In accordance with the Local Government Act, Hobsons Bay Libraries purchases
materials under a contract. Wherever possible it is purchased ‘shelf ready’.
Material is purchased in the following formats:
 Books
 eBooks
 eAudiobooks
 CDs
 DVDs
 Talking books
 Large Print
 Periodicals
 Electronic
And in the following languages:
 Arabic
 Chinese
 Croatian
 English
 Greek
 Italian
 Maltese
 Polish
 Vietnamese
Material is purchased from contracted suppliers via standing orders and subject
profiles. These are reviewed annually to ensure relevance to community interest and
customer demand.
Selection Criteria
The following criteria are used to determine whether items are purchased. Their
importance and application may vary from one collection to another.
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Material must be relevant, accurate and suitable for public lending purposes
with consideration to appropriate distribution and licensing agreements,
packaging, and presentation.
Hobsons Bay Libraries will only purchase electronic resources with public
lending rights for the lending collection.
Library customers may request items not in the collection. All customer
requests will be considered for purchase.
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Detailed criteria for making selection decisions are outlined in Appendix A
Customer Request criteria is detailed in Appendix B.
Non Inclusion
While the library aims to provide a well rounded collection, in a variety of formats it
aims not to duplicate material accessible elsewhere. As such the following material is
generally not purchased for the library collection:
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Textbooks prescribed for study or items of a highly technical or specialised
nature may be included in the collection where they are of general interest or
value to the community and they are the most appropriate materials available.
Textbooks for formal courses of study will not generally be included in the
lending collection.
Materials prohibited by law will not be considered for inclusion in the
collection. Council is obliged to comply with decisions made under lawful
federal or state prohibition, for example by the Classification Board.
Requested material that is out of date, too expensive, published in an
unsuitable format or where there are suitable alternative titles in stock on the
subject.
Items that are fragile or ephemeral that are not robust enough for loan
Censorship
The library aims to provide a collection of materials on topics of interest to the
community.
Council is not a censoring body. Material will not be rejected or removed from the
library collection solely on the basis of doctrinal disapproval, or because of concern
that children may access some materials intended for adult use. Parents or
guardians are responsible for the suitability of materials perused or borrowed by their
child.
Hobsons Bay Libraries follows the guidelines stated by the National Classification
Scheme, Classification (Publications, Films and Computer Games) Act 1995,
amended 2011.
The only exception to this is material banned from publication or circulation by
Federal or State Government, which will not be purchased. R Rated Materials are
restricted by law and will not be shelved on open access.
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Donations
Donated material is accepted on the understanding that the library service may
dispose of any items which fail to meet the criteria for addition to the collection, and
once in the collection may be discarded at a later date in accordance with ongoing
collection management processes.
As a general rule the following items are not accepted as donations:
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Periodicals
Textbooks
Encyclopaedias
DVDs for regions outside Australia
Outdated formats, such as Cassettes and Videos
Customer Service
High Demand Material
Customers should wait no more than six weeks for a reserved or requested item.
Additional copies will be ordered when reservations for books exceed two per item
and audio-visual six per item. When a literary phenomena occurs such as the advent
of the “Harry Potter” series, these ratios may be adjusted accordingly as demand
could far exceed budget constraints.
Inter-Library Loans
Where purchase is not possible, alternatives such as inter-library loan, web-based
information or referral will be provided. All requests for inter library loans are made
via Librarylinks Victoria.
Collection Feedback
A customer may contact the Manager Learning Communities if there is concern
about an item in the collection or a request that was declined.
All requests are considered using ALIA’s policy statement on Free Access to
Information, Film & Classification Review Board and the library’s collection
development policy. Customers will be notified of the outcome of the review.
Collection Management
The library collection needs continuous evaluation in order to keep on target with the
library’s goal to provide materials to meet customer interest and need.
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Statistical tools such as circulation reports, collection turnover rates, and customer
requests are used to determine how the collection is being used and indicate the
trends that respond to customer and community needs.
An annual schedule for collection management is maintained, and under the
supervision of Coordinators all staff participate in the process.
Evaluation
Standing orders and profiles are reviewed annually to ensure that branch profiles,
subject profiles and author lists for selections are still relevant to the community and
collection.
Evaluation is ongoing throughout the year to identify and fill collection gaps and
ensure a balanced collection.
Assessment
All materials are assessed on their physical condition, currency and usage.
Items with high usage and poor physical condition may be replaced, while items with
low usage will be weeded from the collection.
Weeding of all collections is undertaken in line with the individual collection
maintenance profiles and weeding guidelines.
The ongoing viability of collections and formats are also regularly assessed against
their availability, suitability and relevance.
Weeding
Weeding is the term used for the process to withdraw an item from the collection.
The following criteria are utilised when weeding. It is not expected that items will
meet all criteria.
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The information, and therefore the item, is out of date
The item is damaged beyond repair or the cost of the repair is beyond the value
of the item
More recent editions are available
The item is not in an acceptable condition (i.e. yellowing pages, cut outs, scribble
and generally unattractive in appearance)
Duplicates of the item are on the shelf and not circulating sufficiently
The item has not been recently or regularly borrowed
The item is part of a series that has been irregularly used
The item is well used and in a condition that warrants replacement
Detailed weeding parameters are outlined in Appendix F.
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Withdrawn Items
Withdrawn items are passed on to the Friends of the Libraries for sale or donation to
community groups.
Items that are not suitable for re-sale, due to physical damage or outdated content
are recycled wherever possible and otherwise discarded.
Stocktake
A stocktake involves checking a library’s catalogue records against stock on loan
and on shelf, to identify missing items and update records. This process ensures the
accuracy of the library database and operational statistics.
A stocktake will occur every three years.
Policy Review
The Collection Development Policy including a public comment process will be
reviewed every three years to ensure the collections are managed in accordance
with contemporary practice, draw on current industry initiatives and in line with
community expectations.
In some cases an ethnic group may rate highly on statistics but investigation may
uncover the residents are better supported with International English Language
Testing System (IELTS) and English as a Second Language (ESL) study material
rather than a community language collection, in another case it may be that the
users have more interest in high turnover audio-visual and periodicals, than written
material.
The standing orders and profiles are produced by the staff member responsible for
each collection, in consultation with the Coordinator Collections, and with approval
from the Library Leadership Team.
Material with distribution restrictions will generally not be purchased for the general
collection, however items such as electronic resources, may be purchased for the
collection and made available for use as not for loan “reference” items in the library if
the item legally fits within this category and is deemed to be of high importance to
the community when considered against the profile.
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Selection criteria
Content
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The subject matter should be of interest and a popular subject for Library
customers or a “classic” of its genre.
The subject, style and reading level of a title suits the clientele
The information is accurate
The information is current
The subject matter is an identified gap by staff and/or the community
Construction quality of hard copy
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The item is attractive, well made and durable
The item has good print/image quality
The paper of appropriate quality
Potential use
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Estimated demand for item, will meet community needs
Relevancy of the item to the community
Relation to the collection
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Will the item strengthen the library collection? Will the item fill a gap,
complement something already there or provide an alternative opinion to
what is already covered?
Special local or historical significance
Bibliographic considerations
 The title has contemporary significance or permanent value
 The publisher and/or author are reputable
 The format is appropriate
 The item has been reviewed in professional selection tools
Price
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The item falls within an acceptable price limitation
The item represents value for money
Individual purchasing decisions are made for each item on merit
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Appendix A - Collection Overview
The Hobsons Bay Libraries’ collection consists of a range of materials in book and
non-book formats, described below. Unless otherwise indicated, all collections are
available for loan to library members.
Hobsons Bay Libraries maintain selected floating collections. Items in a floating
collection do not permanently belong to one library branch - if an item is borrowed
from one library and returned to another, the item remains where it has been
returned.
To ensure that collections are well distributed across the service and are positioned
to best meet the needs of the community some collections do not float, these
collections include Community Languages, Local History, EnviroCentre, periodicals
and newspapers.
Fiction – Adult
 A wide range of popular, classic, literacy and Australian works
 Multiple copies of popular authors are purchased.
 A standing orders list for fiction that specifies the number of copies depending
on predicted demand. The list is reviewed annually.
 Fiction in alternative formats such graphic novels will be purchased
Romance/ Westerns
 This collection include paperback fiction, paperback and hardback romance
and westerns.
Fiction - Junior/Young adult
Trends in children’s popular fiction are constantly changing and our aim is to keep
our collection as current as possible. However, it is as important for the collection to
be stocked with quality junior and young adult literature, including classics and
Australian titles.
Collection includes
 Picture books
 Board books
 Junior fiction
 Young Adult fiction
 Graphic novels
 Get Started Readers
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Non-fiction - Adult and Junior/Young adult
 Wide range and depth of subjects of interest to the community
 Every effort will be made to fill any obvious or reported gaps in the collection
 Timeliness of the information content will be continually scrutinised and
updated material purchased
The Non-Fiction is categorised into subject lounges. These collections allow for
browsing by customers and contain a mixture of Dewey Decimal Classification
numbers.
The Altona North and Williamstown collections are arranged by subject lounges.
NF lounge breakdown
Floor (lounge)
Section
Home and Lifestyle
Art
Craft
Home
Fashion
Food and drink
Gardening
Pets
Science and Nature
Science
Nature
Environment
Transport
Business, Finance, Politics, and Law
Business
included technology
Finance
Law
Politics
Crime
True Crime
Biographies Crime
Crime & Mystery fiction
Entertainment and Recreation
Library Collection Development Policy 2015-2018
No sections includes
photography (filed in DDC
order)
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Society and Culture
Culture and Beliefs
Travel
History
Language and learning
Careers
Education
Language
Literature
Literacy
Heritage
Australiana
This collection will contains for loan and NFL
items and will not float
Maritime
