Brigham Young University
AFFILIATE FACULTY or VISITING SCHOLAR NOMINATION
Appointments are for one academic year or less.
See Page 2 for Instructions and Procedures
OR~
ACADEMIC YEAR: 20
- 20
~
COLLEGE:
DEPARTMENT:
Less Than One Year: Effective date:
Ending date:
EIGHT-DIGIT ACCOUNT CODE:
(The account code is required even though this is an unpaid position)
UNIVERSITY AFFILIATION
BYU ID or
Net ID
NAME
enter codes (see page 2)
TITLE
check one
RENEWAL
NEW
DUTIES
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Nomination approved by Chair:
_____________________________
Department Chair Signature
Nomination Approved by Dean or Director:
________
_____________________________
Date
Dean or Director Signature
________
Date
---------------------------------------------------------------------------------------------------------------------------------------------------------------------Email a .pdf attachment of this completed form to (faculty_relations@byu.edu) or mail it to Faculty Relations, D-341 ASB.
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Nomination approved by University Administration:
__________
Initials
________
Date
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Attachments to accompany this nomination form:
 Request for Clearance (see page 3)
 If the nominee is non-LDS, a completed University Standards Compliance For Non-LDS Personnel form also needs to
accompany this nomination. (see page 4)
When University Approval has been completed, a contract will be sent to the department.
Return the signed contract to Faculty Relations, D-341 ASB.
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[Faculty Relations 2-3-2015]
AFFILIATE FACULTY or VISITING SCHOLAR NOMINATION
INSTRUCTIONS
ACCOUNT CODE – Even though this is an unpaid position, the department’s eight-digit account code is required in order to enter the person in the
PeopleSoft system and associate him/her with the appropriate department/college.
UNIVERSITY AFFILIATION - University affiliation as an Affiliate Faculty or Visiting Scholar is granted by the university to unpaid professionals who give
service to Brigham Young University.
TITLE RECOMMENDATION - (select one title and enter its numeric code in the “Title” column on page 1)
1 Affiliate Professor
5 Affiliate Collaborator
2 Affiliate Associate Professor
6 Affiliate Professional
3 Affiliate Assistant Professor
7 Visiting Scholar
4 Affiliate Instructor
DUTIES (select the appropriate alpha code and put it in the “Duties” column on page 1)
A Administrative
I
Instructor
C Consultant
L
Lecturer
EC Education Coordinator
O Other (please specify on page 1)
P
R
S
Preceptor
Research
Supervisor
NOMINEES
(1) A YJobs faculty application for each nominee must accompany this form. The faculty application must be completed online in YJobs
(https://yjobs.byu.edu). Part of the application process in YJobs requires the nominee to attach a current Curriculum Vitae (CV) and Cover
Letter indicating the department to which (s)he is applying. Please contact Faculty Relations, ext. 2-7017, or Faculty Compensation, ext. 23569, if you have any questions.
(2) The nominee must have a Net ID or BYU ID. If the nominee does not have a Net ID or BYU ID, the nominee should go to: www.byu.edu,
select myBYU, select Click Here to create Net ID and follow the instructions. The nominee should enter his or her name as it appears on the
nominee’s Social Security card. If the nominee has not been issued a Social Security number, the nominee should enter his or her name as it
appears on the nominee’s Passport or Government ID.
BACKGROUND CHECK / ECCLESIASTICAL CLEARANCE
LDS nominees: an acceptable background check and ecclesiastical clearance are required before extending an employment offer. The university
regularly contacts ecclesiastical leaders concerning the temple eligibility of all LDS personnel. (NOTE: generally, a background check will not be
required of a foreign national nominee.) An ecclesiastical clearance is generally valid for one year. Also, observance of the Church Educational
System Honor Code, including the Word of Wisdom and Dress & Grooming Standards, are a 24-hr standard.
