1.
Scheduling Section in Registration and Admission emails the Foundation Program
Senior Academic Advisor the timetable of last year (Ex: If the department is preparing for the Fall 2009, an Excel Schedule of Courses Template with Fall 2008 schedule data is sent by email) requesting the Foundation Program to modify it based on the department needs.
2.
The Foundation Program Senior Academic Advisor emails the English Foundation timetable to the Administrative Coordinator in the English Department .
3.
Preparing the English Dept. timetable each semester (Fall and Spring) is based on: a.
A prediction that 20% of students in each of the 4 English Foundation levels in the current semester will fail and stay in the same level while 80% will pass and go to the following level. b.
The assumption that most newly admitted students will be in Level 1 and 2.
4.
Based on (a and b), the English Foundation department can predict the number of groups required for the following semester.
5.
Once the English Foundation timetable is completed it should be emailed back to
Scheduling Section in Registration & Admission to begin building course sections into Banner and assign classrooms and meeting pattern.
6.
Scheduling section in Registration & Admission releases an Excel copy of the schedule of courses to the Colleges/Departments for review and feedback. Revision should include a complete listing of intended course sections, classroom/meeting pattern preferences.
7.
Office of the Registrar completes schedule updates on Banner.
8.
Advance/early registration opens online for students allowing the department to decide, based on student enrollment, whether groups should be added/deleted and if capacity needs to be increased.
All timetabling is completed by the Administrative & Facilities Coordinator within the
English Dept. in consultation with the Administrative Coordinator.
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Scheduling Roles and Responsibilities
Spring 2010 Scheduling Cycle
Deadlines for All Scheduling Actions (Spring 2010)
10
11
12
13
14
Action Deadline or Action Required
1 Deadline to submit all approved course additions/deletions/updates for the new Catalog year.
2 SIS populates Excel Schedule of Courses Template
2009 schedule data from Banner
with Spring
3 Schedule Section proofs Excel against their files
Schedule of Courses Template
4
5
6
Scheduling Section distributes Excel Spring 2010 Schedule of
Courses Template to Colleges/Departments
All planned courses and schedules due to Schedule Section. Planned schedules should include a complete listing of intended course sections, faculty assignments and faculty classroom/meeting pattern preferences.
Scheduling Section begins building course sections into Banner and assigns faculty, classrooms and meeting pattern.
7
8
Scheduling Section completes initial scheduling process.
Scheduling Section releases an Excel copy of the Schedule of
Courses to Colleges/Departments for review and feedback.
(Obviously, it is very unlikely that all preferences can be met during the initial scheduling cycle.
Consequently, College Deans will determine preference priorities where conflicts exist.)
9
All final revisions due. Revisions should include a complete listing of intended course sections, faculty assignments and faculty classroom/meeting pattern preferences. No schedule revisions, meeting pattern or classroom changes accepted after this date.
15
16
17
Scheduling Section completes schedule updates in Banner.
Academic Advising begins
Advance Registration begins
Colleges/Departments may again resume schedule revisions
Last day to accept course section additions from
Colleges/Departments
Last day to accept course cancelations from Colleges/Departments
Last day to accept course capacity changes from
Colleges/Departments
Last day of Drop/Add
Spring 2010
May 31, 2009
June 4, 2009
June 8, 2009
June 9, 2009
August 30, 2009
August 31, 2009
October 22, 2009
October 25, 2009
October 29, 2009
November 5, 2009
November 8, 2009
November 15, 2009
November 23, 2009
February 18, 2010
February 22, 2010
February 25, 2010
February 25, 2010
Please be aware that registration for Spring 2010 will be continuously available to students from 8:00 a.m. on their assigned registration date through the end of the Drop/Add period for the semester.
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According to the new Scheduling Guidelines approved by the University,
Academic Departments should review the Excel Spreadsheet for their department and:
1.
Identify course and number of sections to be offered.
2.
Identify faculty to be assigned to each course section.
3.
Identify the maximum enrollment capacity for each course section.
4.
Provide a meeting pattern preference for each course section.
Departments may request a maximum of 60% of course sections to be assigned to the Sunday-Tuesday-Thursday sequence (slots numbered 1 through 11) while a maximum of 45% of course sections may be requested for the Monday-Wednesday sequence (slots numbered 12 through 19).
