Trip Information Pack and
Permission Form:
D of E Bronze Assessment Expedition
Date: 5/6 July 2014
Area: Cotswold Area
PLEASE MAKE SURE TO READ THE FOLLOWING INFORMATION CAREFULLY. IF YOU HAVE ANY
QUESTIONS PLEASE EMAIL
enquiries@ardentadventuretrust.org
Pack Contents:
Itinerary
Team Food
Accommodation
Personal Equipment
Borrowing Equipment
Personal Equipment
Team Equipment
Leaders
Home Contact Details
Transport Arrangements
Application Forms
Personal Equipment Rental Form
Permission and Health Form
Kit List - D of E Bronze and Silver Assessment Expeditions
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This entire pack can be downloaded again from the AAT website www.ardentadventuretrust.org
Ardent Adventure Trust
D of E Bronze Assessment Expeditions
Itinerary
Dates: 5/6 July 2014
Area: Cotswold Area
All bronze team members will travel independently to Winchcombe Library early on the morning of
Saturday 5 July to arrive no later than 30 minutes before their allotted departure times (see
schedule).
All teams will travel home independently from Cotswold Farm Park.
Individual members will call home prior to finishing on the last day to allow parents good time to
travel to the collection points. (Approx 1-2 hours before their estimated finishing times). We
anticipate teams finishing between 3pm and 5pm subject to expedition conditions.
Team Food
As you already know you are feeding and cooking for yourselves. You need to plan enough food to
bring for the whole team to share. You need to provide food, we will not be providing it.
Please remember to bring 20% extra and snacks for the final afternoon.
Bronze Teams: you need to bring food for Sat lunch, Sat dinner, Sun breakfast, Sun Lunch and any
snacks you want. You must make a hot meal each day, so normally bring a picnic lunch for Saturday
and Sunday, cook at the campsite Saturday evening and Sunday morning.
Accommodation
We will be staying at the following sites:

Saturday Night: Folly Farm Campsite
Showers are available at some sites but will require 50p pieces.
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Personal Equipment
The weather is going to be variable during the day and at night – plan for it being cooler, hotter and
wetter than advised though. This means layers of thin warm clothing and good waterproofs and
boots. You MUST carry waterproofs (coat and overtrousers), it is a condition of the event – PLEASE
DO NOT FORGET THEM. YOU WILL NOT PARTICIPATE WITHOUT THEM.
If your boots are new you MUST break them in before you go on the trip by using them for AT LEAST
an hour a day between now and the departure day.
A kit list is provided on the last page, but the important items are here:
 Good warm sleeping bag, carried in a dry bag.
 Sleeping mat (We have plenty of the foam versions).
 Waterproofs: the weather can still be very changeable at this time of year.
 Proper walking boots are essential, you need to make sure you have boots, not cross
trainers, shoes etc. You will need a good level of foot and ankle support. If you don’t have
them you need to get them. Look for a boot with a good leather upper, or a water resistant
soft outer. Don’t spend a fortune, but don’t skimp either!!
 Torch/head torch
Borrowing Equipment
Personal Equipment (in addition to that already with you)
If you need to borrow personal equipment you are welcome to do so. The equipment will be loaned
free of charge, provided it is returned clean, dry and in the same condition it is borrowed in.
However, there are some requirements as follows:
 The equipment comes back!!
 The equipment is returned CLEANER than when it was loaned out – if the equipment is new
this might be difficult but you get the picture: we REQUIRE you to look after the kit!!
 Any repairs are carried out before returning the equipment – please check with us for
guidance on repairs first.
 Tents are hung out to air for at least two days, both inside and out. Please remove any marks
that are on them, DO NOT WASH THEM!!!!
 We require all equipment back to the first meeting after the loan unless otherwise advised.
 Each item we loan out is numbered; if we don’t receive it back we will charge the person
who it was loaned to for the replacement of it whether or not the individual returns another
item of that type.
 We hold a deposit cheque of £25 lodged with us when the initial equipment was taken – the
cheque will not be banked unless necessary, we will be returning this cheque to you when
the equipment is returned to our satisfaction.
