CCCApply
Standard and Spanish Online Applications
for Admission to California Community Colleges
Data Dictionary
Version 11.0
April 2011
Includes 2011 annual updates (previous version was 9.2)
CCCApply Standard Application Data Dictionary
Contents
Contents
Overview ................................................................................................................................... 6
Data Formats.................................................................................................................. 6
CCCApply System Description ....................................................................................... 6
Enrollment Information ............................................................................................................ 7
Term Description .............................................................................................. 7
Term Code ......................................................................................................... 8
Submitted Term................................................................................................. 9
Term Start Date ................................................................................................10
Major Name ......................................................................................................11
Major Code .......................................................................................................12
Intended Major .................................................................................................13
Submitted Major ...............................................................................................14
Educational Goal..............................................................................................15
Personal Information ..............................................................................................................16
Legal Name: Last .............................................................................................16
Legal Name: Suffix...........................................................................................18
Legal Name: First .............................................................................................19
Legal Name: No First Name.............................................................................20
Legal Name: Middle .........................................................................................21
Legal Name: No Middle Name .........................................................................22
Other Name: Last .............................................................................................23
Other Name: First.............................................................................................24
Other Name: No First Name ............................................................................25
Social Security Number ...................................................................................26
Social Security Number: Confirm ...................................................................28
Social Security Number: None ........................................................................29
Date of Birth (Birthdate) ..................................................................................31
Marital Status ...................................................................................................33
Over 19 or Married ...........................................................................................34
Under 19/Independent (Under Control of Parent/Guardian)..........................36
Gender ..............................................................................................................37
Parent/Guardian Education Level 1 ................................................................38
Parent/Guardian Education Level 2 ................................................................40
Race/Ethnicity ..................................................................................................42
Hispanic/Latino ................................................................................................45
Race Group ......................................................................................................46
Contact Information ................................................................................................................47
Current Mailing Address: Street .....................................................................47
Current Mailing Address: City.........................................................................49
Current Mailing Address: State .......................................................................50
Current Mailing Address: Non-U.S. State/Province: ......................................51
Current Mailing Address: Zip Code ................................................................52
Current Mailing Address: Non-U.S. Postal Code ...........................................53
Current Mailing Address: Country ..................................................................54
Parent/Guardian Name: Last ...........................................................................55
Parent/Guardian Name: First...........................................................................56
Parent/Guardian Relationship .........................................................................57
Permanent Address: Same as Mailing ...........................................................58
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Permanent Address: Street .............................................................................59
Permanent Address: City ................................................................................60
Permanent Address: State ..............................................................................61
Permanent Address: Non-U.S. State/Province: .............................................62
Permanent Address: Zip Code ........................................................................63
Permanent Address: Non-U.S. Postal Code ...................................................64
Permanent Address: Country .........................................................................65
Daytime Telephone ..........................................................................................66
Daytime Telephone Extension ........................................................................67
Evening Telephone ..........................................................................................68
Evening Telephone Extension ........................................................................69
Email Address ..................................................................................................70
Email Address Confirmation ...........................................................................71
Education ................................................................................................................................72
Admit/Enrollment Status, Response ..............................................................72
Admit/Enrollment Status, MIS .........................................................................73
High School Education Level ..........................................................................74
High School Completion Date .........................................................................76
Higher Education Level ...................................................................................78
Higher Education Completion Date ................................................................79
Highest Education Level .................................................................................80
Completion Date for Highest Education Level ...............................................81
Graduated from California High School .........................................................82
Attended California High School for Three Years .........................................83
Last High School Attended: Name..................................................................84
Did Not Attend High School ............................................................................85
Last High School Attended: City.....................................................................86
Last High School Attended: State...................................................................87
Last High School Attended: Country ..............................................................88
Last High School Attended: CDS Code ..........................................................89
Last High School Attended: CEEB .................................................................90
College/University 1: Name .............................................................................91
College/University 1: City ................................................................................92
College/University 1: State ..............................................................................93
College/University 1: Country .........................................................................94
College/University 1: CDS Code .....................................................................95
College/University 1: CEEB Code ...................................................................96
College/University 1: Date From .....................................................................97
College/University 1: Date To..........................................................................98
College/University 1: Degree Type .................................................................99
College/University 1: Degree Date ................................................................100
College/University 2 .......................................................................................101
College/University 3 .......................................................................................101
College/University 4 .......................................................................................101
More Than 4 Colleges Attended?..................................................................101
Residency ..............................................................................................................................102
Residency Determination.............................................................................................102
Citizenship Status ..........................................................................................103
Alien Registration Number ............................................................................104
Visa Type ........................................................................................................105
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Contents
No Documents ...............................................................................................106
Visa/Alien Registration Issue Date ...............................................................107
Visa/Alien Registration Expiration Date .......................................................108
Visa/Alien Registration: No Expiration Date ................................................109
Military Status ................................................................................................110
Military Discharge Date .................................................................................111
Military Legal Residence ...............................................................................112
Military Home State........................................................................................114
