Job Posting
Department: 81
Organization: 818300
Job Code/Title: 70400
-
Executive Offices
Ex Ofc Of Gen Cnsl
Paralegal
Position Number: 50414607
County: Dauphin
Office Location: Office of Chief Counsel
Pennsylvania Infrastructure Investment Authority (PENNVEST)
22 South Third Street, Second Floor
Harrisburg, PA 17101
Type of Job: Non-Civil Service
Union: AFSCME
Bargaining Unit: A1
Seniority Unit: Office Of General Counsel-Statewide Non Civil Serv
Type Position: Permanent / Full Time
Salary Range: $40,039 - $60,851
Pay Schedule / Range: ST / ST06
Posting Length: 7 days
Posting Dates: 6/9/2015 - 6/15/2015
Contact Number: (717)787-9338 or mkeech@pa.gov
Information: WORK HOURS: 8:30 AM to 5:00 PM
PLEASE NOTE: This position is based out of the employee's home.
PLEASE ALSO NOTE: This is a work-at-home position that requires the employee to provide
broad-band connection in order to perform job duties.
Description of Duties: This position provides support within the legal office of the Chief Counsel in the Pennsylvania
Infrastructure Investment Authority (PENNVEST) and assists the agency counsel in servicing
the clients' legal needs. The incumbent also performs technical work and prepares analysis for
the client; assists funding recipients, engineers, attorneys, and legal support staff, when
necessary to coordinate the PENNVEST process and management of complex multi-million
dollar transactions funded by various federal and state sources (the "Settlement Process"). The
incumbent primarily coordinates the documentation of the transactions and obtains all approvals
through the Settlement Process and handles the loan servicing requirements assigned in the
management of a $4+ billion revolving loan portfolio. The position also assists agency counsel
with administrative matters or cases; application reviews; the creation of funding offers; the
preparation of trial filings, briefs, and transactional documents including the nutrient trading
program, regulatory or legislative initiatives, documents involved in PENNVEST bond issues,
and management of all office documents and any other matters requiring support services.
Independently manages the settlement process and settlement files for assigned PENNVEST
projects from the time of board approval through the completion of settlement. Coordinates the
efforts of PENNVEST's project manager, PENNVEST's legal counsel, funding recipient, funding
recipient's counsel, and engineer to ensure that the necessary supporting documentation is
collected based on the designated funding source, entity type, type of collateral, and type of
project. Independently manages the Nutrient Credit Settlement through the online auction
process and ensures all necessary documentation has been submitted in order to participate in
the auction.
Creates the appropriate settlement documents that pertain to the transaction and drafts any
documents that are not automatically created on the online system, such as Intercreditor
Agreements, Irrevocable Bank Letters of Credit, Pledges of Accounts or stocks or marketable
securities, transaction documents for Nutrient Credit Program, and other legal documents
pertaining to PENNVEST transactions.
Reviews supporting documentation to ensure compliance with general municipal law, the Clean
Water State Revolving Fund, the Drinking Water State Revolving Fund, PENNVEST's enabling
statute, and PENNVEST regulations as may be applicable.
Verifies the financial cost breakdown for each infrastructure project and the general
management plan of the project.
Verifies that funding recipients have properly obtained approval as may be required by the
Department of Community and Economic Development; the Department of Environmental
Protection; the U.S. Environmental Protection Agency; the PENNVEST project specialists; the
Comptroller's Office; the PENNVEST Finance Department; and any other regional, local, or state
approvals needed for the project.
Reviews and monitors transactional filings for Uniform Commercial Code compliance and
otherwise reviews and monitors perfection of all collateral.
Conducts lien searches and briefs counsel on issues which may adversely impact funding
recipient's financial condition.
Is responsible for "document management" of all legal office transactions, litigation, and agency
matters, including the retention and maintenance of an electronic data management system and
the appropriate indexing of documents and exhibits.
Conducts research and provides assistance to counsel in settlement, litigation, appellate
matters, administrative proceedings, bankruptcy, and other matters pertaining to the daily legal
needs associated with the operation of the agency.
Attends meetings of the PENNVEST Board of Directors and prepares minutes of the meeting for
review by agency management. Attends other meetings of the agency as assigned, takes notes,
and distributes to the working group.
Assists counsel with management of Right to Know Law requests, records retention, and other
administrative matters impacting the agency.
Attends agency hearings, trials, administrative proceedings, and settlement negotiations and
assists PENNVEST counsel during all phases of the case and/or settlement.
Attends stakeholder meetings and takes minutes for any new program developments.
Handles sensitive and confidential matters consistent with attorney-client privilege.
Assists in briefing specific issues for counsel as needed.
Conducts factual and legal research related to the transactions, regulated industries,
consumers, sister agencies both federal and state as they relate to PENNVEST programs;
monitors legislation impacting the program and assists with all novel regulatory, legislative, and
transactional matters.
Prepares reports using OGC LawNet, as well as inter-agency reports and summaries regarding
transactions and monitoring the pace of the program.
Develops agency procedures for complex and new organizational programs and necessary
workflows as they relate to the legal needs of PENNVEST.
Works independently under the general supervision of the Paralegal Office Supervisor.
Works remotely in a virtual office environment.
Works at 22 South Third Street, Harrisburg PA as required.
Participates in team building initiatives.
Performs other related duties as required.
Essential Functions: * Interpret and apply administrative, agency procedural, and trial practices
* Conduct legal research, interpret legal documents, and analyze information
* Communicate effectively both verbally and in writing
* Maintain effective working relationships
* Manage projects independently
* Prepare transactional documents/reports, post hearing, and trial documents
* Organize and conduct conferences
* Use a computer and associated software to maintain databases
* Use standard office equipment
* Travel as required
Last Date Job Applications Will Be Accepted: Monday, June 15, 2015
THIS IS AN ENTRY LEVEL POSITION
Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:
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Non-Civil Service Recruitment
Non-Civil Service Non-Seniority
Transfer
Reassignment
Voluntary Demotion
Eligibility - all candidates
1. Meet the minimum experience and training required for the job: Four years of experience as a Legal Assistant 2;
OR Certification as a Paralegal or Legal Assistant (CP/CLA) by The National Association of Legal Assistants
(NALA); or certification as a Registered Paralegal (RP) by The National Federation of Paralegal Associations
(NFPA); or advanced certification for legal professionals (PLS) by NALS, The Association for Legal Professionals;
and two years performing legal support work; OR Completion of an associate's degree or post baccalaureate
certificate in legal, paralegal, or legal assistant studies or other related field, and two years performing legal
support work; OR An equivalent combination of experience and training.
2. Be a resident of Pennsylvania.
How to apply - all candidates:
The following materials must be mailed and postmarked on or before Monday, June 15, 2015:
1. Most Recent Employee Performance Review
2. Submit a request for consideration in the form of a memorandum, letter, or bid form which must be accompanied
by a Personal Data Sheet and a resume which reflects work history and education. Please also include a
photocopy of your certificate or degree, if applicable.
If interested in applying by mail, please send above specified materials to:
CONTACT PERSON: Marty Keech
ADDRESS: 333 Market Street, 17th Floor
Harrisburg, PA 17101
TELEPHONE: 717-787-9338
EMAIL: mkeech@pa.gov
The Commonwealth of Pennsylvania is an equal opportunity employer.