REGISTER OF COMPLIANCE
OBLIGATIONS
TABLE OF CONTENTS
GOVERNANCE STRUCTURES, ORGANISATION AND DOCUMENTS .................................................................... 3
A.
LEARNING AND TEACHING ......................................................................................................................... 5
B.
RESEARCH AND INNOVATION .................................................................................................................... 8
C.
FINANCE................................................................................................................................................... 18
D.
HUMAN RESOURCES ................................................................................................................................ 27
E.
ORGANISATION AND RESOURCES............................................................................................................ 36
F.
FACILITIES AND ENVIRONMENT............................................................................................................... 41
G.
INFORMATION SYSTEMS ......................................................................................................................... 50
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GOVERNANCE STRUCTURES, ORGANISATION AND DOCUMENTS
Griffith University has a complex, comprehensive and extensively documented governance system.
Under the Griffith University Act 1998, the Griffith University Council is the University's governing body.
Section 32 of the Griffith University Act 1998 provides for the appointment of a Vice Chancellor. The Vice
Chancellor is the chief executive officer of the University and is responsible for the academic, administrative,
financial and other affairs of the University.
There are a range of committees and boards that perform governance functions. These sit under and report to
the University Council, Academic Committee or individual office holders. The committees and boards include
the following:
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Aboriginal and Torres Strait Islander Advisory Committee;
Academic Committee;
Advisory Council, Gold Coast Campus;
Animal Ethics Committee;
Arts Education and Law Group Board;
Audit Committee;
Board of Graduate Research;
Council Nominations Committee;
Educational Excellence Committee;
Equity Committee;
Executive Group;
Finance, Resources and Risk Committee;
Griffith Business School Board;
Griffith University Foundation Board;
Griffith Health Group Board;
Griffith Sciences Group Board;
Group Promotions Committee;
Honorary Degree Committee;
Human Research Ethics Committee;
Internationalisation Advisory Committee;
Learning and Teaching Committee;
Legislation Committee;
Programs Committee;
Research Committee;
School Committees;
Senior Promotions Committee;
Senior Staff Remuneration Committee;
Staff Committee;
Student Misconduct Committee;
TAFE Queensland and Griffith University Links Committee;
Tender Board;
University Assessment Committee;
University Biosafety Committee;
University Health and Safety Committee; and
University Student Loans Panel.
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The policy library of the University is a key governance tool, with a range of policies grouped under nine
headings, being:
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University Governance;
Learning and Teaching;
Research;
Student Administration and Services;
Information Management and ICT;
Staff;
Financial Management;
Facilities and Assets; and
Community and Development.
Governance information is disseminated to staff and other stakeholders through a range of mediums,
including the University’s intranet site.
Griffith has a regular, five-yearly, systematic, independent review cycle of current activity and future plans for
academic and administrative areas, including the review of policy frameworks and documents. This University
Reviews Policy provides the overarching framework for the conduct of organisational-wide reviews and
cements the role of these reviews as a core part of the University’s planning framework.
Griffith provides a range of tertiary courses which are obliged to meet accreditation standards imposed by
State and Commonwealth laws, as well as standards imposed by a range of professional bodies and boards.
The University’s Academic Committee, in conjunction with the relevant schools are responsible for ensuring
that the University’s courses are appropriately accredited. Key accreditation requirements are addressed in
the following material.
For convenience of reference, legislative compliance obligations have been divided into seven streams, being:
A.
Learning and Teaching;
B.
Research and Innovation;
C.
Finance;
D.
Human Resources;
E.
Organisation and Governance;
F.
Facilities and Environment; and
G.
Information Systems.
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Compliance with Laws, Regulations and Contracts
A.
LEARNING AND TEACHING
RELEVANT LEGISLATION
DESCRIPTION OF LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Architects Act 2002
This Act provides for the registration of architects. The
University must ensure that its architecture course remains
a qualification recognised by the Architects Accreditation
Council of Australia (the AACA).
Provisional accreditation has been
granted by the Architects
Accreditation Council of Australia and
the Australian Institute for Architects
for graduates who articulate to, and
complete, the Master of Architecture.
Full accreditation is anticipated from a
review scheduled in 2015.
Academic Registrar
The Act establishes the Board of Teacher Registration for
the registration of teachers in Queensland. The University
must ensure that its education program graduates are
eligible for registration.
The University submits new course
proposals and period reports to the
Board to ensure its programs remain
approved. The University also
forwards information on education
program graduates eligible for
registration.
Academic Registrar
An Act to provide for the registration of persons providing
courses to overseas students and for the registration of the
courses.
Griffith University is registered as a
provider of courses to overseas
students with Education Queensland.
PVC (International)
Acts to regulate education services for overseas students.
Under this Act, the University is obliged to ensure that staff
that deal with international students are aware of the
National Code of Practice which forms part of this Act.
They must ensure that the University and relevant courses
are registered on CRICOS and that facilities remain
compliant. This Act (and its related Acts) requires
registration of the University as an educational service
Griffith University is registered CRICOS
Provider - 00233E as a provider of
courses to overseas students under
this Act.
Academic Registrar
(Queensland)
Education (Queensland College
of Teachers) Act 2005
(Queensland)
Education (Overseas Students)
Act 1996
(Queensland)
Education Services for Overseas
Students Act 2000 [with related
legislation being Education
Services for Overseas Students
(Assurance Fund Contributions)
Act 2000, Education Services
for Overseas Students
(Consequential and
PVC (Sciences)
PVC (AEL)
PVC (International)
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Transitional) Act 2000,
Education Services for Overseas
Students (Registration Charges)
2000]
provider to overseas students, and also requires
accreditation of courses.
An Act to provide the registration of health practitioners.
The University must ensure that its health practitioner
course maintains the required accreditations.
The University maintains the required
accreditations.
Academic Registrar
Higher Education qualifications other than those offered by
self-accrediting institutions may only be offered by a nonself-accrediting higher education institution. An institution
may not operate without both registration and course
accreditation.
Griffith is registered as a selfaccrediting higher education
institution.
Academic Registrar
An Act relating to the funding of higher education. As an
approved higher education provider, the University must
meet specified conditions about various aspects of its
operations in order to remain eligible for Commonwealth
grants and scholarships. The University is also obliged to
administer student assistance schemes pursuant to this Act.
The Higher Education Funding Act 1998 regulates the
funding of Australian higher educational institutions and
obliges Universities to comply with funding conditions,
provide information to students and to provide statistical
and other information and schedules of student
contributions and fees to the Federal Education Minister.
The University is eligible for
Commonwealth Grants and
administers student assistance
schemes in accordance with the Act
through coordination between
Academic Administration and PFS.
(Commonwealth)
Health Practitioner Regulation
National Law Act 2009 and
Health Practitioner Registration
Boards Administration Act 1999
PVC (Health)
(Queensland)
Higher Education (General
Provisions) Act 2008
(Queensland)
Higher Education Support Act
2003 and the Higher Education
Funding Act 1998
(Commonwealth)
Verification of Griffith University’s
registration and course accreditation is
published at www.aqf.edu.au.
Academic Registrar
Chief Financial Officer
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Legal Profession Act 2007
An Act to provide the registration of solicitors and
barristers. The University must ensure that its LLB course
maintains the required accreditation.
The University maintains the required
accreditation for its law program.
Academic Registrar
An Act to provide the registration of engineers. The
University must ensure that its engineering programs
maintain the required accreditation.
The University maintains the required
accreditations for its engineering
programs.
Academic Registrar
An Act to provide the registration of Engineers,
Accountants, computer and other professions. The
University must ensure that its courses maintain the
required accreditation.
The University maintains the required
accreditations.
Academic Registrar
An Act to provide for national consistency in the regulation
of higher education providers. The University must ensure
that it meets the registration requirements in order to offer
and confer Australian higher education awards.
The University is subject to the
provider registration requirements and
is required to submit information as
part of the re-registration process.
(Queensland)
Professional Engineers Act 2001
(Queensland)
Professional Standards Act 2004
(Queensland)
Tertiary Education and Quality
Standards Agency Act 2011
(Commonwealth)
PVC (AEL)
PVC (Sciences)
PVC (Sciences)
PVC (Business)
Academic Provost
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Compliance with Laws, Regulations and Contracts
B.
RESEARCH AND INNOVATION
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Animal Care & Protection Act
2001 & Animal Care &
Protection Act 2001 Regulation
2001
The Australian Code of Conduct for the
Care and Use of Animals for Scientific
Purposes 8th edition 2013 and the
Queensland Animal Care and Protection
Act 2001 articulate the responsibilities of
staff and students who use animals for
scientific purposes.
The University's Animal Ethics Committee (AEC) applies the
animal welfare and ethical standards required by the Code and
can approve or refuse to approve any use of animals for
scientific purposes by staff and students in research, teaching
and film production. Membership of the Animal Ethics
Committee includes staff and volunteers from the general
community. The AEC advises the University on the ethical care
and use of animals for scientific purposes and monitors the
welfare of animals used. It reports annually to the University
and to state and federal governments.
Director, OR
(Queensland)
PVC (Sciences)
Those planning work at the University which involves using
vertebrate animals for scientific purposes must obtain prior
ethical approval from the AEC which is versed in the content of
the regulatory field.
Staff must consult Animal Facility Staff about the care and
welfare of any animals when they plan to house animals on
campus. All facilities used for housing animals must receive
prior AEC approval.
The AEC constitution includes procedures to be followed by the
University when complaints or concerns about the use of
animals for scientific purposes are lodged.
The University’s policies and procedures relating to animal
ethics and welfare are clearly articulated and available to all
staff through the University’s intranet.
Australian Code of Practice for
the Care and Use of Animals for
Scientific Purposes
The Australian Code of Conduct for the
Care and Use of Animals for Scientific
Purposes 8th edition 2013 and the
The University's Animal Ethics Committee (AEC) applies the
animal welfare and ethical standards required by the Code and
can approve, refuse to approve, or require modification of any
Director, OR
PVC (Sciences)
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
Queensland Animal Care and Protection
Act 2001 articulate the responsibilities of
staff and students who use animals for
scientific purposes.
use of animals for scientific purposes by staff and students in
research, teaching and film production. Membership of the
AEC includes staff and volunteers from the general community.
The AEC advises the University on the ethical care and use of
animals for scientific purposes and monitors the welfare of
animals used. It reports annually to the University and to state
and federal governments.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Those planning work at the University which involves using
vertebrate animals for scientific purposes must obtain prior
ethical approval from the AEC which is versed in the content of
the regulatory field.
Staff must consult Animal Facility Staff about the care and
welfare of any animals when they plan to house animals on
campus. All facilities used for housing animals must receive
prior AEC approval.
The AEC constitution includes procedures to be followed by the
University when complaints or concerns about the use of
animals for scientific purposes are lodged.
The University’s policies and procedures relating to animal
ethics and welfare are clearly articulated and available to all
staff through the University’s intranet.