Military Home Country ...................................................................................115
Military: Stationed in California ....................................................................116
Military: Stationed in California for Education (deprecated) .......................117
California Resident for 2 Years? ...................................................................118
Date Current Stay in California Began .........................................................120
Not Yet Arrived in California .........................................................................121
State College Employee ................................................................................122
Public School Employee ...............................................................................124
Seasonal Agricultural Worker .......................................................................125
Foster Youth in California .............................................................................126
Declared Residency Outside California for Taxes .......................................127
Declared Residency Outside California for Taxes: Year .............................128
Registered To Vote Outside California .........................................................130
Registered To Vote Outside California: Year ...............................................131
Residence for College Outside California ....................................................133
Residence for College Outside California: Year ..........................................134
Lawsuit Outside California ............................................................................136
Lawsuit Outside California: Year ..................................................................137
Residency Status ...........................................................................................139
Residency Status Change .............................................................................140
Previous Residency Date ..............................................................................141
Residency Integrity Flags ..............................................................................142
Ineligible-for-Admission Flag ........................................................................143
Eligible for AB540 Waiver ..............................................................................144
Needs & Interests ..................................................................................................................145
Comfortable with English ..............................................................................145
Financial Aid Info ...........................................................................................146
Receiving TANF, SSI, General Assistance ...................................................147
Foster Youth...................................................................................................148
Needs & Interests: Academic Counseling....................................................149
Needs & Interests: Athletics..........................................................................150
Needs & Interests: Basic Skills .....................................................................151
Needs & Interests: CalWorks ........................................................................152
Needs & Interests: Career Planning .............................................................153
Needs & Interests: Child Care .......................................................................154
Needs & Interests: Counseling - Personal ...................................................155
Needs & Interests: DSPS ...............................................................................156
Needs & Interests: EOPS ...............................................................................157
Needs & Interests: ESL..................................................................................158
Needs & Interests: Health Services ..............................................................159
Needs & Interests: Housing ..........................................................................160
Needs & Interests: Employment assistance ................................................161
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Needs & Interests: Online Classes ...............................................................162
Needs & Interests: Re-entry Program ...........................................................163
Needs & Interests: Scholarship Information ................................................164
Needs & Interests: Student Government......................................................165
Needs & Interests: Testing, Assessment, Orientation ................................166
Needs & Interests: Transfer Information ......................................................167
Needs & Interests: Tutoring Services ...........................................................168
Needs & Interests: Veterans Services ..........................................................169
Financial Aid Referral Flag ............................................................................170
Request for Consent .............................................................................................................171
Consent to Release Information ...................................................................171
Spanish Application Flag ..............................................................................174
Supplemental Questions ......................................................................................................175
Application Submittal & Special Values ..............................................................................176
E-Signature Confirmation ..............................................................................176
Financial Aid Acknowledgement ..................................................................177
Special Values ................................................................................................179
Appendix A. Residency Determination...............................................................................180
Preliminary Residency Determination ..........................................................................180
Areas of Qualification ..................................................................................................180
Area Criteria ................................................................................................................181
Residency Integrity Flags ............................................................................................181
Preliminary Residency Determination Algorithm ..........................................................189
Residency Status Change Flag ...................................................................................189
Appendix B. Financial Aid Algorithm .................................................................................193
Identifying Students for Financial Assistance (Financial Aid Referral Flag) ..................193
Information Supplied to Financial Aid Departments .....................................................193
Appendix C. AB540 Waiver Algorithm ................................................................................194
Non-Immigrant Visa Types ..........................................................................................195
Appendix D. Data Output Formats ......................................................................................196
Appendix E. Country and State Codes ...............................................................................199
Appendix F. Table of Downloadable Fields ........................................................................202
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CCCApply Standard Application Data Dictionary
Overview
This data dictionary describes the data elements for the CCCApply Standard and Spanish
Applications. Data elements are defined in the order in which they appear to the applicant, with
hidden data elements presented where logically appropriate. Data element specifications include:
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Data names and descriptions
Last revision date for data elements
MIS data correlation
Data types, formats, and lengths
Data characteristics (downloadable, system-generated, hidden, etc.)
Input rules, validation checks, and error messages
Usage, constraints, and notes
Online prompts and data entry methods
Online help
Valid values and labels
Spanish text where provided by CCCApply-en-Español (Spanish Application)
Data elements that can be included in application downloads are summarized in Appendix F.
Data Formats
Each data value is stored in the database in the format described in this data specification. The
stored value format is the default for downloading, but an alternate format for download can be
specified by the user through the Export Wizard. Selectable formats are listed in Appendix D of
this document. In addition, the user can define custom formats.
CCCApply System Description
Information about the design and operation of the online application and the CCCApply.org
website is expected to be provided in a separate document, CCCApply System Overview and
Functional Description. The publication date of the document is not yet known.
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CCCApply Standard Application Data Dictionary
Enrollment Information
On the CCCApply Enrollment Information page, the applicant specifies the term, major, and
educational goal. In District Applications, the applicant also chooses a college before choosing
the major at that college.
Term Description
Data Name:
enrol_term_year_description
Description:
Name of academic term for which applicant intends to enroll.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: Alphanumeric
Length:
48
Characteristics:
Not downloadable
Input by colleges through back-end Control Center
Input Rules:
Selection list populates from college-defined list of Term Descriptions for all
open terms.
Usage:
Notes/Constraints:
Term Codes (i.e., F2003) and (i.e., Fall Term 2003) are dynamic, as specified by
individual colleges through the Term Open/Close Controls section of the Control
Center. Term codes correlate to Term Descriptions in a database table, which
also includes Term Start Dates.
Term Descriptions are not translated into Spanish; college may proved “side-byside” English and Spanish.
Online Text, Engl:
Online Text, Span:
Online Help:
Values - Labels:
Values are college-defined term codes.
Labels are college-defined term descriptions.
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Enrollment Information
Term Code
Data Name:
enrol_term_year_code
Description:
Code for academic term for which applicant intends to enroll.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
12
Characteristics:
Downloadable
Input by colleges through back-end Control Center
Input Rules:
Required user response; else error message, “You must select the term you are
applying for.” [Spanish: “Debe seleccionar el periodo para el que está
solicitando admisión.”]
Usage:
Notes/Constraints:
The user must view and save the Personal Information, Education, and
Residency 1 and 2 pages after any save of the Enrollment Info page in which the
Term selection is changed
Online Text:
Term applying for: {selection list}
Online Help:
Periodo de solicitud: {selection list}
Values - Labels:
None
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CCCApply Standard Application Data Dictionary
Enrollment Information
Submitted Term
Data Name:
Application Submittal Term/Year
Note: This field has the same data as Term Code.
