Sunset Pointe on High Rock HOA
Meeting Minutes
Meeting Date: March 12, 2012
Meeting Location: Clubhouse
Attendees: Board Members (Mike O’Connell, Andy Randolph, Bob Semrad, Bill
Moore, Skip Wood); Property Owners (Trevor Watson, Roy Mendoza, Sally Semrad,
Clark Stafford)
Next Meeting: April 2, 2012, 7:30 p.m., Clubhouse
Meeting Called to Order: 7:33 pm
Meeting Adjourned: 8:35 pm
Notes/New Items
 Spring cleanup scheduled for April 21, 9:00 a.m. (ALL) Rain plan?
o Apply clover control chemicals (Bob).
o Truck load of pine needles… call Randy Shuler (Bob). How much did
we get before?
o Have Debbie send out an official evite (Andy). Clubhouse gathering to
follow cleaning at noon.
 Residents concerned with foot traffic along water line. Skip volunteering to
put in ‘No Trespassing’ signs (Skip).
 Clark proposing the HOA purchase a septic pump to keep on hand for
emergency use. Problem is that five-year warranty would be expended on a
pump sitting in a closet. Clark to find source that we can use in the future
when needed (Clark Stafford).
 Re-open new claim with Duke for $500 sewer line repair expense (Bob).
 Residents concerned over lack of rules regarding clubhouse use. Prepare
draft of new bylaw reserving right of HOA to determine utilization (Bob). Draft
presented and reviewed, final version to be reviewed next month (Andy).
 Received letter from insurance company that they are not going to renew our
policy. Our insurance agent is looking for other providers and will let us know
the rate. When does our current policy expire (Bob)? End of May. Provide
list of other potential insurers for more quotes (Bill). Kurt Cronefeld? E-mail
contact information to Bob (Bill).
 Culvert going under Marina Point is filling with red clay from the marina dirt
pile. Inspect and make a plan (Skip, Bob). Keith Freeman installing silt
fence in exchange for some of the dirt. Should be done soon.
 Ask Richard Glass if he is still interested in supplying mailboxes to Sunset
Pointe (Mike). Yes. What is the cost (Mike)?
 Padlocks on pool gates have been replaced; new combination GATE. Lock
on tennis court is POOL.
 Contract Southern Images for 2012 lawn maintenance contract (Bob).
o Condo area $65/cut.
o Clubhouse/tennis court $65/cut.
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o Roadway $85/cut.
o Surcharge of 3-5% if gasoline exceeds $4/gallon.
o Motion passed to proceed.
Road repairs – cracks and potholes:
o Roads generally in good shape except along edges; however, at a
minimum one damaged area towards the back of the sub needs repair
this year where water flows over the road.
o Written bid from Ace for road repairs $4600. Contact them to find out if
proposal is still valid (Bob).
o Ask Bennie for referral for cut and patch, not crack filling (Bill).
No Committee reports (no activity).
Previous Action Items, Carryover
 Tennis court lights? Go look at tennis court lights and make recommendation
including full project scope and cost if we wish to proceed (Mikey Wetzel).
No feedback yet.
 Generate design proposal, bill of materials, and formal quote for tennis court
wall (Mikey). Is a permit required? Not done yet.
 Enter monthly minutes in the members section of the HOA website manually
until the procedure is streamlined after which the Board will do it (Mikey).
 Send list of pool expenses to Mikey to see if he has a cheaper option (Bob).
Still looking into it.
Previous Action Items, Completed
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