Family History
Local History
Indigenous
Military
Homegrown
Health and Wellness
Mind
Body
Relationships
Parenting
Biographies
Audio visual
This collection adds an additional dimension to the collection, by providing
information in a number of formats including DVD, CD, CD-ROM and Talking Books.
The collection supports a wide cross section of the community and needs, including:
 Complementing the print collection; offering the same title in an alternate format
 Supporting a visual self paced learning style, from DIY and art, to exercise and
cooking
 Providing material in a broader range of languages, through audio and subtitles
 Meeting the recreational needs of the community by providing material
including feature films, television service, anime and children’s entertainment.
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English as a second Language/Adult Literacy
Hobsons Bay Libraries aim to support customers to access information in their own
language, or to learn a new language. As new arrivals begin to look for work, study,
socialise and build networks within the community many look to improve their
English skills.
This collection provides products for learning and improving English literacy skills
and verbal communication skills including adult, junior, young adult and non-fiction
titles.
International English Language Testing System (IELTS) materials are also part of
this collection.
Languages other than English (LOTE)
The LOTE collection provides access to materials in nominated community
languages in a range of formats, including bi-lingual picture books that meet the
needs of non-English speaking communities within Hobsons Bay.
Collections are currently held in Arabic, Chinese, Croatian, Greek, Italian, Maltese,
Polish and Vietnamese; newspapers in Macedonian, Serbian and a Hindi magazine.
Loans for LOTE materials not held within Hobsons Bay Libraries may be obtained
via Librarylinks; customers can request a single title or a bulk loan.
Large Print
Large Print material has a typeface larger than standard print. This collection
includes a range of large print books in fiction and non-fiction including adult, junior,
and young adult titles. While the collection particularly supports people who have a
visual disability, it is a popular collection for a variety of customers.
Market availability of large print limits the collection to the English language.
Formats include hard and soft back.
Online and Digital
This collection provides current and accurate information on a wide range of subjects
to all ages. This collection enhances the print collection and an online format
provides the most current information available, in the 21st Century some information
is only available in electronic format.
Electronic formats include database subscriptions, internet links, electronic serials,
eAudio, eBooks, eFilms, and eMusic.
Periodicals and Newspapers
The periodical collection is generally considered to be a recreational reading
collection. Some titles, by virtue of the information available in them may need to be
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kept longer. This collection includes periodicals (magazines), ePeriodicals (e-mags),
newspapers and industry journals.
Reference
A small collection of traditional reference material is held in print, not for loan, at
each branch. The reference collection consists of books, annual publications,
encyclopedia, dictionaries, directories, atlases, handbooks, yearbooks and
authoritative books on particular subjects.
Reference information is also available in online collections; the reference collection
meets the needs of customers preferring to search for quick facts in a traditional
book based format. The ratio of print reference materials will be monitored according
to use and may be reduced overtime as eResouces become more the norm for
reference enquiries.
Stack Collections
These collections include cult and classic titles and works of literary merit, while
often not aesthetically in good condition; many are out of print, collectable and of
ongoing interest. This collection contains Adult, Junior, Young adult and Large Print
titles.
Other collections housed in stack include
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R rated DVDs (required by law to be kept in restricted access)
Corporate Collection - containing textbooks and books used by council for
professional development. This is accessible only to council staff
Library Science –containing resources relating to library science and is to
support the professional development and interests of staff.
Special collections
Big and Beautiful Reference Collection
This collection specialises in fashion and the arts and is made available as part of
the cultural collection. The format is a mixture of normal and large / oversized
resources usually in a book form that are more costly than other ‘for loan’ items.
These items are not for loan. This collection is located at the Altona North Branch but
can be reserved for use at the other branches.
EnviroCentre
The Hobsons Bay EnviroCentre contains a range of resources for reference and for
loan. The collection contains local field guides, conservation manuals environmental
reference material, Council publications, taxidermy animals, industry environment
improvement plans, and information about local Friends Groups.
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Equipment
This collection consists of items including energy kits, headphones, bicycle locks and
daisy readers that are available for limited loan.
Family History
The Family History (Genealogy) collection contains resources supporting research
into the history of an individual or family. These resources include monographs,
microfilm and microfiche, photographs, online databases and periodicals.
Homegrown Hobsons Bay
Hobsons Bay is a community with a strong literary history and rich culture of writing
including several local authors recognised at an international level. Council supports
local authors by purchasing their materials for the Homegrown Collection.
This collection cultivates a strong sense of community between writers and readers
within Hobsons Bay. It identifies and supports up and coming writers in Hobsons Bay
and recognises the contribution of prolific or renowned writers that have a significant
connection to Hobsons Bay.
Homegrown highlights writers who have a significant and public connection (past or
present) to the City of Hobsons Bay. The collection comprises titles by local authors
and is housed within the Heritage lounge at Williamstown Library.
Indigenous
This collection has a focus on Indigenous History. The main subject areas include;
artists, film, Aboriginal culture and society and literature. The collections are:
 Substantially about indigenous Australians
 Written by Indigenous Australians
Local History
This collection includes lending and not for loan material. It provides a range of
information on the former City of Williamstown, City of Altona and since council
amalgamations in 1994, City of Hobsons Bay and its surrounds.
The collection includes council reports, books with local content, local newspapers,
brochures, pamphlet, photographs, DVDs, videos, maps, diaries and publication by
local organisations.
Maritime
This collection consists of historical materials related to maritime history, recreation
and lifestyle with an emphasis on Australian/Williamstown/Hobsons Bay Naval
History.
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Zines
Zines are small publications. They are self-published and their format is nonstandard. They are often hand-made and usually with a limited print run. Their
distribution network is non-mainstream. They can be intensely personal, political and
edgy. This collection is an example of community created content that is an area of
development trend in public libraries fostering access to self-published materials. A
small Zine collection is located at the Altona North Branch.
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Appendix B - Collection development guidelines
Guidelines for purchase on request:
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Most titles that have been published in the last two years
Some older titles where they are deemed to be of interest to other customers
or they fill a gap in the existing stock providing they are still in print
Titles which have general and broad appeal, is currently popular or fills a
perceived subject gap.
Titles to the value:
o Fiction up to $55
o Non-fiction up to $80
Titles of current information. NB: old publications where information is dated
will not be purchased. Newer titles in the same subject field will be
considered.
All requests for periodicals will be considered on a twice yearly basis in
February and August.
Materials not generally purchased:
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Textbooks NB: titles may be included if they are the best authority available
and cover subject areas which cannot be supplied through other sources.
Expensive or rare items
Ephemeral material e.g. maps, globes, jigsaws etc
Materials only available in inappropriate formats e.g. Construction kits, minibook format
Out-of-date or fragile items
Items prohibited by law e.g. Pornography
Procedure:
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Where possible title and author details are confirmed as correct.
The timeframe for delivery is between two and four weeks, if the decision to
purchase is made and if the title is readily available
The item will be reserved for the patron and they will be notified by letter /or email when the reservation is fulfilled
If the libraries are not able fulfill the request, a letter with a brief outline of the
reason will be sent to the patron within 14 days.
All enquiries regarding requests that have been rejected should be referred to
the Collections and Resources Co-Coordinators on 9932 1335 or via email
collections@hobsonsbay.vic.gov.au
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Appendix C - Community Profile
The City
Hobsons Bay City Council is approximately 64 Km2 and is located on Port Phillip
Bay, around 10 kilometers west of central Melbourne. Council was formed in 1994,
when the cities of Williamstown and Altona merged, also incorporating parts of
Laverton and South Kingsville.
Population
The Hobsons Bay population has been relatively stable over the past decade but
with moderate annual increases of less than 2% in recent years. The current
population is estimated to be approximately 91,148 (2014) (Source: Australian
Bureau of Statistics, Census of Population and Housing; Estimated Resident
Population).
Age Structure
The age profile of Hobsons Bay is relatively older than the western metropolitan
region as a whole. Hobsons Bay has a lower proportion of children, young people
and younger adults (0-34 years) and a higher proportion of residents aged 60 years
and over. The largest growth was among those aged 35-59 and there was also an
increase in residents over the age of 60 years. This ageing of the population is
consistent with state and national trends (Source: Australian Bureau of Statistics,
Census of Population and Housing).
Indigenous Population
Hobsons Bay has 389 Indigenous residents (2011 census), up from the figure of 333
at the 2006 census. Just over 40 per cent of our Indigenous population is under 20
years of age, significantly above the non-Indigenous figure of 25 per cent. (Source:
Australian Bureau of Statistics, Census of Population and Housing).
Cultural Diversity
Approximately 31 per cent of residents in Hobsons Bay were born overseas, which is
on a par with metropolitan Melbourne, and 23% of residents has a non-English
speaking background (Source: Australian Bureau of Statistics, Census of Population
and Housing).
A total of 5,394 new residents arrived in Hobsons Bay from overseas in the five
years prior to 2011. The main countries of birth are India, Burma, China, the
Philippines, the UK, Lebanon and Thailand.
Residents who arrived for humanitarian reasons primarily came from Burma,
Thailand, and Ethiopia. The highest number of skilled migrants came from India,
China, the Philippines and the UK. Family stream arrivals mainly came from India,
Lebanon, China, the Philippines and the UK (Source: Department of Immigration and
Citizenship, Settlement reports).
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Appendix D - Service Profile
Hobsons Bay Libraries were formed in 1994 when the former cities of Williamstown
and Altona merged. The Libraries are part of the Learning Communities Department,
purposefully aligned with Community Centres and Community Development. This
department in turn sits within the Community Wellbeing Directorate alongside
Community Care (Aged Services) and Family Youth and Children’s Departments.
Hobsons Bay Libraries has five branches. After a comprehensive facilities and
services review in 2001, Hobsons Bay City Council embarked on a building renewal
program to create more accessible and spacious library facilities.
In 2003, the library developed a visionary Strategic Plan with the concept of a
specialised theme for each branch. Over the past nine years, collection strengths
and specialist centres which reflect the community character have been established:
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Altona – Environment and Sustainability
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Altona Meadows – Lifelong Learning

