University of Colorado Denver
Campus Administrative Policy
Title:
Academic Probation and Suspension
Source:
Prepared by:
Clifford Young, Chair, Undergraduate Working Group
Approved by:
Effective Date:
Fall 2010 in conjunction with new Campus Solutions
Replaces:
New
Applies:
University of Colorado Denver Downtown Campus
A. Introduction
The University of Colorado has a long established practice of handling academic probation and
suspension. The current policy of policy of recognizing only probation and suspension has not
allowed for desired intervention and assistance to students who are under academic probation.
The following policy delineates a second level of academic probation and establishes procedures
for registration control and academic assistance for the students.
B. Table of Contents
A. Introduction
B. Table of Contents
C. Policy Statement
D. Procedures
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C. Policy Statement
The University of Colorado has a long established practice of handling academic probation and
suspension. The current policy of policy of recognizing only probation and suspension has not
allowed for desired intervention and assistance to students who are under academic probation.
Specifically, a student goes on academic probation only after his or her grades have been
reviewed at the end of a semester. Thus, the student has already enrolled for the upcoming
semester without any added advice or control from student advising. Experience has shown that
a student is likely to experience a second semester when he or she will perform below
expectations. With current practices of suspension and probation, the student can be placed on
probation in as little as two semesters.
The policy establishes three levels of student status, good standing, probation, and suspension,
which are consistent with current and past practices. However, within the colleges, students are
classified as being either on probation or restricted probation. The two levels of probation allow
for a student to 1) have an additional semester of probation before automatically being
suspended, and 2) allow student advising a vehicle for intervention and assistance to the student
to assist him or her in returning to good standing from academic probation.
D. Procedures
1. Early Alert
 Student’s faculty notify academic advisor of academic difficulties via Early Alert system.
 Academic Advisor notifies student via University email of Early Alert, encourages
student to make appointment.
 Advisor may place advising service indicator on student’s registration.
 Requires that student contact the advisor (usually via face-to-face appointment) to
discuss the alert, possible ramifications (such as Academic Probation), and resources
available.
 Advisor will release service indicator for registration upon satisfactory contact with
student.
 No restrictions on enrollment or class load at this time
2. Academic Probation
 Student’s cumulative CU GPA falls below 2.000 (individual colleges and schools may
include 2.000 for major or school)
 Student notified via University e-mail and registered/certified mail of status.
 Advisor will place advising hold on student’s registration each and every term until their
cumulative is raised to 2.000 or better.
 Academic Probation entails:
o Appointment with student’s academic advisor.
o Advisor gives student Academic Success packet.
o Student must complete packet and make 2nd appointment with academic
advisor.
o During 2nd appointment, student and advisor will review packet, talk about
options and resources.
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o Advisor will refer student to Financial Aid and/or International Education,
as applicable, to discuss ramifications of Academic Probation (see #3).
o Student will be unable to register for term until packet is completed and
student has met with advisor.
o Student will then be able to register as usual.
 Student must earn 2.300 semester GPA each and every semester, including Summer term,
regardless of number of credit hours attempted, until cumulative GPA is raised to 2.000
or better.
 Student has 5 attendance semesters or 30 hours to improve GPA to 2.000
 Once cumulative GPA reaches 2.000 or better, student is considered in Good Academic
Standing, and advising service indicators are no longer placed on student’s registration.
 If Student fails to achieve 2.300 or better while on academic probation in any given
semester, Student is placed on “Restricted Probation” and notified via University email.
 Note: “Restricted Probation is not a separate identifier on Campus Solutions. It is still
listed as Probation, however, the restricted status is maintained within the school or
college documents.
 Restricted Probation entails:
o Appointment with student’s academic advisor.
o Student is recommended to register for no more than 2 classes and/or 6
credits.
o Delivery method (i.e. online) may be restricted.
o Student and advisor will determine best courses to take.
o Students will register via Schedule Adjustment Form with advisor.
 Student must achieve 2.300 semester GPA.
 Student remains on Restricted Academic Probation until he/she achieves Good
Standing or is Suspended.
 Note: International Student Status is not addressed: we recommend that this
information be placed in “success packet.”
3. Academic Suspension
 Student fails to earn 2.300 semester GPA required during Restricted Academic Probation.
 Student is notified via e-mail and registered/certified postal letter when they are placed
on Academic Suspension.
 Note: All e-mails are tracked in campus solutions audit trail for probation.
 Suspension entails:
o Student is unable to attend UC Denver for 1 year/3 semesters (including
Summer term).
o Student can either:
 Attend another institution and demonstrate improved academic
performance (minimum GPA at second institution must be 2.750).
 Use the time off to directly address issues contributing to student’s
academic difficulties.
 Student may petition the individual College’s appellate committee (or Undergraduate
Experiences appellate committee) for readmission after the required suspension term. It
is recommended that the student apply early to allow time for adequate review.
 Students MUST meet and document at least one of the following criteria:
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 Attendance at another regionally accredited college/university wherein they
completed a minimum of 12 credit hours transferable to their degree with a
cumulative GPA of at least 2.750.
 Explanation of their previous academic difficulty and demonstration of what has
changed, and how this will allow them to now achieve and maintain Good Academic
Standing (including a semester GPA of at least 2.300 and a cumulative GPA of at
least a 2.000).
 If a student is granted readmission they will be readmitted on Restricted Academic
Probation. These students must meet the conditions of Restricted Academic Probation as
described above.
4. Subsequent Suspension
 Students who are readmitted after Academic Suspension and fail to meet the conditions of
Restricted Academic Probation will be suspended from the University for an indefinite
period of time.
 Students on Suspended a second time may be readmitted to the University only by petition
to the appellate committee.
 Students will only be considered for readmission if they have demonstrated significant
improvement in academic performance at the college/university level.
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