Non-LDS nominees: an acceptable background check and completed University Standards Compliance For Non-LDS Personnel form are required
for non-LDS nominees. The Dean or Director, or a designee, interviews the non-LDS nominee to confirm that (s)he is willing to comply with the
Church Educational System Honor Code, including the Word of Wisdom and Dress & Grooming Standards. There are certain circumstances
where faculty who are hired for LESS than one year cumulatively may petition for a “Limited and Private Use Exemption” (e.g., beard waiver,
etc.) contingent on specific stipulations. Contact Faculty Relations at ext. 2-9772. NOTE: any exception MUST be authorized in writing from
Faculty Relations to avoid jeopardizing a nominee’s employment.
PROCEDURES
The nomination made on this Affiliate Faculty or Visiting Scholar Nomination form should be reviewed and approved by the Chair, and the Dean or
Director, before submitting it to Faculty Relations, D-341 ASB, kathy_pyne@byu.edu. Appointments are for one academic year or less.
Upon approval by the University Administration, a contract for each approved nominee will be sent to the department. The department then
forwards the contract to the nominee for signature.
After the nominee has signed the contract, a copy should be made for the nominee (i.e., Affiliate Faculty or Visiting Scholar) and for the department.
The signed original is then returned to Faculty Relations, D-341 ASB.
NOTE: a signed contract must be on file with Faculty Relations before university affiliation will be granted to the Affiliate Faculty member or to the
Visiting Scholar. Affiliate Faculty and Visiting Scholars receive a BYU ID card (for the individual’s use only) which includes the following privileges:





Use of the Wilkinson Student Center facilities
10% discount at the BYU Bookstore
Use of the campus libraries
Purchase of up to two tickets for admission to campus athletic and cultural events at faculty/staff prices
Access to selected facilities located in the Richards Building and the Smith Fieldhouse
PARKING - Affiliate Faculty and Visiting Scholars may receive a restricted parking permit if a written request is signed by their respective Chair, and
Dean or Director, and sent to Parking Services, 2120 JKB. Parking Services will issue a limited permit based on availability and need.
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REQUEST FOR CLEARANCE
(for Adjunct Faculty, Post-doctoral Fellows, Research Associates, Research Staff,
Affiliate Faculty, and Visiting Scholars)
Please allow 1-2 weeks for processing
Date:
Name of Applicant:
Department:
BYU ID (or Net ID):
YJOBS posting number:
Classification:
Adjunct Faculty
Day
Research Associate
Day
Post-doctoral Fellow
Day
Research Staff
Day
Affiliate Faculty (no salary)
Visiting Scholar (no salary)
Evening
Evening
Evening
Evening
Attachments needed to accompany this form:
Non-LDS* -Attach University Standards Compliance For Non-LDS Personnel form
Semester / Term:
Fall 20
Clearance requested by:
Winter 20
Phone:
Spring 20
Summer 20
Position:
___________________________________________________________________________________________
INSTRUCTIONS
Send this completed form to Faculty Relations, D-341 ASB, or email it to kathy_pyne @byu.edu.
*If the candidate is non-LDS the Dean or Associate Dean should interview non-LDS applicants regarding their
understanding and acceptance of the 24-hr CES Honor Code and Dress and Grooming Standards and submit a
completed University Standards Compliance form with this request.
A clearance should be obtained for potential and continuing faculty before an employment offer is implied or
extended to any individual. Clearances are generally valid for one year from the date of clearance.
As part of the clearance process, candidates will receive an email from Truescreen, Inc. This is the company BYU
has contracted with to conduct the background check.
Departments will be notified when the clearance process is completed.
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Brigham Young University
University Standards Compliance For Non-LDS Personnel
CONFIDENTIAL
Name:
BYU Number:
If a BYU number has not been issued, please provide birth month and day (not year):
New
Renewal (annual)
College/Dept:
Classification:
Will the individual named above comply with The Church Educational System Honor
Code and Dress & Grooming Standards1 on a 24-hour basis?
Yes
No
Interviewed by (Dean or Associate Dean):
Date of Interview:
– OR –
If the individual named above will be affiliated with the university for only one year
or less, is (s)he willing to abide by the conditions of the “limited and private use”
exemption1?
(Questions: contact Faculty Relations, ext. 2-9772)
Comments (include any requested exemptions):
Yes
No
Interviewed by (Dean or Associate Dean):
Date of Interview:
Exemption approved by University Administration:
Date:
1
The Church Educational System Honor Code and Dress and Grooming Standards appear on the reverse side of this form
 please note: these remain a 24-hour standard unless a “limited and private use” exemption is approved (contact
Faculty Relations, ext. 2-9772).