Description:
Code of academic term for which the application was submitted
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
48
Characteristics:
Downloadable
Input Rules:
Usage:
Notes/Constraints:
See Term Code
Online Text, Engl:
See Term Code
Online Text, Span:
See Term Code
Online Help:
Values - Labels:
Values are college-defined term codes.
Labels are college-defined term descriptions.
Not translated into Spanish; college may proved “side-by-side” English and
Spanish.
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CCCApply Standard Application Data Dictionary
Enrollment Information
Term Start Date
Data Name:
termStartDate (Legacy: CCC: Term Start Date)
Note: This field is based on the term selected on the Enrollment Information
page, but is on the Residency 1 download page.
Description:
Date the selected term begins.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Specified for particular term by the college through the Control Center
Input Rules:
N/A
Usage:
Used to determine the Residency Determination Date (the day before
termStateDate).
Many prompts for residency-related questions reference the Residency
Determination Date or a date based on the Residency Determination Date.
Also, some calculations in the Residency Algorithm are based on the Residency
Determination Date; see Appendix A.
Notes/Constraints:
Online Text:
None
Online Help:
None
Values - Labels:
Valid date
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Enrollment Information
Major Name
Data Name:
Major Name
Description:
Names of majors offered by a college.
Last Revision:
August, 2005
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
64
Characteristics:
Not downloadable
Input by college via Control Center
Input Rules:
Usage:
On the Enrollment page, the selection list for “Intended major or program of
study” populates from the college-defined list of Major Names.
The Major Name is included in the system-generated, downloadable Intended
Major.
Notes/Constraints:
Major Codes (e.g., 2550) and Major Names (e.g., Biology - AS) are dynamic, as
specified by individual colleges using the Major Management tool in the Control
Center. Major Codes correlate to Major Names in the database.
Online Text:
None
Online Help:
None
Values - Labels:
College-defined Major Names
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Enrollment Information
Major Code
Data Name:
Major Code
Description:
Codes of majors offered by a college.
Last Revision:
August, 2005
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
30
Characteristics:
Not downloadable
Input by college via Control Center
Input Rules:
Usage:
The Major Code is included in the system-generated, downloadable Intended
Major.
Notes/Constraints:
Major Codes (e.g., 2550) and Major Names (e.g., Biology - AS) are dynamic, as
specified by individual colleges using the Major Management tool in the Control
Center. Major Codes correlate to Major Names in the database.
Online Text:
None
Online Help:
None
Values - Labels:
College-defined Major Codes
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Enrollment Information
Intended Major
Data Name:
Major 1 Name
Description:
Applicant’s intended major or program of study.
Note: This field is truncated to 50 characters. For a field that is identical except
that it is not truncated, see Application Submitted Major.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
50
Characteristics:
Downloadable
System-generated
Auto-populates from previous entry for same college only
Input Rules:
Required user response; else error message, “You must select the intended major
or program of study.” [Spanish: “Debe seleccionar la carrera o programa de
estudio deseado.”]
Usage:
Notes/Constraints:
Colleges often use only the portion of this data element that includes the Major
Code, the length of which is determined by the college.
Not translated into Spanish; college may provide ‘side-by-side’ English and
Spanish.
Online Text, Engl:
Intended major or program of study: {selection list}
Online Text, Span:
Carrera planeada o programa de estudio: {selection list}
Online Help:
None
Values - Labels:
This data element consists of the Major Code (not including null characters),
followed by a pipe character (|), followed by the Major Name (not including null
characters), truncated if necessary to 50 total characters.
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Enrollment Information
Submitted Major
Data Name:
Application Submitted Major
Note: This field is based on the major selected on the Enrollment Information
page, but is on the Special Values download page.
Description:
Applicant’s intended major or program of study.
Note: This field is identical to Intended Major, except that it is not truncated to
50 characters, and therefore always includes the full Major Name.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
96
Characteristics:
Downloadable
System-generated
Auto-populates from previous entry for same college only
Input Rules:
See Intended Major field
Usage:
Notes/Constraints:
Online Text, Engl:
See Intended Major field
Online Text, Span:
See Intended Major field
Online Help:
Values - Labels:
This data element consists of the Major Code (not including null characters),
followed by a pipe character (|), followed by the full Major Name (not including
null characters)
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CCCApply Standard Application Data Dictionary
Enrollment Information
Educational Goal
Data Name:
educationalGoals (Legacy: CCC: Educational goal)
Description:
Goal applicant wishes to achieve through college enrollment.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB14, except “unreported”
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select your educational
goal.” [Spanish: “Debe seleccionar su objetivo educativo.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Educational goal: {selection list}
Online Text, Span:
Objetivo educativo: {selection list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
A - Obtain an associate degree and transfer to a 4-year institution
B - Transfer to a 4-year institution without an associate degree
C - Obtain a 2-year associate degree without transfer
D - Obtain a 2-year vocational degree without transfer
E - Earn a vocational certificate without transfer
F - Discover/Formulate career interests, plans, goals
G - Prepare for a new career (acquire job skills)
H - Advance in current job/career (update job skills)
I - Maintain certificate or license
J - Educational development
K - Improve basic skills
L - Complete credits for high school diploma or GED
M - Undecided on goal
N - To move from noncredit coursework to credit coursework
O - 4 year college student taking courses to meet 4 year college requirements
Spanish:
A - Obtener un título de asociado y transferirse a una institución de 4 años
B - Transferirse a una institución de 4 años sin recibir un título de asociado
C - Obtener un título de asociado en 2 años sin transferirse
D - Obtener un título vocacional de 2 años sin transferirse
E - Obtener un certificado vocacional sin transferirse
F - Descubrir/Formular intereses profesionales, de carrera, un plan o metas
G - Prepararse para una nueva carrera (adquirir habilidades laborales)
H - Ascender en el empleo actual/carrera (actualizar habilidades para el empleo)
I - Mantener certificado o licencia
J - Desarrollo Educacional
K - Mejorar habilidades básicas
L - Terminar créditos para el diploma de preparatoria o GED
M - Indeciso/a sobre la meta
N- Para mover de deberes de no-acredito a acreditar los deberes
O - El estudiante universitario de 4 años que toma los cursos para encontrar los requisitos
universitario de 4 años
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CCCApply Standard Application Data Dictionary
Personal Information
On the CCCApply Personal Information page, the applicant enters personal information,
including name and demographic information.
