Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
2012 Grant Application
General Information
Project title: Installation of Water Bottle Refill Stations and Fountain Retrofits
Sponsoring Organization/Fiscal Agent:
For Sponsoring Organization/Fiscal Agent, please submit a completed “Project Approval” form.
Project Approval forms will not be counted toward your application page limit.
Total amount requested from TGIF: $35,000
Amount Requested as:
Grant
Loan (Estimated payback period of loan in months:___)
How did you hear about this grant?
TGIF announcements and previously received TGIF funding.
Project Description
1. Please give a brief history of this project/your organization. Describe the overall purpose
(goals) of the project.
The goal of this project is to continue to improve access to tap water on campus, which supports the use
of reusable drinking containers and reduces the purchase and disposal of single-use plastic water
bottles. Installation of bottle refill stations supports campus goals to reduce waste, improve tap water
accessibility, and foster a sustainable culture.
This proposal builds on the 2010 and 2011 TGIF grants, which funded the Design Guidelines for
Installation of Hydration Stations in Existing Buildings and installation of a total of 6 refill stations and 2
water fountain retrofits (to date). For 2012, it is proposed to prioritize water fountain retrofits with
bottle fillers for a total of 16 and the potential for 5 additional refill stations.
2. What will be the process for implementing your project? Describe the key components
and steps of your project.
The locations identified are based on the following criteria:
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
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Current water fountains meet the Design Guidelines for Installation of Hydration Stations in
Existing Buildings
Lowest cost installation for refill stations (plumbing only, minimal electrical work, if needed and
no major construction)
ADA compliant fountains for water fountain retrofits with bottle fillers; only some styles of
fountains can be retrofitted with bottle fillers*
High traffic location in buildings with the highest general classroom assignments
Building manager approval
*Since submitting the abstract, we have learned that fountains that can be retrofitted with a bottle filler need to
have a flat surface such as the solid extension type and must be currently be ADA compliant. Thus we have had to
rule out many fountains that are the saucer extension type or are not yet ADA compliant.
The following sites have already been identified that meet the above criteria and some have already
received approval (verbal or email):
Refill Stations: (5 total for consideration)
Wheeler Hall: approved by Ruben Mejia, Facilities Manager
Kroeber Hall: approved by John Horton, Building Manager
California Hall: approved by Dee Middleton, Building Manager
Two additional locations are proposed in the budget for TGIF consideration (potential sites include Hearst
Mining, Bancroft Library, Haas Pavilion, and Dwinelle with further evaluation of these locations needed; I-House if
the TGIF committee wants to re-consider this location)
Please note -- based on TGIF Committee feedback from the abstract submission:
 Dwinelle Hall - we would like to add another refill station or install a fountain retrofit in due to
this building having twice the student traffic of any other building, but it is still being evaluated
as to what can be done.
 California Hall - while California Hall’s traffic isn’t as high as the buildings with general
classrooms, they do have 75 staff, 32 participants in the WorkFit exercise class 3 x per week,
many daily visitors for meetings, and the Chancellor’s Office. They have eliminated all bottled
water and have been using water pitchers needing to be refilled multiple times a day and placed
strategically throughout the building. A refill station would make this task much less labor
intensive; as well as it would give high visibility to leadership from all over campus and other
Universities.
 I-House was removed from this proposal because they are unable to match the funds for the
cost of the refill station installation.
 Bechtel Hall – the location is undergoing construction in the near future and they will try to
include a refill station with the new construction plans.
Fountain Retrofits with Bottle Fillers (16 total)
(For buildings that are multiple stories high, it is proposed to install fountain retrofits)
VLSB (2): approved by Joseph Yon, Building Manager
LSA (2): approved by Barbara Duncan, Building Manager
Evans Hall 2nd floor: approved by Ruben Mejia, Building Manager
Wheeler Hall 2nd floor: approved by Ruben Mejia, Building Manager
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
Cory Hall, Doe Library Annex, GPB, Latimer, LeConte (2), Pimentel, Tan: still need Building Manager
approval
Two additional locations to be identified—potential sites include Etcheverry and Soda Hall but they need
further evaluation due to the style of fountain
Process and steps:
The project lead has evaluated fountains in buildings with the most general assignment classrooms that
meet the criteria outlined above, giving highest priority to fountain retrofits. The steps forward if the
proposal is funded:
 Confirm locations and specs with Brian Joseph’s team in June.
