DOJ&CD Business Applications – 1 OCT 2013
SYSTEM
No. of Sites Deployed To
Justice Deposit and Accounting System(JDAS)
All Lower Courts Countrywide
No. of Sites Utilizing
System
478 Sites
The JDAS system administers Third Party Funds
(TPF) on behalf of the public at court level in as far
as Maintenance, Bail, Fines, Contributions and
Admission of Guilt funds.
1
Please note that the DBAC has granted
approval for us to publish a tender for the rewrite of the JDAS system (Accounting) and
this is currently in process of being submitted
to SITA.
Integrated Case Management System (ICMS)
Maintenance
2
The replacement of the Maintenance Case
Registration/Administrative functions of
Maintenance matter which is currently part of
JDAS System – Administrative Functions
Integrated Case Management System (ICMS)
Criminal (Lower Courts)
4 Pilot Sites – Deployed to 1
in each Region by end of
Financial Year. The roll out
to all other courts countrywide is scheduled for next
Financial Year
4 Currently
All Lower Courts Countrywide
478 Sites
All Regional Court and
Regional Circuit Sites –
Approximately 100.
Approx. 100 sites
The ICMS Criminal allows for the registration of
criminal cases within the lower courts. The system
allows for the captures of case and party detail as
well as sentences and outcomes. The system
also makes provision for the electronic scanning of
case dockets and case files which can be digitally
stored and retrieved. It also allows for the tracking
of a case through the case lifecycle.
3
The Analysis and Design of the system to facilitate
the integration with the ECMS (NPA) is scheduled
to be completed by end of financial year.
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management and should link to the IJS
Transversal Hub to be able to receive Meta
Data from South African Police Services and
electronically transfer identified cases to Dept.
of Correctional Services and Dept. Social
Development.
Integrated Case Management System (ICMS)
Criminal (Regional Courts)
The solution allows for the registration of criminal
4
cases transferred from Lower Courts to the
regional courts. The system also makes provision
for the electronic scanning of case dockets and
case files which can be digitally stored and
retrieved. It also allows for the tracking of a case
through the case lifecycle
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management
and should link to the IJS
Transversal Hub to be able to receive Meta
Data from South African Police Services and
electronically transfer identified cases to Dept.
of Correctional Services and Dept. Social
Development
Integrated Case Management System (ICMS)
Domestic Violence (Lower Courts)
Available to
country-wide
All
Courts
Currently only about 65
sites utilize the system on
average per month.
We
have investigated this also
and a re-training plan will be
implemented in the next
financial year
Available to
country-wide
all
courts
Currently only about 165
courts utilize the system on
average per month. The
‘under utilization’ will have to
be investigated
This is the Register to record all Domestic
Violence cases
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management
and should link to the IJS
Transversal Hub to be able to receive Meta
Data from South African Police Services and
electronically transfer identified cases to Dept.
of Correctional Services and Dept. Social
Development
Integrated Case Management System (ICMS)
Civil (Lower Courts)
5
ICMS Civil (Lower Courts) allows for the
registration of civil cases within the lower courts.
The system allows for the capture of case and
party detail as well as outcomes. The system also
makes provision for the electronic scanning of
case files which can be digitally stored and
retrieved. It also allows for the tracking of a case
through the case lifecycle
The analysis and design of Phase 2 of ICMS Civil
(Lower Courts) is planned to be completed by end
of financial year.
Integrated Case Management System (ICMS)
Civil (High Courts)
6
ICMS Civil (High Courts) allows for the registration
of civil cases within the high courts. The system
Available to all High Courts
Only 2 of the High Courts
utilize the system.
allows for the capture of case and party detail as
well as outcomes.
The system also makes
provision for the electronic scanning of case files
which can be digitally stored and retrieved. It also
allows for the tracking of a case through the case
lifecycle
Integrated Case Management System (ICMS)
Small Claims Courts
7
Deployed to all Proclaimed
Small Claims Courts
Approx. 280 Sites
Available to
Country Wide
All
Courts
Only
about
170
courts(average) utilize the
system.