As of the 2008 annual updates, questions on this page also determine whether a minor (under 19
at term start date) is dependent—i.e., under the care and control of a parent or guardian—or
independent.
Legal Name: Last
Data Name:
Student name - last
Description:
Applicant’s legal last name.
Last Revision:
March, 2010
MIS Correlation:
DED SB32
Data Type/Format: ASCII Normal; Alphanumeric
Length:
25
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Student name: You must enter your
last name.” [Spanish: “Nombre del estudiante: Debe ingresar su apellido
paterno.”]
May not be changed at same time as date of birth (i.e., during the same ‘Save’);
else error message, “You cannot change both your name and your date of birth.
If you are sharing someone else’s account to make this application, please create
your own account. If you are using your own account and need to change both
your name and your birthdate, please contact the admissions office at the college
to which you are applying.” [Spanish: “No puede cambiar su nombre y su fecha
de nacimiento. Si está compartiendo la cuenta de otra persona para realizar esta
solicitud, cree su propia cuenta. Si está utilizando su propia cuenta y necesita
cambiar su nombre y su fecha de nacimiento, contáctese con la oficina de
admisiones del colegio al que enviará la solicitud.”]
Usage:
Notes/Constraints:
This field was added to MIS reporting as of Summer 2011. Due to cost
considerations, the length of the field was not expanded to the match the MIS
length of 40 characters
Online Text, Engl:
Your current full name:
Last/Family name: {textbox}
Online Text, Span:
Su actual nombre completo:
Apellido Paterno: {textbox}
Online Help, Engl: Legal Name and Other Name Used
For your Legal Name, please enter your full name as it appears in official
documents such as school records and your driver’s license. Do not enter a
nickname or other informal name in place of your full First name.
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CCCApply Standard Application Data Dictionary
Personal Information
In you previously used a different name (for example, if you got married and
changed your name, or if school records might be under a name other than your
Legal Name), please enter your previous or alternate name under Other Name
Used. If you have not used a different name in the past, do not enter anything
for Other Name Used.
For your Middle name, include the full middle name and not just an initial
(unless you only have an initial). If you have more than one middle name, the
best thing to do is to enter the middle name(s) that appear in your previous
school records. You can enter more than one middle name in the Middle name
field as long as there is room.
If you do not have a middle name, leave Middle name blank and check the box
labeled “Check if no middle name”. If you also have no First name (in other
words, if you have a single name), also check the box labeled “Check if no first
name”, and enter your single name in the field for Last/Family name.
If you have a very long name which will not fit in the field provided for it, include
as much of the name as you can.
If you use a Suffix other than the choices provided (for example, “VI”), leave it
out. Do not enter the suffix in the Last/Family name field. Choose the Suffix “I”
only if it is regularly used in your official documents such as school records, tax
returns, and driver’s license.
Online Help, Span: Nombre Legal y Otro Nombre Utilizado
Para su Nombre Legal, por favor escriba su nombre completo tal como aparece
en los documentos oficiales, tales como registros escolares y su licencia de
conductor. No escriba un apodo u otro nombre informal en lugar de su primer
nombre completo.
Si anteriormente usó un nombre diferente (por ejemplo, si contrajo matrimonio y
modificó su nombre, o si en los registros escolares aparece bajo un nombre
distinto a su Nombre legal), por favor escriba sus nombres anteriores o
alternativos bajo Otro Nombre Utilizado. Si no ha usado un nombre diferente
en el pasado, no escriba nada en Otro Nombre Utilizado.
Para su Segundo nombre, incluya el nombre completo, no solo la inicial (al
menos que su segundo nombre conste solo de la inicial). Si tiene más de un
segundo nombre, la mejor opción es escribir el segundo nombre o nombres que
aparecen en los registros escolares anteriores. Puede ingresar más de un
segundo nombre bajo el campo asignado para Segundo nombre si es que el
espacio lo permite.
Si no tiene un Segundo nombre, deje el campo “Segundo nombre” en blanco y
marque la casilla titulada “Sin Segundo Nombre (marcar casillero)”. Si tampoco
tiene un primer nombre (en otras palabras, si solo tiene un nombre), también
marque la casilla titulada “Sin Nombre (marcar casillero)”, y escriba su nombre
único en el campo para Apellido Paterno.
Si su nombre es muy extenso y no cabrá en el campo asignado, escriba lo más
posible del nombre.
Si usted usa un Sufijo diferente a las opciones proporcionadas (por ejemplo
“VI”), déjelo fuera. No escriba el sufijo en el campo Apellido paterno. Elija el
Sufijo “I” sólo si lo usa con regularidad en sus documentos oficiales como
registros escolares, declaraciones de impuestos y licencia de conducir.
Values - Labels:
Blank/null [internal default]
Valid text string
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CCCApply Standard Application Data Dictionary
Personal Information
Legal Name: Suffix
Data Name:
nameSuffix (Legacy: CCC: Student name – Suffix)
Description:
Suffix to applicant’s legal name.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
3
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Suffix (optional): {selection list}
Online Text, Span:
Sufijo (opcional): {selection list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Jr.
Sr.
I
II
III
IV
(Same in Spanish and English)
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CCCApply Standard Application Data Dictionary
Personal Information
Legal Name: First
Data Name:
Student name - first
Description:
Applicant’s legal first name.