 Obtain final approval from building managers in June.
 Commence installations over the summer and fall semesters.
 As installations are completed, send announcement email to the Building Managers for sending
to all building occupants.
Additional work for project lead:
 Complete work plan on metrics and evaluation.
 Meet with Capital Projects and PP-CS on future plans, design standards for new construction,
fountain maintenance plan.
 Complete TGIF requirements for updates, poster, manage budget.
Metrics and Measurability
3. Which aspects of campus sustainability will your project address, and why is addressing
these sustainability components important? Does your project tie into any current
campus sustainability initiatives or help the campus reach specific sustainability goals?
How does your project go above and beyond the requirements already mandated by UC
Berkeley and/or state law?
This project addresses the following sustainability components as categorized by the 2009 Campus
Sustainability Plan:
Waste – Implementation of this project will reduce the amount of solid waste generated on campus and
in the community by reducing the number of plastic drinking water bottles disposed of in the trash.
Energy – The reduction in demand for plastic water bottles on campus will contribute to a decrease in
raw materials and energy usage required to produce, distribute, recycle, and refrigerate water bottles.
Over the last several years, campaigns and educational efforts have focused on promoting tap water and
reducing single use water bottles by several campus groups including the I Heart Tap Water Campaign,
Take Back the Tap and Building Sustainability@Cal. This project supports these campus sustainability
priorities:
 I Heart Tap Water campaign (several campus departments) and Take Back the Tap (student
organization) – education, reduction of waste from bottled water, promote health and
sustainability
 Building Sustainability@Cal students – sustainability in campus departments
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
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UCB Nutrition and Physical Activity Work Group - addresses health and sustainability by
improving the tap water infrastructure on campus through water refill stations
2020 Long Range Development Plan (Sustainable Campus - includes a policy calling for
“minimizing the use of nonrenewable energy and material resources.”
2020 Campus Sustainability goal of zero waste.
4. What quantifiable sustainability impacts will your project have and what will be the cost
savings to the campus? How will you measure these impacts after your project is
implemented in order to see if you have met your goal(s)? Please also use the CalCAP
Statistics spreadsheet for your calculations and submit it separately from your application.
The 2010 Campus Sustainability Report contains additional information on campus resource
usage.
Implementation of this project is expected to have measureable impacts on waste, energy and
purchases of single-use water bottles. We expect that access to water refilling stations on campus will
continue to reduce the sales of bottled water on campus, thus decreasing waste and the associated
energy costs for producing bottled water.
Quantifiable measures that can help determine the impact of the refill stations include analysis of sales
of bottled water and the number of single-use plastic bottles saved from the landfill measured by every
12 ounces used to fill a container at the current refill stations. The two primary models of refill stations
that are being installed on campus include a counter showing the number of disposable bottles saved
from the landfill.
Sales of bottled water have declined by 48% between 2006 and 2010, primarily declining in retail
operations, while vending sales remained essentially unchanged and a very small percentage of the total
sales. With the University now under the Pepsi contract, we won’t be able to compare to past sales data
but we will need to establish a new baseline with 2011-12 sales data from Pepsi.
Results from the 2011 Beverage Survey of 874 Cal students, completed by the Community Nutrition
class (NST 166), found several improvements since the 2006 Beverage Survey. Tap water consumption
has increased from 2 to 5 cups per day and the students’ use of a refillable container has increased from
50% to 70% of students carrying a beverage container on campus. The survey also found the number
one reason for not carrying a refillable water container is the added weight. Increasing access to refill
stations and fountains with bottle fillers in campus buildings with the highest student traffic should
make it easier for students to bring a container to campus and fill it on campus, addressing this concern
for carrying too much weight.
Overall, with the increase in the number of students carrying refillable containers and this becoming the
norm, we should expect to see further reductions in the sales of bottled water.