Altona North – Learning and School Liaison

Newport – proposed Youth Services facility and youth focused library

Williamstown – Local History and Heritage.
Figure1: Branch locations
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The Altona Meadows Library and Learning Centre was the first new library to be
constructed at Central Square Shopping Centre in 2006.
The Altona North Community Library opened in March 2010 increasing the number
of physical libraries from four to five and complementing the existing four sites and
improving the access to libraries services for residents of Altona North and Brooklyn.
Williamstown Library was demolished and a new facility opened on the same site in
September 2012.
Newport Library is under re-development, the building is under construction and due
to open in September 2016. The new building will operate as a community hub
offering library services as well as Youth Services, Maternal Child Health, Seniors
activities and meeting rooms for hire
Each redevelopment has emphasized the creation of a comfortable, welcoming
community gathering places.
In addition, the library has redeveloped its website, which was launched in July 2012.
It has enhanced discovery layers, it includes Web 2.0 interactive elements and is
supported by a team of staff and is considered an integral as part of the Library
service.
Collections
As well as catering to the needs of the English speaking community of Hobsons Bay,
Hobsons Bay Libraries also provide resources to residents of Hobsons Bay who may
be from culturally or linguistically diverse backgrounds.
The Libraries provide material in different formats including newspapers, magazines,
DVDs and CDs.
Hobsons Bay has a relatively young collection with nearly 73% less than five years
old. The quality indicator has been enhanced through the injection of new “open day”
collections with the opening of new libraries. The Collection is customer responsive
with a strong customer request policy that purchases over 90% of all requests. The
audio visual collection features many popular TV series and movies.
Shelf ready purchasing with direct branch deliveries commenced in July 2011
improving turnaround times from around 30 days down to 10-12 days.
Hobsons Bay Libraries was one of the first libraries in Victoria to adopt Radio
Frequency Identification (RFID) self service technologies to improve customer
service choices. RFID was installed in 2006 with the redevelopment of the Altona
Meadows Library and Learning Centre.
Hobsons Bay has 11 RFID self serve terminals carrying an average of 80% of all
loans available in nine languages. These terminals need an upgrade in order to
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service an ever expanding digital offer to augment the availability of physical
collections in a range of formats.
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Appendix E - Branch profiles
Altona Branch
Brief description of area
Altona - Seaholme
Altona - Seaholme is bounded by Morrow Street, Maidstone Street, a line that runs
east-west to the north of Belmar Avenue, the residential areas around Brook Drive, a
line that runs east-west to the north of Charles Road and Lugg Street, a line that
runs north-south to the east of McIntyre Drive, a line that runs east-west to the north
of Civic Parade, Cherry Lake Reserve, Millers Road and Kororoit Creek in the north,
Port Phillip Bay in the east and south, and Queen Street, the northern boundary of
Kooringal Golf Club, Truginina Swamp and Galvin Street in the west.
Altona is 13 km south-west of Melbourne's central business district. At the 2011
census, Altona had a population of 9,918. It is a large suburb consisting of low
density residential in the south-eastern half, with mixed industry in the north-western
half. A key feature is Altona Beach on Port Phillip. It also has a coastal bicycle trail
that spans into Altona Meadows and Williamstown and out to Point Cook wetlands.
The central business area in Altona is Pier Street. Pier Street is the economic and
social hub for the Altona community, as it has a wide variety of restaurants and other
convenience stores. In close proximity to the library, there is Logan Reserve, the
Altona Homestead, the Senior Citizens Centre and the Louis Joel Centre, creating
an informal hub of community spaces.
There have been no significant changes to the Altona Library. However, there has
been some capital works including building retrofits. These retrofits are largely
environmentally focused and include solar hot water system, solar tubes, water
tanks, BMS (Building Management System) and HVAC (Heating, Cooling and AirConditioning system).
Trends for the future
Altona has demonstrated this slight change in population density as the older
established homes are sold and demolished to make way for town houses and
apartments.
Future trends indicate:



Growth in the 5-14 age group
Growth in the 25-44, possibly due to the change in population density and the
growing professional population within the Altona area.
Growth in the age 65-69. Altona is seen as an ideal retirement suburb for the
residents of Melbourne and it is becoming an aging population.
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Demographic information (2011 census data)
Higher levels of population density have seen an increase in pockets of medium
income households, living alongside higher income households.
Statistics indicate that 43.1% of the Altona population holds a university qualification
thus indicating the community has a growing educated population. However, 48.8%
of the population did not graduate from high school; this suggests that the Altona
may have low literacy rates.
This diversity in the statistics highlights a likely divide in digital literacy and supports
library statistics on the branch’s increase in both computer and Wi-Fi use.
Key trends in Altona
Between 2006 and 2011, the number of people who spoke a language other than
English at home increased by 135 or 5.9%, while the number of people who spoke
only English increased by 191 or 2.2%.
The Indian community is an emerging group based on the 2011 Census data.
Top country of birth
England
Top language spoken
Italian
2nd top country of birth Malta
2nd top language spoken Maltese
3rd top country of birth
India
3rd top language spoken
4th top country of birth
New Zealand 4th top language spoken
Greek
5th top country of birth
Italy
Vietnamese
5th top language spoken
Mandarin
Local industries
Local industry includes petrochemical storage, manufacturing and distribution.
The EnviroCentre provides a number of resources relating to the environmental
impact of industry on the local area.
Statistics
In 2014 Altona had the second largest loan circulation (27.03%) of the Hobsons Bay
Library branches. In 2014, 21.88% of visitors attended the Altona library.
Library’s differences

Altona has the largest physical collection. The library currently holds
approximately 53,000 items. This is inclusive of 42,800 items on the shelves
and items on loan.
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



The branch features unique community language collections in Chinese,
Croatian, Greek, Italian, Maltese, Polish and Vietnamese.
Altona Library also incorporates the EnviroCentre which is the ‘Central Hub’ for
students, residents and community groups who wish to explore a broad range
of environmental information relating to Hobsons Bay and the current
environmental trends and issues in our world. The collection includes DVDs,
books, magazines, school kits, information material, industry information,
Council information and historical documentation.
The Altona library customers have an aging European population and growing
family population.
A large meeting room (capacity: 60 people) is available for hire.
Due the growing population in the 0-4 age group the Altona library has seen an
increase in picture book loans. The aging population in Altona illustrates the well
used large print collection. Altona also has a high turn over of DVDs and CDs.
Size of library
1284 m sq
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Altona Meadows Library and Learning Centre
Brief description of area
Altona Meadows, Laverton and Seabrook are on the western side of the municipality
and border Wyndham City Council. There are a number of primary schools,
churches, and community centres including two Council run facilities: Laverton
Community Hub and Seabrook Community Centre which offer community
engagement and learning opportunities.
The area is close to the Princess Freeway and the Werribee railway line. A number
of bus routes, including the 415, 411, and 412, provide direct access to the Central
Square Shopping centre and the library.
Laverton is rated as the most disadvantaged suburb in the Hobsons Bay Area, and is
the focus of outreach efforts by the Learning Communities Department. Altona
Meadows is the fourth most disadvantaged.
Trends for the future
Future trends indicate increased challenges with the Laverton and Altona Meadows
areas experiencing high levels of unemployment at 12% and significant community
challenges in terms of diversity and wellbeing indicators.
Altona Meadows is an area where families are maturing and population growth has
almost peaked and will start to decline as children leave home and the number of
older residents increase. This pattern is also evident in Seabrook although the
population is expected to decline at a greater rate.
In contrast, Laverton’s population is forecast to grow, with increased housing density
a contributing factor. The main growth areas are families with pre school and primary
aged children.
There has also been a marked increase in CALD populations in the past decade,
particularly the Punjabi, Mandarin, Cantonese, and Karen speaking communities.
Demographic information (2011 census data)
The combined population is 28,165. A large percentage of the population speak a
language other than English at home. 32 per cent in Seabrook; 36 per cent in Altona
Meadows; and 43 per cent in Laverton (compared to 29 per cent of the Hobsons Bay
population).
A considerable number of residents rate their English language skills as poor.
Percentages are as follows: 5.8 per cent in Altona Meadows; 9.1 per cent in
Laverton. (For comparison, 5.3 per cent of Hobsons Bay Area rates their English as
poor). The Altona Meadows Library then is an important site where these patrons
can access English learning materials, classes, connect with each other, and engage
with the community and develop a sense of belonging.
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Household structures
Families with children (couple and single parent) make up the majority of house
holds. The breakdown is as follows: 66 per cent of the Seabrook population, 57 per
cent for Altona Meadows and 42 per cent for Laverton.
Families with children are decreasing in Seabrook and Altona Meadows. However
the main increases in the last decade have been in couples without children and
single and group households. Seabrook has had an increase in lone person and
group households.
Similarly, Laverton has had an increase in group households but also lone parent
families and no growth in households who have couples with children (though this is
forecast to change).
Couples without children are around 21 per cent in all three areas. Seabrook has a
lower proportion of lone person households than the other two.
Local industries
Manufacturing, retail and transport are the largest industries providing employment
for all three suburbs. However there are an increasing number of white collar
workers: professionals, managers, administrative and clerical workers.
This reflects greater educational attainment in the population. According to the 2011
Census, a higher proportion of young people have completed Year 12 in the past
decade. In this area there has also been a marked increase in residents attaining
bachelor and higher degree studies, diplomas and vocational degrees.
A key difference between the three areas is in unemployment. At the 2011 Census,
Seabrook’s unemployment rate was 5.1 per cent, slightly higher at 6.9 per cent in
Altona Meadows and significantly higher again in Laverton at 12.9 per cent.
The main occupations of workers in Seabrook and Altona Meadows are similar,
highest proportions are employed in clerical, professional and technical/trades jobs.
In Laverton, the largest group is employed as labourers, followed by those in
technical/trades and as machinery operators/drivers.
Library’s differences