Last Revision:
March, 2010
MIS Correlation:
DED SB31
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response, unless “Check here if no first name” is checked; else
error message, “Student name: You must enter your first name.” [Spanish:
“Nombre del estudiante: Debe ingresar su nombre.”]
May not be changed at same time as date of birth (i.e., during the same ‘Save’);
else error message, “You cannot change both your name and your date of birth.
If you are sharing someone else’s account to make this application, please create
your own account. If you are using your own account and need to change both
your name and your birthdate, please contact the admissions office at the college
to which you are applying.” [Spanish: “No puede cambiar su nombre y su fecha
de nacimiento. Si está compartiendo la cuenta de otra persona para realizar esta
solicitud, cree su propia cuenta. Si está utilizando su propia cuenta y necesita
cambiar su nombre y su fecha de nacimiento, contáctese con la oficina de
admisiones del colegio al que enviará la solicitud.”]
Usage:
Notes/Constraints:
This field was added to MIS reporting as of Summer 2011. Due to cost
considerations, the length of the field was not expanded to the match the MIS
length of 30 characters.
Research reveals that some students use only one name, such as “Sunset” or
“Cher”. (As yet, none are using unprintable characters.)
Online Text, Engl:
First/Given name: {textbox}
Online Text, Span:
Nombre: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 19 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Legal Name: No First Name
Data Name:
noFirstName (Legacy: Student name - No first name?)
Description:
Applicant specifies no first name.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Must be checked if there is no entry for legal first name; else error message,
“Student name: You must enter your first name.” [Spanish: “Nombre del
estudiante: Debe ingresar su nombre.”]
Cannot be checked if first name is entered; else error message, “You cannot have
‘Check if no first name’ checked if you entered a first name.” [Spanish: “No
puede tener ‘Marque aquí si no tiene un primer nombre’, revise si proporcionó
su primer nombre.”]
Usage:
Notes/Constraints:
Research reveals that some students use only one name, such as “Sunset” or
“Cher”.
Online Text, Engl:
{Checkbox}
Check if no first name
Online Text, Span:
{Checkbox}
Sin Nombre (marcar casillero)
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
- 20 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Legal Name: Middle
Data Name:
Student name - middle
Description:
Applicant’s legal middle name.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response, unless “Check here if no middle name” is checked; else
error message, “Student name: You must enter your middle name.” [Spanish:
“Nombre del estudiante: Debe ingresar su segundo nombre.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Middle name: {textbox}
Online Text, Span:
Segundo Nombre: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 21 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Legal Name: No Middle Name
Data Name:
noMiddleName
Description:
Applicant specifies no middle name.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Must be checked if there is no entry for legal middle name; else error message,
“Student name: You must enter your middle name.” [Spanish: “Nombre del
estudiante: Debe ingresar su segundo nombre.”]
Cannot be checked if middle name is entered; else error message, “You cannot
have ‘Check if no middle name’ checked if you entered a middle name.”
[Spanish: “No puede tener 'Sin Segundo Nombre (marcar casillero)', revise si
proporcionó su segundo nombre.”]
Usage:
Notes/Constraints:
Research reveals that some students use only one name, such as “Sunset” or
“Cher”.
Online Text, Engl:
{Checkbox}
Check if no first name
Online Text, Span:
{Checkbox}
Sin Nombre (marcar casillero)
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
- 22 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Other Name: Last
Data Name:
Other name - last name
Description:
Other last name used by applicant.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
25
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
A previous or alternate name that may have been used in earlier academic
records:
Last name: {textbox}
Online Text, Span:
Un nombre anterior o alternativo que pudieron haber sido utilizado en los
registros académicos previos:
Apellido:
Online Help:
See Legal Name: Last
Values - Labels:
Blank/null [internal default]
Valid text string
- 23 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Other Name: First
Data Name:
Other name - first name
Description:
Other first name used by applicant.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response, unless “Check here if no first name” is checked; else
error message, “Other name used: You must enter a first name or check the box
labeled 'Check if no first name'.” [Spanish: “Otro Nombre Utilizado: Debe
ingresar su apellido paterno.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Name on previous academic records (if different from legal name)
First name: {textbox}
Online Text, Span:
Nombre en los archivos académicos anteriores (si diferente del legal):
Nombre:
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 24 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Other Name: No First Name
Data Name:
noOtherFirstName
Description:
Applicant specifies no first name for “Other Name Used”.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Must be checked if there is no entry for First Name under Other Name Used;
else error message, “Other name used: You must enter a first name or check the
box labeled 'Check if no first name'.” [Spanish: “Otro Nombre Utilizado: Debe
ingresar su apellido paterno.”]
Cannot be checked if First Name is entered under Other Name Used; else error
message, “You cannot have ‘Check if no first name’ checked if you entered a
first name.” [Spanish: “No puede tener ‘Marque aquí si no tiene un primer
nombre’, revise si proporcionó su primer nombre.”]
Usage:
Notes/Constraints:
Field added in 2008 annual updates.
Online Text, Engl:
{Checkbox}
Check if no first name
Online Text, Span:
{Checkbox}
Sin Nombre (marcar casillero)
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
- 25 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Social Security Number
Data Name:
Social Security Number
Description:
Applicant’s social security number.
Last Revision:
August, 2007
MIS Correlation:
None
Data Type/Format: Social Security 1; xxx-xx-xxxx
Length:
11
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response, unless applicant checks box labeled “Check this box if
you have no Social Security number or decline to state”; else error message,
“Social Security number: invalid or absent. The field must be numeric and
entered in xxx-xx-xxxx or xxxxxxxxx format.” [Spanish: “Número de Seguro
Social: inválido o ausente. El apartado debe ser numérico y proporcionado en
formato xxx-xx-xxxx o xxxxxxxxx.”]
Hyphens are not required in input, but will be inserted in stored value.
