Annex 2
TANZANIA FOREST CONSERVATION AND MANAGEMENT PROJECT
(TFCMP)
IDA CREDIT NO. 3604- TA
STATUS OF IMPLEMENTATION
2004/05
June 2005
LIST OF ABBREVIATIONS/ACRONYMS
ADBD
-
Assistant Director, Beekeeping Development
ADFD
-
Assistant Director, Forestry Development
ADRTS
-
Assistant Director, Research, Training and Statistics
ADUT
-
Assistant Director, Utilization
AIT
-
Agency Implementation Team
BA
-
Business Analysis
CEAPT
-
Central Executive Agency Program Team
CEO
-
Chief Executive Officer
CMEAMF
-
Conservation and Management of the Eastern Arc
Mountain Forests
CSD
-
Civil Service Department
DCA
-
Development Credit Agreement
DED
-
District Executive Director
DFOB
-
Director, Forestry and Beekeeping Division
EAMFC
-
Eastern Arc Mountains Forests Conservation
EAMCEF
-
Eastern Arc Mountains Conservation Endowment Fund
FATS
-
Fixed Assets Tracking Systems
FBD
-
Forestry and Beekeeping Division
FOPIS
-
Forest Policy Implementation Support
FRMP
-
Forest Resources Management Project
GEF
-
Global Environmental Facility
IRC
-
Improvement of Revenue Collection
MFA
-
Ministry of Foreign Affairs – Finland
MMD
-
MNRT
-
Ministry of Natural Resources and Tourism
NCB
-
National Competitive Bidding
NFP
-
National Forest Programme
NFP-ISP
-
National Forest Programme – Implementation Support Project
PO-RALG
-
President’s Office-Regional Administration and Local Government
PC
-
Project Coordinator
i
PCG
-
Process Coordination Group
PO-PSM
-
President’s Office – Public Services Management
PSI
-
Private Sector Involvement
PFM
-
Participatory Forest Management
RAS
-
Regional Administrative Secretary
SBO
-
Senior Beekeeping Officer
SFO
-
Senior Forest Officer
TFCMP
-
Tanzania Forest Conservation and Management Project
TFCG
-
Tanzania Forest Conservation Group
TFS
-
Tanzania Forest Service
UMADEP
-
Uluguru Mountains Agricultural Development Project
WWF
-
World Wildlife Fund for Nature
ii
STATUS OF IMPLEMENTATION – TFCMP 2004/05
1.0
Preamble
The Ministry of Natural Resources and Tourism (MNRT) is implementing the Tanzania
Forest Conservation and Management Project (TFCMP) with support from the World
Bank, Government of Denmark and the Global Environmental Facility (GEF).
Implementation started in July 2002 under the following objectives:
 To establish the Tanzania Forest Service (TFS): a semi-autonomous executive
agency that will manage Tanzania’s forests and woodlands on behalf of the
Government;
 To improve service delivery especially to the local communities;
 To improve revenue collection;
 To involve the private sector in management of forests and woodlands;
 To improve conservation and management of Tanzania’s Eastern Arc
Mountains forests and biodiversity
Since July 2004, the implementation of project activities has been interrupted by the
Ministry’s efforts to monitor illegal, indiscriminate harvesting and transportation of forest
products, where most Forestry and Beekeeping Division (FBD) staff including project
staff were engaged in patrolling and ascertaining the legality of forest products. This has
to some extent affected the pace of project implementation. In efforts to address and
mitigate illegal harvesting of forest products, Forestry and Beekeeping Division (FBD)
initiated and conducted Inventory in 11 districts identified as areas of threat regarding
indiscriminate harvesting. At the same an Inventory of sawmills was conducted
throughout the country. These activities were funded by WB, Government of Finland and
GoT. The results of the two inventories will assist in guiding FBD to allocate and monitor
forest resources appropriately and rationally.
Quite a considerable number of FBD staff (over 140) has been trained in various fields at
all levels ranging from technical to professional. In addition some staff participated in
workshops, seminars and conferences related to their respective field of expertise. WB
through IDA credit provided financial support.