Project Education, Outreach, and Publicity Plan
Note: This section is about letting the campus know what your project has accomplished after
you’ve met your project goals. If outreach and education are the primary goals of your project
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
and you have sufficiently answered these questions in the Project Description and Metrics &
Measurability sections, you may leave these questions blank.
5. What is your plan for publicizing your project on campus? In addition to TGIF, who will
you report your information to?
To educate and inform the campus community about new refill stations and bottle fillers, publicity and
outreach will be coordinated by the project lead, in collaboration with the I Heart Tap Water Campaign.
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An email announcement will be sent to the building managers to forward to all building
occupants announcing the new refill station or bottle filler.
The new refill stations will be added to the Water Refill Station locater map, which sits on the I
Heart Tap Water web page.
Announcements will be included to I Heart Tap Water pledge participants.
Articles will be provided to campus publications (the Daily Cal, Berkeleyan Online, Bright Green
News) to help promote the new refill stations.
Outreach will also be conducted at campus events such as Welcome Week, PLAYgreen, and
special events held during Earth Week.
6. Do you have any specific outreach goals? If so, how will they be measured?
The specific goal on outreach about the new refill stations and water fountain retrofits includes
adding the refill stations locations to the Google map, an article each semester in the Bright Green
newsletter, communications to the I Heart Tap Water Pledge listserv, and to provide email copy to
the building managers where the refill stations and water fountain retrofits have been installed to
customize and send to all building occupants. This email announces the new refill station and/or
water fountain retrofits, and encourages taking the I Heart Tap Water pledge.
We can measure the success of the outreach goals by increasing the number of I Heart Tap Water
pledges by at least 25% new pledges, as well as a 10% increase in web traffic to the Bottle Refill
Station locater map.
Project Approvals (Projects will not be considered without the relevant approvals).
7. Do any aspects of your project require approval from an entity on or off campus? If so,
please explain. (For example, a project which affects campus grounds or buildings must be
approved by the Vice Chancellor for Facilities Services) For each described entity, please
submit a completed “Project Approval” form. Project Approval forms will not be counted
toward your application page limit.
Trish Ratto, Health*Matters Manager and Chair of the UCB Nutrition and Physical Activity Work Group,
has approved UHS’ role to manage the TGIF funds, identify locations and coordinate with the building
managers and Brian Joseph for the installations, and work with I Heart Tap Water partners on publicity
and outreach of the new bottle refill stations and water fountain retrofits. This model has been more
cost effective by demonstrating no additional overhead costs for these tasks.
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
An additional objective for this year will be for the project lead to work with Capital Projects and
Physical Plant-Campus Services on the plans for fountain retrofits as fountains are repaired or replaced,
and the need for Design Guidelines for installation of refill stations in new construction. This work has
already begun with a presentation to Capital Projects in March, 2012 and preliminary discussion toward
this objective.
Brian Joseph, Director of Facilities for L&S, has been completing the installation of refill stations in
existing buildings and has installed the two fountain retrofits under the 2011 pilot. He has agreed to
continue to make these installations a priority.
Project Team
8. Please identify the project leader(s) as well as the member of the project team
responsible for reporting TGIF project updates (if different from the project leader). For
each entity listed, please submit a completed “Project Approval” form. If you want to list
additional team members, please add the entries. Additional team member information will
not count toward your page limit.
Name
Title and
department
Project Role
Phone
Email
Relevant
experience or
knowledge for this
project
Trish Ratto
Manager, Health*Matters, University Health Services
642-7324
tratto@uhs.berkeley.edu
Trish has been a member of the I Heart Tap Water team, and helped to facilitate
the 2010 and 2011 TGIF grants on the Design Guidelines for Installation of
Hydration Stations in Existing Buildings and installation of 6 refill stations. She
serves as Chair of the UB Nutrition and Physical Activity Workgroup that is
working to improve access to healthier food and beverage options on campus,
including tap water. Trish does not have a recharge rate for her time, which has
helped to not have an additional cost to facilitate planning, approvals and
identification of the locations for refill stations.