Approved University Meeting Pattern
Slot
1
2
3
Instructional Days
Sunday-Tuesday-Thursday
Sunday-Tuesday-Thursday
Sunday-Tuesday-Thursday
4
5
Sunday-Tuesday-Thursday
Sunday-Tuesday-Thursday
6
7
Sunday-Tuesday-Thursday
Sunday-Tuesday only
8
9
Sunday-Tuesday only
Sunday-Tuesday-Thursday
10 Sunday-Tuesday-Thursday
11 Sunday-Tuesday-Thursday
12 Monday-Wednesday
13 Monday-Wednesday
14 Monday-Wednesday
15 Monday-Wednesday
16 Monday-Wednesday
17 Monday-Wednesday
18 Monday-Wednesday
19 Monday-Wednesday
Start
Time End Time
8:00 AM 8:50 AM
9:00 AM 9:50 AM
10:00 AM 10:50 AM
11:00 AM 11:50 AM
12:00 PM 12:50 PM
1:00 PM 1:50 PM
2:00 PM 3:15 PM
3:30 PM 4:45 PM
5:00 PM 5:50 PM
6:00 PM 6:50 PM
7:00 PM 7:50 PM
8:00 AM 9:15 AM
9:30 AM 10:45 AM
11:00 AM 12:15 PM
12:30 PM 1:45 PM
2:00 PM 3:15 PM
3:30 PM 4:45 PM
5:00 PM 6:15 PM
6:30 PM 7:45 PM
20 One meeting per week
21 One meeting per week
3:30 PM 6:30 PM
5:00 PM 8:00 PM
22 One meeting per week 6:00 PM 9:00 PM
Departments may choose to schedule senior-level undergraduate (courses numbered 400 and above in Banner) as well as graduate courses to meet for 3 instructional hours, one evening per week. To provide QU students with the greatest registration flexibility, Departments should balance these offerings so
50% of these courses are taught on the first evening of the meeting pattern with
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the remaining 50% taught on the second evening of the meeting pattern (for example; Sunday evening offerings must balance Tuesday evening offerings).
5.
Provide a time of day preference for each course section.
Departments may request a maximum of 60% of course sections to timeslots from
8:00 AM to 1:59 PM) and a maximum of 45% of course sections to timeslots from
2:00 PM and later.
6.
May provide a classroom location preference for each course section.
7.
Departments requiring non-departmental classroom space to teach additional nonlecture course components, including laboratories or seminars, should schedule the laboratory/seminar components starting from 2:00 PM. 1-credit hour laboratory/seminar sections must follow the start time of the day of the week to which they are assigned. For example, a 100-minute laboratory scheduled once per week may be scheduled from 3:30 PM to 5:10 PM.
8.
It is recommended that Departments schedule introductory courses, where possible, to meet three times per week (Sunday-Tuesday-Thursday).
9.
Final examinations are to be administered in the same classroom assigned to the course section.
10.
If course sections are to be cancelled, this notification must be provided to the
Registration Department at least one business day prior to the drop/add deadline for the semester in question.
Registration Department will:
1.
Schedule in Banner all course and sections requested by the departments.
2.
Assign faculty to the relevant course sections.
3.
Assign the requested maximum enrollment capacity to the course.
4.
Will seek to satisfy, where appropriate, all meeting pattern preferences provided by the Department Head during the scheduling period.
5.
Will seek to satisfy, where appropriate, all time of day preferences provided by the Department Head during the scheduling period.
6.
Will seek to satisfy, where appropriate, all classroom location preferences provided by the Department Head during the scheduling period.
7.
In the absence of appropriate classroom location preferences, the Scheduling section seek to assign the course to an appropriate classroom size (assessed against the requested maximum enrollment capacity of the particular course).
8.
Assign scheduling priority to schedules submitted by the submission deadline.
9.
After the initial scheduling process is complete, the Registration Department will provide a review period during which time Department Heads are encouraged to review the schedule and recommend changes.
Due to the sheer volume of course sections and overlapping requests received, not all appropriate preferences can be met. Where preferences cannot be met, the Scheduling section will use provided preferences as a guide to complete the schedule process.
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