Two SSN entries must match; else error message, “The Social Security numbers
you entered do not match. Please reenter and reconfirm your Social Security
number. You cannot copy and paste your Social Security number into the
confirmation field.” [Spanish: “El número de Seguro Social que usted
proporcionó no está correcto. Por favor, vuelva a indicarlo y a volver a confirmar
su número de Seguro Social. Usted no puede copiar y pegar su número de
Seguro Social en la pregunta de confirmación.”]
Social Security number must meet validity check (see Notes/Constraints); else
error message, “Social Security number: invalid or absent. The field must be
numeric and entered in xxx-xx-xxxx or xxxxxxxxx format.” [Spanish: “Número
de Seguro Social: inválido o ausente. El apartado debe ser numérico y
proporcionado en formato xxx-xx-xxxx o xxxxxxxxx.”]
Usage:
Notes/Constraints:
The text and prompt for this field are constrained by legal and political
mandates. This language must be approved by the Legal Counsel of the CCC
Chancellor’s Office
The following validity checks are applied to the SSN entries:
 Area Code (first three digits) may not be 000 or between 800 and 999, or
any Area Code that has not yet be used for SSNs by the Social Security
Administration (e.g., 666, 734-749, 773-799).
 Group Number (middle two digits) may not be 00.
 Serial Number (final four digits) may not be 0000.
To ensure that the Social Security Number will not be available in the ‘Page
Source’, the SSN fields autopopulate as blank after the SSN has been saved, and
“Your SSN has been saved” appears below the fields. (The nature of this
solution was required by technical issues related to Xap page programming.)
- 26 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Online Text, Engl:
Personal Information
Your Social Security number must be accurate to ensure the integrity of your
permanent record. It is used as a means of identifying records pertaining to
students and to facilitate financial aid.
Additionally:

The Social Security number is required for to claim tax credits for higher
education costs known as the Hope Scholarship Tax Credit and Lifelong
Learning Credit in accordance with the Taxpayer Relief Act of 1997.

This information may be provided to the Chancellor’s Office of the
California Community Colleges for purposes of evaluating, auditing, and
improving state education programs under California Law (Chapter
1458, stats. 1985).
Your information is protected by secure transmission and by the provisions of
our privacy policy {hyperlink}.
Social Security Number: {textbox} ###-##-####
Online Text, Span:
Su número de Seguro Social debe ser el correcto para asegurar la integridad de
su archivo permanente. Se usará para poder identificar archivos relacionados
con el estudiante y para facilitar la ayuda financiera.
Adicionalmente:
•
El número de Seguro Social es requerido para reclamar créditos de
impuestos para los costos de educación superior conocidos como el
Crédito de Impuestos ‘Hope Scholarship’ y el Crédito ‘Lifelong Learning,
según lo que estipula el Acta de Ayuda para el Contribuyente de 1997.
•
Esta información puede ser aportada a la Oficina del Canciller de los
Colegios Comunitarios de California para propósitos de evaluación,
auditorias y para mejorar los programas educativos del estado, según lo
acordado bajo la Ley de California (Capítulos 1458, stats. 1985).
Su información está protegida por una transmisión segura y por las provisiones
de nuestra política de privacidad {hyperlink}.
Número de Seguro Social (SSN) {textbox} ###-##-####
Online Help:
Clicking on “our privacy policy” hyperlink brings up full privacy policy
statement in new window.
Values - Labels:
Blank/null [internal default]
Valid text string
- 27 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Social Security Number: Confirm
Data Name:
confirmSSN (Legacy: CCC: Confirm SSN)
Description:
Applicant’s social security number.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Social Security 1; xxx-xx-xxxx
Length:
11
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
See previous field
Usage:
To confirm that the SSN has been entered correctly, this field must match the
first Social Security Number field.
Notes/Constraints:
See previous field
Online Text, Engl:
Please confirm your Social Security number: {textbox} ###-##-####
Online Text, Span:
Por favor confirme su Número de Seguro Social: {textbox} ###-##-####
Online Help:
Values - Labels:
Blank/null [internal default]
Valid text string
- 28 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Social Security Number: None
Data Name:
noSSN (Legacy: SSN - No SSN?)
Description:
Applicant has no social security number or declines to provide it.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous response
Input Rules:
Optional user response.
Must be checked if there is no entry for Social Security Number.
Cannot check this box if SSN is entered; else error message, “You cannot have
‘Check this box if you have no Social Security number or decline to state’
checked if you entered a Social Security number.” [Spanish: “No puede tener
‘Marque esta caja si carece de Número de Seguro Social o declinó declararlo’ si
anteriormente ingresó un Número de Seguro Social.”]
If this boxes is checked when the page is saved, CCCApply will advise of the
importance of the SSN and prompt for confirmation:
Providing Your Social Security Number
You have chosen not to provide your Social Security number (SSN). This is
your right, but there are several reasons why it may be to your advantage to
provide your SSN on this application. These include:

Speedier Application Process - Some colleges may require you to
contact them for a substitute ID number if you do not provide your SSN.

Availability of Your Records - Providing your SSN is the best way to
make sure your records are accessible when you need them. If you do
not provide your SSN:
o Your enrollment or degree may not be found in the National
Student Clearinghouse.
o Employers may not be able to verify that you received a degree
or certificate.
o You may encounter difficulties sending transcripts to other
colleges or universities.

Financial Aid - Your SSN is required when applying for federal and
state aid programs.

Tax Credits and Deductions - Providing your SSN helps you (or
someone claiming you as a dependent) receive tax credits or deductions
to which you are entitled.
All CCCApply institutions are required by law to keep your SSN private and
secure and not to reveal it without your permission. If you provide your SSN,
you can be confident that it will not be misused.
Please either enter your Social Security number or check the following box:
□ I will not provide my Social Security number, or do not have one.