 The deposits will be retained to replace missing, damaged, wet or dirty equipment. The
decision of the coordinator is final on this point.
 We do not have cleaning facilities at Arden.
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A list of equipment is supplied on the loan form that follows
Team Equipment
Team members will be required to order the equipment they require for their team in advance.
This form must be returned with one team members’ trip application forms.

The same conditions for borrowing personal equipment apply to team equipment.
Home Contact Details
During the trip the home contact, in case of emergency, will be Caroline Fortune. Her details are as
follows:
Home Tel: 01564 773357
Mobile Tel: 07766 258185
Email: cefortune@gmail.com
During the expedition you will not be able to contact the participants directly as they will not have
access to their mobile phones. If you need to contact a participant in an emergency then please
contact our home based link person who will then relay the message to the lead supervisor who will
then contact the participant, there will inevitably be a delay in this chain as the participant will most
certainly be in open countryside. This home based contact is only intended for emergency use and
should not be abused please.
These details should only be used in case of emergency (NO EXEPTIONS PLEASE)
Transport Arrangements
All participants make their own arrangements to and from the expedition. The times and places for
drop off and pick up are shown in the schedule at the end.
We suggest that expedition groups arrange to share lifts, organising this is the responsibility of the
individual participants and their parents.
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ACTION ITEMS
Application Forms
ALL participants need to fill in and return the forms on the following two pages to Martin Fortune
during next Monday’s meeting.
No equipment will be issued without the signed forms.
IMPORTANT INFORMATION
This is a D of E assessment trip which all participants are REQUIRED to take part in to pass their
current award level. We haven’t got any other trips planned so all efforts must be made to take part
in this trip. If you can’t take part for whatever reason please email
enquiries@ardentadventuretrust.org
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Ardent Adventure Trust
Additional Equipment Loan Form
Name of Member:………………………………………………………….
I wish to borrow the following items of equipment:
Rucksack
Dry sack (sleeping bag)
Sleeping Mat
Compass
Map
Whistle
Trangia
Fuel Bottle
First Aid Kit
Tent 2 person/3 person
Emergency Shelter
Survival Bag
High Viz Jackets
Waterproof Coat
Waterproof Trousers
Replacement
Cost
£70.00
£7.00
£11.00
£20.00
£12.00
£2.00
£55.00
£12.00
£24.00
£90.00/£100.00
£29.00
£4.00
£6.00
£62.00
£50.00
ID number of Loaned Item
(to be completed by AAT)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Rental Conditions:
 The equipment comes back!!
 The equipment is returned CLEANER than when it was loaned out: we REQUIRE you to look
after the kit!!
 Any repairs are carried out before returning the equipment – please check with us for
guidance on repairs first.
 Tents are hung out to air for at least two days, both inside and out. Please remove any marks
that are on them, DO NOT WASH THEM!!!!
 We require all equipment back to the first meeting after the loan unless otherwise advised.
 Each item we loan out is numbered; if we don’t receive it back we will charge the person
who it was loaned to for the replacement of it whether or not the individual returns another
item of that type.
 We hold a deposit cheque of £25 lodged with us when the initial equipment was taken – the
cheque will not be banked unless necessary as we will be returning this cheque to you when
the equipment is returned to our satisfaction.
 The deposits will be retained to replace missing, damaged, wet or dirty equipment. The
decision of the coordinator is final on this point.
 We have no cleaning facilities at Arden.
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Signed (parent/guardian of borrower):………………………………………………………………….
Date:……………………………
I understand that my cheque will only be cashed if any of the above equipment is returned
damaged, dirty, wet or not at all.
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Ardent Adventure Trust
Permission & Health Form
To be signed by a parent/guardian. Please complete legibly in blue ink.
Please return this form signed and dated to Martin Fortune on Monday 30 July 2014.
The trip will take place at: Cotswold Area
The Trip will be on: 5/6 July 2014
No responsibility for the personal equipment/clothing and effects can be accepted by Ardent Adventure Trust.
I give permission for ……………………………………………. to attend the Dof E Bronze Expedition on the above dates.