Conservation International (CI) has set aside USD 350,000 to support government efforts
to conserve Derema Corridor by contributing to the compensation of the affected villages
in the corridor. The commitment was done in writing towards the end of the calendar year
2004. The WB is yet to give its final decision.
Annual Work Plans (AWP) for the FY 2005/06 were prepared, finalized and submitted to
DFoB by mid March 2005 pending submission to National Forestry Programme Steering
Committee (NFPSC) for approval before further submission to the WB.
The achievements made during this period on the basis of the project components and
sub-components are summarized and explained below.
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2. 0
Institutional Change
This covers aspects of establishment of TFS, improved services delivery as well as
improved revenue collection. The main purpose of establishing the TFS is to improve the
delivery of public services as they relate to forestry and the forestry sector at large. It is
hoped that an independent or semi-autonomous Forest Service will provide efficient and
business-like working environment for better services.
2.1
Establishment of TFS
The process to establish TFS is led by a nine member Agency Implementation
Team (AIT) under the guidance of the President’s Office- Public Service
Management (PO-PSM) with technical back support from relevant consultants.
The process to establish TFS, interalia, has made the following achievements:
2.2
 TFS key documents have been finalized. These include the Business Analysis
(BA), Strategic Plan (SP), Business Plan (BP), Framework Document (FD)
and Establishment Order (EO);
 A peer review process initiated and evaluation report on short-listing of
consultants resubmitted to MTB after incorporating comments from WB by
early May 2005;
 Initiatives to recruit Chief Executive restarted;
 Plans to launch TFS by 01/07/2005 underway and will be effective if the
Chief Executive will be in place
Construction of TFS Headquarters Building
 Both the Contractor and Supervisor for the Construction of TFS building have
been recruited. Draft contract has been finalized, approved by AG Chambers
and is expected to be signed by early June 2005.
2.3
Refurbishment of TFCMP Offices
 All preparations completed, work commenced by late May 2005 and
completion expected by August 2005
2.4
Development of an Accounting, Financial Management and Management
Information System (MIS)
 Tender for the assignment approved by the WB in early April 2005. A
negotiation with the Contractor completed by mid April 2005 and report
together with the Contract is with the Bank for “No Objection”.
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2.5
Valuation and Registration of FBD Assets
 Contract signed by mid April and is awaiting submission of Bank Guarantee.
Inception report submitted by early May 2005. The report has been discussed
and comments availed to the consultants for their action
2.6
Improved Services Delivery
This is being accomplished through the Participatory Forest Management
(PFM) mechanism. The funds from the Government of Denmark, MFA-Finland
and WB IDA credit are supporting PFM activities implemented by 12 districts in
four regions, 15 districts in six regions and 25 districts in fourteen regions
respectively. The focus is to enable local communities become effective in
conservation and management of forests and woodlands within their areas.
Through these initiatives the local communities will become legitimate
owners/managers. Furthermore, through PFM communities adjacent to central
government and local authority owned forest and woodland reserves will be
involved in the management of the reserves under the Joint Forest Management
(JFM) mechanisms but with clear responsibilities and benefits sharing
arrangements.
The progress made during 2004/05 financial year by this sub-component is as
follows:
 In collaboration with GTZ-FOPIS and Danida-PFM a consultant was engaged
to develop Guidelines and Regulations regarding the Sharing of Costs and
Forest Revenues/Benefits in PFM in Tanzania.
 In collaboration with GTZ-FOPIS and Danida-PFM a consultant was engaged
to develop guidelines for Participatory Forest Resource Assessment and
Management Planning (PFRAMP).
 Capacity building for forest staff in terms of imparting PFM knowledge and
skills were undertaken in the form of study tours, training courses and tailormade courses.
 Two District Planning workshops were conducted for 27 districts supported
by Danida and NFP-ISP to prepare district Annual Work Plans for year
2005/06.
 Initial screening of PFM plans by districts supported under NFP-ISP and PFM
Danida were made by EPU and feedback given to districts. Districts have
been asked to incorporate these comments into their final submissions before
passing these through the district council for approval and onward submission
to FBD/MNRT for screening and final approval.
 One day PFM awareness workshop on NFP-ISP Project conducted for 4 RASs
and 15 DEDs from regions and districts to be supported by MFA-Finland
under NFP.
 17 FBD staff deployed to the extension and publicity zones and EPU.
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 A consultant was engaged to develop Administrative, Financial and
Operational manual for PFM for Local Government Authorities and Regional
Secretariats. The manual was finalized and approved by FBD in November
2004 and is now being used in support of PFM in Danida and MFA (Finland)
supported districts.
