ATHLETICS AND SPORTS
Checklist 1: Athletic Director's Employment Checklist
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Names and addresses of parties
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Recitations
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Needs of Institution
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Qualifications of Athletic Director
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General employment terms
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Position title
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Supervised directly by Institution [President/Vice-President]
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Responsible for intercollegiate athletic program of the Institution
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Term of contract
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Duration
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Commencement, termination dates
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Any renewal must be in writing signed by the parties
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No right of or credit toward tenure
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Duties and responsibilities
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Devote best efforts full-time in leadership, supervision, and promotion of
Institution's athletic programs
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Be fully knowledgeable of Institution's and Conference athletic policies, rules, and
regulations
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Responsible for direction, enforcement, interpretation, and review of Institution's
intercollegiate athletic policies and programs, and recommend improvements
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Develop programs and procedures that assure the welfare of student athletes
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Direct Institution's intercollegiate athletic activities, including management of staff,
budget, and other resources
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Work within budget
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Supervise and ensure rule compliance by coaches
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Abide by all applicable laws, rules, regulations including [NCAA] and
Conference rules.
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Provide leadership for public relations programs and develop campus and
community support for athletic program
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Implement policy directives from Institution, Conference, accrediting associations,
athletic associations
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Schedule intercollegiate athletic games
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Understand, observe and uphold all academic standards, requirements, and policies
of the Institution
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Maintain effective relations with governing boards, associations, conferences,
committees, Institution's alumni, students, faculty, and staff
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Annually evaluate the coaches
Provide environment for admissions, financial aid, academic eligibility, and
recruiting to be conducted properly
Promote the Institution's priorities in the athletic programs such as increasing
women's participation
Promote Institution's commitment to equal opportunity and affirmative action in
personnel actions
Staff the programs with individuals who strengthen the intercollegiate athletic
programs within Institution's educational and ethical mission and standards
Direct the athletic fund raising
Perform other duties as assigned by the President
Encourage student-athletes to achieve best grades possible and to graduate
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Compensation
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Annual base salary, frequency of salary payments
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Cost of living increase
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Retirement fund contribution
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Non-interfering outside business, consulting or professional activities such as
payment for service on boards of directors, and radio and television work permitted
only with Institution's prior written consent
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Fringe benefits
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Health and life insurance
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Automobile
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Maintenance, fuel, insurance
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Club membership
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sports tickets provided for home, away, post-season games; option to
purchase additional
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Travel as necessary to perform duties
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Reimbursement for transportation and per diem expenses at
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No first class airfare travel
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Limited to allocated budget
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Staff
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rate.
Secretarial
Coaches
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Need approval of President and the Board before hiring
Graduate assistants
Termination
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Termination by Institution without cause
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Automatic upon death or total [and permanent] disability, as defined by
Institution's policies
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Upon choice of either party with one year's notice
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No liquidated damages
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With notice of less than one year
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Minimum of sixty days' notice
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Institution pays liquidated damages in amount of Director salary and
applicable benefits for remainder of employment term
Termination by Institution for cause
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Deliberate violations of duties and responsibilities
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Refusal to perform assigned duties to best of ability
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Violation of other contract terms not remedied after
days' written notice
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Breach of the high moral and ethical standards applicable to Athletic
Director as visible representative of Institution
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Serious, intentional, or condoning of a violation of any law, rule, or
regulation applicable to any athletic program that, in sole judgment of
Institution, reflects adversely upon Institution
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Serious or intentional violation by any coach or employee under the
Director's supervision of any law, rule, or regulation applicable to any
athletic program that, in sole judgment of Institution, reflects adversely upon
Institution and resulted from Director's failure to supervise properly
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Prolonged absence from Institution without Institution consent
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Requires salary payment only through end of the month of termination
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Institution not responsible for Director's loss of any collateral business
opportunities
Termination by Director for Cause
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For any substantial breach of Agreement by Institution
Termination by Director without cause
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With one year's notice
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No liquidated damages
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With other notice
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Minimum of thirty days' notice
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Statement supporting liquidated damages as such and not a penalty
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Director pays Institution salary plus applicable benefits for remainder
of employment term
All liquidated damages due and payable within sixty days after effective date of
termination
Director entitled to continue health insurance, group life insurance at own expense
up to eighteen months but not other benefits except as required by law
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Employment subject to Institution's system of academic governance
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Obligation to cooperate in any investigation of any part of intercollegiate athletic program
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Personal services contract
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Director can not pursue or accept employment as Athletic Director for another
Institution prior to contract expiration unless Institution gives prior written release of
this contract
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Mutually agreed enforceable by injunction
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Governing law and forum for any lawsuit
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Severability and savings clause
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Entire agreement
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Modification of contract
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By writing only
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Date and signatures of parties
Athletics and Sports: Checklist 1