Please submit this completed form in a sealed, confidentially marked envelope to
Faculty Relations
D-341 ASB
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Church Educational System Honor Code
Brigham Young University, Brigham Young University-Hawaii, Brigham Young University-Idaho, and LDS Business College exist to provide an education
in an atmosphere consistent with the ideals and principles of The Church of Jesus Christ of Latter-day Saints. That atmosphere is created and
preserved through commitment to conduct that reflects those ideals and principles. Members of the faculty, administration, staff, and student body
at BYU, BYU-H, BYU-I, and LDSBC are selected and retained from among individuals who voluntarily live the principles of the gospel of Jesus Christ.
Observance of such is a specific condition of employment and admission. Those individuals who are not members of The Church of Jesus Christ of
Latter-day Saints are also expected to maintain the same standards of conduct, except church attendance. All who represent BYU, BYU-H, BYU-I, and
LDSBC are to maintain the highest standards of honor, integrity, morality, and consideration of others in personal behavior. By accepting appointment
on the faculty, continuing in employment, or continuing class enrollment, individuals evidence their commitment to observe the Honor Code
standards approved by the Board of Trustees "at all times and in all places" (Mosiah 18:9).
Honor Code Statement
We believe in being honest, true, chaste, benevolent, virtuous, and in doing good to all men....If there is anything virtuous, lovely, or of good report or
praiseworthy, we seek after these things. (Thirteenth Article of Faith)
As a matter of personal commitment, the faculty, administration, staff, and students of BYU, BYU-H, BYU-I, and LDSBC seek to demonstrate in daily
living on and off-campus those moral virtues encompassed in the gospel of Jesus Christ, and will:
•
Be honest
•
Live a chaste and virtuous life
•
Obey the law and all campus policies
•
Use clean language
•
Respect others
•
Abstain from alcoholic beverages, tobacco, tea, coffee, and substance abuse
•
Participate regularly in church services
•
Observe Dress and Grooming Standards
•
Encourage others in their commitment to comply with the Honor Code
Specific policies embodied in the Honor Code include (1) the Academic Honesty Policy, (2) the Dress and Grooming Standards, (3) the Residential
Living Standards, and (4) the Continuing Student Ecclesiastical Endorsement requirement. (Refer to institutional policies for more detailed
information.)
Dress & Grooming Standards
The dress and grooming of both men and women should always be modest, neat and clean, and consistent with the dignity adherent to representing
The Church of Jesus Christ of Latter-day Saints and any of its institutions of higher education.
Modesty and cleanliness are important values that reflect personal dignity and integrity, through which students, staff and faculty represent the
principles and standards of the Church. Members of the BYU, BYU-H, BYU-I, and LDSBC communities commit themselves to observe these standards,
which reflect the direction given by the Board of Trustees and the Church publication For The Strength of Youth. These guiding principles apply at all
CES institutions of higher education. The application of these principles may vary slightly at the various institutions in accordance with local conditions
and circumstances. (For more details on dress and grooming standards, see institutional policies.) The Dress and Grooming Standards are as follows:
Men
A clean and well-cared-for appearance should be maintained. Hairstyles should be clean and neat, avoiding extreme styles or colors and trimmed
above the collar leaving the ear uncovered. Sideburns should not extend below the earlobe or onto the cheek. If worn, mustaches should be neatly
trimmed and may not extend beyond or below the corners of the mouth. Men are expected to be clean-shaven; beards are not acceptable. Earrings
and other body piercing are not acceptable. Shoes should be worn in all public campus areas.
Women
A clean and well-cared-for appearance should be maintained. Clothing is inappropriate when it is sleeveless, strapless, backless, or revealing; has slits
above the knee; or is form fitting. Dresses and skirts must be knee length or longer. Hairstyles should be clean and neat, avoiding extreme styles and
colors. Excessive ear piercing (more than one per ear) and all other body piercing are not acceptable. Shoes should be worn in all public campus areas.
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