Request for Proposals
INSTALLATION OF A DRAINAGE CULVERT
TOWN OF CORNERSVILLE, TENNESSEE
OWNER:
TOWN OF CORNERSVILLE
P.O. BOX 128
CORNERSVILLE, TENNESSEE 37047
CONTENTS:
SECTION A
SECTION B
CONDITIONS
SECTION C
SECTION D
SECTION E
NOTICE TO CONTRACTORS (ADVERTISEMENT)
INSTRUCTION TO BIDDERS AND GENERAL
APPENDIX 1
PLANS AND STANDARD DRAWINGS
SPECIFICATIONS AND PROJECT DESCRIPTION
PROPOSAL FORM
CONTRACT FORM
TOWN OF CORNERSVILLE
ADVERTISEMENT FOR BIDS
INSTALLATION OF DRAINAGE CULVERT
SECTION A
SEPARATE sealed BIDS for the installation of a drainage culvert will be received by the
Town of Cornersville, Tennessee, at Town Hall, P.O. Box 128, Cornersville, Tennessee
38047 until
, local time, on the
, day of
, 19 and then at said place
publicly opened and read aloud.
The work to be done consists of the excavation, bedding and installation of a 36" CMP
(or equivalent) drainage culvert with headwalls (riprap alternate) under Maplewood
Drive, backfill, pavement replacement and seeding and mulching.
No bids will be received or accepted after the above specified time for the opening of
Bids. Bids submitted after the designated hour will be deemed invalid and returned
unopened to the Bidder.
Bids shall be identified on the exterior of the sealed envelop with all the information
required by law, including the name of the project and the bidders’s name, address and
license number, expiration date and classification (if applicable).
Copies of BIDDING DOCUMENTS may be obtained at the Cornersville Town Hall.
The successful bidder will not be required to furnish a Performance and Payment Bond.
Payment shall be for the entire contract amount after completion and acceptance.
The project herein described is to be completed within thirty (30) calendar days from the
date of award of contract.
No bidder may withdraw his bid within thirty (30) days after the actual bid date of the
opening thereof.
The OWNER reserves the right to waive any irregularities or reject any or all bids.
Town of Cornersville, Tennessee
P.O. Box 128
Cornersville, TN 37047
INSTRUCTION TO BIDDERS AND GENERAL CONDITIONS
SECTION B
BONDS
Due to the dollar amount of the contract and time for construction, no bonds will be
required for the project. However, no payment shall be made to the contractor until the
project is completed and accepted by the Owner. No payment shall be made to the
contractor until the contractor provides release of liens.
Should the project be delayed for some reason that is not the fault of the Contractor, a
performance bond for the remainder of the work may be submitted and payment made.
INDEMNITY
The contractor will indemnify and save harmless the Town, its officers, agents, servants,
and employees from and against any and all suits, actions, legal proceedings, claims,
demands, damages, costs, expenses, and attorneys' fees to the extent resulting from a
willful or negligent act or omission of the Contractor, its officers, agents, servants, and
employees in the performance of this Contract; provided, however, that the Contractor
shall not be liable for any suits, actions, legal proceedings, claims, demands, damages,
costs, expenses and attorneys' fees arising out of the award of this Contract or a willful or
negligent act or omission of the Town, its officers, agents, servants and employees.
INSURANCE
The Contractor shall at all times during the Contract maintain in full force and effect
Employer's Liability, Workmen's Compensation, Public Liability and Property Damage
Insurance, including contractual liability coverage for the provisions of Indemnity. All
insurance shall be by insurers and for policy limits acceptable to the Town and before
commencement of work hereunder the Contractor agrees to furnish the Town certificates
of insurance or other evidence satisfactory to the Town to the effect that such insurance
has been procured and is in force. The certificates shall contain the following express
obligation:
"This is to certify that the policies of insurance described herein have been issued to the
insured for whom this certificate is executed and are in force at this time. In the event of
cancellation or material change in a policy affecting the certificate holder, thirty (30) days
prior written notice will be given the certificate holder."
