Request for Proposal
Design of Fountain Creek Channel Improvements
City of Woodland Park
{Due Date: Thursday, 2 February 2012}
Background:
The City of Woodland Parkwith support from the State of Colorado Department
of Local Affairs, Division of Emergency Management, and FEMA has developedthe
Woodland Park Fountain Creek Project and Erosion Control Project. This project is part
of a pre-disaster mitigation program to address the ongoing channel erosion and
instability issues that are threatening critical infrastructure (e.g. sewer lines, electric lines,
etc.) and property losses.This project is funded in part by grant funds which are not to
exceed $1,624,765.99 with any remaining costs to be funded by local agency funds and
or in-kind services. The City of Woodland Park is accepting proposals for the
engineering design of channel improvements for the reach of Fountain Creek extending
from the end of the concrete box culvert beneath Sheridan Avenue,downstream to near
Little Laura Lane and the confluence of FountainCreek and the East Fork of Fountain
Creek(approximately 1,100 LF).
The City will host a mandatory project orientation meeting at City Council
Chambers, City Hall, 220 W. South Avenue, on Tuesday, 10 January, 2012 at 2:00PM.
Call 719-687-5293 with any questions.
Request for Proposal (RFP):
The City is requestingstatements of qualifications and proposals from interested
consultants to provide all technical design services necessary to analyze and design the
channel improvements, prepare hydraulic models necessary to support the requirements
of FEMA for CLOMR and LOMR submissions, prepare construction plans and
documents and support the bidding phase for actual construction.
Five (5) copies of the RFP shall be received by the City of Woodland Park,
Director of Public Works, 220 W. South Ave, PO Box 9007, Woodland Park, CO 80866
on or before 5:00 PM Thursday, 2 February 2012.
Elements to be included:
The consultant’s proposal shall include the following elements:
1. Experience designing similar creek stabilization projects, especially in steep
mountainous environments with easily erodible soils.
2. Experience designing projects to protect property and critical infrastructure.
3. Experience working on flood disaster mitigation projects and associated familiarity
with FEMA and other Federal Agency (e.g. USACE, etc.) requirements.
4. Experience with hydraulic modeling (both open channel and culvert flow) and the
successful preparation of CLOMR and LOMR submissions.
5. Demonstrated understanding of project goals, objectives and proposed outcomes.
6. Project Approach to include a proposed Scope of Work based off of the FEMA
project application Scope of Work.
7. Project staff experience to include information on each individual’s:
a. Area(s) of expertise
b. Summary of qualifications and experience
c. Role(s) and responsibilities on the project team
d. Availability
8. Proposed project timeline and schedule.
9. Critical Assumptions.
There are no page limits or required format for the proposal however, submitted
information shall be relevant and germane to this project.
Cost proposal:
The cost proposal shall be submitted in a separate sealed envelope marked
“Confidential Cost Proposal”. The cost proposal will be opened after the evaluation of the
consultant qualificationsand proposal is complete.
Assumptions (used to prepare this RFP):
 No new hydrology will be required.
 Stream gage data is very limited or nonexistent (whatever data the USGS has is
all that is available).
 Soil data is limited to existing NRCS data. If specific soil information or
characteristics are required, samples and testing shall be included in this proposal.
 Some survey and data collection will be required.
 Design will be completed in 2012 with construction to begin Spring/Summer
2012 and the project construction completed NLT October 2012.
 Relocation of some utilities may be required.
 A CLOMR & LOMR will be required.
 Support during the Bidding Phase such as providing clarifications, evaluating
proposed construction techniques, and reviewing construction bids will be
required prior to awarding a construction contract.
 Consultant support during the construction phase will be separate and independent
from the design phase.
Contract:
The City will use its Standard Consultant Services Contract template, a copy of
which is available upon request.
Evaluation Criteria:
The following evaluation factors will be used to select the most qualified firm:
 Consultant’s experience with similar creek stabilization projects.
 Consultant’s experience working on similar hazard mitigation projects.
 Hydraulic modeling experience, CLOMR & LOMR preparation
experience.
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Individual project staff and Project Manager’s experience.
Project Approach.
Project Schedule.
As needed by the selection committee, consultant interviews may or may not be
conducted. The selection committee may include, but not necessarily limited to:
 Woodland Park, Director of Public Works/City Engineer
 Woodland Park, Utilities Director
 Woodland Park, Planning Director
For additional information contact the City of Woodland Park, Director of Public
Works/City Engineer at 719-687-9246
NOTES: Posted to City Website on Wednesday, 7 December 2011