Clinical Nurse Manager 2, (Clinical Placement Co-ordinator (CPC))
Clinical Placement Co-Or
Job Specification & Terms and Conditions
Job Title and Grade
Clinical Nurse Manager 2, (Clinical Placement Co-ordinator (CPC))
Grade Code 241Y
Campaign Reference
NRS1248
Closing Date
5pm Thursday 31st July 2014
Proposed Interview
Date (s)
Taking up
Appointment
Organisational Area
To be indicated at a later stage.
Location of Post
Nurse Practice Development Department,
Kerry General Hospital
Details of Service
The position of Clinical Placement Co-ordinator / Student Allocations Officer at Kerry
General Hospital is based within the Practice Development Team. This team liaises closely
with the lecturing staff of the Institute of Technology Tralee and the staff of Kerry General
hospital and associated student placement sites located in Kerry: these include Bon
Secours Hospital, Tralee, St. Columbanus’ Hospital, Killarney Community Hospital and
Bantry General Hospital in addition to community based sites. Student numbers within the
current undergraduate programmes include (approximately) 200 in the General
Programme and (approximately) 60 in the Mental Health Programme. Clinical Placement
also play an active role in practice development initiatives to achieve the aims of
professional practice development and safe patient care, and clinical audit within Kerry
General Hospital.
Reporting
Relationship
To be indicated at job offer stage.
HSE South/Southwest
Reports to Nurse Practice Development Co-ordinator
Accountable to: Director of Nursing & Midwifery or designated officer
Liaises with:
Directors of Nursing/Managers
Managers in clinical placement settings
Institute of Technology and third level institutions
Others as directed in relation to patient care, safety and student training and education
Purpose of the Post
The post combines the role of Clinical Placement Co-ordinator and student clinical
placements (allocations).
The Clinical Placement Co-Ordinator guides and supports student nurses in assigned
clinical areas to ensure that the clinical placements meet the requirements of the
education programme with regard to planned experience and outcomes.
The Student Allocations Officer coordinates the placement of student nurses (General
and Mental Health), in clinical sites so that the students will receive clinical instruction
as stipulated by An Bord Altranais (Requirements and Standards for Nurse Education
Registration Programme). This includes the production and dissemination of duty
placement rosters as well as the management of student attendance and Human
Resource management issues.
Principal Duties and
Responsibilities
The CNM2 Clinical Placement Co-Ordinator / Student Allocations Officer will:
Professional / Clinical
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Maintain an awareness that the patient is central to all hospital-community activity.
Be aware of his/her role as a professional and to undertake practice within the
relevant framework.
Engage in professional, autonomous decision-making within agreed protocols.
Support the philosophy and objectives of the nursing and midwifery department
within Kerry General Hospital.
Be aware of the legislation and amendments governing or affecting nursing and
midwifery, patient safety, quality and health and safety.
Demonstrate behaviour consistent with the Code of Professional Conduct (An
Bord Altranais, 2000 and future revisions).
Assume responsibility for his/her own learning and development needs with
evidence of commitment to on-going professional development.
Be a role model for all staff in professional standards, behaviour and practice
The CNM2 Student Allocations Officer will:
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Take health service provider responsibility for the management of clinical
placement of undergraduate student nurses and coordinate allocations,
demonstrating the ability to organize and perform activities related to the role in an
efficient and effective manner. They will work under the direction of the NPDC, and
liaise with responsible persons within the Nurse Education Centre, Associated
Hospitals, Department of Nursing, Institute of Technology, Tralee.
Work with the NPDC, and Director of the Centre for Nurse Education in facilitating
the clinical placement of overseas nurses requiring orientation/adaptation
programmes, and nurses undergoing return to practice programmes.
Liaise with Clinical Placement Coordinators and with other relevant parties
involved in the educational process in the placement sites and in the Department
of Nursing, Institute of Technology, Tralee and other third level providers.
Communicate as necessary with all relevant parties exercising initiative and
diplomacy.
Be aware of the staffing and skill mix available for patients and other learner
groups requiring clinical experience and supervision in identified clinical areas.
Attend relevant and approved meetings where issues related to students are
discussed.
Keep accurate and complete records including those for the finance department,
expenses sheets and attendance records.