For the purpose of the Contract, the Contractor shall carry the following types of
insurance in at least the limits specified below:
COVERAGES
Workmen's Compensation
Employer's Liability
Bodily Injury Liability Except
Automobile
Property Damage Liability Except
LIMITS OF LIABILITY
Statutory
$500,000
$500,000 each occurrence
$1,000,000 aggregate
$500,000 each occurrence
Automobile
Automobile Bodily Injury
Liability
Automobile Property Damage
Liability
Excess Umbrella Liability
$500,000 aggregate
$500,000 each person
$1,000,000 each occurrence
$500,000 each occurrence
$5,000,000 each occurrence
CERTIFICATE OF NONDISCRIMINATION
As Bidder, Contractor, or Subcontractor on Town of Cornersville Construction Project,
Installation of Drainage Culvert, the undersigned states that he does not discriminate
against any subcontractor, employee, or applicant for employment on the grounds of race,
color, national origin or sex and, if awarded a contract for this project, agrees in
performance of work:
1.not to discriminate against any subcontractor, employee, or applicant for employment
on the grounds of race, color, national origin or sex;
2.to maintain payrolls of laborers and mechanics employed on this contract until 90 days
after final release and final payment by the Town;
3.to require a similar certificate to be executed by each subcontractor at the time a
subcontractor is executed under the contract with the requirement that such subcontractor
agrees to require a similar certificate of requirement on any lower tiers of subcontractors.
Contractor's Name
Signature
Title (Printed or Typed)
Name and Title
Date
SECTION C
SPECIFICATIONS FOR INSTALLATION OF DRAINAGE CULVERT
1.
Scope of Work
1.1
This works shall include all labor, materials, equipment, tools and
such other accessories necessary for the proper and complete execution of the work
specified and all incidental and collateral work required.
BID ITEMS
TOWN OF CORNERSVILLE CULVERT INSTALLATION PROJECT
CORNERSVILLE, TENNESSEE
Excavation
35 c.y.
Bedding
12 c.y.
Culvert
40' of 36" diameter CMP or equivalent*
Concrete Culvert Headwall
(double to accommodate existing
culvert and the new culvert under
this project) or
2 each in place
Alternate to concrete
headwall
4 tons riprap in place
Pavement patch
Mulching and seeding
11 tons (i.e. 100 s.y., 2" thick)
800 s.f.
* equivalent size reinforced concrete pipe or high density polyethylene pipe may be
substituted for corrugated metal pipe
Notes:
(1)
Contractor to work with Town Utility Manager for all
clarifications.
(2)
Contact Town Utility Manager for appointment for pre-bid on-site
review.
(3)
All work (materials and installation) to be in accordance with
Tennessee Department of Transportation Standard Specification for Road and Bridge
Construction, March 1, 1995.
(4)
Work zone traffic control must be maintained.
(5)
Work zone traffic control will be included in total bid amount.
(6)
Work includes all items in place.
(7)
All permits needed, if any, for work in or around the work site will
be the responsibility of the contractor.
1.2
The quantities of work identified in section 1.1 above are estimated
and may vary with actual field applications. Therefore, contractor payments will be
based on the actual quantities of work performed.
2.
Specifications
2.1
All work under this contract shall conform to these contract
specifications and plans and the applicable Sections of the latest edition of the Tennessee
Department of Transportation (TDOT) Standard Specifications for Road and Bridge
Construction.
3.
Operation, Storage and Working Areas
3.1
The working area for the construction activities shall be limited to
the area described in the scope of work.
4.
Construction Facilities
4.1
Cleaning and removal of wastes, debris and dust shall be done
regularly and frequently by the Contractor. At a minimum, clean-up shall be
accomplished once each work day.
4.2
The Contractor shall protect existing vegetation, structures, utilities
and equipment from damage by construction activities. Any damage to the vegetation,
structures, utilities or equipment shall be restored at the Contractor’s expense.
5.
Technical Specifications
5.1
Excavation. Before excavation is started the Town will set stakes
locating the placement of the drainage culvert. The drainage culvert is to be located
parallel and adjacent to an existing 36" O.D. CMP culvert. All excavation shall be as
indicated on the attached detail or as directed by the Town. Only the excavation shown
on attached standard detail will be measured for payment.
a.
The width of the pipe trench shall be sufficient to permit
satisfactory jointing of the pipe and thorough tamping of the bedding material under and
around the pipe.
b.
All suitable excavated material shall be utilized as backfill or
embankment. Excess or unsuitable material shall be disposed of off site by the
contractor.