 Guidelines for support to Regional Secretariats was prepared, discussed by
PFM WG meeting and approved by Danida in November 2004.
 PFM component provided support to Tanzania Forest Conservation Group
(TFCG) to conduct their Annual General Meeting of Community Forest
Conservation Network conducted October 2004.
 EPU staff visited 12 Danida supported districts to make follow up on district
PFM activities.
 Four PFM Working Group meetings were conducted as scheduled to discuss
the progress of PFM activities including districts reports.
 Three PFM consultancies are at different status of tendering and they include
Development, Establishment and Institutionalization of NFP Monitoring
Facility and Database, Development and Implementation of Training
Programme in PFM and Development and Implementation of an Awareness
Campaign in PFM.
2.7
Improved Revenue Collection (IRC)
The main objective of this sub-component which also falls under support to
Institutional Changes and Improving Service Delivery is to formulate, design and
implement a coherent-forest revenue strategy that will improve revenue collection
from forests and woodland resources. The ultimate goal will be to ensure financial
stability of FBD and/ or TFS to become self-financing and to ensure that revenues
are reinvested at the local level in forest protection and management through local
institutions. Twenty five districts and the regions of Dar es Salaam and Mwanza
have been selected for this pilot study exercise.
IRC has accomplished the following:
 Contract on revenue collection study approved and signed by February 2005
 Indufor Consultants in association with Ernst and Young Advisory Services
have started the performance audit exercise in 25 districts, as well as the
regions of Mwanza and Dar es Salaam. The exercise is still going on.
 An Inception Report was submitted by the consultants by mid March 2005
and comments from FBD have been availed.
 Special patrols targeted to cover areas identified as being prominent for illegal
harvesting were started in April 2005, primarily using the newly established
FBD surveillance unit in collaboration with other law enforcers.
 The sites for the construction of checkpoints in Dar es Salaam and Mwanza
have been identified.
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3.0
Private Sector Involvement
The Private Sector Involvement (PSI) component focuses on the Forestry and
Beekeeping Division (FBD) collaborative arrangements with the private sector as a
mechanism to bring in the private sector into development and management of
Tanzania’s forests and woodlands. Through this initiative FBD will develop and adopt a
framework including guidelines that will enable the private sector to participate and
invest in forestry development activities. To start with the focus will be on industrial
plantations. The achievements made so far based on PSI sub-components include:
3.1
Improvement of Information Base
 Contract for Aerial Photos for 5 plantations signed/ aerial photos and
orthomaps for 2 plantations completed/ 2 partially done/ SHP remaining/
digital information received;
 Initial GIS/GPS training to FBD/TFS staff done with assistance from KVTC;
3.2
Strengthening of Institutional Support Services
 PSI Advisor engaged from August 2004 to guide FBD in PSI processes;
 Vehicle for PSI Advisor procured and now in use;
3.3
Pilot alternative management arrangements
 7 PSI Stakeholder Awareness Workshops held in 6 Regions and Dar es
Salaam;
 Workshop reports produced and availed to FBD and WB for scrutiny and way
forward
 6 Regional Steering Committees formed and PSI Steering Committee
convened;
 Contract to prepare a Draft Concession Agreement signed in April 2005 and
work initiated using government funds;
4.0
Conservation of Tanzania’s Eastern Arc Mountains Forests (CMEAMF)
Implementation of the activities under the Eastern Arc component with support from
GEF through the United Nations Development Programme (UNDP) effectively started
January 2004. The focus is on conservation of biodiversity resources within the forest
blocks in the Eastern Arc in Tanzania i.e. from the North Pare block to the Udzungwa in
the southern part of Tanzania.
This project operates as two components; the strategy component developing and
implementing long term conservation strategy for the Eastern Arc, and the Uluguru
component running a field conservation project in the Uluguru Mountains. CMEAMF
has close linkages to the Eastern Arc Mountains Conservation Endowment Fund
(EAMCEF), and is supporting the operationalisation of this Trust Fund. The philosophy
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is that CMEAMF is a time-limited project, whereas EAMCEF is a permanent institution
able to implement conservation strategies developed by CMEAMF.