The library patrons include both Wyndham Vale and Hobsons Bay City
Councils.
The Altona Meadows Library has a dynamic patron base with a growing CALD
community.
There is a great deal of emphasis on self-education and improvement in the
library’s patrons. IT resources, IELTS and English learning materials are highly
sought after resources on desk.
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
Ongoing partnerships with Victoria University, particularly the Victoria
University Kinda Kinder program, offering educational and community
engagement opportunities for families.
Size of library
Altona Meadows is one of the largest libraries of Hobsons Bay City Council. It
accommodates a sizeable collection: over 28,200 items; open study spaces and four
meeting rooms.
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Altona North Community Library
Brief description of area
“Altona North Community Library ... opened in March 2010 increasing the number of
physical libraries from four to five. Prior to then the Altona North community did not
have a library branch at all’ (HBL Being the Best Report 2012)
The area falls into one of the lowest socio-economic areas of Hobsons Bay and is
richly diverse. Due to this collective status, multicultural area and physical location,
beside a school, the branch has a large focus on both access and inclusion and the
engagement of young people.
The library is situated across the road from Borrack Square shopping complex with a
range of small businesses including food sales. It is one kilometre from Altona Gate
shopping centre, freeway on/off ramps and one block from the local police station.
Changes in the last year impacting on the library include; new school, new
community facility opened, increase in apartment living and new housing
developments
There are many new arrivals area in South Kingsville and increased development
with new families moving into the municipality is increasing demand for assistance
with Computers and ESL. The rise in English as a Second Language (ESL) patrons
has created greater demand for “IELTS” resources (International English Language
Testing System), increasing pressure on these collections and requests for referrals to
ESL Classes.
Demographic information
Many families work two jobs or are not working at all. Shift workers often visit early
and late in the day to check emails and it is a pick up and meet zone for families
after school hours.
We have a range of family constructs that make use of the library including blended,
single parent and two parent families. Many families are large and often young
patrons are left to take care of their siblings within the branch whilst there is a
crossover between parents going to and from work. Sometimes the parents are in
the library and require assistance with computers or ESL whilst their children are
occupied in children’s programming activities or in making use of the collections.
Local industries
Altona North is an industrial area, with labourers, students and full time parents and
carers as the predominant “employment” types.
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Library differences
Altona North Community Library is different from other libraries as it situated on
Department of Education land and is frequented by young patrons from the
neighbouring prep-year 9 campus of Bayside College. Altona North is extremely
diverse in culture, age and socio-economics. The families who utilize the school
have 42 different language and cultural backgrounds.
Lower borrowing rates are recorded compared to other branches; however DVDs are
frequently borrowed in both movie and TV series titles. Staff are frequently asked to
assist with purchase suggestions.
The non fiction loan statistics overall reflect current broader trends in libraries seeing
a decrease in the use of non-fiction generally. The non-fiction entertainment
collection has very low turnover rate at this branch and the collection size has been
reduced here and increased in other branches where demand is higher.
There is an opportunity to promote the Arabic collection, in keeping with population
demographics.
Local seniors read the daily news papers and borrow books; and there is a high
demand for assistance with digital devices.
Statistics
15.12% of HBL loans in 2014
17.86% HBL library visitors in 2014
Library size
Collection size approximately 18,000 volumes
Building size 900m sq
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Newport Library – (NLATS)
Brief description of area
Newport is located between Williamstown and Altona North and Williamstown and
Spotswood. It is a suburb of contrasts, divided into four shopping areas by a
constantly busy traffic overpass and junction commuter railway line which services
the rapidly growing western suburbs of Wyndham and commuters travelling to and
from the Greater Geelong region. Newport is home to people of a diverse mix of
ethnic, social and economic backgrounds. While it has post offices, schools, a
mosque, Centrelink office, churches, coffee shops and restaurants, sports clubs,
pubs, supermarkets, beauty salons and boutiques, it has contrasts of extreme
disadvantage and extreme privilege.
The closure of the Newport Library on Mason Street occurred in April of 2014 in
anticipation that construction would commence later that year, with an estimated
build period of two years and an opening date of late 2016. As the new building is
being constructed on the previous site the library moved out of its existing building
and relocated to The Substation.
The Newport Gardens Early Years Centre opened its doors in January 2014. Work
continued on the new mosque that will replace the one on Walker Street. The new
mosque is to be located adjacent to Altona North Library.
Trends for the future
Newport has become more affluent in some areas with the forecasts predicting
growth in the age groups of young and maturing families and those aged 50-69
years. The area has also seen the effects of concentration of population due to the
appeal of the attractive house prices and increased availability, relative to that of
Williamstown.
Demographic information
Higher levels of population density have increased in pockets of low and medium
income households, in the same vicinity as high income earners.
A higher number of people with university qualifications combined with the predicted
increase in population has resulted in an overall increase in higher income earners
and couples with dependent children under the age of 15.
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Household structures
The areas of Newport Lakes and Spotswood have the highest numbers of young
couples (aged 15-44 years) without children in Hobsons Bay.
There is wide range of housing in Newport. Newport East has seen a high increase
in four person households, and a decline in others. Newport West has seen a
dramatic increase of two, and four, person households, and a decline in housing for
six or more persons. Newport has a high rate of couples with children, but very few
one parent families. There are a high numbers of people employed as managers and
professionals.
Statistics
Highest borrowing is in the areas of adult fiction, DVDs and picture books.
Current collection size is approximately 3750 items. The new collection will have
physical items and an extensive and enhanced e-collection on offer.
Library Differences:



Newport Library is temporary located within a building that is not Council
owned or operated.
Newport patrons are about three times more likely to reserve items than
patrons of other branches.
The temporary library at the Substation has fewer teenage and elderly visitors
and more parents with young families.
The Newport Youth, Library, Seniors development is due to be opened in 2016.
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Williamstown Library
Brief description of area
Williamstown has a strong maritime history and heritage profile which is supported
by a high number of homes, hotels and buildings of significant historic importance.
The port and marina areas make Williamstown a popular tourist destination.
The neighbourhood is predominantly residential, with some small pockets of light
industrial areas. Some streets are wide with bluestone kerbing and large, established
street trees while others are much narrower and the housing is set close to the
footpath. Median house prices are 30% higher than the Melbourne average and
21.4% of Williamstown residents were born overseas, the lowest percentage within
Hobsons Bay.
In the past 12 months the Town Hall is beginning to return to full use after
renovations, and a café has operated within the library. There has been an increase
in newly established apartment blocks in the streets surrounding the library.
Trends for the future
Despite facing strong community resistance a continued increase in medium density
housing developments is evident with 3-10 dwelling apartment blocks more common
than previously. Potentially, this indicates an increase in young professionals as well
as seniors looking to downsize from family homes. Proposed plans to redevelop a
local caravan park into an Aged Care facility may see a reduction in backpackers to
the area with a flow on effect of more seniors moving to this new facility. The closure
of the caravan park would also see the pocket of residents on low incomes who
reside in the caravan park effectively ‘pushed out’ of the suburb, further gentrifying
the area.
There will continue to be an increase in the usage of digital collections; collection
usage reports indicate that Williamstown Library customers are more active in using
eBooks than customers at other branches.
Demographic information
In general, Williamstown residents tend to be highly literate and with interests in
health, travel and social issues.
Participation in, and support of, the arts is high within Williamstown with literary
events consistently well attended. An independent bookstore, a film society,
Williamstown Musical Theatre Company and Williamstown Little Theatre are all
located within the suburb. Concerts and performances at the Williamstown Town
Hall and nearby Substation thrive within a small population.
Sport, outdoor pursuits and an emphasis on recreation and leisure are a strong
feature of Williamstown and are supported with many long running sports clubs as
well as a number of yacht and sailing clubs as well as angling clubs.
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Household structures
Household types in Williamstown are comparable to the rest of Hobsons Bay with
household make ups of:
 34.2% couples with children
 26.0% lone persons
 22.6% couples without children
The largest changes in family/household types in Williamstown over the past 5 years
are an increase in couples with children (+144 households) and a decrease in lone
person households (-71 households). Williamstown has the highest proportion of
mothers in the workforce within Hobsons Bay.
Local industries
Williamstown has a significantly higher number of residents with a university
qualification within Hobsons Bay (34.8% compared to 21%) but comparable numbers
of residents with a trade qualification or no qualification. Major sources of
employment within Williamstown include BAE Systems (shipbuilding), hospitality and
hotels.
The three most popular occupations are:



Professionals (1,793 people or 33.8%)
Managers (983 people or 18.5%)
Clerical and Administrative Workers (788 people or 14.9%) were increased in
professionals (+94 persons) and labourers (+49 persons).
While housing repayments and rental payments are on average higher in
Williamstown than the rest of Hobsons Bay, Williamstown also has double the
number of persons in social housing (6.4%) compared to the rest of Hobsons Bay.
These pockets of disadvantage within Williamstown are concentrated in the high rise
housing commission estate in Nelson Place and the caravan park on Kororoit Creek
Road.
Library differences
Features unique to the Williamstown branch include:
 A 5000+ item specialist heritage collection. The collection encompasses a
broad spread of titles on Australia’s Indigenous, military, cultural, social and
political history, as well as a strong emphasis on maritime history and
Victorian history.

Regular Storytime on Saturday mornings (to cater for working families) and a
small number of children’s holiday programs.

The number of visitors to the branch are higher than the number of loans
issued, indicating that people use the library more as a recreational space
alongside their collection access.
A Gallery/exhibition space and a cafe on site.

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
Low demand for use of gaming consoles.

Being a popular tourist destination the library receives a higher number of
‘one-off’ visitors who utilise the library for Wi-Fi and print facilities, use of
showers, and heritage enquiries.
High rates of DIY usage across the service may account for the (relative to
other branches) low use of library PCs and higher use of Wi-Fi.