The re-training
programme
to
improve
utilization is in progress
which should improve the
utilization.
Available to
Country Wide
All
Courts
An investigation into the
‘under utilization’ of the
system has revealed that
users
required
further
training on the system. We
have to date re-trained
identified Trainers in the
ICMS Small Claims allows for the registration of
small claim court cases within the lower courts.
The system allows for the capture of case and
party detail as well as outcomes. The system also
makes provision for the electronic scanning of
case files which can be digitally stored and
retrieved. It also allows for the tracking of a case
through the case lifecycle
Integrated Case Management System (ICMS)
National Register for Sexual Offenders
This system has been developed as per the
Sexual Offences Act and forms part of the ICMS
Criminal system which tracks and updates charges
against sex offenders as sentenced by the criminal
courts. These offenders are then placed on a
register by the national registrar for the verification
and issue of certificates which is catered for under
Phase 1 of the solution
8
The analysis and design for Phase 2 of NSRO is
scheduled to be completed by end of Financial
Year.
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management
and should link to the IJS
Transversal Hub to be able to receive Meta
Data from South African Police Services and
electronically transfer identified cases to Dept.
of Correctional Services and Dept. Social
Development
Integrated Case Management System (ICMS)
Child Justice
9
ICMS Child Justice allows for the registration and
administration related to the administration of child
justice matters. The system allows for the capture
following Regions:
Eastern Cape
Free State
Gauteng
Limpopo
Northern Cape
of case and party detail as well as outcomes. The
system also makes provision for the electronic
scanning of case files which can be digitally stored
and retrieved. It also allows for the tracking of a
case through the case lifecycle
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management and should link to the IJS
Transversal Hub to be able to receive Meta
Data from and electronically transfer identified
cases to Dept. Social Development
Integrated Case Management System (ICMS)
Children’s Court
All Courts Country-wide
This is a Register for application of adoptions,
children in need etc, and is also a source for the
data needed by DSD.
System is being utilized by
28 sites in 5 regions. The
re-training is planned for the
new financial
year
to
improve utilization.
10
Please note that this system is one of the IJS
Systems Identified for the IJS Criminal Case
Management
and should link to the IJS
Transversal Hub to be able to receive Meta
Data from and electronically transfer identified
cases to Dept. Social Development
Integrated Case Management System (ICMS)
Supreme Court of Appeal
11
13
1 site
ICMS Supreme Court of Appeal allows for the
registration, recording and management of
Petitions and Appeals. The system allows for the
capture of case and party detail as well as
outcomes. The system also makes provision for
the electronic scanning of case files which can be
digitally stored and retrieved. It also allows for the
tracking of a case through the case lifecycle.
Justice Yellow Pages System (JYP)
12
1 site
The JYP system is a procurement system used by
the Department for the generation of orders to
suppliers and procurement of goods and services.
The system also assists in asset tracking and
asset management
High Court Judicial Administration System
This system was introduced to automate the
administration and scheduling of the court rolls
All Courts Countrywide,
Regional
Offices
and
National Office
1 Site (High Court Cape
Town)
1 Site
Justice
(JMIS)
14
Management
Information
System
1 Site
1 Site
1 Site
1 – Deputy Ministers Office
1 – CD: Court Services
(Pieter du Rand)
2 Sites
The Magistrate Commission’s System is used for
the management of files and cases of the Ethics
Division of the Magistrate’s Commission. The
system allows for the capturing of case detail and
outcomes. The system also makes provision for
the electronic scanning of information to be
digitally stored and retrieved
Acting and Temporary
Magistrate’s System
17
1 Site
This system is used for the registration and
management of judicial appointments
Magistrate’s Commission System
16
Country-wide
systems
The Justice Management Information System
allows for the effective reporting on all ICMS data
as captured by the courts and is used as a
business intelligence tool. JMIS as a dashboard
reflects detailed information to business such as
daily, monthly and annual trends, statistical
analysis and a national overview on volumes and
values down to court and case level.
Statutory Appointments System
15
1 Site
Appointment
This system is used for the registration and
management of acting and temporary magistrate
appointments
of
on
various