Biodiscovery Act 2004
(Queensland)
The Queensland Biodiscovery Act 1994,
the Environment Protection and
Biodiversity Conservation Regulations
(Cth) Part 8A.13 and the Queensland
Biotechnology Code of Ethics impose a
permitting system for collection of native
biological material from State and Federal
lands. The relevant legislation requires
biodiscovery entities to negotiate benefit
The University has collection contracts and biodiscovery
benefit sharing arrangements with the Queensland Museum
and the State of Queensland (represented by the Queensland
Herbarium) which underpin the University’s compliance in this
field.
Director, GE
Director, OR
Head, Legal Services
The University is also engaged in negotiation of a biodiscovery
benefit sharing agreement with the Queensland Government.
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
sharing arrangements with the State or
the Commonwealth before engaging in
collection.
Until finalisation of the biodiscovery benefit sharing
agreement, compliance is undertaken on a case by case project
basis by the University’s commercialisation unit, Griffith
Enterprise, assisted by Legal Services. Legal Services has
recently undertaken refresher training on relevant issues to
ensure that the University’s lawyers are cognisant of the
relevant issues.
State and Federal native title legislation
also requires a biodiscovery entity to
negotiate with the native title holders, if
the biodiscovery exercise is occurring on
land which is or may be subject to
unextinguished native title.
Biosecurity Bill 2011
(Queensland)
Child Protection Act 1999
(Queensland)
RESPONSIBILITY FOR
ENSURING COMPLIANCE
The University has also entered into Indigenous Land Access
Agreements with a number of native title holding groups
where biodiscovery exercises have required this.
An Act that will provide for a flexible and
responsible biosecurity framework to
prevent or minimise adverse effects of
toxic or endemic pests and diseases and
contaminants on human health, social
amenity, the economy and the
environment.
The University is required under the Biosecurity Act 2014
to comply with the provisions of “scientific research
(prohibited matter) permits” granted under the Act. The
University Biosafety Committee will inform researchers of their
obligations and potential liabilities under the Act.
Senior DVC
An Act about the protection of children,
obliging the University to ensure that
research involving children is conducted in
compliance with the Act.
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves children and young people as participants to obtain
clearance from the Committee. Prior approval from the
Committee must be obtained for any research involving
humans, including children, undertaken by the University.
Director, OR
The University’s commercialisation is conducted by Griffith
Enterprise, in close consultation with Legal Services. Both
Griffith Enterprise and Legal Services have a clear
understanding of the Circuit Layouts Act, and the obligation to
Director, GE
Sanctions
Circuit Layouts Act 1989
(Commonwealth)
An Act that provides for the protection of
the intellectual property rights embodied
in certain layouts for integrated circuits.
The University is obliged to ensure that in
commercialising the outcomes of
Head, Legal Services
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
Copyright Act 1968
(Commonwealth)
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
research, that third party intellectual
property rights embodied in circuit layouts
are not infringed.
clear freedom to operate, before commencing
commercialisation of relevant technology.
An Act related to the protection of the
expression of certain literary works,
performances, recordings and computer
programs. As a consumer of copyright
materials, the University is obliged to
ensure it complies with statutory
requirements for the copying or other
exploitation of copyright works.
The University has a copyright guide which sets out the
University’s expectations of staff and students in relation to
copyright.
Publishers in Queensland are required,
under the relevant Federal and State laws,
to deposit copies of any publication with
specified libraries.
Under the Federal Copyright Act 1968, a
copy of any work published in Australia
must be deposited with the National
Library of Australia within one month of
publication.
Under the Queensland Libraries Act 1988,
a copy of any work published in
Queensland must be deposited with the
State Library of Queensland and the
Queensland Parliamentary Library within
one month of publication.
Design Act 1906
(Commonwealth)
An Act related to protecting the rights of
registered owners of registered designs.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
PVC (INS)
These expectations are reinforced in the University’s IT Code of
Practice (which applies to staff and students) and its Code of
Conduct (which applies to staff).
The University Copyright Officer administers and monitors the
University’s copyright activities.
Griffith University also has clearly stated ‘Take Down
Procedures’ which outline the University's internal procedures
for dealing with notification of alleged copyright infringements
from copyright owners or their representatives.
Griffith University’s intranet communicates the obligation of
elements involved in publications to deposit copies of those
publications in compliance with the Copyright Act 1968 and the
Libraries Act 1988. The Griffith University library has a stock of
ISBNs that it assigns to Griffith publications on request, and
keeps records of the ISBNs that have been assigned.
The University has an Intellectual Property Policy which
establishes the policy and procedures for the protection,
commercialisation and disclosure or intellectual property. The
University’s commercialisation is conducted by Griffith
Director, GE
Head, Legal Services
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Enterprise, in close consultation with Legal Services. Both
Griffith Enterprise and Legal Services have a clear
understanding of the Design Act, and the obligation to clear
freedom to operate, before commencing commercialisation of
relevant technology.
Fisheries Act 1994
(Queensland)
Fisheries Management Act 1991
(Commonwealth)
Gene Technology Act 2000
(Commonwealth), Gene
Technology (Licence Charges)
Act 2000 (Commonwealth) and
Gene Technology Act 2001
(Queensland) & Regulation
2002
These Acts provide for the management,
use, development, research and
protection of fisheries resources and fish
habitats.
The University undertakes scientific research in fisheries
habitats in line with their obligations under the Acts.
PVC (Sciences)
These pieces of legislation form a
nationally consistent scheme for the
regulation of certain dealings with
genetically modified organisms (GMOs).
The intention is to protect the health and
safety of people and to protect the
environment by regulating certain
dealings with GMOs. The Office of the
Gene Technology Regulator (OTGR) is
responsible for administering the Gene
Technology legislation and promoting
compliance with the laws and prosecuting
non-compliance.
The University Biosafety Committee advises on policies,
procedures and compliance related to Genetically Modified
Organisms (GMOs), Security Sensitive Biological Agents,
quarantine and biosecurity, and other high risk biological
materials.
Chair, University
Biosafety Committee
This includes compliance with the Queensland Biotechnology
code of Ethics, the Australian Code for Responsible Conduct of
Research (2007), and the Griffith University Code for the
Responsible Conduct of Research as they relate to research
with such biological materials.
Director, HRM
The legislation provides for the OGTR to
“issue technical and procedural
guidelines” as required to assist in the
administering of the Gene Technology
legislation. These guidelines encourage
good compliance practices by regulated
organisations, particularly through the
PVC (Health)
PVC (Sciences)
The Committee also assists and advises individuals within the
University to comply with the Gene Technology Regulations in
dealings with GMOs, the Security Sensitive Biological Agents
Regulatory Scheme, and quarantine and biosecurity regulatory
requirements and to ensure due diligence is exercised in
activities using other high risk biological materials.
Training in specific laboratory practices for handling GMOs are
obliged to be conducted by the principal research leader or the
Manager of the facility. Training records must be signed by the
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
promotion and implementation of best
practice techniques.
trainee and kept within the facility or be made available upon
request. A training record template is available from the
Griffith University intranet.
The Gene Technology Act 2000 delegates
authority to assess and review certain or
GMOs activities and certified facilities to
Institutional Biosafety Committees and
the OGTR.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
It is a requirement of the legislation, the
Gene Technology Regulations 2001 and
the Guidelines for Facility Certifications
that all staff, students and visitors to
Griffith University that are undertaking
work with GMOs or conducting work
within an OGTR certified facility are
trained appropriately in the relevant
behavioural requirements of the facility
certification.
Guardianship and
Administration Act 2000
(Queensland)
Health Act 1973 and the Health
(Drugs and Poisons) Regulation
An Act about the appointment of
guardians to manage the personal and
financial affairs of adults with impaired
capacities, and to protect the rights of
such people generally. The Act obliges the
University to ensure that research
involving adults with impaired capacities is
conducted in compliance with the Act.
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves people highly dependent on medical care who may be
unable to give consent and people with a cognitive
impairment, an intellectual disability or a mental illness to
obtain clearance from the Committee. Prior approval from the
Committee must be obtained for any research involving
humans, including adults with impaired capacities, undertaken
by the University.
Director, OR
An Act consolidating the laws relating to
public health, particularly in relation to
The Griffith Health Service uses standard software supplied by
the HIC and all doctors have a provider number. Griffith
Academic Registrar
(limited to ethics
approvals for research
involving categories of
persons covered by this
Act)
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
(Queensland)
the preparation and dispensing of drugs,
which obliges the University to ensure
that its researchers comply with the
requirements of the Act, requires Griffith
Health Service to operate within the
guidelines set down in the Act and, with
the Therapeutic Goods Act, governs the
commercialisation of drug technology in
the State of Queensland.
Enterprise are responsible for ensuring that any drugs
commercialised comply with the requirements of this Act.
Relevant Academic Clinic
Lead, Health Group
The University’s commercialisation is conducted by Griffith
Enterprise, in close consultation with Legal Services. Both
Griffith Enterprise and Legal Services are responsible for
ensuring that in any commercialisation agreement, the
licensees of the University’s compounds or vaccine candidates
are required to obtain all necessary governmental regulatory
approvals for each single country where rights to
commercialise are granted.
Director, GE
This statement provides a national
reference point for ethical considerations
relevant to all research involving humans.
The purposes of this statement are the
protection of the welfare and rights of
participants in research, and to facilitate
research that is or will be of benefit to the
researcher’s community or to humankind.
The University has established an Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. Any use of humans
in any respect for research within the University is subject to
compliance with the statement, and approval by the
committee.
National Statement on Ethical
Conduct in Human Research
2007
Head, Legal Services
Director, OR
As an educational institution conducting
research involving humans, the University
must comply with the general principles
for the protection of the welfare and
rights of participants in research and must
establish a Human Ethics Committee.
Nature Conservation Act 1992
(Queensland)
An Act that provides for the conservation
of nature including the management of
protected areas.
The University undertakes scientific research in protected areas
in line with their obligations under the Act.
Patents Act 1990
An Act that provides for the protection of
the intellectual property rights embodied
The University’s commercialisation is conducted by Griffith
Enterprise, in close consultation with Legal Services. Both
PVC (Sciences)
Director, GE
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Compliance with Laws, Regulations and Contracts
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
(Commonwealth)
in various inventions. The University is
obliged to ensure that in commercialising
the outcomes of research, that third party
intellectual property rights embodied in
patent applications or registered patents
are not infringed.
Griffith Enterprise and Legal Services have a clear
understanding of this Act, and the obligation to clear freedom
to operate, before commencing commercialisation of relevant
technology.
Head, Legal Services
Plant Breeders Rights Act 1994
An Act that grants intellectual property
rights in certain new varieties of plants
and fungi to breeders of those varieties.
The University has an Intellectual Property Policy which
establishes the policy and procedures for the protection,
commercialisation and disclosure or intellectual property. The
University’s commercialisation is conducted by Griffith
Enterprise, in close consultation with Legal Services. Both
Griffith Enterprise and Legal Services have a clear
understanding of this Act, and the obligation to clear freedom
to operate, before commencing commercialisation of relevant
technology.