Other influences on collections;





Williamstown’s close proximity to local high schools encourages students
using the space for group and private study, particularly during exam periods.
The branch has an opportunity to promote digital collections to assist students
such as Your Tutor, Opposing Views in Context, Press Display, etc.
A number of local clubs, schools, institutions and organisations are
celebrating centenaries or major anniversaries which may increase the
interest in the local history collection.
High demand for recent release fiction and DVDs, declining demand for CDs.
High demand for collections on social, cultural and economic issues and for
literary fiction (prize winners).
High levels of Wi-Fi usage and low demand for technology assistance within
the branch implies an ideal market to promote usage of eBooks and digital
collections.
Size of library
1399m2
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Appendix F - Collection profiles
Digital Development Profile
Introduction
While databases have long been part of the Hobsons Bay Libraries collection, the
eCollection did not exist as its own separate entity until the addition of Overdrive.
With its debut in January 2013, books and recreational materials were now available
via remote access.
The eCollection provides remote access to recreation and learning materials and
increased opportunities and social support. For example, the Victorian Law
Handbook and Everyday Law provide free advice on Victorian law in layman’s terms,
as well as links to organizations that provide free legal services.
The collection supports and complements the print collection including the Historical
and Heritage collection; EnviroCentre collections and the Children’s and Youth
collection.
Recently added media component to the database include Beamafilms (an online
site providing free access to documentary and feature films) and Freegal (an online
streaming site for music). There are significant opportunities to expand the digital
format of collections on the broader e-landscape and the industry continues to make
e-collections more accessible and affordable for public libraries to procure.
Digital Content and the Hobsons Bay Community
Internet access has become increasingly important in accessing information services
As of the 2011 Census, it is calculated that 65% of households in Hobsons Bay has
access to internet connection services. However, this proportion has wide variance
across the city and many pockets of Hobsons Bay have higher than average
percentages of internet access. For example 73.9 % of households in Newport East
have access to internet services compared to 67.9 % in Altona Meadows and 52% in
Altona North.
The library plays a vital role in ensuring equitable access to digital resources,
particularly for disadvantaged pockets of Hobsons Bay (as a consequence,
improving the digital literacy of the community as a whole). EBooks and
eAudiobooks loans have increased steadily since their inclusion to the digital
collection.
Internet and Wi-Fi usage have increased steadily over the years, highlighting the
community’s increasing need for access to digital resources. With the advent of eGov in 2016 and beyond, the role of the library on providing access to vital
information to community members will only increase. Further the advent of
technologies is disrupting traditional learning opportunities and both increasing and
decreasing access to information (IFLA trends).
The role Hobsons Bay Libraries plays in supporting digital literacy skill acquisition
through its collections will be vital to strengthening the Hobsons Bay Community.
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Collection Guidelines/Selection
As of the financial year 2014-2015, 45% of the collections budget has been allocated
to electronic formats. As with the physical collection, the digital collection must adapt
and change to accommodate the varied needs of our community. Particularly with
resources on topical and current issues, it is important that these resources remain
balanced, current and informative. As technologies change, and the breadth and
range of digital resources increase, it is vital to assess the collection and ensure
resources remain relevant and accessible.
Potential areas to expand include LOTE databases to increase access to Hobsons
Bay’s CALD community and media databases such as FREEGAL and Beamafilms.
Detailed guidelines for each section of the database are listed below:
Currently, our eCollection is composed of the following.
SUBJECT
Business, Finance, Politics and
Law
Titles:
 National Construction Code
 Business Source Elite
 The Victorian Law Handbook
 Everyday-Law
 AustLii
 Aussie driver.
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Guidelines
Collection provides practical guide to
business, finance and various
aspects of the law. It consists of the
following:
 Current building regulations
for all states and territories.
 Finance and business
reports, including company
profiles and market research
reports.
 Practical, layman’s guide to
Victorian law and links to
legal services in local areas
 Primary and secondary legal
materials (law reform, royal
commission reports).
 Law journals
HIGH
Government and non-profit
organizations.
Australian Building Codes Board
(ABCB);
EBSCO; Aussie Driver; The Victorian
Law Handbook; Everyday-Law;
AustLii.
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AIM
FORMAT
AUDIENCE
SUBJECT
Children’s Collection
Titles:
 Busythings
 Learning Space
 Storybox
 PK Mag
 Tumblebooks
 Literacy Planet
Level of importance
Key Media Sources
Key Authors, Series, Publishers
AIM
Format
Audience
To provide free, accessible material
on business, finance and various
aspects of the law.
 Electronic databases;
websites.
 Library members
 Researchers
 Laymen seeking advice and
information on Australian law.
 Learner drivers
Guidelines
Provides off site access to interactive
learning materials and online readers
for children
Consists of the following:
 Interactive resources and
online readers that support
early literacy and numeracy
 Online stories
 Online magazines that engage
children as writers and
creators
High
Digital publishers for children’s
materials
Digital Education Services
 Support early learning,
engagement and creativity in
children.
 Provide parents and teachers
online learning materials
 Online readers with audio and
interactive components.
 Streaming videos
 Web magazines
 Pre school to primary aged
children
 Parents
 Teachers
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eBooks, eFilms and eMagazines
Titles:
 Beamafilms
 Borrowbox
 Library Press Display
 Overdrive
 OneClick Digital
 ZINIO
 EBMV
Level of importance
Key Media Sources
Key Authors, Series, Publishers
AIM
Format
Audience
Health and Wellness
 Consumer Health Complete
 The Better Health Channel
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience

This collection provides high
demand recreational materials
in digital form.
o Film
o Books in text and audio
formats
o online periodicals
High
Digital and media book publishers.
Bolinda Publishing; OverDrive;
RBDigital; Library Press Display
Provide a rich and diverse range of
materials for recreation and learning,
including eBooks, magazines and
online films.
 Epub
 PDF documents
 Audio
 App components for mobile
devices available
 Library members
 Patrons with mobile devices
and eReaders
 Provides health and medical
information to help individuals
and their communities improve
their physical and mental
wellbeing
 Include information from
mainstream medicine to
complementary, holistic and
integrated medicine
Medium
Reputable medical and health
publishers.
EBSCO; State Government of Victoria
 Webpage
 Articles to view via PDF and html
 Library members
 General public
Library Collection Development Policy 2015-2018
Page 41
Heritage
 Ancestry.com.au
 Find My Past
 The Times Digital Archive
 Trove
Level of importance
Key Authors, Series, Publishers
Format
Audience
Home and Lifestyle
 Hobbies and Craft Reference
Centre
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience
Consists of digitized historical
material including:
 Records of births, deaths and
marriages
 United Kingdom & Ireland
census collections
 Family & local history
collection
 Cemetery records
 Probate, land & court records
 Migration records
 Criminal reports
 Electoral rolls and censuses
 Directories, Almanacs &
Government gazettes
 Military records
 Digitized newspapers,
including articles,
advertisements and
illustrations/photos.
High
 GALE; Proquest; National
Library of Australia
 Digitized records
 Researchers
 Students
 Historians
Provides comprehensive full text
content for popular hobbies, crafts
and recreation activities. Includes:
 Full text for more than 740
magazines and books
 Access to more than 720
videos
 140 hobby reports
 Detailed “how-to” instructions
and creative ideas
Medium
Popular media
EBSCO
 Full text
 Online videos
 Hobby enthusiasts
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
Literacy, Language and Learning
 Books & Authors
 Books in Print
 Good Reading
 Lifelong Learning
 Macquarie Dictionary
 MANGO Languages
 Road to IELTS
Crafters
This part of the collection is dedicated
to reader development, literacy,
English and foreign language learning
materials, and tutoring services. It is
comprised of the following:
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Library Collection Development Policy 2015-2018
Literature databases
searchable by genre, subject,
author, title and series.
Information on current English
books, audio & video titles,
including publisher, ISBN and
pricing details.
Independent book reviews and
articles featuring author
profiles, stories on writers’
houses, bookshops, short
stories and book trivia
On-demand help from expert
online tutors for homework and
job applications.
Online access to Macquarie
Dictionary Sixth Edition with
annual updates of new words.
Access to Macquarie
Thesaurus.
Online language-learning
system. Includes Spanish,
French, Japanese, Brazilian,
Pirate, German, Mandarin
Chinese, Greek and other
languages.
IELTS preparation courses,
comprising of training for
speaking, reading, writing and
listening modules. Includes
vocabulary development, timed
practice tests and videos
highlighting good practice.
Includes Academic and
General training.
Reader-driven reviews and
articles.
Page 43
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience
Science and Nature
 Environment Complete
 Science in Context
High
Popular media
Bookery; Macquarie; Good Reading;
MANGO; GALE Cengage; Lifelong
Learning/Your Tutor.
 Database
 Online videos
 Teachers
 Librarians
 Students
 Migrants
 Access over 1,700 domestic
and international titles with
specialised coverage of
agriculture
o Renewable energy
sources
o Pollution and waste
management
o Environmental law.
 Comprehensive database
covering curriculum-related
science topics including the
following:
o Overviews
o Experiments
o Biographies
o Pictures
o Illustrations
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience
HIGH
Society and Culture
 Australia/New Zealand
Reference Centre
 The Conversation
 Encyclopaedia Britannica
 General Onefile
 Masterfile Premier
 Opposing Viewpoints in
Compilation of online resources
providing general knowledge and
reference.
 Full-text articles with focus on
Australian issues.
 Journals and electronic
reference books covering
biography, general reference,
business, health, education,
Popular media
EBSCO; Gale Cengage
 Database
 Students
 Librarians
 Teachers
Library Collection Development Policy 2015-2018
Page 44
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Context
Library Press Display
World Book Online
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience
Technology
 The Computer School
Level of importance
Key Media Sources
Key Authors, Series, Publishers
Format
Audience
general science and
multicultural issues.
 Encyclopaedia database with
adult, junior and student levels.
 Articles outlining social issues,
topic overviews, full-text
magazine, academic journals,
statistics, images and podcasts
and external links.
 Articles and analysis on issues
from the academic and
research community.
 Access to newspapers from 92
countries, in 48 languages.
Medium
Digital publishers; Encyclopaedia
publishers
EBSCO, Britannica; Gale Cengage
Popular media
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Library members
Students
Teachers
Provision of entry level tutorials
for a range of electronic
devices and computer
programs.