Maintain an up to date database of activities.
Ensure that such data is available for review, investigation, analysis and audit.
Compile student allocation, attendance, action plan and appraisal records as
necessary and amend attendance on the allocations system.
Coordinate and organize student clinical issues, including pre and post placement
health and Garda screening.
Organize student occupational health assessments , vaccinations and referrals to
health services
Organise student uniforms and validate student Travel and subsistence claims
Organize student induction programmes
To maintain a high level of computer competence, so as to facilitate the efficient
production and maintenance of student placement rosters and other IT based
activities core to the role.
Learning Environment
The CNM2 Clinical Placement Co-Ordinator will:
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Advise, encourages and facilitate students to achieve the maximum outcome from
clinical placement.
Ensure that nursing practice assessments are fairly and accurately carried out by
the appropriate registered nurse through effective liaison preceptors, ward and
departmental nursing and midwifery managers and staff nurses.
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Encourage the application of theoretical knowledge to nursing practice in the
clinical areas.
Actively participates as a member of the nursing and midwifery practice
development team.
Be familiar with, and aware of the clinical experiences required to meet the needs
of the educational programme. Understand the need to encourage the application
of nursing theory to nursing practice in the clinical area and develop appropriate
skills for this purpose.
Assist in overseeing the nursing practice of students during their clinical
placements (this may include clinical placements not in the parent hospital or
institute). Observe students’ performance in the clinical setting and discuss
strengths and weaknesses with the student, preceptor and Clinical Nurse
Manager. Advise Clinical Nurse Manager and preceptors on the learning needs of
individual students.
Assist the Clinical Nurse Manager and staff nurses in ensuring that students are
assigned to patient care in an appropriate and effective learning way.
Maintain appropriate records and is at all times aware of the assigned students
progress. Create a climate in which students feel free to express themselves and
seek assistance, support and advice. Provide guidance to students and registered
nurses on any issues relating to students clinical placements which arise in the
clinical areas.
Ensure that each student is assessed by the Clinical Nurse Manager or
designated preceptor in accordance with agreed procedures and the rules of the
Nursing and Midwifery Board of Ireland (NMBI). Discuss student’s intermediate
and terminal assessments with ward/departmental manager and the student prior
to completion of assessment records or the end of each clinical placement.
Assist in creating a clinical environment, which enhances and increases the
student’s clinical competence. Give encouragement and support to assigned
students during the clinical placement and help build students confidence.
Observe and report to Nurse Practice Development Coordinator and Divisional
Nurse Manager any practices, procedures or behaviour in the clinical areas which
would create a poor learning environment for student nurses and might adversely
affect their performance. Assist in formulating corrective measures for discussion
with appropriate nursing personnel.
Arrange and conduct formal placement area Audits and report same to the DON,
PDC and ITT.
Assist with orientation programmes for student nurses, newly appointed registered
nurses and support staff.
Liaise with Link Lecturers assigned to the clinical areas and discuss individual
students’ performance and special learning needs. Act as liaison between the
students, the clinical placement areas and the Institute of Technology. Support
Clinical Nurse Manager and preceptors in their teaching role and in ensuring that
the students learning objectives and required competencies are achieved.
Ensure that students at all times meet the requirements of the stated dress and
behaviour code in the clinical areas. Advise and guide students in relation to these
areas and if necessary, prepare and submit written reports on non-compliance to
the designated nurse manager and link lecturer.
Take responsibility for any documentation relating to the student nurse, which is
assigned to the Clinical Placement Coordinator by the Director of Nursing.
Participation in monitoring of sick leave.
Note
The role of the Clinical Placement Coordinator is not that of a Clinical Teacher. The
primary focus for all teaching in the clinical areas must be the clinical practitioners, i.e.
Clinical Nurse Manager. Link Lecturers and staff nurses.
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Practice Development
The CNM2 Clinical Placement Co-Ordinator will:
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At the direction of the NPDC Actively participates in practice development
programmes, patient quality and patient safety initiatives with regard to evidence
based practice, quality, research policy development and audit / evaluation.
Reports to Nurse Practice Development Coordinator any practices, procedures or
behaviour in the clinical areas that could create a poor clinical environment for
patient staff and students. Assist in formulating corrective measures for discussion
with appropriate nursing personnel.
