JUNIOR DEAN
PEMBROKE COLLEGE
Further Particulars relating to contract
The Junior Deans are responsible to the Dean and Deputy Dean, but in practice have
contact with all the Fellows and College staff at all levels. A successful Junior Dean acts
as a tactful liaison officer between junior and senior members and the College staff. For
the better performance of the duties, Junior Deans are required to reside in College.
A Junior Dean should get to know the students. For this purpose, a Junior Dean is
required, as directed by the Dean, to organise and/or be involved in a series of social
functions for all students. These include Junior Deans’ lunches, organised by the Junior
Deans for first year students, which are held on approximately eight occasions in the
early part of the year
Junior Deans are not expected to engage in any formal counselling activity. However,
they have a major function in dealing with any emergency situations that may arise with
respect to students, whenever they may arise. In such circumstances they should keep the
Dean or the Deputy Dean informed.
Junior Deans should also seek to become aware of cases where students may have actual
or potential difficulties so that they can advise the student of sources of assistance and
thereby try to defuse potential problems before they arise. Where appropriate, they
should notify the relevant college authorities.
In addition to the Academic Director and the Dean, the College has two Welfare
Advisers who are available to assist students with any problems they may encounter, and
Junior Deans may be asked to assist them in dealing with particular cases. Junior Deans
are the secretaries for the College Welfare Committee, which is held each term, with the
Dean, Deputy Dean, Academic Director, Home Bursar, Welfare Advisors, Academic
Registrar, College Nurse, College Link Counsellor and welfare representatives of the
JCR, MCR and College staff.
In addition to the pastoral role, the Junior Deans have specific responsibility for ensuring
that student functions such as parties and dinners operate within the College’s rules. As
far as is practical they are required to be aware of problems involving the College bar. In
this regard it is important for the Junior Deans to have a good working relationship with
the Home Bursar and other staff such as the Hall Steward and Head Porter.
Junior Deans are also required to invigilate College collections in the first two days at the
start of each term and occasionally invigilate for students sitting University examinations
in College for which they are paid at a rate determined by the College.
The College requires Junior Deans either to undertake a full-day First Aid course at the
College’s expense, or, in agreement with the College, take the full 4-day First Aid
Certificate course, again at the College’s expense. In either case, Junior Deans will then
be expected to undertake first aid duties for staff and students within the College. In
addition, Junior Deans will be expected to attend the training session for Junior Deans
organised by the counselling service.
Hours of Duty
There are two Junior Deans and as a team they will provide cover during weekends and
evenings and be contactable during the day. The College provides each Junior Dean with
a mobile telephone and they will be contacted by the Lodge duty porter if required. In
practice this means that each Junior Dean provides cover for the other. Each Junior
Dean should get two clear days of research during the week when the other provides
cover and likewise they would usually be available no more than one weekend in two.
The Porters Lodge should be notified in advance as to which Junior Dean is available.
Any time off required should be agreed in advance with the Dean and notified to the
Home Bursar, Porters and Academic Registrar. Activities within the Oxford ring road (ie
within 30 minutes from the College) will not need to be pre-arranged.
Junior Deans must complete a monthly return showing the number of hours they have
worked. This sheet must be sent to the Bursar’s Secretary by the 10th of every month.
Place of Work
The place of work is Pembroke College, Oxford, which includes the Geoffrey Arthur
Building, other College-owned properties and the Sports Ground.
Accommodation
For the better performance of their duties, Junior Deans are required to reside in the
College for the period of the appointment; one Junior Dean (normally in the first year of
appointment) lives and has primary responsibility for the Geoffrey Arthur Building and
the other lives on the Main Site. No charge will be made for this accommodation.
The Junior Dean resident at the Geoffrey Arthur Building is also required to sleep in
his/her room on those nights when the Warden is not present. Should this not be
possible, the Junior Dean based on the Main Site will provide cover.
Remuneration
Payment is monthly in arrears on 25th of each month by credit transfer into a
Bank/Building Society.
Salary is £1,830 per annum in the first year, rising to £2,257 per annum in the second
year (2014-2015 rates). Salaries are reviewed in August of each year.
Holiday
The holiday year runs from 1 October - 30 September. The two May public holidays,
which fall in term, are normally worked. Authorisation to take either of the May public
holidays as annual leave must be obtained from the Dean and advised to the Home
Bursar.
A Junior Dean is entitled to a minimum of 30 working days’ holiday in each year, plus
the remaining public holidays. During the period when students are in residence from
late September to mid-June, a minimum of 20 working days leave will be allowed, on the
understanding that one Junior Dean will always be in residence, except over the
Christmas College closure period, when other arrangements will be made.
With regard to the long vacation, every effort will be made to allow the Junior Deans to
take time off above the minimum allowance, for both vacation and research purposes.
However, should a prolonged period of absence be agreed the College reserves the right
to ask the Junior Dean to vacate their room.
The holiday dates should be agreed in advance with the Dean and Home Bursar and
reasonable notice should be given in this regard.
Sickness and Sick Pay
Junior Deans are paid normal basic remuneration, less the amount of statutory sick pay
(SSP) or Social Security Sickness Benefits (SSSB) to which they may be entitled, for the
following period:
(i)
with six months’ service or less: one week full pay and one week half pay
(ii)
with more than six months’, but less than two years’ service: two weeks’ full pay
and two weeks’ half pay.
“Service” means the total period of employment by the College. The College may at any
time request a doctor’s certificate.
Meals
Junior Deans are entitled to free meals when the College kitchens are open, unless
restrictions are in place on specific occasions.
Training
Junior Deans are required to undertake relevant training as directed by the Dean or
Home Bursar.
Confidentiality
Junior Deans are not, other than in the proper course of their employment with the
College, to use or to disclose to anyone any information of a confidential nature relating
to the College or to its business or trade secrets.
Disciplinary and Grievance Procedures
These are contained within the Employee Handbook and are available from the Home
Bursar’s Office who will deal with all matters relating to discipline and grievance
confidentially.
Probationary Period
There is a probationary period of six months during which time the College, when
terminating employment, will give one week’s notice in writing and one month’s notice
in writing will be required from the employee.
Contract
If not terminated earlier, this contract will terminate on 31st August 2016.
The College may terminate employment, and will give three months’ notice in writing.
Similarly, employees may terminate their agreement by giving three month’s notice in
writing to the Home Bursar.
College Property
Upon termination of the employment with the College for whatever reason the Junior
Dean shall forthwith return to the Dean all correspondence documents and other papers,
data storage media, student information and all other property belonging to the College
which may be in their possession or under their control.
G:Academic/Junior Dean 2015/JD FP March 2015