FACULTY GUIDE FOR CLINICAL ROTATIONS
CONTACT INFORMATION FOR CLINICAL ROTATIONS:
Darina Lichner
Clinical Affiliations Team (CAT) Member
Phone: 847-723-5081
Email: darina.lichner@advocatehealth.com
MEMBERS OF THE CLINICAL AFFILIATION TEAM:
Susan Okuno-Jones
847-723-6228
Susan.okuno-jones@advocatehealth.com
Maureen Rosenbarger
847-723-7384
Maureen.rosenbarger@advocatehealth.com
Linda Bartjen
847-723-3377
Linda.bartjen@advocatehealth.com
FACULTY REQUIREMENTS AND RESPONSIBILITIES
1. Attend Nursing Instructor Orientation: There are two sessions for Nursing Instructor
Orientation; one in August and one in December. It is mandatory that all nursing
instructors attend one session on an annual basis in order to be aware of current
policies, regulations and expectations.
Please bring a copy of the Clinical Affiliations Orientation Handbook as well as the
Faculty Guide to orientation. The Clinical Affiliations Team (CAT) will review the
following:
 Faculty Guide: Which explains affiliation requirements and responsibilities
 Clinical Affiliations Handbook
 Advocate’s Electronic Medical Record (EMR) “CareConnection” (CC) Education:
Please note: training is provided to instructors at the end of the annual nursing
instructor orientation class. All nursing clinical instructors will be responsible for
teaching CareConnection to their students during their computer lab class
(usually scheduled on the first day of their rotation at the hospital)
2. Contact the Unit Point Person (UPP) to arrange a meeting prior to the start of the
clinical rotation. The UPP’s information will be sent to clinical instructor when the
clinical rotation is confirmed.
3. Discuss with the UPP, prior to the start of your clinical rotation, the best strategies to
optimize the student learning experience, such as making appropriate assignments,
medication administration, learning objectives, etc.
4. Please provide Darina Lichner with the following prior to your rotation:
a. Student List form (attach syllabus) – Email one copy to Darina as well as the UPP
b. Nursing Instructor Information form
c. Computer Room Request form
d. Additional Observation Request form – Send completed form to: Linda Bartjen
(linda.bartjen@advocatehealth.com) at a minimum of four weeks prior to the
requested date in order to accommodate the request. Scrubs Request form
(where applicable)
e. Daily Communication Tool: Form is to be sent to the UPP prior to the first day
of the rotation. Subsequently, it is to be completed each day of the rotation and
given to the UPP prior to the start of the clinical day.
5. Review the Clinical Affiliations Orientation Handbook
6. Review the Clinical Affiliations Orientation Handbook with the students. The clinical
instructor assumes the responsibility for students reading and comprehending the
handbook content. Each student is requires to sign the “Acceptance of the Clinical
Affiliations Handbook Form” and return the form to the clinical instructor.
7. Student orientation: Student orientation sessions are arranged by the clinical instructor
and are usually held on the first day of the clinical rotation. Darina Lichner will provide
the following information to the students during the Student Orientation Session:
a. Welcome to Advocate Lutheran General Hospital/Advocate Lutheran General
Children’s Hospital (ALGH/ALGCH).
b. Discuss expectations of students, i.e., professional behavior, confidentiality of
patient’s information, etc.
c. Collect the acceptance form for the Clinical Affiliations Handbook
d. Collect the student’s HIPAA/CareConnection form, the instructor’s HIPAA/CC and
Nursing Instructor Information form and process all forms. The access codes will
be emailed to the Nursing Instructor shortly thereafter.
e. Collect the students’ quizzes
f. The Clinical Nursing Instructor will then review the Student Orientation PPT (if
not done previously) with the students, have the students complete the
orientation quiz, and provide CareConnection education to the students
OTHER CONSIDERATIONS
1. The Nursing Instructor must be on site during all student clinical rotations.
2. If a Nursing Instructor is absent or ill, it is the responsibility of the school to either
cancel the clinical for that day or provide a qualified instructor replacement who has
attended the ALGH/ALGCH Nursing Instructor Orientation. In either case, Darina
Lichner must be notified via phone at: (847) 723-5081.
3. It is mandatory that the Clinical Affiliations Team (Darina Lichner or other team
member) be contacted for any issues or concerns that arise during a clinical rotation.
We are committed to providing a successful clinical experience for all instructors,
students, and associates. Documentation of any issues allows us to track behaviors
over an extended period of time and appropriately place students in the best
learning environment at all times.
OBSERVATIONAL EXPERIENCES
In addition to Clinical Rotation
All requests for Observational Experiences:
1. Are strictly OBSERVATIONAL and the expectation is the student will follow guidelines for
OBSERVATION only
2. Must be related to the ‘content of the class’ and the decision to approve will be at the
discretion of the Clinical Manager of that area
3. Must be requested electronically by sending an email to Clinical Affiliation Liaison with
attachment of the Additional Observation Request
4. Will be facilitated by the Clinical Affiliation Liaison
a. The faculty or school is NOT allowed to contact the observational area or unit in
an effort to schedule observational experiences for their students
b. The Clinical Affiliation Liaison will check for unit availability and the school will be
notified via email with an attachment of the Additional Observation Form with
notification of approval or denial
5. Must fill out a Scrub Request form when observing in the specialty areas, such as Main
Operating Room or Labor and Delivery. This form must fill out PRIOR to observation
experience. Once approved, hospital acquired scrubs will be assigned
6. One student per area, per school, per day may be considered
7. No more than 8 hours at a time
Expectations of Nursing Student:
1. Student is not required to document in medical record
2. Students are on the unit for OBSERVATION only
3. Student does NOT own the care of the patient
Additional Observation Request Form
Form completion directions:
1. The requesting school is responsible for completion of this form
2. The form is to be sent by email to Linda Bartjen:
Email: linda.bartjen@advocatehealth.com
Name of School:
Clinical Instructor name & contact phone number:
Student Name
FIRST & LAST NAME
Unit Name
Date/Time
(To be completed by CREAD staff only):
Approved by:


Pls allow them to have 30 minute break
Observation Only
Rev. 2011
INSTRUCTOR CHECKLIST
Completed
1. Attend Nursing Instructor Orientation annually
2. Contact the Unit Point Person (UPP) to arrange a meeting PRIOR
to the start of your clinical rotation:
Unit________________ UPP__________________ Date_________
Time ____________ Phone _________________
3. Discuss with the UPP the best strategies to optimize the student
learning experience.
Send a copy of the Student List Form (with syllabus) to Darina and
the UPP
4. Review the Clinical Affiliations Handbook
5. Review the Clinical Affiliations Handbook with the students
Collect the acceptance of the Handbook form and submit to Darina
Lichner on the first day of the computer lab
6. Confirm the first day of the students’ orientation in the computer
lab:
Date__________ Time_________ CREAD Rm # ___________
Instructor: Please complete the following:
SCHOOL_____________________________ COURSE #_________________
ROTATION START DATE________________ /END DATE_________________
UNIT ______________ INSTRUCTOR’S NAME_________________________