Documentation and dissemination of learning from initiatives and practice
development
Engage in performance appraisal and performance management programmes
Identify professional development goals and agree programme of development
through performance appraisal programmes with line manager
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General
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The job specification will be subject to amendment from time to time.
In order to remain up-to-date in clinical practice, the post holder may be required to
undertake clinical practice for periods of time in order to maintain competencies
required to be retained on the register of nurses and midwives.
The Clinical Placement Coordinator will be rostered to meet student and service
needs as determined by the PDC in consultation with the DON
The Clinical Placement Coordinator will be assigned to specific clinical areas, by the
NPDC and subject to rotation as needs or resourcing requires.
The position is transitional between either one or both roles specified in the job
description. Allocation will be determined by the line manager.
Ensure compliance with all HSE and regulatory body policies, guidelines and
procedures
Take responsibility for own professional development and attendance at mandatory
education and training programmes provided by the HSE in accordance with
development needs jointly identified and agreed by self and line manager
Have a working knowledge of HIQA Standards as they apply to the role for
example, Standards for Healthcare, National Standards for the Prevention and
Control of Healthcare Associated Infections, Hygiene Standards etc.
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The above Job Description is not intended to be a comprehensive list of all duties
involved and consequently, the post holder may be required to perform other duties
as appropriate to the post which may be assigned to him/her from time to time and
to contribute to the development of the post while in office.
Eligibility Criteria
Qualifications and/ or
experience
Each candidate must, at the latest date for receipt of completed application form for the
post:
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Be registered in the Relevant Division of the Register of Nurses kept Bord
Altranais agus Cnáimhseachais na hÉireann (Nursing Midwifery Board Ireland) or
be entitled to be so registered
Possess a 3rd level qualification at Level 7 (ordinary degree) or higher
Have at least 5 years post registration experience of which 2 must be in a student
learning environment
Have completed a Teaching and Assessing course
Have the clinical, managerial and administrative capacity to properly discharge
the functions of the role
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Health
A candidate for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would
indicate a reasonable prospect of ability to render regular and efficient service.
Character
Each candidate for and any person holding the office must be of good character.
Age
No age restriction shall apply to a candidate where he/she is not classified as a new
entrant (within the meaning of the Public Service Superannuation (Miscellaneous
Provisions) Act, 2004). In this case the candidate must be under 65 years of age on the
first day of the month in which the latest date for receiving completed application forms for
the office occurs.
Note: Post holders must maintain annual registration with Bord Altranais agus
Cnáimhseachais na hÉireann (Nursing Midwifery Board Ireland)
Post Specific
Requirements
n/a
Other requirements
specific to the post
Skills, competencies
and/or knowledge
Access to transport as this post will involve some travel
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Campaign Specific
Selection Process
Ranking/Shortlisting /
Interview
Demonstrate a good knowledge of the Health Service with particular reference to
professional development issues, nurse education and practice development
Demonstrate a knowledge of An Bord Altranais requirements and standards that
underpin the Nurse Undergraduate Programme
Demonstrate a broad knowledge of the developments in nurse education and
practice
Demonstrate theoretical and clinical knowledge appropriate to the complexities of
the post
Demonstrate effective interpersonal and communication skills especially with
regard to facilitation skills and counselling skills
Demonstrate effective communication skills including the ability to present
information in a clear and concise manner; ability to facilitate and manage groups
through the learning process; the ability to give constructive feedback to support
learning
Demonstrate evidence of reflective practice
Demonstrate effective organisational skills including time management
Demonstrate flexibility and adaptability
Demonstrate leadership/personal motivation skills
Demonstrate commitment and responsibility towards students learning outcomes
and a focus on quality outcomes
Demonstrate commitment to professional and personal self development
Demonstrate knowledge of and/or experience of change management
Demonstrate a knowledge of Audit
Demonstrate evidence of computer skills including Microsoft Word, excel and use
of email etc
A ranking and or shortlisting exercise may be carried out on the basis of information
supplied in your application form. The criteria for ranking and or shortlisting are based on
the requirements of the post as outlined in the eligibility criteria and skills, competencies
and/or knowledge section of this job specification. Therefore it is very important that you
think about your experience in light of those requirements.