5.2
Foundation preparation. Bedding for the pipe culvert shall
conform to the requirements of Class B bedding. Class B bedding shall be constructed by
bedding the pipe culvert in a trench cut in road bed to the depth shown on the plans. The
pipe shall be bedded on a 6" thickness of Class B material and sufficient additional Class
B material accurately shaped to fit the lower part of the pipe exterior for at least 10% of
its overall height. Class B material shall then be rammed and tamped in layers not over
6" in loose thickness around the pipe to a minimum depth of that shown on the attached
standard detail.
5.3
Backfilling. After the bedding has been prepared and the culvert
installed, the trench shall be backfilled with bedding material and/or soil from excavation.
The backfill will be placed along each side of the pipe in layers not over 6" in loose
depth. Each layer shall be moistened (or dried if necessary) to near optimum moisture
content and thoroughly compacted with mechanical tampers. Special care shall be taken
to compact thoroughly the material under the haunches of the pipe and insure that the
backfill material is in intimate contact with the side of the pipe. The backfill shall be
brought up evenly on both sides of the pipe for the full required length.
5.4
Pipe Culvert and Placement. Pipe Culvert material may consist of
either corrugated metal, 36" O.D., equivalent size reinforced concrete pipe or equivalent
size high density polyethylene (HDPE). Reinforced concrete pipe and HDPE pipe will
meet the requirements set forth in Tennessee Department of Transportation (TDOT)
Standard Specifications for Road and Bridge Construction.
a.
Equipment for placing pipe culvert shall include hoisting
equipment capable of handling and placing the pipe in final position without damage to
the pipe. Mechanical tamps will be provided.
b.
The pipe culvert shall be laid beginning at the downstream end of
the pipe line. Bell or groove ends of rigid pipe and outside circumferential laps of
flexible pipe shall be placed facing upstream. Flexible pipe shall be placed with
longitudinal laps of seams at the sides.
5.5
The Bid Form will provide estimated costs for both concrete
culvert headwalls and riprap.
a.
Concrete Culvert Headwall. A double pipe culvert headwall will
be placed on the influent and effluent sides of the new culvert covered in this project and
the existing culvert. The existing culvert shall be adjusted, cut or other wise modified to
accommodate placement of the headwall. Headwall material will consist of reinforced
concrete. The headwall may be either cast in place or precast. Headwall construction
will be in accordance with the detail shown in Appendix 1. Culvert skew shall be
considered. Alternate shop details for double pipe culvert headwalls may be submitted
for approval by the Town prior to construction.
b.
Riprap. As an alternative to Concrete Culvert Headwall, riprap
may be used. Machined riprap, Class A-3, 2"-6" in size will be placed on the influent and
effluent sides of the new culvert covered in this project and the existing culvert. The
existing culvert shall be adjusted, cut or otherwise modified to accommodate placement
of the riprap
c.
Filter Cloth. Filter cloth meeting the requirements of Tennessee
Department of Transportation (TDOT) Standard Specifications for Road and Bridge
Construction will be placed prior to riprap placement.
5.6
Pavement Patch. All restoration shall result in a work site
condition equal to or better than that which existed prior to construction. Once the
compacted backfill has been placed, the asphalt cutback shall be made. The cutback will
extend 6" minimum on pavement material (2" deep, minimum). All edges of the opening
shall be neatly cut with an asphalt saw and uniformly tacked.
a.
Composition and placement of mix. The hot plant-mix asphalt
surface course shall meet all the requirements of Section 411 and 903.11, Grading D or E
of the TDOT Standard Specifications for Road and Bridge Construction. The mix shall
be compacted immediately after placing. Minimum compaction on the mix will be a ten
(10) ton static roller for breakdown and final compaction.
6.
Work Zone Traffic Control. Traffic control in accordance with the
Manual of Uniform Traffic Control Devices must be maintained during construction. The
work site must be properly barricaded. Barrels or other TDOT acceptable barricades with
lights, must be in place at night with lights burning. Warning signs must be installed in
both approach directions for the duration of the work. During periods when the road
must be closed for short (15-20 minute) durations, flagmen must be posted. Since this is
a dead-end street with no possible detours, the road must be kept passable for emergency
vehicles. Closing the road for long periods of time or during heavy use times (6-8 a.m.
and 4-7 p.m.) must not occur.
7.
Utilities. Tennessee One Call (1-800-351-1111) must be contacted
relative to the location of utility facilities in the area. The water line must be located
prior to beginning work. All utility companies involved must be contacted.
8.