- 29 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
[Spanish:
Proporcionar tu Número de Seguridad Social
Elegiste no proporcionar tu número de Seguro Social (SSN). Es tu derecho,
pero existen varias razones por que ser? beneficioso para ti proporcionar tu
SSN en esta solicitud. Entre otras, se incluyen:

Proceso de solicitud más rápido - Es posible que algunas
instituciones de educación superior te pidan que te comuniques con
ellos para que suministres un número de ID sustituto si no proporcionas
tu SSN.

Disponibilidad de tus registros - Proporcionar tu SSN es la mejor
manera de asegurarte de tener acceso a tus registros cuando los
necesites. Si no proporcionas tu SSN:
o Es posible que no se encuentre tu inscripción o título
universitario en la National Student Clearinghouse.
o Es posible que los empleados no puedan verificar que recibiste
un título universitario o certificado.
o Puedes encontrar dificultades al enviar expedientes académicos
a otras instituciones de educación superior o universidades.

Ayuda financiera - Tu SSN es necesario para presentar solicitudes
para programas de ayuda federales y estatales.

Créditos y deducciones de impuestos - Proporcionar tu SSN te ayuda
(a ti o a alguien que declare que eres su dependiente) a recibir créditos
o deducciones de impuestos para los cuales tienes derecho.
La ley exige a las instituciones de CCCApply mantener tu SSN privado y seguro
y no revelarlo sin tu permiso. Si proporcionas tu SSN, puedes tener la seguridad
de que no se har?uso indebido del mismo.
Ingresa tu número de Seguro Social o marca la siguiente casilla:
□
No proporcionaré mi número de Seguro Social o no tengo. ]
Usage:
Notes/Constraints:
Online Text, Engl:
{Checkbox}
Check this box if you have no Social Security number or decline to
state.
Online Text, Span:
{Checkbox}
Marque esta caja si no cuenta con número de Seguro Social o declina
declarar.
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
- 30 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Date of Birth (Birthdate)
Data Name:
Birthdate
Description:
Applicant’s date of birth.
Last Revision:
September, 2005
MIS Correlation:
COMIS DED SB03
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response, else error message “Date of birth: invalid or absent. The
field must be a valid date in mm/dd/yyyy format.” [Spanish: “Fecha de
Nacimiento: inválido o ausente. El apartado debe ser llenado con una fecha
válida en formato de mm/dd/aaaa.”]
Date may not be less than 13 years before current date; else error message, “Date
of birth: invalid or absent. This field cannot accept dates less than 13 years ago.”
[Spanish: “Fecha de Nacimiento: inválido o ausente. Este apartado no puede
aceptar fechas que sean antes de hace 13 años.”]
Date of birth may not be changed at the same time (i.e., during the same ‘Save’)
as either the first name or the last name; else error message, “You cannot change
both your name and your date of birth. If you are sharing someone else’s account
to make this application, please create your own account. If you are using your
own account and need to change both your name and your birthdate, please
contact the admissions office at the college to which you are applying.”
[Spanish: “No puede cambiar su nombre y su fecha de nacimiento. Si está
compartiendo la cuenta de otra persona para realizar esta solicitud, cree su propia
cuenta. Si está utilizando su propia cuenta y necesita cambiar su nombre y su
fecha de nacimiento, contáctese con la oficina de admisiones del colegio al que
enviará la solicitud.”]
Usage:
Birth date is used in the admission application to calculate age, to identify
applicants who are too young to transact business online per COPPA (Child
Online Privacy Protection Act—under age 13), and to identify minors for
residency calculation and collection of parent or guardian contact information.
OCR acknowledges that collection of birth date is allowed under California State
law.
For residency and minor identification, the applicant’s age is calculated as of the
day before the start-of-term date <ResidencyDeterminationDate>.
Notes/Constraints:
Birth date is sensitive information, protected by federal law and the Office of
Civil Rights (with regard to age discrimination). Any change to the text, prompt,
access, or transmission of this data item must be approved by the Legal Counsel
of the CCC Chancellor’s Office and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
- 31 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Online Text, Engl:
Personal Information
This information is used to comply with state and federal law pertaining to
residency, guardianship, admission of minors to college, and protection of
minors in online transaction environments, as well as to differentiate between
persons having the same name. This information will not be used in making
admissions decisions except as permitted by law.
Date of birth: {date textbox} mm/dd/yyyy
Online Text, Span:
Esta información se utiliza para cumplir con las leyes federales y estatales
relacionadas con la residencia, tutoría legal, admisión de menores al colegio, y
para proteger a los menores durante las transacciones en línea, así como para
diferenciar entre las personas que tienen el mismo nombre. Esta información no
será utilizada para tomar ninguna decisión excepto cuando así lo permite la ley.
Fecha de nacimiento: {month list} {day list} {textbox} yyyy
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid date
- 32 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Marital Status
Data Name:
maritalStatus (Legacy: CCC: Marital Status)
Description:
Applicant’s marital status.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
If Marital Status = Married, the first parent/guardian checkbox may not be
checked; else error message, “Your answers for Marital Status and
Parent/Guardian Status do not agree. Please correct the incorrect answer.”)
[Spanish: “Sus respuestas para Estado civil y Estado del padre/tutor no
coinciden. Corrija la respuesta incorrecta.”]
Notes/Constraints:
Marital Status is highly sensitive information, protected by federal law and the
Office of Civil Rights. Any change to the text, prompt, access, or transmission of
this data item must be approved by the Legal Counsel of the CCC Chancellor’s
Office and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
Online Text, Engl:
This information will be used by CCCApply to determine whether
parent/guardian contact information is needed. It will not be used to determine
who will be admitted to the College.
Marital status: {selection list}
Online Text, Span:
Esta información será utilizada por CCCApply para determinar si se requiere la
información de contacto sobre el padre/tutor. No se usará para determinar quien
será admitido al colegio.