Failure to include information regarding these requirements may result in you not being
called forward to the next stage of the selection process.
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Those successful at the ranking stage of this process (where applied) will be placed on an
order of merit and will be called to interview in ‘bands’ depending on the service needs of
the organisation.
Code of Practice
The Health Service Executive will run this campaign in compliance with the Code of
Practice prepared by the Commission for Public Service Appointments (CPSA). The Code
of Practice sets out how the core principles of probity, merit, equity and fairness might be
applied on a principle basis. The Code also specifies the responsibilities placed on
candidates, facilities for feedback to applicants on matters relating to their application
when requested, and outlines procedures in relation to requests for a review of the
recruitment and selection process and review in relation to allegations of a breach of the
Code of Practice. Additional information on the HSE’s review process is available in the
document posted with each vacancy entitled “Code of Practice, information for
candidates”.
Codes of practice are published by the CPSA and are available on
www.hse.ie/eng/staff/jobs in the document posted with each vacancy entitled “Code of
Practice, information for candidates or on www.cpsa.ie.
The reform programme outlined for the Health Services may impact on this role and as structures change the job
description may be reviewed.
This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither
definitive nor restrictive and is subject to periodic review with the employee concerned.
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Clinical Nurse Manager 2, (Clinical Placement Co-ordinator (CPC))
Terms and Conditions of Employment
Tenure
The initial vacancy for this post is permanent and whole time. This
post is pensionable. A panel will be formed from this recruitment
campaign and future permanent or specified purpose vacancies will
be filled from this panel. The tenure of these posts will be indicated
at "expression of interest" stage.
Remuneration
Appointment as an employee of the Health Service Executive is
governed by the Health Act 2004 and the Public Service Management
(Recruitment and Appointment) Act 2004.
The Salary scale for the post is: €47,089 - €55,852
Working Week
The standard working week applying to the post is 39hrs per week
Annual Leave
Superannuation
Probation
Protection
of
Persons Reporting
Child
Abuse
Act
1998
HSE Circular 003-2009 “Matching Working Patterns to Service
Needs (Extended Working Day / Week Arrangements); Framework
for Implementation of Clause 30.4 of Towards 2016” applies. Under
the terms of this circular, all new entrants and staff appointed to
promotional posts from Dec 16th 2008 will be required to work
agreed roster / on call arrangements as advised by their line
manager. Contracted hours of work are liable to change between
the hours of 8am-8pm over seven days to meet the requirements for
extended day services in accordance with the terms of the
Framework Agreement (Implementation of Clause 30.4 of Towards
2016).
The Annual Leave applying to the post is to be confirmed at Job
Offer stage and as determined by the Organisation of Working Time
Act 1997.
Membership of the HSE Employee Superannuation Scheme applies
to this appointment.
Existing Members who transferred to the HSE on 1st January 2005
pursuant to Section 60 of the Health Act 2004 are entitled to
superannuation benefit terms under the HSE Scheme which are no
less favourable to those to which they were entitled at 31st
December 2004.
Appointees to posts in the Mental Health Services which formerly
attracted fast accrual of service should note that the terms of
Section 65 of the Mental Treatment Act 1945 do not apply to New
Entrant Public Servants as defined by Section 12 of the Public
Service Superannuation (Miscellaneous Provisions) Act 2004.
Every appointment of a person who is not already a permanent officer
of the Health Service Executive or of a Local Authority shall be subject
to a probationary period of 12 months as stipulated in the Department
of Health Circular No.10/71.
As this post is one of those designated under the Protection of
Persons Reporting Child Abuse Act 1998, appointment to this post
appoints one as a designated officer in accordance with Section 2 of
the Act. You will remain a designated officer for the duration of your
appointment to your current post or for the duration of your
appointment to such other post as is included in the categories
specified in the Ministerial Direction. You will receive full information
on your responsibilities under the Act on appointment.
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Infection Control
Have a working knowledge of HIQA Standards as they apply to the
role for example, Standards for Healthcare, National Standards for
the Prevention and Control of Healthcare Associated Infections,
Hygiene Standards etc.
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