UNSW LEVEL 3 SCHOOL OF MEDICAL SCIENCES OHS COMMITEE (OHSC)
Meeting Minutes for Monday, 8th November 2010, 3 pm – 5pm Wallace Wurth Building Room M102
Present
M. Hill (PC2 Rep & Chair)
T. Lewis (Physiology & Acting Chair)
Julie Hatzi (Admin Rep)
Anastasia Korlimbinis (SoMS Research Lab Manager)
N.Hawkins (HOS & Employer Rep.) nick left at 3.15pm
Katherine Bryant (CIIR)
L. Liu, (Pharmacology & Radiation)
Theresa Bodelo (PG Rep & CGM)
David Jenkin (BRC)
Yati Boucher
J. Hartley (SOMS OHS Co-ordinator & Secretary)
Apologies Lydia Morris (BMSF)
Christine Van Vliet
Hayley Franklin (Histology)
Item
1.
Apologies &
Welcome
2.
Minutes of last
meeting
Speaker
MH
MH
Issue / Discussion / rational behind decisions made
The meeting was formally opened at 3.00pm by MH.
The October 2010 minutes were confirmed as a true record of the
meeting, subject to amendments to the attendance list.
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Resolution & by whom
When by
UNSW LEVEL 3 SCHOOL OF MEDICAL SCIENCES OHS COMMITEE (OHSC)
Meeting Minutes for Monday, 8th November 2010, 3 pm – 5pm Wallace Wurth Building Room M102
3.
Business arising
MH
Item 5.4.6 from May 10 – the revised form was discussed and a minor
change agreed upon by the committee - the removal of the “have you
ordered this before” question and only the following two questions to be
asked:
1. “is this a Dangerous Good/Hazardous Substance?”
2. If so, have you controlled the hazards through a MSDS, RA or SWP?
TL will draft an introductory email and both the revised form and email
will be forwarded to Nick Hawkins to distribute to the school.
The Online tutorial to the incident and Hazard reporting system to be
circulated
JH to finish form, email to be
sent out by nick next week and
form implemented by following
week.
Dec 10
JH to circulate the online tutorial
to the incident and hazard
reporting system.
Dec 10
MH to raise function of the
Medicine OHS Taskforce in
schools with mature OHS
committees at the next L2 OHS
Committee
Dec 10
JH to investigate timing of door
closing operation and options
Nov 10
Progress on the automatic closing mechanism on the front door
reported.
TL raised the issue of how useful the Medicine OHS Taskforce was in
school with mature committees and established procedures…..the
committee discussed and the following points were noted: Taskforce
has extra force, reports to Dean, has more traction with some non
compliant supervisors…….whilst, local WI’s develop skills of committee
members…MH to raise at next L2 Committee.
4.
Standing items
MH
4.1.1 Chairperson’s report – Items from L1 & L2 OHS Committees
MH briefed the committee on the draft minutes for the last L2
meeting.
4.1.2 - OHS Website updates
4.1.3 Changes to Legislation
n/a
4.1.4 New / changes to UNSW policy / procedure / guidelines
5.
Consultation
MH
5.1 Reports from Department Meetings
Physiology – discussed purchasing plan for chemicals.
JH to find evacuation point and
communicate to Botany St staff.
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Nov 10
UNSW LEVEL 3 SCHOOL OF MEDICAL SCIENCES OHS COMMITEE (OHSC)
Meeting Minutes for Monday, 8th November 2010, 3 pm – 5pm Wallace Wurth Building Room M102
6.
Plant and Purchasing
KB
6.1 Plant – report submitted, but KB noted
JH to do a random audit of the
post purchase checklist for plant
if they are there or not.

she does not receive a post purchase checklist.

Inconsistent information on purchasing forms for the same
item from different labs: people are ordering the same thing
from different labs and some say it needs training etc and
others say it doesn’t

