Board of Director’s Meeting
Monday, June 14, 2010
MINUTES
Board Members Present:
Michael Zeller, Vice President
Chad Phillips
Brian Hendrickson
Stephen Green, Ed.D.
Harriet Charno
Pam Gard
Jane Alley
Board Members Absent:
Dave Cozad
Herb Hardwick
Mike Zeller, Vice President, in the absence of the president, called the meeting to order at
6:12 p.m. He asked for questions and/or comments from stakeholders. There were none.
Election of Board Officers
Mike Zeller informed the group that the election of officers for the Board of Director’s needed to be held. Harriet Charno stated that she recommended retaining the current board officers for the upcoming year.
Motion
Harriet Charno moved to retain board members in their current positions.
Brian Hendrickson seconded. All Board members present approved the motion.
Mike Zeller recommended that board member’s tenure be discussed at the next board meeting.
Development Committee
Progress is being made with more people contributing to the school on a monthly basis and many are arranging for automatic payments to be made. The average donations have increased from approx. $1,000 per month to $4,000 per month. Discussion regarding restricted and unrestricted gifts was held, and the group was informed that all gifts are listed in the budget.
Space Plan for 2010-2011
The group was informed that the office currently occupied by Eric Roskam - Vice
Principal, Shelly Doucet - Development, and Katie Hendrickson - Communications will become a 4 th
grade classroom used by the smallest 4 th
grade class. Eric Nelis also, mentioned that Katie and Shelly’s offices would be temporarily located in the kindergarten building.

The current teachers’ lounge will become a first grade class (6 first grade classes are needed).
The music room will become a second grade classroom. Discussion followed regarding the preference of Mr. Swanson to move from room to room rather than using the stage.
Eric Nelis offered comments regarding options and the pros and cons of relocating music versus another classroom.
Extra office space in the business office is available.
Staffing
Eric Nelis mentioned that 2 English teachers will be hired and interviews are currently being held. A kindergarten teacher will still need to be hired due to the new teacher relinquishing the position because of family issues.
Mike Zeller asked if any of the current staff would not be returning: Elina Farnsworth and Marie Anne Glover will be relocating.
Budget
Jacque Lane presented and explained (in a slide presentation) the draft budget for the
2010-2011 school year addressing the following areas related to the budget. Board discussion relating to each budget area was held with questions being addressed and clarification of items being made. The following were key points of the presentation:

Estimating Revenue
The ADA (average daily attendance) was explained and discussed.
Estimated pupils was presented comparing 2009-10 and 2010-11

WADA (weighted ADA is determined by the ADA plus summer school credit)

Budget Sources of Revenue

Revenue Sources

Title programs

Expenses

Overview of cuts

Expense breakdown

Revenue sources

DESE reimbursement vs. expense

WADA

Budget comparison prior year revenue

Budget Assumptions

2%-4% Reduction Impact
After Jacque’s presentation, Jane Alley commented that Westbrook & Co. informed us that this year is a critical year financially and next year will possibly be more critical regarding finances and budget cuts being made by the State. Jane Alley then mentioned

that additional money should be put into the endowment. Jane then recommended that a plan be in place to deposit more money into the endowment fund.
Motion
Jane Alley moved that $25,000 of next year’s budget be placed into our endowment fund and the Business Manager and the Principal determine the amount and schedule of depositing this money into the fund.
Discussion followed.
Amended Motion by Jane Alley that the $25,000 will go into the Capital account instead of the endowment fund not to begin before October. Chad Phillips seconded. Board members present unanimously approved the motion.
Lengthy discussion followed.
Approval of 2010-2011 Budget
Motion
Jane Alley moved to adopt the budget as presented. Brian Hendrickson seconded.
Discussion. Vote unanimously approved.
New Board Member Recruitment
Mike Zeller stated that the by-laws were amended to allow for eleven (11) board members as opposed to the past total number of nine (9). He then asked for comments on the board needs in terms of the qualifications required of new board members. Harriet
Charno asked if info could be submitted to the stakeholders and community members informing them that board positions are open.
Funding, outreach, and development are areas mentioned that are needed on the board.
Discussion followed and Jane Alley mentioned that a curriculum person on the board would also be beneficial.
Dr. Stephen Green suggested that we get more involved at the state levels, i.e. DESE, the
Senate & Legislative levels of government.
Mike Zeller then recommended that we have more influence in the local community with people having strong community and financial influence. Discussion followed and specific names/people were mentioned that would be assets to our school.
Mike Zeller suggested that letters be sent regarding the board positions and the open date for accepting letters of interest be from Sept. – Oct.
He also, asked for any additional comments and one of the stakeholders present asked for information on current board members.

Mike Zeller then asked for a motion to go into closed session.
Motion
Jane Alley moved to go into closed session. Dr. Stephen Green seconded.
Roll call taken:
Michael Zeller
Chad Phillips
Yes
Yes
Brian Hendrickson
Stephen Green, Ed.D.
Harriet Charno
Pam Gard
Jane Alley
Yes
Yes
Yes
Yes
Yes
The open meeting was then adjourned.
Respectfully submitted by,
Carlos McClain
Secretary to the Board