Director, GE
The Act prohibits or strictly regulates the
use of human embryos in research; xenotransplantation; work with genetically
modified organisations, somatic gene
therapy; and human cloning.
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves interventions and therapies, including clinical and nonclinical trials, related to human tissue samples, human stem
cells, human genetics and women who are pregnant and the
human foetus, to obtain clearance from the Committee.
Director, OR
(Commonwealth)
Prohibition of Human Cloning
for Reproduction Act 2002
(Commonwealth)
Head, Legal Services
(limited to ethical
approvals for research
involving human tissues
or categories of persons
covered by this Act)
Booklets 12, 13, 32 and 41 of the Griffith University Research
Ethics Manual requires that researchers planning research in
areas involving the use of human embryos in research; xenotransplantation; work with genetically modified organisations,
somatic gene therapy; and human cloning to consult a
Research Ethics Advisor before submitting an application for
ethical clearance. Any application for ethical clearance
involves demonstration of research merit and quality, benefit,
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
justice (including legality) and respect for participants before
an ethics clearance will be granted.
Quarantine Act 1908
(Commonwealth)
An Act to protect Australia’s animal, plant
and human health status.
The University has an obligation to ensure that its research
vessels comply with the requirements of the Act.
PVC (Sciences)
Griffith Sciences is responsible for all aspects of management
of the University’s marine vessels.
Therapeutic Goods Act 1989
(Commonwealth)
An Act restricting the importation, export,
manufacture or supply of therapeutic
goods which are not registered on the
Australian Register of Therapeutic Goods
(or otherwise exempt from application of
the Act in this respect).
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves interventions and therapies, including clinical and nonclinical trials, related to human tissue samples, human stem
cells, human genetics and women who are pregnant and the
human foetus, to obtain clearance from the Committee.
Director, OR
Director, GE
Head, Legal Services
Booklet 12 of the Griffith University Research Ethics Manual
addresses the application of the Act in relation to clinical trials
and points out the registration obligation. The University’s
commercialisation is conducted by Griffith Enterprise, in close
consultation with Legal Services. Both Griffith Enterprise and
Legal Services have a clear understanding of the Act, and are
responsible for ensuring that in any commercialisation
agreement, the licensees of the University’s compounds or
vaccine candidates are required to obtain all necessary
governmental regulatory approvals and registrations.
Trademarks Act 1995
(Commonwealth)
An Act that provides for the protection of
the intellectual property rights embodied
in trademarks. The University is obliged to
ensure that in general and
commercialising activities, that third party
The University’s commercialisation is conducted by Griffith
Enterprise, in close consultation with Legal Services. Both
Griffith Enterprise and Legal Services have a clear
understanding of this Act, and the obligation to conduct
pertinent investigations, before commencing
Director, GE
Head, Legal Services
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RELEVANT LEGISLATION
Transplantation & Anatomy Act
1979
(Queensland)
Veterinary Surgeons Act 1936
(Queensland)
Youth Justice Act 1992 and
Youth Justice Regulation 2003
(Queensland)
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
intellectual property rights embodied in
registered trademarks are not infringed.
commercialisation of relevant technology using a particular
brand or style, or research outputs that may infringe a
registered trademark.
The Act makes provision for and in
relation to the removal of human tissues
for transplantation, for post-mortem
examinations, for the definition of deaths,
for the regulation of schools of anatomy,
and for related purposes.
The University has an obligation to ensure that its researchers
and teaching facilities comply with the requirements of the Act.
The Act requires certain defined
veterinary surgical procedures to be
overseen by a registered veterinary
surgeon.
The University’s current position on compliance with this
legislation is that animal research largely falls beyond the scope
of veterinary surgery and practice as defined under the Act.
Director, OR
The Act’s objectives are to establish the
basis for juvenile justice administration,
establish a code for dealing with children
who have, or have alleged to have
committed a crime, establish and monitor
court proceedings, rehabilitation and
reintegration of children who commit
crimes.
The University has an obligation to ensure that researchers
dealing with youth offenders comply with the requirements of
this Act.
Director, OR
Director, OR
PVC (Health)
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves interventions and therapies, including clinical and nonclinical trials, related to human tissue samples, to obtain
clearance from the Committee.
PVC (AEL)
The University has established a Human Research Ethics
Committee in accordance with the National Statement on
Ethical Conduct in Human Research 2007. The University
requires researchers proposing to undertake research that
involves children and young people as participants to obtain
clearance from the Committee. Prior approval from the
Committee must be obtained for any research involving
humans, including young people, undertaken by the University.
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C.
FINANCE
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
A New Tax System (Australian
Business Number) Act 1999
(Commonwealth)
An Act establishing a register of Australian
businesses through a system of business
number registrations.
The University has applied for and received an Australian
Business Number (ABN: 78 106 094 461)
Chief Financial Officer
A New Tax System (Goods and
Services Tax) Act 1999
An Act implementing a goods and services
tax and requiring the provider of taxable
supplies to collect, charge and remit GST
to the Australian Taxation Office.
Education is listed as GST-free, however,
the legislation, as currently written, refers
to award courses, adult and community
education courses and professional and
trade courses. Continuing professional
development courses are not GST-free.
The University provides a GST information page and a GST
information service. It also publishes the Griffith University
GST Taxation Guidelines.
Chief Financial Officer
An Act that establishes the Australian
Charities and Not-for-Profits Commission
(‘ACNC’) and a national regulatory system
that promotes good governance,
accountability and transparency to
maintain, protect and enhance public
trust and confidence in the not-for-profit
sector.
The University’s fundraising activities have been automatically
registered with the ACNC and the University is required to
meet the annual reporting, governance and external conduct
requirements.
An Act requiring the registration of
charitable organisations and the
authorisation of public appeals for money
made by organisations that are not
charitable organisations.
The University’s fundraising activities have been granted
sanction under this legislation.
(Commonwealth)
Australian Charities and Notfor-Profits Act 2012
(Commonwealth)
Collections Act 1966
(Queensland)
PFS is responsible for ensuring the University lodges Business
Activity Statements with the Australian Taxation Office on a
timely basis.
Vice President
(Corporate Services)
Director, D&A
Chief Financial Officer
Director, D&A
Head, Legal Services
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Customs Act 1901
An Act relating to customers imposing an
obligation to pay duties and levies on the
import and export of goods and to ensure
that only lawfully permitted goods and
services are imported.
The Griffith University GST Taxation Guidelines and the
Financial Management Practice Manual specify procedures to
be followed when exporting or importing goods on behalf of
the University.
Chief Financial Officer
The Financial Accountability Act 2009 (the
‘Act’) sets out strategic legal obligations
with which the University must comply,
and deals with the financial administration
of the University as well as the basic
accountability requirements for the
University (including requirements in
relation to the preparation, presentation
and auditing of the annual financial
statements of the University) and
mandates compliance by the University
with the Financial and Performance
Management Standard 2009, and the
Financial Accountability Handbook.
The University’s compliance obligations in relation to the Act,
the Standard and the Handbook are underpinned by the
University’s Financial Management Practice Manual together
with the following policies, administered by the University’s
Planning and Financial Services Group:
Vice President
(Corporate Services)
(Commonwealth)
Financial Accountability Act
2009 , Financial and
Performance Management
Standard 2009, and Financial
Accountability Handbook
(Queensland)
The Financial and Performance
Management Standard 2009 is issued by
the Treasurer to accountable officers and
statutory bodies with respect to the
policies and principles to be observed in
financial management; including planning,
performance management, internal
control and corporate management and
the content of financial statements and
annual reports, reinforcing accountability
the University should have with respect to
the development and use of efficient,
Chief Financial Officer
Assets Policy: The policy sets out the requirements for the
acquisition, control, and disposal of University assets. The
policy is consistent with the Financial and Performance
Management Standard 2009.
Administration and Reporting of University Shareholdings
Policy: The policy outlines requirements for the administration
and reporting of University shareholdings.
University Credit Card Policy: This document sets out the
Griffith University policy relating to use of the ANZ Visa
Corporate Card.
Financial Delegations Schedule: This document specifies the
financial delegations and responsible authority for a range of
financial related functions and activities, including the
procurement of goods and services and conducting
transactions. The delegations are consistent with the internal
control structure requirements in the Financial and
Performance Management Standard 2009 section 8 (1) (b) and
the Financial Accountability Handbook – Information Sheet 2.2.
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
effective and economical internal controls
in the management of financial resources.
Authority to Sign Documents and Agreement Delegation
Schedule: This schedule provides a list of delegations
authorising officers to sign contracts and agreements.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Hospitality Provided by the University: This policy sets out the
circumstances under which hospitality expenditure may be
incurred and guidelines which should be followed.
Internal Charges Policy: This policy provides information on
the application of internal charges for services provided across
elements within the University. In instances that warrant the
application of charges for the provision of services, internal
charges may be approved in accordance with this policy and
procedures detailed in the Financial Management Practice
Manual.
Investment Policy: This policy sets out the University's
management and operation of the investment portfolio.
Losses Policy: This policy sets out the actions to be taken when
a loss is identified involving University assets. The policy is
consistent with the requirements of the Financial and
Performance Management Standard 2009 in relation to a
statutory body.
Motor Vehicle Policy: The University owns, leases and hires
motor vehicles to conduct University business and for the
provision of full private usage of vehicles to designated staff.
This policy outlines the provision of University motor vehicles
for business and private use.
Gifts and Benefits Policy: The policy sets out the conditions
under which gifts or benefits may be accepted or given by
members of the University and the requirements in relation to
recording certain gifts received or given. It does not apply to
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
corporate fund-raising activities undertaken through the Office
of Development and Alumni.
Purchasing Policy: This policy is consistent with the Financial
and Performance Management Standard 2009 and sets out the
broad requirements of the University with respect to all
purchasing activities. Detailed requirements are set out in the
associated Purchasing Procedures in the Financial Management
Practice Manual.
Special Payments Policy: The policy sets out the requirements
associated with the recording of special payments (being exgratia payments, extra-contractual expenditure, out of court
settlements and court ordered damages) and are consistent
with the Financial and Performance Management Standard
2009.
Travel Policy: The policy sets out the requirements for any
person who travels or incurs travel related expenses while on
Official University Business, or Academic Studies Program.
Two primary committees have been established by Council to
assist in ensuring that effective financial management of
University resources occurs, being:
•
The Audit Committee. The Committee’s role is to assist the Vice
Chancellor and President and the Council discharge financial
management responsibilities imposed under the Financial
Accountability Act 2009, Financial and Performance
Management Standard 2009 and other relevant legislation; and
•
The Finance, Resources and Risk Committee. The Committee is
responsible for assessing and advising Council on the
University's financial position, its assets and liabilities and its
strategies relating to income, budget allocations, and capital
expenditure on electronic and physical infrastructure.