Safety. Safety precautions hall be used at all times during the
progress of the work. As appropriate, workmen shall be furnished with hard hats, safety
shoes, asbestos gloves, respirators, and any other safety apparel that will reduce the
possibility of accidents. All Occupation Safety and Health Act (OSHA) requirements
shall be observed.
CONTRACT SECTION E
This contract made and entered into this
day of
199__, by and
between
, party of the
first part, hereinafter called the "CONTRACTOR," and the Town of Cornersville,
through its governing body and authorized representative, party of the second part,
hereinafter referred to as the "OWNER."
WITNESSETH THAT THE PARTIES HERETO do mutually agree as follows:
1.
The CONTRACTOR shall, in a good and workmanlike manner
and at his own cost and expense, furnish all labor, materials, plans, equipment, tools and
such other accessories necessary for the proper and complete installation of a drainage
culvert including any and all incidental and collateral work required.
2.
It is expressly understood and agreed by the parties hereto that the
Notice to Bidders, General Conditions, Proposal, Contract, Specifications and other items
hereto, including any drawings, explanations, and instructions to CONTRACTOR are
each and all, herein incorporated by reference and together with this Construction
Contract constitute the Contract.
3.
The Work shall be completed within thirty (30) calendar days after
the date which the CONTRACTOR is to start the Work as provided in the Contract
Documents.
4.
The Contract Price set forth under Paragraph Five (5) below and
subject to adjustment modifications as provided therein, shall represent the total of all
sums due the CONTRACTOR for work installed under this Contract. No verbal or
written order of the OWNER or any of their employees shall modify or act as a waiver of
the Contract Price.
5.
In consideration of the faithful performance by the
CONTRACTOR of all terms, conditions, and covenants of the Contract to the satisfaction
of the OWNER, the OWNER shall pay and the CONTRACTOR shall receive the lump
sums and/or unit prices stipulated in the Contractor's Proposal in the total amount of
dollars and
cents ($
), which total sum shall be known as full
compensation of the Contract Price.
Executed this
day of
, 199___.
CONTRACTOR
BY:
MAYOR, TOWN OF CORNERSVILLE
SECTION D
PROPOSAL
In compliance with your legal Notice to Bidders for the Town of Cornersville Culvert
Installation Project; the undersigned bidder, a corporation organized and existing under
the laws of the State of
; a partnership of
; an individual doing
business as
; of the Town of
, State of
; having examined the
drawings, specifications and contract forms thereto attached, and being fully advised as to
the extent and character of the work to be performed, and the equipment to be furnished,
hereby proposed to furnish all labor, tools, material, plant and equipment necessary for
the Project.
The undersigned further proposes to perform all work and furnish all equipment in
accordance with drawings and specifications and contract stipulations thereof, within the
time limit specified, for the price so stated below.
TOWN OF CORNERSVILLE CULVERT INSTALLATION PROJECT
QUANTITY
COST/UNIT
TOTAL COST
35 c.y.
12 c.y.
40', 36" O.D. CMP1
2 each
ITEM
Excavation
Bedding
Culvert
Double Concrete
Headwall (to
accommodate existing
culvert and the new
culvert under this project)
Alternate to concrete
headwall: Riprap
influent and effluent ends
of existing and new
culverts
Seed and Mulch
Pavement Patch
4 tons
800 s.f.
100 s.y., 2" thick =
11 tons
(specify s.y. or tons)
CORNERSVILLE, TENNESSEE
1 equivalent size reinforced concrete pipe or high density polyethylene pipe may be
substituted for corrugated metal pipe
TOTAL BID PRICE:
CENTS ($
).
DOLLARS AND
BIDDER understands that the quantities of work shown herein are approximate only and
are subject to increase and decrease and agrees that all quantities of work, whether
increased or decreased are to be performed at the unit prices stated above for the work
described.
BIDDER understands that the Owner reserves the right to reject any or all bids and to
waive any informalities in bidding.
The bidder agrees that his bid shall be good and may not be withdrawn for a period of
THIRTY (30) days after the scheduled closing time for receiving bids.
Upon receipt of written notice of acceptance of this bid, Bidder will execute the formal
contract attached within TEN (10) days and deliver insurance coverage as required by the
Special Conditions.
BY:
Name
Contractor's
Signature
Printed or Typed Name
Business Address
Seal--if bid is by a corporation.
Title