Medium
Popular media
Thecomputerschool.net
 Lessons include text,
screenshots, video and audio
components.
 Patrons with primary digital
literacy
 Patrons learning new software
and devices.
Library Collection Development Policy 2015-2018
Page 45
Future Trends/ Possible areas for expansion:
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In assessing future trends and possible areas for expansion in the
eCollection, it is vital to look at the Hobsons Bay Community and examine
their needs over the next five years as well as the overall e-content
environment.
At present, couples with children are the dominant household type in Hobsons
Bay, and this number is projected to grow by 32.2 % from 2015 to 2020.
With regards to service age populations, there is a projected increase of 8.6
% for people under working age; 9.4 % increase in people of retirement age.
Consequently, the community will continue to need resources for learning and
recreation; particularly resources support child learning and development from
Kinder to upper primary and secondary schooling.
Our retiring population will continue to need access to IT support and
resources for recreation and reader development: our eBooks and eAudio
books are among the highest demand resources and easily accessible to
patrons at home.
Hobsons Bay has an extensive CALD community, with the largest growing
populations being Indian and Chinese. With the inclusion of EBMV and
Library Press, we have taken steps in diversifying the eCollection and making
it accessible to CALD Communities. There may be scope to expand on this
section of our collection.
The balance of eResources and physical collections need to be addressed as
the environment changes.
The print collection will still need to be vigilantly and carefully developed as
most library users are still reading in both print and online formats.
While the industry continues to limit access to recently published e-material,
print materials will still continue to be a significant portion of the Hobsons Bay
Libraries collections.
Evaluation Procedures:
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It is vital that the eCollection remain relevant to the community and undergo
periodic reassessment. These are measured via several means.
Databases usage is checked and recorded on a monthly basis. They are
compared with stats from the previous month and year to track performance.
Database performance is also tracked and measured over the period of
twelve months.
In addition to statistics, collection surveys with the staff and the public are also
used to measure usage and public awareness of various eResources.
It is also vital to keep track of new products that offer improvements to our
collection. Our suppliers and professional networks (such as the PLVN and
ALIA) play a vital role. EBSCO, for example, is promoting a genealogical
database with access to records in Asia, Africa, as well as Europe. This may
be a valuable resource for library members from CALD backgrounds
researching their own family trees. 3M is currently expanding their e-content
offer and developing hardware that will increase promotion and engagement
opportunities.
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Page 46
EnviroCentre
The EnviroCentre is the “Central Hub” of environmental knowledge within the
Hobsons Bay library service. The area holds the most current and up to date books,
DVDs, online resources; as well as periodicals, magazines etc. The EnviroCentre is
a useful tool that is the ‘one stop shop’ for current environment questions, queries,
advice, ideas and problems.
Purpose

To engage the community on sustainable living practices by providing them
with the tools to build autonomy and empowerment.

To promote social well-being and to inform the community on social,
economic and environmental sustainability initiatives.

Collection will include
o City planning material
o Council strategies and programs
o Council policy and management plans
o Community engagement groups historical information
o Industry information
o School kits
Aim
The collection aims to provide locals with relevant information to utilize their
backyards or balconies, as a means to grow their own food, create habitat gardens,
use natural resources wisely and to provide autonomy towards their environmental
actions.
The Hobsons Bay community will benefit from these resources as they will provide
them with guidance and information. This also aligns with the HBCC Environmental
Engagement Strategy that focuses upon providing customers with the appropriate
tools to make their own informed decisions.
Library Collection Development Policy 2015-2018
Page 47
Collection guidelines
SUBJECT
GUIDELINES 2012/13
COLLECTION

LEVEL OF
IMPORTANCE
Includes information on the following:
 Home and Lifestyle: Sustainable living,
Composting, gardening etc.
 Built environment: Retro-fitting housing,
sustainable architecture
 Wellness: Food and Health
 Climate change and sustainable development
 Land and resource management: Horticulture]
and land management, water management etc…
 Marine and freshwater ecosystems
 Flora and fauna: Native fauna and flora etc…
 Environmental sustainability: Current trends,
information on Climate Change
 Renewable energy resources: Solar, wind,
geothermal etc
HIGH
KEY MEDIA SOURCES
Search for HIGH gap subjects.TV, magazines such as
Earth Garden and Grass Roots, Choice publications, etc
KEY AUTHORS,
SERIES, PUBLISHERS
David Suzuki, Clive Hamilton
FORMAT
PBK preferred. Some Spiral bound suitable. Hardbacks for
thick manuals.
AUDIENCE
Layperson
COVERAGE
Broad
OTHER FACTORS

