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IU School of Liberal Arts Website Maintenance Procedures
1. Areas of the site that need maintenance:
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Home Page
Students
Student Affairs
Faculty & Staff
Alumni & Donors
External Affairs
Grants & Scholarships – Undergraduate Students, Graduate Studies, Faculty
Dean’s Office
Departments & Programs
Calendar of Events
Computing
Links
Site Map
Text Only Site
2. Responsibilities of Area Experts
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Perform Monthly Checklist
Check for Broken Links
Check for out-of-date information
Check for misleading or redundant information
Look for new information to add to site
Request changes to site by webmaster, Carbon Copy Mike Scott
Follow-up on changes, i.e. check changes to confirm that they have been made
and are correct
3. Webmaster Responsibilities
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Sends reminders to check site on 1st Monday of each month
Makes updates within 3 days of receipt
Notifies those who have sent changes that updates have been made
Technical Maintenance of the Site – updates sitemap, updates graphics site,
updates, text only site
Weekly Site Back-ups
4. Area Experts:
4.1 Gen Shaker
 Home Page
o http://liberalarts.iupui.edu/home.html
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Alumni & Donors Page
o http://liberalarts.iupui.edu/alumni/home.html
 Office of External Affairs
o http://liberalarts.iupui.edu/alumni/advances.html
o http://liberalarts.iupui.edu/alumni/classnotesform.html
o http://liberalarts.iupui.edu/alumni/events.html
o http://liberalarts.iupui.edu/alumni/external.html
o http://liberalarts.iupui.edu/alumni/gallery.html
o http://liberalarts.iupui.edu/alumni/gift.html
o http://liberalarts.iupui.edu/alumni/giftform.html
o http://liberalarts.iupui.edu/alumni/keepintouch.html
o http://liberalarts.iupui.edu/alumni/reports.html
o http://liberalarts.iupui.edu /alumni/staff.html
4.2 Sue Herrell
o Dean’s Office
o http://liberalarts.iupui.edu/dean/budget.html
o http://liberalarts.iupui.edu/dean/calendar.html
o http://liberalarts.iupui.edu/dean/contact.html
o http://liberalarts.iupui.edu/dean/deanslist.html
o http://liberalarts.iupui.edu/dean/facultyassembly.html
o http://liberalarts.iupui.edu/dean/home.html
o http://liberalarts.iupui.edu/dean/message.html
o http://liberalarts.iupui.edu/dean/policies.html1
o http://liberalarts.iupui.edu/dean/staff.html
o Departments & Programs
o http://liberalarts.iupui.edu/departments.html
4.3 Becky Renollet
o Faculty & Staff
o http://liberalarts.iupui.edu/faculty.html
o Procedures & Policies
o http://liberalarts.iupui.edu/dean/policies.html2
o Faculty Grants
o http://liberalarts.iupui.edu/grants/home.html#faculty
4.4 Amy Jones
o Students
o http://liberalarts.iupui.edu/students.html
o Student Affairs
o http://liberalarts.iupui.edu/studentaffairs/advising.html
o http://liberalarts.iupui.edu/studentaffairs/careers.html
o http://liberalarts.iupui.edu/studentaffairs/contact.html
o http://liberalarts.iupui.edu/studentaffairs/extracurricact.html
o http://liberalarts.iupui.edu/studentaffairs/home.html
o http://liberalarts.iupui.edu/studentaffairs/honors.html
o http://liberalarts.iupui.edu/studentaffairs/individualmajor.html3
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Overlaps with Becky
Overlaps with Sue
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o http://liberalarts.iupui.edu/studentaffairs/mission.html
o http://liberalarts.iupui.edu/studentaffairs/organizations.html
o http://liberalarts.iupui.edu/studentaffairs/policies.html
o http://liberalarts.iupui.edu/studentaffairs/staff.html
o http://liberalarts.iupui.edu/studentaffairs/undergradrequirements.html
o Grants & Scholarships
o http://liberalarts.iupui.edu/grants/home.html#undergraduate
o http://liberalarts.iupui.edu/grants/home.html#graduate
4.5 Mike Scott
o Computing
o http://liberalarts.iupui.edu/techserv/advisorycom.html
o http://liberalarts.iupui.edu/techserv/announce.html
o http://liberalarts.iupui.edu/techserv/faculty.html
o http://liberalarts.iupui.edu/techserv/home.html
o http://liberalarts.iupui.edu/techserv/labs.html
o http://liberalarts.iupui.edu/techserv/links.html