Has he/she been in contact with any infectious diseases within the last three weeks: Yes
No
Date of last tetanus immunisation:
………………………………………………………………………..
Does he/she have any special needs?
………………………………………………………………
Medicines currently being taken:
Does he/she have or has in the last 12 months had
any conditions that may prevent him/her from
taking part in the programmed activities?
Yes
No
If yes, please provide details below. Continue on
overleaf if necessary.
………………………………………………………………………….
Does he/she have any allergies to food, medicines
or other? Please provide details
……………………………………………………………………………
Does he/she have any special dietary
requirements?
……………………………………………………………………………
……………………………………………………………………………
During the event I can be contacted on:
Address:………………………………………………………………
Tel No:………………………………………………………………..
Mob No:……………………………………………………………..
I understand that the expedition leader reserves
the right to send any participants home if
necessary.
…………………………………………………………………………….
Name and address of own doctor:
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
Date of Birth of participant:.………………………..
I understand that I will need to be available to
collect my son/daughter at all times during the
expedition in the event of illness or other
unforeseen circumstances.
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Ardent Adventure Trust
If it becomes necessary for my child to receive medical treatment and I cannot be contacted by telephone or
by any other means to authorise this, I hereby give my general consent to any necessary medical treatment
and authorise the expedition leader in charge of the trip to sign any documentation required by the hospital
authorities.
Signed:………………………………………………………………………………. Dated:……………………………………………………………..
NOTE: The medical profession takes the view that the parent’s consent to medical treatment cannot be
delegated. This view is explicit in the Children Act 1989. Thus medical consent forms have no legal status
and a doctor/nurse may still require parental/guardian consent for a particular treatment.
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Ardent Adventure Trust
Kit List – D of E Bronze and Silver Assessment Expeditions
You will need the following: (In addition to Expedition Equipment)
 Plenty of thin layers
 Waterproofs – DO NOT FORGET THEM
 A set of clothes to travel each way in (can be the same)
 Suitable clothing for activities
 Sun hat/cap (mandatory) – DO NOT FORGET THIS
You must have waterproofs. This does not mean ‘showerproof’, but WATERPROOF. For safety reasons, if we
consider the waterproofs or other clothing is not up to the required standard for the weather that we
encounter, we will purchase suitable replacements and pass on any costs.
When packing your rucksack, please make sure to line the rucksack with a robust plastic sack so if there is a lot
of rain your gear will stay dry. Sleeping bags and mats MUST be contained in a robust plastic sack or dry bag. If
possible, each set of items can be wrapped in a plastic bag for extra protection against rain and inclement
weather.
Required!! MUST BRING
-
Lightweight trousers, shorts or leggings
Underwear x2
Socks x2
T shirts x2 (I long sleeve if possible)
Sweatshirt or fleece(preferable) x2
Torch and batteries
Water bottles (to carry at least 2 Litres)
Toiletries, towel, toilet roll
Walking boots and walking socks
Trainers/flip flips (optional)
Wicking undershirt
Waterproof Jacket
Waterproof Trousers
Sleeping bag
Sleeping mat
A hat to cover you from the sun
Sunscreen
Blister Plasters
Nightwear
Personal Medication
Note pad and pen
Watch
Camera (optional)
Brillo pads & Tea Towel
For Eating:
-
A plastic/metal bowl
A ‘spork’ (spoon/fork in one)
A plastic/metal Cup
Optional
- Thermal underclothing: top and bottom
- Gloves
- Mobile Phone (2 per group for emergencies)
DO NOT BRING
- A knife of any kind
- Ipod or other music player if you don’t want
to damage it – it’s your responsibility
- PSP/games console
There will be no opportunity to purchase anything on the expedition and shopping is prohibited on D of E
expeditions. Please Note: cotton clothing will pick up moisture very quickly and won’t dry in the conditions we
will be in. Please make sure that you don’t bring cotton if you can.
Naming Items: please make sure all of your items are suitably marked or named so that you can reclaim them.
Please see D of E Expedition kit download on AAT Website. Please email
enquiries@ardentadventuretrust.org if you have any questions.
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