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
The day to day responsibilities have been delegated to the Vice
Chancellor who in turn may delegate certain aspects to senior
managers.
Each manager delegated responsibility from the Vice
Chancellor is required to manage their areas of responsibility
efficiently, effectively and economically and institute internal
controls to ensure that all expenditure is incurred for lawful
purposes.
Managers are responsible for ensuring that financial policies
and procedures described in the Financial Management
Practice Manual (FMPM) are implemented.
The Office of Planning and Financial Services (PFS) is
responsible for:
•
providing accurate and timely financial information;
•
preparing the University’s Annual Financial Statements in
compliance with the legislation;
•
providing a comprehensive planning, accounting and
financial service to the University;
•
disseminating instructions such as the Financial and
Performance Management Standard 2009, the Financial
Accountability Handbook and the State Procurement
Policy into useable University policies and procedures;
•
ensuring position assessments and systems appraisals are
undertaken as specified in the Financial and Performance
Management Standard 2009, the Financial Accountability
Handbook and this manual; and
•
preparing the University’s Financial Management Practice
Manual (FMPM) and its periodic review to ensure that
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
contents remain current and consistent
changing requirements.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
with
The University also maintains an internal audit capacity. The
Internal Audit Charter establishes the authority and
responsibility conferred by the Council of Griffith University on
the Internal Audit Office so that an effective internal auditing
activity is provided to the University in accordance with the
Financial Accountability Act 2009 and the Financial and
Performance Management Standard 2009.
The Internal Audit activity:
•
operates to all levels of University management in
providing an independent review and assessment of the
efficiency and effectiveness of University’s operations;
•
is established to assist all members of University
management to achieve sound managerial control over all
activities for which they are responsible, so that the
activities are carried out efficiently, effectively and in
accordance with established policies, plans and
procedures.
Internal Audit’s overall objective is to assist all levels of
management including cost centres in the effective discharge
of their responsibilities by providing independent and
confidential analysis, appraisal, advice and recommendations
concerning the activities reviewed. The Auditor reports
functionally to the Audit Committee, is independent of any
other section or officer of the University and derives authority
from the University Council, the Financial Accountability Act
2009, and the Financial and Performance Management
Standard 2009 (which requires the establishment of an
effective internal audit activity).
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Internal Audit coverage may extend to all areas of the
University (other than academic activities).
Fringe Benefits Tax Assessment
Act 1986
(Commonwealth)
An Act relating to the assessment and
collection of fringe benefit tax. Fringe
benefits tax is a Commonwealth tax levied
on non-salary benefits provided by the
University to employees or associates as
part of their employment, in place of or in
addition to salary and wages.
PFS operates a Fringe Benefits Tax information page and has a
documented fringe benefit tax procedure embedded in its
Financial Management Practice Manual. PFS is responsible for
ensuring that the University provides the required FBT return
to the Australian Taxation Office.
Chief Financial Officer
An Act about income tax, the Higher
Education Contribution Scheme and the
Medicare Levy. The University is exempt
from paying income tax although, as an
employer, the University is responsible for
ensuring appropriate tax instalments are
withheld from the salaries and wages of
employees and remitted to the Australian
Taxation Office.
The PAYG Income Tax procedures embedded in the Griffith
University Financial Management Practice Manual inform the
University’s compliance procedures in this area, so that the
appropriate tax withholdings are remitted to the Australian
Taxation Office.
Chief Financial Officer
The Act imposes a tax on employers in
respect of certain wages.
The University is obliged to pay payroll tax on all taxable wages
and submits a monthly form and accompanying payment to the
Office of State Revenue.
Director, HRM
An Act about the Public Trustee obliging
the University to ensure unclaimed money
The Griffith University Financial Management Practice Manual
addresses disposal of current and non-current assets and does
Chief Financial Officer
Benefits are broadly defined to include
any right, privilege, service or facility but
to exclude payments of salary or wages,
eligible termination payments or
contributions to complying
superannuation funds.
Income Tax Assessment Act
1997
(Commonwealth)
Payroll Tax Act 1971
(Queensland)
Public Trustee Act 1978
Director, HRM
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
(Queensland)
is identified and transferred to the Public
Trustee.
not specifically address the Public Trustee Act 1978. Any
unclaimed money would be identified in the audited accounts
of the University and dealt with, if not otherwise in accordance
with the Griffith University Financial Management Practice
Manual, then by transfer to the Public Trustee.
Social Security (Administration)
Act 1999
The Act provides for the administration of
the social security law and the University
is obliged, by the Act, to provide
Centrelink details of student enrolments
so they can determine eligibility for social
security payments.
The University’s reporting obligations are administered
through collaboration between PFS and Academic
Administration.
Academic Registrar
The State Purchasing Policy (or SPP) is
given a measure of legal force under the
Financial and Performance Management
Standard 2009 (the Standard)
(subordinate legislation made pursuant to
the Financial Accountability Act 2009)
which requires departments and statutory
bodies to comply with the SPP in
developing an expense management
system and financial management
practice manual. The policy obliges
agencies to conduct their purchasing
activities to advance government
priorities while achieving value for money
with probity and accountability.
The University has a purchasing policy consistent with the State
Purchasing Policy and the Financial and Performance
Management Standard 2009 and sets out the broad
requirements of the University with respect to all purchasing
activities. Detailed requirements are set out in the associated
Purchasing Procedures in the Financial Management Practice
Manual.
Chief Financial Officer
The Act establishes the banking
arrangements for statutory authorities
including investing, borrowing and
derivatives trading.
The University’s Investment Policy covers compliance
requirements in relation to investing, borrowing and
derivatives.
Chief Financial Officer
(Commonwealth)
State Purchasing Policy
(Queensland)
Statutory Bodies Financial
Arrangements Act 1992 and
Regulations 2007
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Chief Financial Officer
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
The Act establishes offences in relation to
the handling of tax file numbers.
The University is obliged to handle tax file numbers in
accordance with the Tax File Number Guidelines 1992 and
Student Administration and HRM have systems in place to
ensure compliance.
Academic Registrar
The Act establishes requirements in
relation to the assessment and payment
of state based taxation such as payroll and
land tax.
The University is obliged to meet state taxation charges as
specified in the Act.
Chief Financial Officer
(Queensland)
Taxation Administration Act
1953 and the Tax File Number
Guidelines 1992
(Commonwealth)
Taxation Administration Act
2001 and Regulation 2002
(Queensland)
Director, HRM
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D.
HUMAN RESOURCES
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Anti-Discrimination Act 1991
The Act promotes equality of opportunity
by proscribing unfair discrimination and
sexual harassment. The University, as an
employer, has an obligation to provide a
discrimination and harassment free
environment, to ensure that employees,
students, agents and contractors are
aware of these responsibilities and an
obligation to act appropriately if
discrimination or harassment occurs.
The University recognises the right of all students and staff to
work and study in an environment free from harassment,
bullying and unlawful discrimination. To this end it has an
Equal Opportunity Employment Policy, Harassment, Bullying
and Discrimination Policy and a range of equity toolkits
available on-line.
Academic Registrar
An Act to establish a Commission for
Children and Young People to promote
and protect the rights, interests and
wellbeing of children in Queensland.
Griffith University is a “regulated business” as defined in the
Act and clarified by the Office of the Premier, and consequently
the University has an obligation to apply to the Commission for
suitability notices for Council members. Certain staff and
students may also be in “regulated employment” as defined in
the Act.
(Queensland)
Commission for Children and
Young People Act 2000
(Queensland)
Director, HRM
The University also has an Aboriginal and Torres Strait Islander
Advisory Committee and an Equity Committee. Policy
instruments promulgated by the University to ensure
compliance with the Anti-Discrimination Act 1991 include the
Equity and Diversity Plan and the Indigenous Australian
employment strategy.
Vice President
(Corporate Services)
Relevant PVC in relation
to practical or clinical
training placements
With respect to staff, the Act provides that the University does
not need to apply for suitability notices for employees
employed prior to 1 May 2001 provided that Griffith does not
know or suspect that the employee has a criminal history that
would make them unsuitable for child-related employment.
With respect to staff employed after 1 May 2001, the
University’s obligation is to apply for suitability notices for all
teaching staff who are not registered teachers. Griffith need
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
only obtain suitability notices for general staff if they are
involved in child-related employment.
Students undertaking practical training in private hospitals
(public hospitals are exempt from this legislation) or in schools
(whether public or private), need to be screened. The hospital
or school, not the University, is the “employer” and is therefore
obliged to apply to the Commission for suitability notices. The
University’s obligation is to provide information to its students
about the requirement to obtain suitability notices and to tell
them what information they need to provide to the hospitals
or schools.
Dangerous Goods Safety
Management Act 2001
(Queensland)
An Act about the safe management of
storage and handling of hazardous
materials. The University must ensure
that it stores and handles hazardous
material properly to ensure the safety of
people and the environment.
The University has a responsibility to ensure the workplace
health and safety of each of its employees, and to ensure that
other persons (such as students, visitors, contractors) are not
exposed to risks to their health and safety arising out of the
University's activities. The University also recognises the
importance of a healthy and safe work and study environment
for the well-being and productivity of staff and students, and as
a principle of business sustainability.
Vice President
(Corporate Services)
Director, HRM
To this end, the University has an overarching Health and
Safety Policy supported by the University’s Safety Management
System Framework.
The H&S Operational Unit within OHRM provides a range of
training activities including Biological Safety, Chemical Safety,
Radiation Safety, Machine & Noise Safety and Clinical &
Related Waste Management.
All new staff members undertake a range of workplace health
and safety training, including on-line induction in workplace
safety and ergonomics. There are laboratory workshop and
chemical stores policies and checklists, written guidelines,
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
procedures and checklists relating to fieldwork generally, as
well as specific material addressing a range of activities such as
chemical handling, electrical safety and diving.
Regular inspections and sampling audits are conducted and risk
management and assessment tools for managers are
distributed through the University’s intranet site.
An important part of the University’s health and safety
arrangements is the use of Risk Registers to identify particular
kinds of risks and to document mitigation strategies. A
statement on the University’s approach to Risk Registers titled
“Health & Safety Risk Management” has been approved by the
University Executive.
The University employs a Bio-Safety Coordinator, a Radiation
Safety Coordinator, a Chemical Safety Coordinator and a Laser
Safety Advisor.
Disability Discrimination Act
1992
(Commonwealth)
Equal Opportunity for Women
in the Workplace Act 1999
(Commonwealth)
An Act relating to discrimination on the
grounds of disability. The University is
obliged to provide an environment where
people with a disability are free from
unlawful discrimination and are provided
with reasonable accommodation to
ensure access and progress.
The University has an “Inclusive Practices for People with
Disabilities Policy” and a “Students with Disabilities Policy”.
An Act to require certain employers to
promote equal opportunities for women
in employment.
The University has an Equity and Diversity Plan, and an Equity
Committee.
