[Date]
[Name of the Corporate Secretary]
Corporate Secretary
[Address of the Corporate Secretary]
Dear Sir:
In connection with the examination of our financial statements as of December 31, 2014, please
furnish our auditors, SYCIP, GORRES, VELAYO & CO. (SGV & Co.), 6760 Ayala Avenue, Makati,
Metro Manila (Attention of Ms. Christine G. Vallejo, Engagement partner) the following:
1. A Corporate Secretary's certification as to the dates of the meetings held during the period (from
January 1, 2014 to December 31, 2014) by the Board of Trustees, and
Executive or Finance Committee (see Annex A for sample);
2.
Copies of the minutes of the meetings held from January 1, 2015 to date;
In view of the importance of the above information and/or requests to the completion and preparation
of our financial statements, we would appreciate it if your reply be mailed on or before
(Insert Date). Please send our auditors also an advance copy of your reply to the attention of
Dennis F. Antonio, Senior Director, or to Stephen Ray Taguba, Senior Associate, through Facsimile
No. (02) 818-1377.
Very truly yours,
[Name of Company]
By:
_______________________
[Name of authorized person]
[Position]
ANNEX A: MINUTE REPRESENTATION LETTER
[Date]
SyCip, Gorres, Velayo & Co.
6760 Ayala Avenue
1226 Makati City
Dear Sirs:
In connection with your examination of our financial statements as of December 31, 2014, we
have
submitted
to
your
representative
minutes
covering
meetings
of
trustees,
_______________________ and _______________________ held on the dates stated below. These
minutes constitute a fair reporting of all material matters discussed at the meetings of trustees,
_______________________ and _______________________ held during the period from
_______________________ to _______________________.
Date of Meeting
Very truly yours,
_________________________________
Company
_________________________________
Secretary
Meeting of
Regular or Special