SOCIETY FOR THE ARTS IN HEALTH CARE
Community Events Planning Group
2010art-health@googlegroups.com
Where:
When:
Attending:
Guthrie Theater, Livingston Conference Room
February 16, 2009 3:00 – 4:00
Graig Balfany, Candace Barrett Birk, Tanja Birke, Gary Christenson,
Craig Dunn, Haley Fox, Jon Hallberg, Al Heisenfelt, Candy Kuehn,
Angie Renee Lund, Janet Marinelli, Tracy McLachlan Benson
Sarah Millfrelt, Bettye Olson, Bob Payton, Catherine Reid Day
Lee Truer
Summary of Meeting:
 Self-introduction of participants (email roster attached)

Everyone filled out a contact form (template attached)

Gary Christenson (chair of SAH Planning Group) gave an overview of the SAH
conference to be hosted by the University of Minnesota April 28 – May 1, 2010. See
general information about SAH and the 2009 conference at www.thesah.org

Bob Payton (chair of Community Events Planning Group) distributed a working paper
defining arts in healthcare. (contact Bob for updated versions). He then gave an
overview of the ideas behind a community events plan – including (but not limited to):
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
The month of April 2010 will be declared Art and Health month in the Twin Cities
(Gary is working on having the mayors make this declaration)_
All arts, health and healing groups, institutions and organizations in the area will
be encouraged to mount a show, conduct open-houses, produce productions, offer
workshops, create materials etc.
These events are primarily for the local general public (though there may be some
audience-specific events. They will be so noted in the listings
It will be important to have free events and activities as well as those supported by
fees.
These events will culminate in the national conference at the end of April
The events and the conference will raise awareness about the work being done in
this area and the importance of the arts in health and healing. It will also promote
the participating organizations and raise awareness about their existence as well as
their work.
The primary tasks of this group are to:
 Identify participating groups
 Encourage participation
 Coordinate neighborhoods of artists
 Facilitate activities at home institutions
 Act as advocates in the community for the events and activities
 Be ambassadors for art and health wherever and whenever possible
After discussion it was decided that he working name of the month-long event is “Art
and Health: A Community Celebration”

Bob offered a work flow sheet (attached) for further discussion

Gary offered the first activity to be part of the Art and Health celebration – a gallery
show at the Boynton Health Center featuring local artists creating works about art and
health.

Additional items to be calendared will be discussed at next meeting.

Next meeting: 9:30 – 10:00 a.m., March 19 (Preceding the MAINH bimonthly meeting)
Classrooms 1 and 2 in the Guthrie Learning Center on the eighth floor of the Guthrie
Theater.
To Do:
- ALL: Think about what you and your groups could do to participate in this event.
-
ALL: Begin to prepare list of groups to whom you would be willing to send an
announcement about “Art and Health” month.
-
BOB: Set up new Google Group especially for the Community Events Planning
Committee and email the address to all participants.
-
CANDACE: Write a summary of the meeting and compile contact information about
participants. These to be posted by Bob on the Google Group site
-
SARAH: Develop a registration form for each group to use when registering their event.
Review registrations as they come in and keep an updated list of events on the Google
Group site.
-
BOB: Write draft of announcement to send out to groups, organizations, etc. Bicycle
draft to members of group for suggestions and final draft in March
-
GARY: Issue to MAINH a call for entries in Art and Health Gallery Show to be hung as
part of this event
BOB: Post announcement and registration (once they are finalized) form on
http://MNArtists.org
CANDACE: Schedule space for next meeting.
-
SOCIETY FOR THE ARTS IN HEALTH CARE
Community Events Planning Group
E-mail roster
February 16, 2009 (As of)
Betsy McDermott Altheimer*
bmcdalt@gmail.com
betsy@intermediaarts.org
Graig Balfany
Cbalfan1@fairview.org
Candace Barrett Birk
candacebarrett@comcast.net
Tanja Birke
tanja@kairosdance.org
Gary Christenson
gchristenson@bhs.umn.edu
gary@christensons.net
Craig Dunn
craig@vsaartsmn.org
Haley Fox
drhaleyfox@gmail.com
Maria Genné *
maria@kairosdance.org
Jon Hallberg
Hallb006@umn.edu
Megan Hatch
megan.hatch@allina.com
Al Heisenfelt
imaginationworkshop@gmail.com
Candy Kuehn
candy@kolmon.com
Angie Renee Lund
AngieReneeL@gmail.com
Janet Marinelli
jmmarinelli@stkate.edu
Tracy McLachlan Benson
Bensonfam7@hotmail.com
Sarah Millfrelt
sarahmillfelt@nothernclaycenter.org
Bettye Olson
bjhowols@comcast.net
Bob Payton
bob@bobpayton.com
Catherine Reid Day
cr4day@gmail.com
Pat Samples*
artsandaging@mncaan.net
Lee Truer
Truer02@iphouse.com
lee@truerdreams.com
truer02@aol.com
*not at meeting but asked to be on the roster
Community Celebration Work Flow
1. Write a news release or announcement for the arts and healthcare communities, with
examples of possible activities, encouraging them to showcase their program(s) and/or
create new ones for April 2010. (Bob: by March 19)
2. Develop an event registration form. (Sarah: by March 19)
3. Create a new page on the MAIHN website for the community celebration. This will
include the announcement and event registration form. Post a link on the MAIHN home
page to this community celebration page. (Bob: by March 19)
4. Compile a list of contacts. We encourage everyone in MAIHN to do this, utilizing grass
roots, professional and e-mail networks. (All)
5. Utilizing volunteers in the network, send the news release/announcement and
registration form (or a link to the registration form) to all the contacts. (All)
6. When folks respond we add them into the MAIHN Google group (this is how we will
communicate) (Bob)
7. When the completed registration form comes back we add each art event into the
master list, which is posted on the MAIHN website. (Sarah)
8. Send a news release out to the media ahead of time along with the master list, if
appropriate, and a link to the website We also encourage people to publicize their own
events through their own channels. (We coordinate PR with the conference planning
committee).
9. Events happen. (All)
10.
10.We ask people to keep track of how things went: how many people came,
stories, etc. by sending us a final tally form, in case we want to do this again.