Academic Registrar
Director, HRM
Director, Campus Life
Director, HRM
Staff Consultative Committees have been established to
facilitate the implementation of the Academic and General
Staff Enterprise Agreements.
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Fair Work Act 2009 and Fair
Work Rules 2010
This Act sets a national workplace
relations framework, together with an
obligation to provide a minimum level of
working conditions for Australian workers.
Terms and conditions of employment are covered by the
University’s enterprise agreements for academic and general
staff.
Academic Provost
(Commonwealth)
An enterprise agreement is an agreement negotiated between
the University and a group of staff.
Vice President
(Corporate Services)
Director, HRM
The University documents its work integrated student learning
placements so it is clear that students on work placement are
not employees and are covered by minimum working
conditions.
Health Insurance Act 1973
(Commonwealth)
Paid Parental Leave Act 2010
(Commonwealth)
Public Sector Ethics 1994
(Queensland)
An Act providing for payments by way of
medical benefits and payments for
hospital services and for other purposes.
Policies and procedures have been established for the
operation of the University’s Health Services.
Academic Registrar
An Act to provide for the provision of paid
parental leave.
A system of staff entitlements has been established through
the applicable staff enterprise agreements.
Director, HRM
The Public Sector Ethics Act 1994 (Qld)
outlines public sector ethics values as
integrity and impartiality, promoting the
public good, commitment to the system of
government and accountability and
transparency. Public Sector entities are
required to have a code of conduct
reflecting the public sector ethics values
and the requirements of the Act.
The University is required to have a Code of Conduct under the
Queensland Public Sector Ethics Act 1994 (Act). The Act sets out
the ethical obligations which provide the basis for Codes of
Conduct for public officials. The University expects that all staff
will behave professionally and with respect and consideration
for others, including staff who report to them, colleagues,
students and internal customers.
Vice President
(Corporate Services)
Staff and individuals acting on behalf of the University are
required to conduct their duties according to the Code as part
of their employment/attachment with the University. Persons
covered by this Code are also to act in accordance with
University policies, including the Conflict of Interest Policy.
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Racial Discrimination Act 1975
An Act relating to the elimination of racial
and other discrimination.
The University recognises the right of all students and staff to
work and study in an environment free from harassment,
bullying and unlawful discrimination. To this end it has an
Equal Opportunity Employment Policy, Harassment, Bullying
and Discrimination Policy and a range of equity toolkits
available on-line.
Academic Registrar
(Commonwealth)
Director, HRM
The University also has an Aboriginal and Torres Strait Islander
Advisory Committee and an Equity Committee. Policy
instruments promulgated by the University to ensure
compliance with the Anti-Discrimination Act 1991 include the
Equity and Diversity Plan and the Indigenous Australian
employment strategy.
Radiation Safety Act 1999
(Queensland)
An Act to provide for the control of
ionising radiation and harmful nonionising radiation.
The University has a responsibility to ensure the workplace
health and safety of each of its employees, and to ensure that
other persons (such as students, visitors, contractors) are not
exposed to risks to their health and safety arising out of the
University's activities. The University also recognises the
importance of a healthy and safe work and study environment
for the well-being and productivity of staff and students, and as
a principle of business sustainability.
Vice President
(Corporate Services)
PVC (Health)
PVC (Sciences)
Director, HRM
To this end, the University has an overarching Health and
Safety Policy supported by The University’s Safety
Management System Framework.
The H&S Operational Unit within OHRM provides a range of
training activities including Biological Safety, Chemical Safety,
Radiation Safety, Machine & Noise Safety and Clinical &
Related Waste Management
All new staff members undertake a range of workplace health
and safety training, including on-line induction in workplace
safety and ergonomics. There are laboratory workshop and
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GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
chemical stores policies and checklists, written guidelines,
procedures and checklists relating to fieldwork generally, as
well as specific material addressing a range of activities such as
chemical handling, electrical safety and diving.
Regular inspections and sampling audits are conducted and risk
management and assessment tools for managers are
distributed through the University’s intranet site.
An important part of the University’s health and safety
arrangements is the use of Risk Registers to identify particular
kinds of risks and to document mitigation strategies. A
statement on the University’s approach to Risk Registers titled
“Health & Safety Risk Management” has been approved by the
University Executive.
The University employs a Bio-Safety Coordinator, a Radiation
Safety Coordinator, a Chemical Safety Coordinator and a Laser
Safety Advisor.
The University is also obliged to obtain licences for possession
and use of radiation sources. It must also store and handle
radiation sources properly to protect people from exposure.
The University’s Hazard and Risk Management structure
Laboratory, Workshop, Chemical Stores and Studio Health &
Safety Inspection Checklist addresses radiation compliance.
Various schools (e.g. Dentistry) also require the production of
appropriate licences as a precondition to undertaking relevant
courses.
Sex Discrimination Act 1984
(Commonwealth)
An Act relating to discrimination on the
basis of sex, gender, sexual preference,
marital status, pregnancy, potential
pregnancy or family responsibilities.
The University has a well-established Equity and Diversity Plan
and an Equity Committee.
Director, HRM
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
The University has addressed sexual orientation and inter-sex
issues specifically along with sex and gender discrimination in a
range of existing policies.
Staff Consultative Committees have been established to
facilitate the implementation of the Academic and General
Staff Enterprise Agreements.
Superannuation Guarantee
(Administration) Act 1992 and
Superannuation Guarantee
Charge Act 1992
The Superannuation Guarantee
(Administration) Act 1992 is an Act
relating to the establishment and
administration of the Superannuation
Guarantee Scheme. As an employee, the
University must pay the 9% minimum
superannuation to all staff eligible under
the Act. The Superannuation Guarantee
Charges Act 1992 imposes a charge on any
shortfall in contributions.
The University’s Enterprise Agreements reflect the University’s
obligations to pay above the minimum superannuation to all
eligible staff.
This Act provides the machinery for the
establishment of QSuper, a
superannuation scheme for the
Queensland Public Sector.
The University has in place, through the Office of HRM,
processes to ensure compliance with QSuper requirements.
Director, HRM
Tertiary Education
Superannuation Scheme Award
1988
As a signatory to the TESS Award, the
University is obliged to ensure
superannuation contributions are paid to
UniSuper.
The University’s Enterprise Agreements reflect the University’s
obligations to pay superannuation to UniSuper, for the benefit
of all eligible staff.
Director, HRM
UniSuper Trust Deed
This is the document governing UniSuper,
the superannuation scheme for staff of
Australian Universities. As an employee,
The University’s Enterprise Agreements reflect the University’s
obligations to pay above the minimum superannuation to
UniSuper, for the benefit of all eligible staff.
Director, HRM
(Commonwealth)
Superannuation (State Public
Sector) Act 1990
(Queensland)
Director, HRM
The Office of HRM ensures that at least the minimum level of
superannuation is paid to staff not covered by Enterprise
Agreements.
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RELEVANT LEGISLATION
Workers Compensation &
Rehabilitation Act 2003
(Queensland)
Work Health and Safety Act
2011
(Queensland)
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
the University must deduct and remit
superannuation contributions.
The Office of HRM ensures that at least the minimum level of
superannuation is paid to staff not covered by Enterprise
Agreements.
The Act establishes a workers’
compensation scheme for Queensland
workers. As an employee, the University
is obliged to pay a premium to WorkCover
Queensland for workers’ compensation
insurance. The University is also required
to provide workplace rehabilitation
policies and procedures.
The University contributes to WorkCover premiums and has a
dedicated Workplace Health and Safety Rehabilitation
Coordinator. The University’s website states the University’s
legal obligation to take all reasonable steps to provide an
injured worker with rehabilitation while he/she is being paid
workers' compensation, states that workers are legally obliged
to participate in appropriate rehabilitation while receiving
compensation, and provides contact details for the
Rehabilitation Coordinator.
Director, HRM
An Act about workplace health and safety,
obliging employers and employees to
comply with a range of standards relating
to workplace health and safety. In 2008,
Workplace Relations Ministers from
around Australia agreed to nationally
harmonise work health and safety (WHS)
laws. On 26 May 2011 Queensland
Parliament passed the Work Health and
Safety Act 2011 (the WHS Act 2011). The
WHS Act 2011 reflects the national model
WHS Act with minor (but necessary)
changes which enable it to operate within
the Queensland jurisdiction.
The University has a responsibility to ensure the workplace
health and safety of each of its employees, and to ensure that
other persons (such as students, visitors, contractors) are not
exposed to risks to their health and safety arising out of the
University's activities. The University also recognises the
importance of a healthy and safe work and study environment
for the well-being and productivity of staff and students, and as
a principle of business sustainability.
Executive Group
Director, HRM
Director, Campus Life
(in relation to
construction & Campus
Life activities)
To this end, the University has an overarching Health and
Safety Policy supported by The University’s Safety
Management System Framework.
The H&S Operational Unit within OHRM provides a range of
training activities including Biological Safety, Chemical Safety,
Radiation Safety, Machine & Noise Safety and Clinical &
Related Waste Management.
All new staff members undertake a range of workplace health
and safety training, including on-line induction in workplace
safety and ergonomics. There are laboratory workshop and
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
chemical stores policies and checklists, written guidelines,
procedures and checklists relating to fieldwork generally, as
well as specific material addressing a range of activities such as
chemical handling, electrical safety and diving.
Regular inspections and sampling audits are conducted and risk
management and assessment tools for managers are
distributed through the University’s intranet site.
An important part of the University’s health and safety
arrangements is the use of Risk Registers to identify particular
kinds of risks and to document mitigation strategies. A
statement on the University’s approach to Risk Registers titled
“Health & Safety Risk Management” has been approved by the
University Executive.
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E.
ORGANISATION AND RESOURCES
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Autonomous Sanctions Act
2011
The Act, with the Autonomous Sanctions
Regulations 2011 and the United Nations
Act 1945 and regulation 20 of the Charter
of the United Nations (Dealing with
Assets) Regulation 2008 giving legal force
to sanctions, restricting transfer of
technology, goods, services and provision
of financial assistance to a range of
countries and certain persons.
Sanctions potentially apply to a range of activities of the
university such as:
 enrolment of international students in any postgraduate research program or course;
 research projects undertaken by visiting academics
who are not Australian citizens;
 research collaborations with academics or
organisations not Australian citizens;
 technology or material transfers to sanctioned
countries or individuals; and
 undertaking consultancies or engaging in private
practice for or with sanctioned countries or
individuals.
The University has implemented formal and documented
procedures to ensure that all dealings with international
counterparties subject to a sanctions regime are vetted and, if
found to be subject to sanctions, permitted or declined.
Senior DVC
The Act obliges the registration of names
under which various types of entities,
including the University, conduct business.
Endeavours which involve the University developing a business
name are referred to Legal Services. Legal Services initiate the
registration of the relevant business name. Legal Services
conduct renewals of business names on an annual basis.
Head, Legal Services
An Act relating to the census and statistics
of the Commonwealth requiring the
University to report to the Federal
Government on a regular basis on student
load, research output and staff numbers.