o http://liberalarts.iupui.edu/techserv/longdesc.html
o http://liberalarts.iupui.edu/techserv/onlinedoc.html
o http://liberalarts.iupui.edu/techserv/sitemap.html
o http://liberalarts.iupui.edu/techserv/staff.html
o http://liberalarts.iupui.edu/techserv/students.html
o http://liberalarts.iupui.edu/techserv/styleguide.html
o http://liberalarts.iupui.edu/techserv/webdevelopment.html
4.6 Michelle Simmons
o Miscellaneous Pages
o http://liberalarts.iupui.edu/links.html
o http://liberalarts.iupui.edu/longdescriptions.html
o http://liberalarts.iupui.edu/navimagedesc.html
o http://liberalarts.iupui.edu/sitemap.html
5. Technical Experts
5.5 Michelle Simmons – Sitemap, Text Only Site, Graphics Rich Site, Computing,
Site Back-up, Long Descriptions, Accessibility Maintenance, Library Items,
Templates
5.6 Bill Stuckey – Database Operations: Calendar of Events, Add Information Form,
IUSLA Faculty & Staff Database
6. Submitting Updates
This is the procedure for when an update needs to be made:
1. Send an e-mail to Michelle Simmons ( asimmon@iupui.edu )and carbon copy
Mike Scott ( mscott@iupui.edu )
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Bob Sutton should probably check this page
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2. Include in the E-mail the following:
a. A detailed descriptions of changes to be made
b. The address of the page to be up dated (e.g. http://liberalarts.iupui.edu)
c. A deadline date for changes
d. Any files that need to be uploaded to the site in an accessible format
3. Follow-up on changes by checking pages to make sure changes have been made
and are correct
7. What to do if changes are not made by Deadline
1. Contact Michelle Simmons first and carbon copy Mike Scott
2. If changes still are not made, contact Mike Scott directly
8. Naming files for the web
Often we receive files from people to put on the web and they are named in a way that
makes them difficult or impossible to work with. All files that are sent to us should be
named in the following manner:
1. File names should not be overly long (an incorrect file name:
iuschoolofliberalartsmarch32002facultyassemblyminutesandacceptedamendments
.doc; a correct file name: minutes03032002.doc)
2. No capitalization (Incorrect: IMPchecklist.pdf; Correct: impchecklist.pdf)
3. No punctuation (Incorrect: advances.summer.2002.pdf; Correct:
advancessummer2002.pdf)
4. No Spaces (Incorrect: graduation 2002 photo.jpg; Correct:
graduation2002photo.jpg)
5. Include file extension, this is the three letter code saved at the end of a file, such
as, “.doc” for a Microsoft Word File, “.pdf” for an Adobe Acrobat File, and “.gif”
for a GIF image format. (Incorrect: students; Correct: students.jpg
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Area Expert Monthly Check List
Name:
Date:
Date Submitted:
Date Corrections Made:
1.0 General Page Operations
Do all of the pages look correct? Are all of the images correct? Does anything
appear to be formatted incorrectly? List pages with aesthetic, formatting problems:
Does the search engine work on all the pages? List broken pages:
Does the add information form work? List broken pages:
2.0 Links:
Are there any broken links? List any broken links and their correct addresses:
Are there any out-of-date links? List out-of-date links and their updated addresses:
Do the “Print Page” Links and the “Text Only Version of this Page” Links connect to
the corresponding Text Only Web Page? Note incorrect or broken links here:
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3.0 Content
Is the content of your pages current and up-to-date? If not list pages to be updated
and attach content updates:
Is there new information to add to the site? Attach new information and directions as
to where that information should be added.
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Schedule of Monthly Checks 2002 – 2003
Monday, June 3, 2002
Monday, July 1, 2002
Monday, August 5, 2002
Monday, September 2, 2002
Monday, October 7, 2002
Monday, November 4, 2002
Monday, December 2, 2002
Monday, January 6, 2003
Monday, February 3, 2003
Monday, March 3, 2003
Monday, April 7, 2003
Monday, May 5, 2003
Monday, June 2, 2003