VALERO – KROTZ SPRINGS
SHG #17
Page 1 of 4
Revised: 05/24/04
REFINERY SAFETY COMMITTEE STRUCTURE
1.0
PURPOSE
The purpose of this Safety & Health Guideline is to describe the refinery safety
committee structure, membership, interaction and responsibilities or missions.
2.0
SCOPE
This guideline applies to the Krotz Springs refinery.
3.0
RESPONSIBILITIES
COMMITTEE
MEMBERSHIP
Valero Star
 Safety (Facilitator) (1)
Team
 Safety (1)
 Contractors (2)
 Operations Hourly (4)
 Operations
Supervisor (2)
 Operations Lead
Tech (1)
 Maintenance Lead
Tech (1)
 Maintenance Hourly
(4)
 Lab (1)
 Warehouse (1)
 Office Personnel (1)
 Environmental (1)
Safety &
 Managers/Directors
Health
(2)
Guideline
 Training (1)
(SHG)
 Safety (1)
Committee
 Operations (2-3)
 Maintenance (2)
 Office (1)
 Safety Associate (1)
QUORUM
 Safety (Facilitator) (1)
 Safety (0)
 Contractors (0)
 Operations Hourly (1)
 Operations
Supervisor (0)
 Operations Lead
Tech (0)
 Maintenance
Hourly(1)
 Maintenance Lead
Tech (0)
 Lab (0)
 Warehouse (0)
 Office Personnel (0)
 Environmental (0)
 Managers/Directors
(1)
 Training (1)
 Safety (1)
 Operations (1)
 Maintenance (1)
 Office (0)
 Safety Associate (0)
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RESPONSIBILITIES
Gather, discuss and resolve
refinery safety program
issues or concerns raised
by employees
Implement programs and/or
projects to facilitate VPP
Star Status
Analyze impact new
governmental regulations
on refinery
Review effectiveness of
existing refinery safety
programs and determine
changes needed where
problems are identified
 Developing & maintaining
guidelines to describe safe
work requirements for
activities invoking more than
one department
 Assist in developing and
implementation of effective
methods to communicate
these new or altered
guidelines
 Assure that MOCAs are
prepared and issued as
required for issuance of
significant changes to
existing procedures or
issuance of new procedures
VALERO – KROTZ SPRINGS
COMMITTEE
Valero
Employee
Safety Team
(VEST)
4.0
MEMBERSHIP
 Human Resources
(1)
 HS&E(1)
 Operations (1)
 Maintenance (1)
 IS (1)
 Planning, Economics
and Product
Control (1)
 Refinery Services (1)
 Engineering (1)
SHG #17
Page 2 of 4
Revised: 05/24/04
QUORUM
 Team President or
designee (1)
 Team Secretary or
designee (1)
 Human Resources
(0)
 HS&E (0)
 Operations (0)
 Maintenance (0)
 IS (0)
 Planning, Economics
and Product
Control (0)
 Refinery Services (0)
 Engineering (0)
RESPONSIBILITIES
 Develop and coordinate
implementation of ways to
improve and nurture
employee safety awareness
and interest
 Organize celebrations for
achievement of milestones
 Promote awareness of the
benefits and content of the
refiner’s OSHA VPP efforts.
 Wellness and VPP
promotions
VALERO STAR TEAM
This team serves as the pre-eminent safety committee for the refinery. Its primary focus is
to address employee safety and health concerns that have more of a refinery wide impact,
although some concerns specific to work areas may warrant discussion and resolution by
the team.
The team meets essentially monthly. All members are considered equals on the team. All
meetings are open to any refinery employee who may want to attend. Meetings are
facilitated by the VPP Coordinator or designee to better assure that all issues and
comments made by any member receive equal treatment. Agreements are reached by
consensus rather than voting. If the resolution of a concern or issue requires the
amendment of an existing SHG (Safety & Health Guideline), this team may make these
revisions and issue them through the SHG Committee. If the revision is extensive, the team
has the option to assign the revision of the SHG to the SHG Committee to handle.
Sources of issues for this team include at least the following.

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Employee concerns,
Results of incident investigations,
New regulations,
New operational or maintenance procedures,
Operational or internal audits or program evaluations.
Trend analyses of injuries, incidents and their causes,
Evaluations of the effectiveness of various aspects of refinery safety programs.
The team will normally ensure that members understand the issues and make assignments
for further investigation. The team member(s) assigned responsibility for an issue will bring
to the team recommendations for action as needed. Team meetings will also be used to
highlight barriers to solving issues that are being worked on within the team and determine
alternatives or solutions to get to an issue resolution. Once a corrective action is agreed
needed, the team will assign responsibility for implementation of corrective action.
VALERO – KROTZ SPRINGS
5.0
SHG #17
Page 3 of 4
Revised: 05/24/04
SAFETY & HEALTH GUIDELINE (SHG) COMMITTEE
Membership on this committee is voluntary with an attempt to include a cross section of the
refinery organization in terms of job duties, areas of responsibility and experience levels.
The committee typically meets monthly. All members are considered equals on the
committee. Agreements are reached by consensus rather than voting. Minutes are
published and posted on line in Impact Safety.
This committee crafted the following mission statement:
To apply a broad range of experience and to represent the workforce in:





Developing and maintaining effective guidelines to describe safe work
requirements for activities involving more than one department;
Assisting in developing and implementation of effective methods of
communicating these guidelines;
Coordinating issues with the Valero Star Team.
Maintaining, managing and executing a prioritized workflow;
Gathering and incorporating input from others as appropriate.
The first bullet in the mission statement recognizes that this committee has a primary
responsibility to adjust existing safety guidelines where a need for update or change is
identified as well as compose new safety guidelines that may be needed as the result of a
new regulation or lesson learned. The second bullet above describes the committee’s role
in determining how changes or new safety guidelines are communicated to refinery
personnel. In some cases formal training may be required. Minor changes or updates are
typically handled through the Management Of Change Authorization (MOCA) process.
While the SHG Committee has as its primary work product amendment or creation of SHGs,
the Valero Star Team also has the authority to recommend revisions to existing SHGs if that
will help solve an employee concern. The Valero Star Team will never author a new SHG;
this task will be left exclusively to the SHG Committee. There may also be occasions where
the SHG Committee will request assistance or input from the Valero Star Team on a safety
guideline issue.
6.0
VALERO EMPLOYEE SAFETY TEAM (VEST)
This team is charged with overseeing programs and efforts intended to promote and
maintain a high level of safety interest and awareness for the refinery. These programs and
efforts will be rolled into refinery efforts to promote OSHA VPP (Voluntary Protection
Program) awareness, publicity and education. The team authored the following purpose or
mission statement:
To elevate VPP and safety awareness by addressing employees concerns, ideas,
and needs and to provide positive reinforcement for safety on and off the job.
VALERO – KROTZ SPRINGS
SHG #17
Page 4 of 4
Revised: 05/24/04
The team performs their purpose by overseeing the following programs:
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Quarterly safety slogan contest
Employee children/grandchildren safety calendar contest
Safety recognition program
Safety program milestone achievement celebrations and recognition gifts
All-Employee Safety Meetings
Community Safety Awareness Projects (Safety Fairs, etc.)
VPP publicity at All-Employee Meetings and in advance of VPP refinery events
Membership on the team is voluntary and typically represents a cross section of the refinery
organization.