Planning & Financial Services reports the required data.
Chief Financial Officer
(Commonwealth)
Business Names Act 1962
(Queensland)
Census and Statistics Act 1905
(Commonwealth)
Vice President
(Corporate Services)
PVC (International)
Director, GE
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Competition and Consumer Act
2010
An Act to enhance the welfare of
Australians through the promotion of
competition and fair trading and provision
for consumer protection (particularly by
making unfair standard form contracts
subject to judicial review). The University
must ensure its activities are free from
restrictive trade practices, unconscionable
conduct or misleading or deceptive
conduct, agreements with competitors
that restrict competition, constitute cartel
conduct or misuse of market power.
The University’s Office of Marketing and Communications
supports the marketing and communication objectives of the
University's Schools, individual campuses, research,
commercial and administrative service units, including by
vetting promotional and advertising materials to ensure the
veracity of information disseminated. The University’s
contractual engagements and commercialisation activities are
vetted through Legal Services to ensure the University is not
engaging in cartel behaviour or restrictive trade practices.
Vice President
(Corporate Services)
This Act regulates the incorporation and
operations of companies. It also regulates
raising of capital and provision of financial
services.
As an exempt public authority, the University itself, as a body
corporate is not governed by this Act, but its controlled entities
may be so bound. Commercialisation activities may also be
regulated by the fundraising and financial services provisions of
the Act. Griffith Enterprise are therefore responsible for
identifying and referring any relevant issues to Legal Services,
who have an extensive understanding of the provisions of this
Act.
Vice President
(Corporate Services)
The requirements of the Act are reflected in the University’s
Staff Code of Conduct and, the possibility of circumstances
arising in the University context being referred to the Crime
and Corruption Commission, are reflected in the Staff
Enterprise Agreements.
Vice President
(Corporate Services)
(Commonwealth)
Corporations Act 2001
(Commonwealth)
Crime & Corruption Act 2001
(Queensland)
The main purpose of these Act is to
combat and reduce the incidence of major
crime and to reduce the incidence of
corruption in the public sector.
Director, OMC
Head, Legal Services
The University considers that, given the nature of its
operations, it does not have any contracts which fall within the
definition of a standard form contract, as defined by the
legislations.
Director, GE
Head, Legal Services
University Council has approved the “Complaints about the
Vice Chancellor: Section 48A of the Crime and Corruption Act
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LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
2001” policy for dealing with allegations against the CEO under
s48A of the Crime and Corruption Act 2001.
Chemical Weapons (Prohibition)
Act 1994
(Commonwealth)
Defence Trade Controls Act
2012
(Commonwealth)
Fair Trading Act 1989
(Queensland)
This Act gives effect to certain obligations
that Australia has as a party to the
Convention on the Prohibition of the
Development, Production, Stockpiling and
Use of Chemical Weapons and on their
destruction. It prohibits development,
use, export and supply of goods and
services (including training) relating to
weapons of mass destruction and their
precursors.
The requirements of the Act impact upon the University’s
enrolment of students from particular countries in given
courses. It also impacts enrolments in postgraduate research.
This Act regulates dealings in items listed
in the Defence and Strategic Goods List
(the DSGL) and in items covered by the
Defence Trade Cooperation Treaty
between Australia and the United States
of America. The Act makes it an offence
to supply relevant technology or publish
details about relevant technology outside
of Australia without a permit.
The scope of application of the Act in the University Sector
(and particularly its application to academic publications) is
currently the subject of review. The compliance obligations
under the Act are currently in a transition period. The
University has established a Defence Trade Controls Working
Group to monitor developments and implement appropriate
governance controls when the final scope of impact of the Act
upon the university's activities becomes clear.
Senior DVC
An Act to introduce the Australian
Consumer Law (as discussed above under
Competition and Consumer Act 2010) into
Queensland Law.
Discussed above under Competition and Consumer Act 2010.
Vice President
(Corporate Services)
The University’s publications, technology transfers and
material transfer arrangements are also subject to controls
imposed by this legislation.
Senior DVC
Vice President
(Corporate Services)
PVC (International)
Director, GE
The University has implemented formal and documented on
development of, and dealings with chemical weapons,
weapons of mass destruction and their precursors.
Vice President
(Corporate Services)
PVC (International)
Director, GE
Director, OMC
Head, Legal Services
Griffith University Act 1998
(Queensland)
An Act about Griffith University. As a
statutory corporation established under
this Act, the University is obliged to act in
University Council is established in accordance with the Act and
meets regularly. The Corporate Governance and Academic
Services units are responsible for committee management,
Vice President
(Corporate Services)
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Judicial Review Act 1991
(Queensland)
Migration Act 1958
(Commonwealth)
Public Health Act 2005
(Queensland)
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
accordance with this Act. Chiefly the Act
establishes structures, the ability to make
University Statutes, positions and
provisions for financial arrangements. The
University is obliged to ensure its
structure reflects the requirements of the
Act.
maintaining a database of Committee Members, establishing a
schedule of meeting dates, times and venues for committees,
providing advice and training on the format of committee
agendas, minutes and attachments, providing administrative
support to the Group Boards and Group Pro Vice Chancellors,
and updating and maintaining the legislation and rules of the
University which comprise the University’s Policy Library.
An Act relating to the review of certain
administrative decisions, and for the
reform of procedures relating to judicial
review at Common Law. The University is
subject to the Act which allows a person
aggrieved by certain decisions of an
administrative nature to demand a
written statement of reasons.
The Vice President (Corporate Services) deals with applications
for statement of reasons.
Vice President
(Corporate Services)
An Act relating to the entry into, and
presence in Australia of aliens, and the
departure or deportment of aliens from
Australia.
As an employer, the University is obliged to ensure compliance
with the provisions of the Act in relation to employment
contracts offered to prospective staff. As a provider of
educational services to international students, the University is
obliged to monitor student visa compliance and to report on
compliance to the Department of Immigration and Citizenship.
The University asks prospective employees to complete a form
indicating their citizenship. Griffith International monitors
student enrolments to determine and report students who are
in breach of their visa requirements.
PVC (International)
An Act to protect and promote the health
of the Queensland public by mandating
the reporting of certain diseases to the
State Communicable Diseases Unit.
The University is required to report certain diseases in the
interests of public health and to comply with the requirements
of the Act.
Vice President
(Corporate Services)
Director, HRM
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
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Public Interest Disclosure Act
2010
An Act to protect those who make
disclosures in the public interest. As a
public sector entity established by an Act
of Parliament (the Griffith University Act
1998), the University is subject to the Act
and obliged to ensure that persons
making disclosures are protected from
reprisal and to keep records of disclosures
made.
The Office of the Vice President (Corporate Services) is the
University's central contact point for the receipt, assessment
and recording of all public interest disclosures. The University
has a public interest disclosure policy reflecting the
requirements of the Act.
Vice President
(Corporate Services)
This Act, with the Autonomous Sanctions
Regulations 2011 and the United Nations
Act 1945 and regulation 20 of the Charter
of the United Nations (Dealing with
Assets) Regulation 2008 gives legal force
to sanctions, restricting transfer of
technology, goods, services and financial
assistance to a range of countries and
their citizens
Sanctions potentially apply to a range of activities of the
university such as:
 enrolment of international students in any post-graduate
research program or course;
 research projects undertaken by visiting academics who
are not Australian citizens;
 research collaborations with academics or organisations
not Australian citizens;
 technology or material transfers to sanctioned countries or
individuals; and
 undertaking consultancies or engaging in private practice
for or with sanctioned countries or individuals.
Senior DVC
(Queensland)
Charter of the United Nations
Act 1945 and the Charter of the
United Nations (Dealing with
Assets) Regulation 2008
Vice President
(Corporate Services)
PVC (International)
The University has implemented formal and documented
procedures to ensure that all dealings with international
counterparties subject to a sanctions regime are vetted and, if
found to be subject to sanctions, permitted or declined.
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F.
FACILITIES AND ENVIRONMENT
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Aboriginal Cultural Heritage Act
2003
An Act to provide effective recognition,
protection, and conservation of Aboriginal
Cultural Heritage.
Aboriginal Cultural Heritage issues are managed by the
University’s dedicated facilities management group, Campus
Life, in conjunction with input from Legal Services and, often,
external lawyers who act as project advisors.
Vice President
(Corporate Services)
(Queensland)
Director, Campus Life
Head, Legal Services
Building Act 1975 and the
Building Code
(Queensland)
An Act about the imposition of laws and
standards to building works, requiring
approval of plans and post-completion
certification of structures. All building
work undertaken by the University must
conform to the Building Code of Australia.
Commonwealth and Queensland legislation impose a raft of
requirements upon facilities used in a public context, such as
those operated by the University. The core of this regulation is
managed around the Queensland Integrated Development
Application System (‘IDAS’) which facilitates the granting of
zoning and building approvals for new buildings and
developments, and also approvals for material changes of use
of buildings, material escalations in scale or intensity of use of
buildings and reconfigurations of lots.
Director, Campus Life
Head, Legal Services
At any given time, the University will have a range of building
and development projects which will involve complex
assessment of relevant zoning and planning codes, building
codes, vegetation and biodiversity management requirements
and impact assessment. These issues are managed by the
University’s dedicated facilities management group, Campus
Life, in conjunction with input from Legal Services and, often,
external lawyers who act as project advisors. The relevant
developments are then permitted either through the IDAS or,
in the case of projects of State or regional significances,
permitting is delegated to the Queensland CoordinatorGeneral under the State Development and Public Works
Organisation Act 1972 (‘SDPWO’).
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Campus Life and Legal Services between them have a rigorous
understanding of permitting requirements and processes in
this respect, and all new buildings and developments, and also
material changes of use of buildings, material escalations in
scale or intensity of use of buildings and reconfigurations of
lots are managed, at least initially, through these University
elements.
The scope of allowable and lawful usage of University facilities
is appropriately limited through a clearly enunciated and
communicated University Site Use Policy, reinforcing the
powers to exclude and control which are granted by the
Griffith University Act 1998.
Building and Construction
Industry (Portable Long Service
Leave) Act 1991
(Queensland)
Childcare Act & Regulations
2002
(Queensland)
Electrical Safety Act 2002
An Act requiring notification of nominated
building work and contract cleaning
activities and payment of portable long
service leave levies to QLeave.
The Planning, Design and Construction Section of Campus Life,
is responsible for delivering new capital works and
refurbishment and alteration to existing facilities, and is
correspondingly responsible for making the relevant
notifications.
Director, Campus Life
The Act and its regulations establishes a
licensing system for child care facilities,
regulates the manner in which child care
facilities are conducted and sets standards
for persons providing child care.
The Boronia and Tallowwood Childcare Centres are both
accredited by the National Child Care Accreditation Council and
licensed by the State Department of Communities.
Director, Campus Life
An Act about Electrical Safety.
The University is obliged to provide an environment which is
electrically safe. The University has an electrical safety policy
for ensuring electrical safety within the workplace.