The progress made during this period by the Strategy component includes:
 CMEAMF completed the refurbishment of the old Natural Resources office
complex, which will function as a project base for CMEAMF and as the
permanent location for the Trust Fund (EAMCEF)
 The launching of the project and the opening of the new office complex was
completed on 31st January 2005. The event has presided over by the Guest of
Honour the Minister of Natural Resources and Tourism (MNRT)-the Hon.
Zakia Hamdani Meghji, in collaboration with the Regional Commissioner for
Morogoro–the Hon. Stephen Mashishanga, and the Resident Representative of
the United Nations in Tanzania – Hon. John Hendra. The District
Commissioner (Mvomero) and senior representatives of all 14 Eastern Arc
Districts also participated.
 Close working relationships have been developed with all Government and
NGO initiatives operating in the Eastern Arc – particularly with EAMCEF,
the ‘catchment forestry project’ and with the Critical Ecosystem Partnership
Fund (CEPF).
 Baseline studies to measure conservation impact entail conservation staffing,
budgets, biodiversity value, protected areas, attitudes and awareness, forest
area, forest condition, water flows and quality are expected to be completed
by end of June 2005.
 The ‘Eastern Arc strategy’ is under development through consultations at
international, national and local levels.
 The project is improving the protected area network of the Eastern Arc, with
work focusing on gazetting the proposed Derema forest reserve in East
Usambara. Six other proposed forest reserves are now being targeted for
gazettment.
 A biodiversity monitoring system is under development with NGO partners,
the Eastern Arc Trust Fund, and staff from FBD.
 A socio-economic monitoring system for FBD is under development with
assistance from CARE.
 An Information, Education and Communication strategy has been developed
by TFCG, based around the key threats identified.
The progress made during this period by the Uluguru component includes:
 Sensitization and awareness campaigns conducted in Matombo and Mgeta
centres with the objective of raising the profile of the project locally and to
understand the purpose of the CMEAMF.
 The fieldwork for the Biodiversity Assessment was completed on schedule in
mid-February.
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 Drafting of the Agricultural Strategy was completed and the report is yet to be
finalized.
 WWF/WB Tracking Tools have been completed for Uluguru South (2004,
2005); Uluguru North and Kimboza Forest Reserves.
 Boundary replanting along the stretch of the boundary already cleared has
begun – 10 km of boundary have been replanted.
 Hydrological data were collected in Uluguru North and tree nurseries for DFO
and Catchment Forestry were tended and maintained.
 MMD credit and savings scheme was launched in two villages around
Uluguru South
 Fire prevention signboards have been installed at 27 sites around Uluguru
South and 1 site at Kimboza Forest Reserve.
 Bunduki Catchment Forest Field post is now under renovation.
 Various maps have been purchased and the GIS maps commissioned by the
project are now at the printers.
 Desktop computers and printers have been purchased and installed in the
offices of the DALDO and Catchment Forestry Office.
 Three District Agricultural Extension Officers have been relocated to the
villages of Lanzi, Lugeni and Vinile, which are the primary targets for 2005
under the Agricultural Strategy.
 Staff from the DALDO and UMADEP accompanied the Agricultural Liaison
Officer on a study tour to Lushoto to see the work of the African Highlands
Initiative.
5.0
Eastern Arc Mountains Forests Endowment Fund (EAMCEF)
The Eastern Arc Mountains Conservation Endowment Fund (EAMCEF) is a Trust Fund
established in Tanzania as a mechanism to provide long-term reliable support for
Community Development and Conservation Projects and Research Activities, which
promote the biological diversity, ecological functions and sustainable use of the natural
resources in the Eastern Arc Mountains of Tanzania.
Currently EAMCEF operates as a Component of the World Bank financed larger project
of the Ministry of Natural Resources and Tourism – the Tanzania Forest Conservation
and Management Project (TFCMP). Two million US$ Credit facility under TFCMP are
available for financing activities and operations of EAMCEF establishment phase.
Funding of the second phase (Implementation) is expected to come mainly from incomes
generated from the investment of the Endowment Capital secured from the GEF
commitment of US$ 7 million.
