IMPERIAL COLLEGE LONDON
Blyth Centre for Music and Visual Arts
Job Title
Administrator, Blyth Centre for Music and
Visual Arts
Job Family / Level
Professional Services Level 3b
Reporting To
Director of the Blyth Centre
Liaison (internal)
Associate Provost (Institutional Affairs), Director of
Music / Blyth Centre; Blyth Gallery Curator;
Conductor of Imperial College Choir; student and
staff users of the Blyth Centre.
Liaison (external)
External users of the Blyth Centre; visiting
professional musicians including instrumental
teachers; staff at other campuses
Campus
South Kensington
Whilst the post holder will be primarily located at
the South Kensington campus there is an
expectation that they will travel to other Faculty of
Medicine campuses as necessary.
Summary of Post:
The Administrator has responsibility for the efficient running of the facilities in the Blyth
Centre for Music and Visual Arts, maintenance of the College's collection of instruments
across the campus, and administrative support for the many musical and visual arts
events, both professional and College-based, that take place across the College
campuses. The administrator is the first point of contact for students and staff enquiring
about the Centre facilities.
The Administrator is responsible for the preparation of the Centre’s annual budget as
well as day-to-day financial management. The post-holder will be responsible for the
administration of the Lunchtime Concert programmes, and for designing and producing
online and hard copy publicity material for Blyth Centre events throughout the year and
for maintaining the Centre’s webpages. With the ever increasing number of Arts
activities, the role of the Administrator will be one which calls for an ability to liaise and
co-ordinate at many levels. The post-holder will be somebody who is able to interact not
only with students but also with all levels of College management. The Administrator will
be somebody who is a good problem solver, has a pro-active approach and who has
experience of working with students and young people.
About the Blyth Centre
Music and visual arts are core activities at Imperial College. Despite the fact that the
department is a non-academic one, music and visual arts happen at the very highest
levels. The College currently boasts five orchestras, six choirs, a wind band and a jazz
big band, as well as many smaller ensembles. The professional Lunchtime Concert
series (at South Kensington and Hammersmith campuses) is one of the jewels in the
College's musical crown, attracting as it does, some of the UK's most respected
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musicians (regular artists include the Belcea, Maggini, Coull and Badke quartets,
Schubert Ensemble of London, Onyx Brass and Noriko Ogawa). There are also
Scholarships and a Joint Degree course in association with the Royal College of Music,
as well as a Bursary scheme.
The visual arts programme, run by the Blyth Gallery Curator, is of a similarly high calibre
with monthly exhibitions by professional and student artists as well as regular
workshops.
The purpose-built Blyth Centre, situated on the fifth floor of the Sherfield Building,
houses 11 practice and ensemble rooms, an art gallery, a suite of offices and a small
kitchen. The music rooms are in huge demand by the many hundreds of practising
musicians on campus as well as by occasional external users.
Key Responsibilities
 To ensure the daily smooth running of the Blyth Centre and its facilities.
 To prepare the Centre’s annual budget.
 To monitor the Centre’s budget and spend.
 To act as PA to the Director of the Centre, providing significant support with
regard to both organisational and financial matters.
 To provide administrative and financial support for the Blyth Gallery Curator, in
particular co-ordinating student exhibitions and workshops.
 To take a pro-active role in marketing the Blyth Centre facilities to external as
well as internal clients to develop further the Centre’s income stream. To use
judgement and discretion in setting appropriate fees for the use of the facilities.
 To develop and maintain the Blyth Centre website.
 To support and manage the part-time teachers who visit the Centre and to make
appropriate decisions over which student is allocated to which teacher.
 To provide specialist support for the conductor of the main College Choir,
selecting and engaging the requisite orchestral players and soloists for at least
three choir concerts per year, negotiating fees and using discretion over who is
engaged.
 To be responsible for the administration of the Lunchtime Concert programmes
at South Kensington and Hammersmith Hospital Campuses.
 To collate information and produce posters, programmes and associated
publicity material (both online and hard copy) for Blyth Centre events.
 To control the booking of the Blyth Centre rooms, ensuring appropriate balance
of internal and external use, using personal judgement to resolve any conflicts of
interest that arise.
 To process day to day income and expenditure and to bill external users for use
of the Centre rooms.
 To manage the care and maintenance programme for the College’s many
keyboard instruments across all campuses, liaising with the appropriate
department/campus.
 To arrange audition schedules for Scholarship, Bursary and Joint Degree
auditions.
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Since job descriptions cannot be exhaustive; the post holder may be required to
undertake other duties which are broadly in line with the above key
responsibilities.
Imperial College London is committed to equality of opportunity and to eliminating
discrimination. All employees are expected to adhere to the principles set out in
its Equal Opportunities Policy, Promoting Race Equality Policy and Disability
Policy and all other relevant guidance/practice frameworks.
To observe and comply with all College policies and regulations, for example
Health and Safety, Data Protection, etc.
To undertake specific safety responsibilities relevant to individual roles, as set out
on the College Website Health and Safety Structure and Responsibilities page
(http://www3.imperial.ac.uk/safety/policies/organisationandarrangements).
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IMPERIAL COLLEGE LONDON
BLYTH CENTRE FOR MUSIC AND VISUAL ARTS
ADMINISTRATOR
PERSON SPECIFICATION
Imperial Expectations
These are the 7 principles that Imperial leaders, managers and supervisors are expected
to follow:
1)
2)
3)
4)
5)
6)
7)
Champion a positive approach to change and opportunity
Communicate regularly and effectively within, and across, teams
Consider the thoughts and expectations of others
Deliver positive outcomes
Encourage inclusive participation and eliminate discrimination
Support and develop staff to optimise talent
Work in a planned and managed way
Education and Experience
Essential
 Educated to A Level standard or equivalent, or to have equivalent experience
 Strong office-based computer skills with the ability to use computer programs
such as Word, Excel and PowerPoint
 Knowledge of website maintenance
 A keen interest in music and the visual arts and a degree of specialist knowledge
in music
 Excellent inter-personal skills and an ability to negotiate
 A pro-active approach to problem solving
 An ability to interact with students, departmental staff and College management
 Proven administrative ability (ideally in an academic or related environment)
 Ability to work under pressure and on own initiative
 Ability to liaise with students and staff alike
Desirable
 Educated to degree level
 Ability to use computer programs such as Filemaker Pro and In Design
 Musical training
 Experience of financial management
Skills / Abilities
 Ability to work flexibly with limited supervision and to show initiative and
judgement
 Ability to negotiate and to use own discretion
 Ability to work as a team member
 A courteous manner both on the telephone and face to face
 A high degree of self-motivation
 Attention to detail
 Ability to communicate clearly and effectively
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Any other requirements

You will be expected to work normal office hours, Mondays to Fridays, based in
the Blyth Centre, and be prepared to travel to other campuses as necessary.
There will also be some occasional evening duties
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