Griffith University
buildings and electrical
infrastructure are under
the control of Campus
Life and this element is
responsible for the
appropriate testing of
those systems. The Vice
(Queensland)
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LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
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Chancellor, Deputy Vice
Chancellors, Pro Vice
Chancellors, Deans, and
Heads of Elements are
responsible for general
and electrical safety in
their own areas and the
workplaces of their
general and academic
staff.
Electricity Act 1994
(Queensland)
Environment Protection and
Biodiversity Conservation Act
1999
(Commonwealth)
Environmental Protection Act
1994
(Queensland)
The Act and its regulations address the
supply of electricity and the structure of
the electricity generation and
transmission and retail sectors in the State
of Queensland.
Under the regulations, Griffith University has an obligation to
ensure that its use of electricity or an electrical article does not
unreasonably interfere with the supply of electricity to other
customers. The Regulations also impose various standards
relating to customers’ electrical installations. The University’s
dedicated facilities management group, Campus Life, is
responsible for overseeing the University’s facilities,
responding to maintenance requests and ensuring that
development projects comply with all applicable codes.
Director, Campus Life
An Act implementing a Commonwealth
environmental permitting system in
relation to RAMSAR wetlands,
developments impacting biodiversity
values and matters of national
environmental significance.
Campus Life and Legal Services between them have a rigorous
understanding of permitting requirements and processes in
this respect.
Director, Campus Life
The Environmental Protection Act 1994
imposes a duty of general environmental
care and also requires a permit to be
obtained by those conducting
environmentally relevant activities (or
While the University’s activities are not generally of the nature
of ERAs (noisome, bothersome or involving emission of
contaminants and the like), the University will, from time to
time, be involved in temporary ERAs in the disposal of
hazardous waste and in its building and construction
Director, Campus Life
Head, Legal Services
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RELEVANT LEGISLATION
Environmental Protection
Waste Management Regulation
2000
(Queensland)
Environmental Protection
(Waste Management) Policy
2000
(Queensland)
Fire & Rescue Services Act 1990
(Queensland)
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
‘ERA’s) which are specified in a schedule
to the Environmental Protection Act 1994.
endeavours (which are ERA permitted through the IDAS or
SDPWO processes discussed above).
Subordinate legislation under the
Environmental Protection Act 1994, the
Environmental Protection Waste
Management Regulation 2000 includes
management requirements for specific
waste, such as clinical and related waste,
regulated waste tracking and local
government administration of waste
management activities.
The University is required to abide by and conform to the
Government’s waste reforms as the new waste strategy aims
to help reduce the dependence on landfill as the first choice for
waste management. A waste disposal levy is charged to landfill
operators for its construction demolition and hazardous
wastes.
Director, Campus Life
The Environmental Protection (Waste
Management) Policy 2000 outlines
requirements for state and local
governments to prepare and implement
strategic waste management plans and
introduces the waste management
hierarchy into legislation.
The University needs to be aware of and monitor strategic
waste management plans applicable to its campuses.
Director, Campus Life
The Act establishes the Queensland Fire
and Rescue Service and provides for the
prevention of and response to fires.
The University is obliged to provide fire and evacuation plans,
maintain fire and evacuation exits, alarms and extinguishers.
The University has a comprehensive system of Building Fire
Safety Management Plans which comply with the relevant
legislation and with the Australian Standard 3745 – Emergency
Control Organisation and Procedures for Buildings, Structures
and Workplaces. These plans are maintained and regularly
reviewed by the University Fire Officer.
Vice President
(Corporate Services)
Director, Campus Life
Director, HRM
Campus Life (Engineering Services) is also responsible for
ensuring that all campus buildings are regularly checked for
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
compliance with state and local government ordinances,
including fire safety requirements.
Annual Fire Safety Training is mandatory for all staff.
Food Act 2006 & Regulations
2006
The Act regulates food preparation and
safety.
The management of Griffith Food is accredited as Gold Licence
Caterers which involves independent certification of facilities,
food preparation (which is overseen by a senior person with a
Safe Food Handling Certificate and a Responsible Service of
Alcohol Certificate).
Director, Campus Life
Legislation relating to the administration
and management of non-freehold land
and deeds of grant in trust.
As a substantial amount of the land occupied by the University
is Crown Land issued under deed of grant in trust, the
University must comply with this Act in terms of the use and
management of this land. The scope of allowable and lawful
usage of University facilities is appropriately limited through a
clearly enunciated and communicated University Site Use
Policy.
Vice President
(Corporate Services)
The University must comply with the Act when buying, selling
and leasing freehold lands.
Vice President
(Corporate Services)
(Queensland)
Land Act 1994
(Queensland)
Land Title Act 1994
(Queensland)
Legislation relating to the administration
and management of freehold land.
Director, Campus Life
Head, Legal Services
Head, Legal Services
Liquor Act 1992 and Liquor
Regulation 2002
(Queensland)
National Greenhouse and
Energy Reporting Act 2007
(NGER Act)
The Act is established to regulate the
operation of licensed premises and sale
and supply of liquor.
The management of Griffith Food is responsible for the service
of alcohol by their employees and the responsible
management of licensed venues on the various campuses,
ensuring minimal impact on the community through
continuous risk assessment.
Director, Campus Life
The University must comply with the Act
by reporting Scope 1 and Scope 2 energy
consumption and emissions as a
The University must nominate a staff member to act as the
primary contact. The data must be entered into the Online
System for Comprehensive Activity Reporting (OSCAR) and a
final report generated for signing by the CEO. The final signed
Director, Campus Life
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RELEVANT LEGISLATION
DESCRIPTION OF
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GOVERNANCE COMMENTARY
(Commonwealth)
corporation by 31 October each year for
the current financial year ending.
hard copy of the report shall be forwarded to the Department
of Climate Change and Energy Efficiency.
Native Title (Queensland) Act
1993 with the Native Title Act
1993 (Commonwealth)
The Acts together provide for the
recognition and protection of native title
rights, as well as the validation of various
acts of extinguishment of native title.
The Acts oblige Griffith University, as a biodiscovery entity to
negotiate with the native title holders, if a biodiscovery
exercise is occurring on land which is, or may be subject to,
unextinguished native title. The University has also entered
into Indigenous Land Access Agreements with a number of
native title holding groups where biodiscovery exercises have
required this.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Vice President
(Corporate Services)
Director, Campus Life
Head ,Legal Services
There is also potential for the University to be obliged to
negotiate Indigenous Land Use Agreements in relation to
buildings and material changes of use in areas where there
may be unextinguished native title (such as previously
unallocated State Lands or buildings on creek and river beds
and banks). These issues are managed by the University’s
dedicated facilities management group, Campus Life, in
conjunction with input from Legal Services and, often, external
lawyers who act as project advisors.
Personally Controlled Electronic
Health Records Act 2012
(Commonwealth)
Queensland Heritage Act 1992
(Queensland)
This Act establishes a voluntary national
system for the provision of access to
health information relating to consumers
of healthcare. It controls the manner in
which healthcare providers may access
and use electronic healthcare records.
The University’s Student Services clinics at Nathan and Gold
Coast have elected to access the PCEHR system. The clinics
software and practices are registered with Medicare and as
part of the eHealth initiatives.
Academic Registrar
The Act establishes a register of protected
State heritage places, archaeological
places and protected areas and applies
protection to those places and areas.
Campus Life and Legal Services between them have a rigorous
understanding of the requirements of the Act and consider the
requirements of the Act in undertaking new buildings and
developments, and also in considering material changes of use
Director, Campus Life
Relevant Academic
Clinic Lead, Health
Group
Head, Legal Services
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GOVERNANCE COMMENTARY
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of buildings, material escalations in scale or intensity of use of
buildings and reconfigurations of lots.
Retail Shop Leases Act 1994
(Queensland)
Security Providers Act 1993
(Queensland)
Sustainable Planning Act 1997
(Queensland)
The Act regulates the manner in which
retail shop leases are entered into;
ensuring tenants have the opportunity to
obtain independent advice, and the
banning of a range of clauses which
particularly favour the landlord.
The University ensures compliance with its obligations in
relation to leasing of retail space on its campuses (under the
Retail Shop Leases Act 1994) by outsourcing its leasing to
external lawyers.
Vice President
(Corporate Services)
The Act requires security providers to be
licensed.
As an employee of security providers, the University is obliged
to ensure that all security staff are licensed, and security officer
interviewees are asked to produce their licence before being
offered employment.
Director, Campus Life
An Act establishing a framework for
assessment of planning and development
applications (‘IDAS’).
Commonwealth and Queensland legislation impose a raft of
requirements upon facilities used in a public context, such as
those operated by the University. The core of this regulation is
managed around the Queensland Integrated Development
Application System (‘IDAS’) which facilitates the granting of
zoning and building approvals for new buildings and
developments, and also approvals for material changes of use
of buildings, material escalations in scale or intensity of use of
buildings and reconfigurations of lots.
Vice President
(Corporate Services)
Director, Campus Life
Director, Campus Life
Head, Legal Services
At any given time, the University will have a range of building
and development projects which will involve complex
assessment of relevant zoning and planning codes, building
codes, vegetation and biodiversity management requirements
and impact assessment. These issues are managed by the
University’s dedicated facilities management group, Campus
Life, in conjunction with input from Legal Services and, often,
external lawyers who act as project advisors.
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The relevant developments are then permitted either through
the IDAS or, in the case of projects of State or regional
significances, permitting is delegated to the Queensland
Coordinator-General under the State Development and Public
Works Organisation Act 1972 (‘SDPWO’).
Campus Life and Legal Services between them have a rigorous
understanding of permitting requirements and processes in
this respect, and all new buildings and developments, material
changes of use of buildings, material escalations in scale or
intensity of use of buildings and reconfigurations of lots are
managed, at least initially, through these University elements.
The scope of allowable and lawful usage of University facilities
is appropriately limited through a clearly enunciated and
communicated University Site Use Policy, reinforcing the
powers to exclude and control which are granted by the
Griffith University Act 1998.
Transport Operations (Marine
Safety) Act 1994
(Queensland)
An Act that provides a system by which to
regulate the maritime industry to ensure
marine safety.
The University is required to follow the general safety
obligations as outlined in the Act to ensure the seaworthiness
and other aspects of marine safety are complied with.
PVC (Sciences)
Griffith Sciences is responsible for all aspects of management
of the University’s marine vessels.
Transport Operations (Road Use
Management) Act 1995
(Queensland)
Vegetation Management Act
1999
(Queensland)
Requires the University to ensure its fleet
vehicles are correctly registered and
maintained to the standard required.
PFS is responsible for all aspects of management of the
University’s fleet of vehicles.
Chief Financial Officer
An Act to conserve remnant vegetation
and avoid land degradation through
inappropriate vegetation clearance.
Campus Life and Legal Services between them have a rigorous
understanding of permitting requirements and processes in
respect of operational works and clearance permits.