9. If your project team is partnering with other organizations, departments, individuals, or
other stakeholders, please explain their involvement and include their contact
information. For each named entity, please submit a completed “Project Approval” form.
Project Approval forms will not be counted toward your application page limit.
Brian Joseph, Director, L&S Facilities. Brian and his facilities team primarily serve to complete small
construction projects for L&S and have installed the 5 refill stations funded by the 2011 grant and the
bottle fillers on two water fountains. They have agreed to make this 2012 project a priority.
643-9934
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Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
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bjoseph@berkeley.edu
10. How much of your project will students be involved in? What roles will students play in
your project? Does your project target involvement of a certain section of the student
body?
Student involvement will primarily include outreach and promotion of the new refill stations in various
student publications and social media outlets. We also anticipate that student word of mouth will
continue to play a significant role in the promotion of refill stations and water fountain retrofits.
Budget
11. List all budget items for which funding is being requested under the appropriate category.
Include cost and total amount for each item requested. Please be as detailed as possible.
(Insert additional rows if necessary).
If you have price quotes from vendors or additional historical budget information for
projects that have occurred previously or are on-going, please submit those with this
application. Additional budget documentation will not be counted toward your application
page limit.
Item
Cost per
Item
Quantity
Total
Request
5,000
500
5
16
25,000
8,000
Equipment and Construction Costs
Cost of the Bottle Refill Stations and installation, $4-6000
Cost of the Bottle Filler and installation
Contingency
1,700
Publicity and Communication
I Heart Tap Water posters- we have these on hand
Personnel and Wages
Project lead– Manage the TGIF funds, coordinate approvals and
installations with building managers, and coordinate with Capital
Projects and PP-CS for permanent ownership of refill stations
and water fountain plans.
Building Managers -- Project coordination of the installations
General Supplies and Other
11 x 17 acrylic holds for above the refill stations and fountains
10 per package
0
In-kind
In-kind
100
3
300
TOTAL $35,000
Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
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12. If your project is implemented, does is require any on-going funding after its completion?
What is your strategy for supporting the project after this initial period to cover
replacement, operational, and renewal costs? (Note: TGIF is unlikely to provide funding
beyond the initial year for ongoing projects).
This is the last year for requesting funding from TGIF to support refill stations in high traffic locations.
Capital Projects is already including refill stations in new buildings and as project lead, I am committed
to work with Capital Projects and PP-CS to plan for refills stations and water fountain retrofits to
become part of the design standard for new construction and the cycle of repair/replacement for water
fountains. Maintenance associated with the bottle refill stations and fountains are covered by Physical
Plant-Campus Services (PP-CS).
13. List all non-TGIF sources you are pursuing for funding, volunteer time, in-kind donations,
etc.
Source/Description
Amount
Date Request
submitted
Date received /
date funding
will be
announced
NONE.
Project Timeline
14. Please complete the following table to describe your project timeline. List milestones
chronologically. For the “Timeframe” column, please estimate how long each task will
take to be completed. (Insert additional rows if necessary).
Each one of the following items must be included on your timeline:
 Project start date
 Target date for project completion
 Date by which you will need the first installment of TGIF money
 Date by which you expect to have spent all TGIF funds
 Target date for submitting final project report to TGIF
 Any significant tasks or milestones along the way (For example: identifying an equipment
vendor, begin installing equipment, finish installing equipment, etc.)
Task
Timeframe
Estimated
Primary Contact Name: Trish Ratto
Project Name: Installation of Water Bottle Refill Stations and Fountain Retrofits
Project Start Date: June 1
Once this TGIF proposal is approved (based on June 1 date or as
soon as the funds are received) installation for refill stations in
approved locations and installation of 6 fountain retrofits in
already approved locations
Project lead to obtain approvals for the locations still needing
approval for both refill stations and fountain retrofits
Target Date for Completion of all installations (end of the Fall 2012
semester).
Target date for submission of budget report following installations
Target date for submission of final TGIF report to include all
measurable results
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(# of wks to
completion)
28 weeks
completion
date
12/20/2012
4 weeks
6/30/2012
12/20/2012
3 months
12/1/ 2012
4/30/2012