EXCLUSIONS
Ensure collection is balanced and current, especially for
controversial issues.
 Emphasis should be on current material. Anything over
five years should be assessed for accuracy. Some
items that exceed 10 years of age may be still
applicable.
 Materials should aim to promote and develop a strong
local focus with information the focuses upon internal
and external levels of Australian society. Some
international materials may be suitable.
Northern hemisphere sustainable domestic architecture
may be unsuitable.
Library Collection Development Policy 2015-2018
Page 48
Heritage Collection
Introduction
This Selection Specification provides a framework for the development of a
constructive, cost-effective relationship between the Library Service and its
suppliers. It can also be used to increase staff understanding of the collection
development plan for the Williamstown Library. The document contains:
specifications (profiles) which outline the scope and exclusions; subject range;
publishers; formats and sources.
Collections – Identification and Response
The Heritage collection will focus in the area of local and family history. It is expected
that the Heritage collection will encompass approximately 6,000 items, with material
that cover local, Victoria and Australian history.
Subjects covered include Heritage Collection are: Australiana, Maritime, Military,
Local and Family History, Indigenous and Homegrown. Preference is for recently
published material but due to the nature of the material required this may not always
be possible and may be pushed out to include material published in the last 10 years,
providing the content is still relevant.
Library Collection Development Policy 2015-2018
Page 49
Collection Specifications (profiles)
SUBJECT
LOCAL HISTORY
GUIDELINES
 In or about Hobsons Bay
 Significant reference to the area
 Commercial and private
 Works with references to Hobsons Bay
 Victorian Railway material
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular media
KEY AUTHORS, SERIES,
PUBLISHERS
Australian Railway Historical Society – Victoria
Rosalie Trower, Susan Priestley, Lynne, Strahan,
Andrew Lemon, Kinhill Stearns, Marc Fiddian, Gary
Presland, Ada Ackerly
Hobsons Bay City Council
Mobil Oil Australia
Caltex Australia
AIM
The current local history collection provides
information about Hobsons Bay, Melbourne and
Victoria. The local history collection consists of books,
pamphlets, brochures, local newspapers, reports,
photos, maps.
FORMAT
Hardcover preferred folio acceptable. All formats
considered.
AUDIENCE
Library members
Researchers
Historians
Students of all ages
EXCLUSIONS
Junior material
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Page 50
SUBJECT
GUIDELINES
MARITIME HISTORY
Collection consists of historical material relating to:
Hobsons Bay, Melbourne, Victorian maritime.
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Australian colonial maritime history
Maritime Archaeology – shipwrecks
Ship constructions
Naval Service in Hobsons Bay / Victoria
Tools
Nautical instruments
Rescue and safety equipment
Communication equipment
Shipping memorabilia
Flags, banners and pennants
Hardwork and personal belongings
Uniforms
Ship models
Carvings
Preserved marine species
Geological samples
Photographs
Marine art
Archival material
Historical sport and lifestyle – rowing, sailing,
surfing etc.
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular media
KEY AUTHORS, SERIES,
PUBLISHERS
Jack Loney
Boat Books Australia www.boatbooks-aust.com.au
National Maritime Museum publications
AIM
To establish a collection with a specific focus on
Hobsons Bay and Victorian maritime history.
FORMAT
Hardcover, paperback, multimedia
AUDIENCE
Library members
Researchers
Maritime Historians
Students of all ages
EXCLUSIONS
Junior material
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Page 51
SUBJECT
AUSTRALIANA
GUIDELINES
Material published in Australia.
Substantially about Australia.
Written by Australian authors.
Main subjects areas include:
 Artists
 Film
 Aboriginal (indigenous)
 Culture and Society
 Literature
 Australian railways:
 General history publications
 Rolling Stock
 Locomotive data
 Employees
 Australian contribution to the railway
industry
Materials in this collection should not fit in any of
the other ‘history lounge’ collections.
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular media
KEY AUTHORS, SERIES,
PUBLISHERS
Australian Railway Historical Society
National Library of Australia
AIM
To establish a collection with a specific focus on
Australian History.
FORMAT
Hardcover preferred folio acceptable.
AUDIENCE
Library members
Researchers
Historians
Students of all ages
Railway enthusiasts, modelers, employees and
former employees, historical researchers,
residents & visitors
TARGET BRANCHES
Williamstown
EXCLUSIONS
Textbooks, unless aimed at layperson.
Junior material
Library Collection Development Policy 2015-2018
Page 52
SUBJECT
FAMILY HISTORY
GUIDELINES
 General genealogical ‘How to’ works
 Victorian, Australian, and United Kingdom
materials, major genealogical publications.
 May include biographies which are
genealogically focused.
 Genealogical works on other countries
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular Media
KEY AUTHORS, SERIES,
PUBLISHERS
Australian Institute of Genealogical Studies
Genealogical Society of Victoria,
Public Record Office Victoria
National Archives of Australia
Gould Genealogy
MacBeth
State Library of Victoria
AIM
To establish a collection that provides essential
resources on the ‘how to’ side of genealogical
research as well as the resources to support this
research.
FORMAT
All considered
AUDIENCE
Family and local historians
COVERAGE
Wide breath of coverage
TARGET BRANCHES
Williamstown
EXCLUSIONS
Junior material
Library Collection Development Policy 2015-2018
Page 53
SUBJECT
MILITARY
GUIDELINES
Colonial conflicts to the present day.
All materials relating to the history of Australia’s
involvement in military conflict around the world.
Personal accounts written by those who have
served in the armed forces both in Australia and
on foreign shores.
Selection can include aspects of military
weaponry, aircraft and other equipment/tools
used in military conflict.
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular Media
KEY AUTHORS, SERIES,
PUBLISHERS
http://www.awm.gov.au/shop/Australian
RSL
AIM
To establish a collection that that reflects the
significant role Australia has played in military
conflict.
PRICE
Alert if over $60
FORMAT
All considered
AUDIENCE
Family and Historians
COVERAGE
Wide breath
ALLOCATION GUIDANCE
One copy of each
TARGET BRANCHES
Williamstown
EXCLUSIONS
Junior material
Library Collection Development Policy 2015-2018
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SUBJECT
INDIGENOUS
GUIDELINES
Material published in Australia
Material published about Indigenous Australians
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
All formats considered
KEY AUTHORS, SERIES,
PUBLISHERS
Get Up Out West
Koorie Heritage Trust
First Nation Writers Network
To establish a collection that serves to raise and
encourage awareness, education and
understanding of the history, culture and
achievements of Aboriginal and Torres Strait
Islanders.
AIM
FORMAT
All considered
AUDIENCE
Library members
Researchers
Historians
Students of all ages
COVERAGE
Wide breath of coverage
TARGET BRANCHES
Williamstown
EXCLUSIONS
Non-Indigenous
Library Collection Development Policy 2015-2018
Page 55
SUBJECT
HOME GROWN
GUIDELINES
Local Literature
Local Poetry
LEVEL OF IMPORTANCE
High
KEY MEDIA SOURCES
Popular media
KEY AUTHORS, SERIES,
PUBLISHERS
Including but not limited to:
Leigh Hobbs, Claire Saxby, Bev Aisbett, William H
Elsum, Wilson P Evans, Dorothy Richards, Ada
Cambridge, Jackie Kerin, Sofia Laguna, Diana
Greentree, Gilliam Wade, Mary Burbidge, Sherryl
Clark, Isabel Ogilvie, Andy Griffiths.
To establish a collection with a specific focus on
Local Authors.
AIM
FORMAT
All considered
AUDIENCE
Library members
Researchers
Historians
Students of all ages
COVERAGE
Wide breath of coverage
TARGET BRANCHES
Williamstown
EXCLUSIONS
Non-local authors
Library Collection Development Policy 2015-2018
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LOTE Collection
Purpose
The purpose of this collection is to support the culturally diverse community of
Hobsons Bay. The collection supports the Hobsons Bay Libraries Mission Statement,
which endeavour’s to provide a gateway and a range of opportunities for members to
enhance lifestyle and knowledge.
Intended audience
The intended audience is the culturally diverse community of Hobsons Bay. All
members of Hobsons Bay should have access to library materials and services in
languages other than English whether this is for the purposes of language and
culture maintenance or for language learning.
Criteria for inclusion
The Hobsons Bay Libraries Collection Policy states that all members of Hobsons
Bay should have access to library materials and services which will meet their needs
regardless of their language, cultural background or country of origin.
Hobsons Bay Library Service supports and endorses the ALIA policy statement on
Libraries and Multiculturalism specifically that:
 All libraries should reflect the multicultural nature of Australian society in the
collections and services
 Libraries should provide collections and services which reflect the multicultural
nature of their client groups
 All members of the Australian community should have access to library
materials and services which meet their needs, regardless of their language,
cultural background or country of origin
Criteria for establishment
A profile of the community has been established using both statistical data and
information obtained at a local level. Demographic and local triggers have been
investigated and continue to be monitored and be reflected in the collection.
Demographic triggers
Demographic triggers are considered when establishing a language specific
collection. Hobsons Bay Library shall deem a population of 500 or more to be
significant. Data is obtained by collecting statistics which provide raw data such as
the A.B.S census data, in particular the response given to language spoken at home.
Library Collection Development Policy 2015-2018
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Local triggers
Although the library collects data on membership, collection and circulation data
does not give a complete picture. Local factors are also taken into consideration, for
instance the literacy levels and issues relating to recent arrivals. Education and
literacy levels vary and the requirements of recent arrivals differ from those second
generation immigrants. The data from the library is supplemented by in-house
observations of use, user and non-user surveys. (These are offered in community
languages where possible and community consultation with selected agencies and
groups).
Information is sought from:
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Members of the community, both users and non-users of the library.
Groups and associations within the community.
Victorian School of Languages (VSL) Saturday community language schools
Community workers with experience of the community.
Other libraries already providing services to the specific community beyond
Hobsons Bay municipal boundaries.
Availability of funds and space
According to the IFLA/UNESCO Guidelines for Development the minimum standard
for a LOTE collection is one book per capita. A minimum population of 500 is
considered significant for the establishment of a new LOTE collection. Each
collection should include a minimum of 500 titles. This minimum base stock is
usually achieved over a three year period. The book stock includes material for both
adults and children and also includes audio-visual material, magazines and
newspapers. Junior LOTE collections represent a smaller target audience than the
adult. The minimum number of titles is set at 15% of the full collection or 75 titles.
Prior to establishing a LOTE collection these targets are assessed within budgetary
constraints. Adequate space is also assessed to accommodate an established
collection.
If the relevant CALD community is geographically grouped, that is the majority are
resident in a particular neighbourhood, then the space is ideally allocated at the
library closest to the neighbourhood. This is the case with the Arabic collection
which is located at the Altona North branch.
In some instances a collection may need to be located at a few of the branches to
accommodate a large CALD community. The Italian collection at the Altona North
branch caters for the large elderly community located at both the Newport and Altona
North area.
Library Collection Development Policy 2015-2018
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LOTE Collection Overview
Resources identified to meet the needs of particular CALD groups vary in format and
content. This can range from internet access, newspapers, magazines, audiovisual
items, ESL material, picture books, paperbacks through to traditional and nontraditional fiction .All ages are catered for and cultural sensitivities borne in mind (e.g.
of a religious and political nature).
Community consultation on the collection is sought when possible.
Hobson Bay Libraries provide:
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Newspapers and magazines in languages other than English, both Australian
titles and titles published elsewhere, to reflect the needs and linguistic
background of local communities.
Materials (in English) which reflect and describe accurately the cultural and
religious diversity of local communities.
Fiction, Non-Fiction and picture books in community languages.
Audiovisual material, DVDs and videos in community languages
Materials for use by students of English as a second language.
Bilingual resources for use by both English speaking background and nonEnglish speaking background users.
Materials in languages other than English on health, government services and
Community information.
Basic selection criteria
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Appropriate subject coverage
Appropriate physical format for library storage
Currency of information contained in the publication
Price
Reputation and significance of the author
Books by popular or demand authors
Standard of physical presentation in terms of typeface, illustration, paper,
binding and indexing.
Availability of resources
In some instances it is difficult to source material in some languages. Adequate
supply must be investigated and also the range of material available, in determining
whether a collection is feasible.
Availability of other library collections
Statewide collections exist for some CALD groups and these collections may satisfy
community demands. Other organisations and agencies exist to provide a LOTE
collection for their CALD population. For example the Japanese Consulate runs a
library service for Japanese residents of Melbourne.
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Page 59
Neighbouring public library services are contacted to ensure unnecessary duplication
of service provision. Agreements may be sought in the future to pursue
complementary LOTE collection development whereby each library service
undertakes to provide a LOTE collection in different language which may then be
prompted across all library services. This would be particularly useful with emerging
CALD communities which may have just reached a population level deemed
significant.
Collection evaluation
User feedback takes the form of questionnaires, complaints mechanism and/or
facilitated focus groups. Opportunities to promote the individual language collections
to their target group in the community are identified and pursued. When a collection
remains under utilized i.e. monthly reports for the next 12 months indicate that it is
still not moving, the collection is placed in stack for a further 12 months and
monitored. After this period, if the collection still remains static items are removed
from the collection. The collection is then offered to other library services,
community groups or placed in the Friends of the Libraries book sale.
Maintenance
Continuous evaluation maintains the effectiveness, quality, currency and integrity of
the library collection. System reports are created annually to measure usage.
Weeding is an ongoing activity throughout the year with the aim of withdrawing an
equivalent number of items to that of the new items which are added during the year.
A steady state collection is aimed for.
Weeding
Library material is removed on an ongoing basis for following reasons.
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Poor physical condition
Out of date information
Insufficient use
Disposal of weeded items:
Weeded library materials that have been removed

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May be transferred to stack if deemed worthy of retention
May be sold to the public at library book sales, given to organisations such as
community groups, schools, and clubs or offered to another library service.
Library Collection Development Policy 2015-2018
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Binding and repair
All damaged items are assessed to be re-bound, repaired or discarded. Criteria for
assessing items for repair or binding include:
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Currency of information
Cost of repair vs. cost of replacement
Availability of replacement
Future usage
Existing subject coverage in the collection
Magazines
The subscription list will be reviewed annually and consideration will be given to
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Usage
Expressed needs of the community
Cost
Quality
Frequency of publication
Due to budgetary limitations a subscription to a new magazine may necessitate the
cancelling of a current title of approximately the same cost. In most cases
purchasing LOTE magazines via surface mail is the most economical. Air freight
almost doubles the cost of purchase.
Weekly magazines - kept for 6 months; Bi-monthly magazines- kept for 12 months;
Monthly magazines - kept for 12 months
Newspapers
A limited number of newspapers are provided for current information. Back issues
are kept for a fortnight. Current issues are on display on the CALD newspaper stand.
Newspapers are Not for Loan.
Adult literacy and English as a second language
This collection provides material to support English as a second language. This
collection provides support for individuals and groups in self-directed learning and
formal programs for teachers and tutors. This collection consists of:

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Australian English material rather than American or British.
Learning about Australian way of life
Educational
Everyday/social English and English at work.
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Location
Collections in the following languages are held at
Altona
 Chinese
 Croatian
 Greek
 Italian
 Maltese
 Polish
 Vietnamese
 Literacy
Newport
 Arabic
 Italian
Altona Meadows
 Arabic
 Chinese
 Vietnamese
 Literacy
Altona North
 Arabic
 Greek
 Italian
 Literacy
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Appendix G – Collection Weeding Parameters
This acronym summarises what
to look for when weeding the
collection
Currency
Reference
Edition
Circulation statistics
Physical Condition
Dictionaries / Almanacs /
Manuals / Course Guides /
Directories
M - Misleading and/or factually inaccurate information.
U - Ugly. This refers to the physical condition of the collection. Items that
are worn and beyond repair are weeded
S - Superseded. New editions or another recent title should replace
obsolete, out- of-date materials. Obsolescence occurs much more
rapidly in some subject areas than others. Some areas like anatomy are
timeless; others like technology change frequently.
T - Trivial and of no discernible value. This includes items that are no
longer on standard lists of recommended materials.
Y - Your particular collection has no use for this material because the
content or format is irrelevant to the needs of the library’s clientele.
Weed items over 10 years with consideration given to subject area,
frequency of editions and format. The Dewey table attached should be
used as a general guide with referral to circulation statistics.
When titles replaced with the latest editions, the older edition is
circulated in the general collection depending on the currency of the
edition, copies already held, and popularity of the item.
When a new edition is purchased, then the older edition should be
discarded with consideration to circulation copies and multiple copies.
Check usage on AMLIB
Items not circulated in the last 2 years.
Items that are 10 years old and not circulated within the last year.
The table attached should be used as a general guide with referral to
circulation statistics.
Worn-out texts whose pages are torn, tatty, dirty, dog-eared.
Missing or damaged pages.
Frayed or broken spines or damaged binding.
DVD’s and Compact discs with deep scratches or warps.
Reference - Recent edition held and older edition sent to general
collection.
Almanacs / Manuals - Recent edition held in reserve and older edition in
general collection for 10 years. Other editions are to be weeded.
Adult Non-fiction
Loan Rates
000’s – General
100s – Philosophy and
Psychology
General weeding parameters
 On average older than five years but can depend on the area see
tables below
 Borrowed less than 18 times
 Not borrowed in 18 months
Expected circulations of Non-fiction is 3-4 times per year
 Outdates quickly – weed 5 years
 Physical condition
 Encyclopedias online version only purchased. Older copies to be
withdrawn.
 Materials on computers are seldom useful after five years; however,
bear in mind customers may still be running old programs.
 Retain Library Science books of professional significance
 History of computers
 Dictionary of Music – weed on condition or older than 5 years.
 Weed 10 years
 Physical condition
 ‘classic texts’ – age not relevant
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
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200s – Religion and Mythology
300s – Social Science
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400s – Language
500s - Pure Sciences
600s – Applied Science
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700s – Art and Recreation
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800s – Literature
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900s – History, Travel and
Geography
B – Biography
Responsibility
Environmental Resource
Centre
This collection provides
information on sustainable living
practices, social well being and
Popular psychology and self help books can quickly become
outdated. More scholarly works on psychology should be replaced
after five years.
New age – keep up to date with popular and current trends. Remove
outdated material.
Retain books on the occult and parapsychology for as long as use
and condition allow
Weed 10 years
Physical condition
‘classic texts’ – age not relevant
Outdates quickly – weed 5 years
Physical condition
340 Law - Currency very important - weed 5 years.
Investment and economic materials should be kept as up to date as
possible. 2 to 3 years, unless of historic value.
Discard College/Universities directories and course guides with
copyright dates of more than one years
Customs, costume and folklore – age not relevant
Weed 10 years
Physical condition
Language kits – see talking book guidelines
Weed 7 years
Physical condition
‘classic texts’ – age not relevant
Weed 5 years
Physical condition
‘classic texts’ – age not relevant
Collector’s items, car and appliance repair manuals – age not
relevant
Art and music - Age not relevant
Physical condition
‘Classic texts’ – age not relevant
Other areas weed 10 years - should be evaluated for their currency
and popularity. Olympics/Commonwealth games, Melbourne Cup,
Gran Prix and AFL grand final.
Weed 10 years
Physical condition
‘classic texts’ – age not relevant
Weed 5 years
Physical condition
Travel – most recent edition
 Weed 10 years
 Physical condition
 ‘classic texts’ – age not relevant
 Australians – age not relevant
 Minimum one copy of each kept
Branch Team Leaders
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Weed 5 years. Some items that exceed 10 years of age may be still
applicable.
Physical condition
Materials should aim to promote and develop a strong local focus
with information the focuses upon internal and external levels of
Australian society.
Some Northern Hemisphere sustainable domestic architecture may
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not be suitable.
Keep up to date with popular and current trends. Remove outdated
material.
an understanding of social,
economic and environmental
sustainability initiatives.

Responsibility
Coordinator Envirocentre
Audiovisual
General weeding parameters:
 Weed 5 years
 Physical condition
 100 – 150 circulations
 Not borrowed in 12 months
 Criteria:
 Visual and sound quality
 Currency of topic
 Fairness of racial, cultural and sex role depictions
 Take into account longevity of DVDs compared number of
circulations.
 If part of a series? Replace or withdraw the whole series
 Physical condition
 Weekly turnaround
 Weed 5 years
 Physical condition
 Replace damaged discs where possible
CDs , CD ROMs and DVDs
Talking Books
Responsibility
Branch Team Leaders
Periodicals and Newspapers
See weeding criteria by format
The periodical collection is
generally considered to be a
recreational reading collection.
Some titles, by virtue of the
information available in them
may need to be kept longer.
Newspapers
Periodicals
Altona
 Daily newspapers – current month plus previous three months
 Local papers – six months
 LOTE newspapers - 2 weeks
Williamstown
 Daily newspapers – current month plus previous month
 Local newspapers – Mail/Advertiser kept for one year. Scanned
monthly for Local History collection. Hobsons Bay Times kept for one
year.
Newport and Altona Meadows
 Daily newspapers kept for current month.
Altona North
 Daily newspapers kept for current month
 LOTE newspapers - 2 weeks
 Weekly
Keep current 6 months
 Monthly
Keep current 12 months
 Bimonthly
Keep current 24 months
 Quarterly
Keep current 24 years
 Craft, DIY and History Keep current for 2 years
 Physical condition
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Responsibility
Branch Team Leaders
Fiction
General weeding parameters:
 Weed 5 years
 Physical condition
 ‘classic texts’ – age not relevant
 Borrowed less 5 times in two years
 Retain if part of a series
 Evaluate on the basis of:
 Content - discard dated topical fiction
 Use – consider for weeding all books which have not circulated in
that last 24 months
 Discard books in poor physical condition. Replace as needed
 Duplicate copies – discard duplicate copies that are no longer
popular, making an exception for classic works. Retain two or more
copies depending on use.
 If part of a series? Replace or withdraw the whole series?
 Items in good condition which have not been popular at one branch
may be transferred to another if it is considered they may be
borrowed from that branch. BTLS to be contacted before transfer.
If the collection has a complete set of works, do not discard an individual
volume.
Fiction is provided in English
and Community Languages
Sets of works / series
Best sellers
Weed multiple copies as circulation declines.
Classics
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Responsibility
Branch Team Leaders
Paperback Collection
The paperback collection is a high turnover collection. It should consist
of multiple copies of best sellers and popular fiction.
Titles should be kept for two years.
Discard books in poor physical condition
This includes paperback fiction,
paperback and hardback
romance and westerns.
Age not relevant
Physical condition
Responsibility
Branch Team Leaders
Large Print
 Weed 5 years
 Physical condition
 ‘classic texts’ – age not relevant

Borrowed less 5 times in two years
 Retain if part of a series
 Duplicate copies – discard duplicate copies that are no longer
popular, making an exception for classic works. Retain two or more
copies depending on use.
Large print books have a larger
than normal typeface. A range
of large print books in fiction
and nonfiction will be provided
for people who have a visual
disability. Market availability of
large print limits the collection to
the English language. Formats
include hard and soft back.
Responsibility
Children’s/Teenage Fiction
Trends in children’s popular
fiction are constantly changing
and our aim is to keep our
collection as current as
Branch Team leaders
General weeding parameters:
 Older than five years
 Borrowed less than 6 times in 1 year
 Not borrowed in 1 year
 Not part of a series
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possible. However, it is as
important for the collection to be
stocked with quality junior
literature, including classics and
Australian titles. Collection
includes Picture books, board
books, junior fiction, teenage
fiction, graphic novels

Best sellers
Weed multiple copies as circulation declines.
Get started collection
Use general weeding parameters as above Discard books in poor
physical condition
Graphic novels
This is a high turnover collection. Discard books in poor physical
condition
Board books
This is a high turnover collection. Discard books in poor physical
condition
VPRC
Items on the VPRC list remain in the collection and need to be reordered
if last copy is damaged.
Classics
Classics or noteworthy titles that have become old and are in poor
condition should be requested for replacement
Responsibility
Coordinator Children’s and Youth Services
Community languages
General weeding parameters:
Periodicals are the same as English except weeding is based on
accession date not issue date.
See CALD guidelines for weeding needs to be different to English.
This collection provides
products to meet the needs of
adults from CALD communities.
Formats include books, AV and
magazines.
Responsibility
the title or series is no longer popular or current
Community Languages Librarian
Language and Literacy
This collection provides
products for learning and
improving English literacy skills
and for learning or improving
English verbal communication
skills
General weeding parameters:
See criteria for format as listed above.
Responsibility
Community Languages Librarian
Online and digital content
This collection contains e-audio,
websites databases and online
journals
General weeding parameters:
 Usage statistics, Community benefit
 Is there a balance between print and electronic access available
 Currency of information
 Annual review of collection required.
Responsibility
Coordinator Online Services
Heritage Collection
General weeding parameters:
This collection will
Duplicate, irrelevant or damaged materials will be weeded by the Local
focus in
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the area of local and family
history
Subjects covered include
Heritage Collection are:
Australiana, Maritime, Military,
Local and Family History,
Indigenous and Homegrown.
Preference would be for
recently published material but
may be pushed out to include
material published in the last 10
years
History Librarian with input from the Heritage Team and Coordinator
Library Collections. Consultation with the relevant Historical Societies will
be sought if additional expertise on relevance of content is required.
Items will remain in the collections as long as they retain their physical
integrity, identity, and authenticity, and as long as they remain relevant
and useful to the purposes and activities of Hobsons Bay Libraries.
Withdrawals of materials will be considered when these conditions no
longer prevail or if the Library should receive similar items in better
condition. In all instances donations of any weeded material will be
offered to other organizations which have an interest and role in
preserving historical information. Space is finite in libraries and may be a
consideration in deciding to keep or withdraw material.
Preservation and/or conservation work will be undertaken according to
professional advice
The Heritage collection is exempt from standard weeding processes is
assessed on case by case basis.
Responsibility
Local History Librarian
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Definitions
ALIA: Australian Library and Information Association
CALD: is an acronym for Culturally and Linguistically Diverse and replaces the
previously used acronym of NESB (non-English speaking background).
Community languages: Languages other than English
Cross-cultural: The recognition of cultural diversity
Equity: Those residents who are entitled to use Council services shall be treated
fairly in relation to other uses and have an equitable share of the resources which
council manages on behalf of the community.
ESL: English as a second language
IELTS: The international English language testing system
IFLA: International Federation of Libraries Association
LOTE Collection: refers to a collection of library material in a language or languages other
than English. A LOTE collection will usually include books for adults and children,
audiovisual items such as video recordings, DVDs and compact discs, and magazines.
Multiculturalism: Describes the cultural and ethnic diversity of contemporary
Australia.
PLVN: The Public Libraries Victoria Network
Statewide Collections: LOTE collections established with State government funding
by various public libraries with the intention of providing public library access to
collections in community languages not already catered for.
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