Vice President
(Corporate Services)
Director, Campus Life
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Waste Reduction and Recycling
Act 2011
This Act encourages the proper use of
resources by improving ways of reducing
and dealing with waste.
In accordance with the Waste Reduction and Recycling Act, the
University has and abides by a waste management strategy.
Director, Campus Life
An Act to implement an environmentally
sustainable and comprehensive system of
regulation of Queensland Water
Resources.
To the extent that the University’s campuses and operations
impact on natural watercourses, the University is obliged to
obtain licences to interfere with that natural flow.
Director, Campus Life
(Queensland)
Water Act 2000
(Queensland)
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G.
INFORMATION SYSTEMS
RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
Broadcasting Services Act 1992
An Act relating to broadcasting services,
data casting services and online services.
As an internet content provider, the University is obliged to
ensure its online content meets the guidelines established by
the Act. The Information Technology Code of Practice
establishes these standards, reinforced by the Web Collection
Management Policy (which outlines the compliance roles and
responsibilities of various staff members in the delivery of online content) and the Griffith University Website Publication
Guidelines.
PVC (INS)
An Act which obliges a range of
Queensland Public Sector departments,
agencies and corporations to adhere to
the Information Privacy Principles in their
handling of data.
The University has a comprehensive Privacy Plan and a
nominated Privacy Officer and documented procedures for
access to and amendment of Personal Information/Complaints
and Internal Review Procedures.
Vice President
(Corporate Services)
The Information Standard states the
mandatory requirements for agencies
when establishing and maintaining ICT
resources strategic planning, management
and resources.
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
ICT planning requirements of the Financial and Performance
Management Standard 2009, establish an appropriate ICT
planning regime and review, monitor and report on the use of
ICT within the University.
(Commonwealth)
Information Privacy Act 2009
(Queensland)
Information Standard 2
Resources Planning
(Queensland)
Director, OMC
The University’s policy in relation to the release of information
about staff and students states that personal and confidential
information about individual staff members will not be
released to persons within or outside the University except in
circumstances required by law (e.g. Income Tax group
certificates) without that staff member's consent or request.
PVC (INS)
The University’s INS group conduct a cyclical strategic planning
process (currently embodied in the INS Strategic Plan 2013 2017). The priorities identified in the Strategic Plan flow
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
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ENSURING COMPLIANCE
through to the annual Operational Plan and these priorities
subsequently cascade down the organisation to the individual
INS staff members’ annual performance plans.
INS are also responsible for managing the University’s
Electronic Infrastructure Capital Plan and the Electronic
Infrastructure Recurrent Plan (EICP).
The EICP determines how the University will spend funds on
developing its electronic infrastructure.
Information Standard 13 –
Procurement and Disposal of
ICT Resources Planning
(Queensland)
The Information Standard sets standards
for the planned acquisition and disposal of
ICT assets, including the use of the
Government Information Technology
Conditions as a standard procurement
platform.
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
PVC (INS)
Chief Financial Officer
The University has a purchasing policy which is consistent with
the Financial and Performance Management Standard 2009
and sets out the broad requirements of the University with
respect to all purchasing activities, including INS purchasing
activities. Detailed requirements are set out in the associated
Purchasing Procedures in the Financial Management Practice
Manual.
The University’s Assets Policy sets out the requirements for the
acquisition, control, and disposal of University assets. The
policy is consistent with the Financial and Performance
Management Standard 2009.
Information Standard 18 –
Information Security
The Information Standard sets standards
for establishing information security.
(Queensland)
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
PVC (INS)
The University’s Information Security Policy sets security
standards and obligations for use by all University staff,
students and users of the University's information technology
resources in order to ensure the provision of reliable and
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
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uninterrupted IT services, the integrity and validity of data,
disruption recovery and the protection of ICT assets.
Information Standard 26 –
Information Security
(Queensland)
Information Standard 34 –
Metadata
(Queensland)
This Information Standard outlines the
minimum requirements for Queensland
Government agencies in the creation,
implementation, and management of
agency internet sites for the delivery of
information and services. Agencies must
use the internet for the proactive
publication and use of government
information and explore online options
when assessing communication and
service delivery strategies.
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
This Information Standard provides the
minimum requirements for the
management of metadata, Government
information and information assets. In
particular, Agencies must adopt metadata
schemes for information assets (including
datasets, records and web based
information and web services) which are
interoperable with the Australian
Standard 5044 AGLS Metadata Element
Set and must also implement effective
planning and management practices to
ensure the implementation and review of
agency metadata remains consistent with
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
PVC (INS)
The Griffith University Content Management System (CMS) on
the core web site (www.griffith.edu.au) is a combination of
information structures, styles, standards, templates, roles and
responsibilities, metadata requirements, and technologies that
support content versioning, presentation, accessibility, and
overall quality to the level required of the Griffith University
Web Collection Policy. Strategic management of the Web
Collection has been assigned to the Web Services Advisory
Committee chaired by the PVC (INS). The Committee ensures
that appropriate management strategies, processes, and
guidelines exist for the management of the University's Web
Collection in accordance with Information Standard 26.
PVC (INS)
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
PVC (INS)
agency, client and whole-of-Government
requirements.
Information Standard 40 –
Record Keeping
(Queensland)
Public authorities are required to make
'full and accurate records' of their
activities in accordance with the Public
Records Act 2002 (the Act). This
Information Standard, managed and
administered by Queensland State
Archives, helps public authorities meet
their recordkeeping obligations under the
Act.
Public authorities must ensure that their
recordkeeping systems, including policies,
procedures and business systems that
hold records, comply with legal,
administrative, cultural and business
recordkeeping requirements. This will
assist in ensuring that full and accurate
records of Government business activities
are adequately documented, preserved
and made accessible. There are seven
mandatory principles in this Information
Standard which are:
Principle 1: Public authority recordkeeping
must be compliant and accountable
Principle 2: Recordkeeping must be
monitored and audited for compliance
Principle 3: Recordkeeping activity must
be assigned and implemented
Principle 4:Recordkeeping must be
managed
The University has a Records Management Policy providing a
University-wide framework for the creation, systematic
capture, registration, classification, use, storage, disposal and
retention of University records in accordance with the
legislative requirements, standards and best practices which
are applicable to the business activities of the University
Corporate Records and Digitisation Services (CRDS), within INS
has primary responsibility for the implementation of the
legislative requirements and of AS ISO15489 Australian
Standard: CRDS is also responsible for training users on records
management and records systems operations as they affect
individuals and are responsible for the maintenance of high
quality records management systems for the management of
general files - the administrative and policy records that are
created, received or maintained by University employees and
affiliated organisations in carrying out its functions, processes,
activities and transactions; staff files; student files and
scanning of student records; committee records; and
University archives of the above records.
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LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
This Information Standard imposes the
principles which need to be applied in
implementing custodianship processes for
information assets across Queensland
Government agencies.
As a statutory body as defined under the Financial
Accountability Act 2009, the University must comply with the
requirements of this Information Standard.
Vice President
(Corporate Services)
The Public Records Act 2002 (the
Act) prohibits the disposal of public
records without the permission of the
State Archivist. The primary purpose of
this Information Standard, which is
managed and administered by
Queensland State Archives, is to help
public authorities meet their
recordkeeping obligations under the Act.
The University has a Records Management Policy providing a
University-wide framework for the creation, systematic
capture, registration, classification, use, storage, disposal and
retention of University records in accordance with the
legislative requirements, standards and best practices which
are applicable to the business activities of the University.
Principle 5:Recordkeeping systems must
be reliable and secure
Principle 6: Recordkeeping must be
systematic and comprehensive
Principle 7: Full and accurate records must
be made and kept for as long as they are
required for business, legislative,
accountability and cultural purposes.
Information Standard 44 –
Information Asset
Custodianship
(Queensland)
Public Records Act 2002 and
Information Standard 31
Retention and Disposal of Public
Records
(Queensland)
The principles in this Information Standard
are underpinned by the principles of
sound recordkeeping as outlined in
Information Standard 40: Recordkeeping
Chief Financial Officer
The University’s Assets Policy sets out the requirements for the
acquisition, control, and disposal of University assets. The
Policy is consistent with the Financial and Performance
Management Standard 2009.
PVC (INS)
The University's Disposal and Retention Schedule established
under the University’s Record Management Policy, utilises the
University’s Business Classification Scheme to ensure that the
appropriate records are captured into the record keeping
system and retained for as long as those records have value.
Temporary value records, those which have a limited active
phase, will be destroyed at the conclusion of that phase in
accordance with Disposal Authorities issued by the Queensland
State Archives. Records of enduring or archival value, deemed
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DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
and applies to records in all formats,
including technology-dependent records.
to have administrative, legal, fiscal, research or historic value,
will be retained for a longer term, or permanently in accordance
with the relevant disposal and retention authorities.
RESPONSIBILITY FOR
ENSURING COMPLIANCE
CRDS is also responsible for consulting with Queensland State
Archives to assess the value of the records held by the University
and for setting appropriate retention periods for those records.
Right to Information Act 2009
and Information Standard 31
Information Access and Use
(Queensland)
The Right to Information Act (Qld) 2009
requires documents held by government
to be made available to the community. It
also establishes a shift to a “push” model
for the release of information to achieve
open and accountable government while
embedding a right to information in the
administrative practices and
organisational culture of the public
service.
The purpose of Information Standard 31 is
to ensure that citizens and those doing
business in Queensland have open access
to and are able to use Queensland
Government information. Queensland
Government agencies are also required to
provide their information free of charge to
the maximum extent possible or, if there
is a charge, agencies must price their
information transparently and
consistently.
Spam Act 2003
(Commonwealth)
This Act sets up a scheme for regulating
commercial email and other types of
commercial electronic messages
The University’s right to information application processes and
pricing are clearly documented on its website.
Vice President
(Corporate Services)
The Vice President (Corporate Services) is responsible for the
University’s Right to Information and Privacy Act processes and
is supported by Legal Services in discharging these
responsibilities.
Griffith releases information in conformity with the
requirements of the Act under the headings: Our Services; Our
Finances; Our Priorities; Our Decisions; Our Policies and Our
Lists.
As a defined educational institution, the University is exempt
from the application of the Act in its communications with
alumni. Otherwise, the University must comply with the Act.
PVC (INS)
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RELEVANT LEGISLATION
DESCRIPTION OF
LEGISLATION/OBLIGATIONS
GOVERNANCE COMMENTARY
RESPONSIBILITY FOR
ENSURING COMPLIANCE
The Information Technology Code of Practice prohibits use of
the University’s INS systems for spamming.
Telecommunications Act 1997
(Commonwealth)
An Act to regulate the use and provision
of telecommunication systems throughout
the Commonwealth.
The University is a content service provider under the Act
which means the University is subject to a dispute resolution
process under the Act. Otherwise, complaints about the
University’s internet content are determined by the Australian
Communications and Media Authority under the Broadcasting
Services Act 1992.
PVC (INS)
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