Since July 2004 until June 2005, EAMCEF has accomplished the following:
 Provision of administrative, management, technical and professional inputs in
the Fund’s daily activities by the staff of the Endowment Fund Secretariat, the
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6.0
Board of Trustees, TFCMP Staff and other partners both in Morogoro and
Dar-es-Salaam.
Establishment of the Endowment Fund Secretariat - acquisition of office
space, staff recruitment and procurement of basic equipment and material
supplies.
Decision-making and provision of policy guidance by the Board of Trustees
Work planning and progress reporting.
Staff training and capacity building in fundraising, strategic planning and
collaboration with partners.
Preparation and production of EAMCEF extension materials and distribution
to relevant stakeholders.
Developing Draft Terms of Reference (TOR) for a Strategic Plan
Consultancy.
Conducting Awareness Raising Meetings to the Eastern Arc Mountains key
stakeholders.
Developing Draft Grants-Making Guidelines and Procedures
Developing Terms and Conditions of Service for EAMCEF employed Staff
Developing a Draft Fundraising Strategy Framework for EAMCEF.
Subsidiary Grant Agreement for EAMCEF finalized and duly signed by May
2005
Finance
Project accounts are being handled by two qualified Accounts (Project Accountant and
Assistant). The need to improve record keeping through a computerized system cannot be
over-emphasized. Tender for developing an Accounting, Financial Management and MIS
approved by April 2005 and awarded to Ernst and Young consulting services. Work
expected to commence by early June 2005.
7.0
Procurement
Procurement processes have been slow and cumbersome. What to do in order to speed up
the processes is still a challenge. What have so far been accomplished include:
a) Extension of contract for Procurement Expert from !6th August to !5th
November 2004;
b) A total of 6 tenders out of 22 planned have been awarded during this financial
year and the rest are either on progress or still not initiated. Details include:
 Civil works – 2 awarded out 4
 Goods and Equipment – All 8 are in different stages of procurement.
 Consultancy services – 4 awarded out of 10, 6 still being processed.
c)
Tender no. 83 of 2203/04 for the procurement of 30 vehicles and
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d)
A:
39 motorbikes awarded to M/s D.T. Dobie and M/s Ostergaard
respectively. Delivery expected by June 2005.
Three 4WD vehicles and two motorcycles purchased through NCB and
delivered to the project
CIVIL WORKS:
 Refurbishment of TFCMP offices – Works started by end of May
2005.
 Construction of TFS-HQs to commence by June 2005 after signing of
contract
 Construction of check points for forest produce in Dar es Salaam region.- Not yet started
 Construction of check points for forest produce in Mwanza region. - Not yet started
B:
GOODS & EQUIPMENT:
 Communication and publicity equipment – Bidding documents
awaiting approval
 Motor vehicles, motorcycles and generators – draft tender bidding
document awaiting approval.
 IT equipments - tender advertised – Not yet
 Measuring tapes and diameter tapes. – Not yet
 Uniforms and tents. – Not yet
 Safari beds, mattress, mosquito nets, safari bags. – Not yet
 Office furniture, filling cabinets, cupboards and wall shelves. – Not yet
 Printing services- on progress
C:
CONSULTANCY SERVICES
 Design and implementation of accounting and financial management
system for TFS - awarded
 Valuation and registration of FBD fixed assets - awarded
 Production and implementation of PFM training program for LGA
level- approval of shortlist by WB
 Monitoring and evaluation of PFM activities and establishment of
M&E system for PSI- Proposals submitted by early May 2005
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 Audit of the performance of revenue collection system and redesign of
revenue collection system for the FBD/TFS- awarded
 Supervision of the construction of TFS, HQ building- awarded
 Design and supervision of the constructions of checkpoints in Mwanza
and Dar es Salaam-Not yet
 Conduct a peer review for TFS activities – re-evaluation report with
MTB
 Provision of forest specialist services for the implementation of PSI
activities- Not yet
 Creation of awareness campaign for PFM and PSI- Not yet
8.0
Disbursement
Disbursements are still at low levels although the trend has shows a little bit of
improvement compared to the preceding years. Starting from July 2002 until the end of
April 2005, the project expenditure amounted to USD 3,525,516.14. By 30th April 2005,
a total of USD 3,315,264.67 was disbursed to the project Special Account. The reason
for this low level disbursement is mainly due to long procurement procedures. A total of
Tshs.31million has been received as counterpart funds the government.
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