Not all electrical equipment says it requires a swp
Dec10
Further investigation of the post purchase situation required.
6.2 Purchasing
See business arising
7.
8.
9.
Inspection, testing
and Monitoring
(including
scheduling & review
of corrective actions)
MH
Recent Hazard
Incident reports,
Corrective Actions
Review
MH
Changes to the
Workplace
MH
7.1 Workplace inspections:
TR 221 Nicole Jones’ lab – few missing SWP but only minor issues
found.
TR 307 & 309 Tim Murphy’s lab – some issues relating to chemical
storage and labeling found.
JH to raise issue of trend
analysis of the taskforce
inspections and comparing WI &
Taskforce results with Ken
Wyse and Martina Lavin
Dec 10
8.1 Recent Hazard & Incident Reports
One sharps injury – the meeting noted that any cut must go up to the
hospital and follow the needle stick procedure (blood tests etc).
9.1 New Building Plans
Bovis will present plans to all of SoMS meeting at the beginning of
December.
9.2 Other Workplace Changes
The whole M wing will be decanted into the main wing of the Wallace
Wurth and the Lowy Building by December. The administrative office
will move in the first week of December to the ground floor of the north
wing of the Wallace Wurth Building.
10.
New Business
MH
10 – representation of the Histology lab on the OHS committee
Maria Sarris has informed the OHS committee that due to her staff
member Gavin McKenzie not being replaced, she has refused
permission for Hayley Jeff to participate in the OHS committee
meetings. The committee members are concerned that such an
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MH to discuss representation on
the OHS committee by the HMU
with MS.
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Dec 10
UNSW LEVEL 3 SCHOOL OF MEDICAL SCIENCES OHS COMMITEE (OHSC)
Meeting Minutes for Monday, 8th November 2010, 3 pm – 5pm Wallace Wurth Building Room M102
integral part of the school should lack representation on the OHS
committee, and MH has undertaken to discuss the matter with MS,
with a view to either reinstating Hayley’s membership or arranging for
MS to attend in her place.
11.
Other Items for
Discussion
MH
11.1 – PC2 Issues
The ground floor PC2 lab, G29 has had new windows are installed,
and repairs to cracks which appeared after the work was done have
also been fixed. Biosafety Committee has inspected and the Lab has
been reopened with OGTR status back in place.
11.2 – Radiation
The radiation lab in the M wing on the 3rd floor is to be relocated to the
medium level lab on level 4 (403), and the lab on Level 3 will be
decommissioned. However there is not room to relocate the
fridge/freezer from level 3 to lab 403. Other options are being
examined.
LL, JH & AK to discuss new
location for radiation fridge from
Level 3 Radiation lab.
Dec 10
JH to request OHS unit list
training dates for 2011 on the
web and send URL to SoMS.
Dec 10
11.3 – Training
Many people in SoMS have a need to schedule their OHS Training for
2011. It was requested that the dates of training courses for next year
to be posted on the web.
12.
Business Without
Notice
n/a
13.
Next meeting
Next meeting date: 13/12/10.
14.
Close of Meeting
MH
Meeting closed at 4.30 pm
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UNSW LEVEL 3 SCHOOL OF MEDICAL SCIENCES OHS COMMITEE (OHSC)
Meeting Minutes for Monday, 8th November 2010, 3 pm – 5pm Wallace Wurth Building Room M102
11. - Summary of Action Plan. Note: Items to be address by the allocated member with due dates are as follows:
Date Due
Action (includes Corrective Action)
May 08 - 2: OHSC Reps to document their specific duties. Reps unsure of their duties are welcome to meet with TL to discuss their role
May 10 – 5.4.9 JH to draft After Hours Local Protocol for SoMS
Aug 10 – Business Arising JH to make amendments to draft Purchasing form as agreed at the ohs committee & publish on soms website.
Aug 10 – Business Arising TL to draft email to instruct staff/students on why MSDS/RA/SWP is required for chemical purchases.
Aug 10 – 7.1 JH to run though online Workplace Corrective Action reporting at the next OHS committee Meeting - online tutorial sent out
Oct 10 - JH to ask ML to ensure L2 minutes are posted as soon as possible after the meeting
Oct 10 - 5.1 JH to investigate timing of door closing operation and options
Oct 10 - 5.1 JH to find evacuation point and communicate to Botany St staff.
Oct 10 - 7.1 JH to supply list of requested changes to the online system to MH & TL
Oct 10 – 7.1 JH to raise issue of trend analysis of the taskforce inspections and comparing WI & Taskforce results with Ken Wyse and Martina Lavin
Oct 10 – 9.1 The issue of the similarity of the Institute of Virology and UNSW’s OHS systems will be referred to M. Lavin
Nov 10 - Business Arising MH to raise function of the Medicine OHS Taskforce in schools with mature OHS committees at the next L2 OHS Committee
Nov 10 – 6.1 JH to do a random audit of the post purchase checklist for plant if they are there or not
Nov 10 – 10.0 MH to discuss representation on the OHS committee by the HMU with MS
Nov 10 – 11.2 LL, JH & AK to discuss new location for radiation fridge from Level 3 Radiation lab
Nov 10 – 11.3 JH to request OHS unit list training dates for 2011 on the web and send URL to SoMS
Agreed at the OHSC meeting as a true and accurate record of the meeting minutes, 8th November, 2010
Mark Hill
Chair, SoMS OHS committee
Jennifer Hartley
Secretary, SoMS OHS Committee
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Ongoing
Dec 8/12/10
Dec 8/12/10
Closed
Closed
Closed
Ongoing
Closed
Closed
Closed
Closed
Dec 10
Dec 10
Dec 10
Dec 10
Dec 10