Estado Civil: {selection list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
M – Married
U – Unmarried
X - Decline to state
- 33 -
Spanish:
Casado
Soltero
Declina a declarar
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Over 19 or Married
Data Name:
over19OrMarried (Legacy: Y/N: Over 19 or married?)
Description:
Whether applicant is over 19 years of age or is married or otherwise
independent.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if date of birth indicates age less than 19 at
<ResidencyDeterminationDate>; else error message, “You must check the
appropriate Parent/Guardian checkbox if you will be under 19 years of age on
<date>.” [Spanish: “Debe comprobar la casilla de verificación adecuada de
padre o tutor si va a ser menores de 19 años de edad o más en fecha <date>.”]
Neither checkbox may be checked if Date of Birth indicates that applicant’s age
at <ResidencyDeterminationDate> will be 19 or over; else error message, “You
must leave both Parent/Guardian checkboxes unchecked if you will be 19 years
of age or older on <date>.” [Spanish: “Debe dejar ambas casillas de verificación
del padre o tutor no comprobado si va a estar más en fecha de 19 años de
<date>.”]
The first parent/guardian checkbox may not be checked if Marital Status =
Married; else error message, “Your answers for Marital Status and
Parent/Guardian Status do not agree. Please correct the incorrect answer.”)
[Spanish: “Sus respuestas para Estado civil y Estado del padre/tutor no
coinciden. Corrija la respuesta incorrecta.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Used to determine when Parent/Guardian language and questions are used on
Contact Information and Residency 2 pages.
Notes/Constraints:
General law identifies a ‘Minor’ as under age 18; however, the “Evidence of
Intent” rules in the Student Attendance Accounting Manual (Chapter 2), based
on Title 5 section 54024, specify ‘under 19 years’ as the differentiating criterion,
superseding general law.
Online Text, Engl:
If you will be under 19 years of age on <ResidencyDeterminationDate>, please
select the statement that will apply to you:
{radio button - default off}
I am under the care and control of a parent or guardian.
For at least one of the followings reasons I am not under
the care and control of a parent or guardian:
 I am or have been married, or am legally emancipated.
 I am on active duty in the armed services.
 I do not have a living parent or legal guardian.
 I have been self-supporting for at least one year.
{radio button - default off}
- 34 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Online Text, Span:
Personal Information
Si tendrá menos de 19 años de edad el <ResidencyDeterminationDate>,
seleccione la declaración que le corresponderá:
{radio button - default off}
Estoy bajo el cuidado y control de mi padre o tutor.
Por al menos una de las siguientes razones, no estoy bajo
el cuidado y control de mi padre o tutor:
 Estoy casado o lo estuve, o bien estoy emancipado legalmente.
 Estoy en servicio activo en las fuerzas armadas.
 Mi padre o tutor legal ha fallecido.
 Me he mantenido económicamente solo durante un año, como mínimo.
{radio button - default off}
Online Help:
Pop-up help for ‘parent’, ‘guardian’, and ‘emancipated’:
Parent: For the purposes of this college application, your parent is a natural or
adoptive mother or father with whom you live and/or who provides your support,
care, and control. If you have two parents, you can enter the name of either one.
[Padre: En lo que respecta a la solicitud de admisión para este colegio,
"padre" se refiere a un padre o una madre natural o adoptivo con quien
viva y que le brinde sustento económico, cuidado y control. Si tiene los
dos padres, puede ingresar el nombre de cualquiera de ellos.]
Guardian: For the purposes of this college application, your guardian is a
person other than a parent who has been legally appointed to provide your
support, care, and control. If you have two guardians, you can enter the name of
either one.
[Tutor: En lo que respecta a la solicitud para este colegio, "tutor" se
refiere a una persona que no es su progenitor y que haya sido
designada legalmente para brindarle sustento económico, cuidado y
control. Si tiene dos tutores, puede ingresar el nombre de cualquiera de
ellos.]
Emancipated: Being emancipated means that you have been legally released
from the care and control of parent(s) and/or guardian(s), and are now
responsible for your own care and control.
To be considered legally emancipated for the purposes of this college
application, you must have received a declaration of emancipation from a
California court, or have been legally emancipated in another U.S. state.
[Emancipado: Estar emancipado significa que ha sido liberado
legalmente del cuidado y el control de sus padres o tutores, y que ahora
es responsable de su propio cuidado y control.
Para que se lo considere legalmente emancipado en la solicitud para
este colegio, debe haber recibido una declaración de emancipación de
un tribunal de California, o bien debe haber sido emancipado
legalmente en otro estado de los EE. UU.]
Values - Labels:
1 - Yes/Sí = At least 19 years old OR married—i.e., second checkbox is not
checked
0 - No = Under 19 years old AND (unmarried OR otherwise independent) —i.e.,
second checkbox is checked
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rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Under 19/Independent (Under Control of Parent/Guardian)
Data Name:
under19Married
Description:
Whether, as of the day before the term start date, applicant will be under 19
years of age and either married or otherwise independent.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
See previous field
Usage:
Notes/Constraints:
See previous field
Online Text, Engl:
See previous field
Online Text, Span:
See previous field
Online Help:
See previous field
Values - Labels:
0 - Yes = Under 19 years old AND NOT married or otherwise independent: i.e.,
first checkbox is checked
1 - No = Under 19 years old AND married or otherwise independent : i.e.,
second checkbox is checked
blank = At least 19 years old: i.e., no checkbox is checked
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rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Gender
Data Name:
gender (Legacy: CCC: Gender)
Description:
Applicant’s gender.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB04 with modified descriptions
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Gender is used primarily by agencies affiliated with state reporting and
evaluation of educational programs.
Notes/Constraints:
Gender is sensitive information, protected by federal law and the Office of Civil
Rights. Any change to the text, prompt, access, or transmission of this data item
must be approved by the Legal Counsel of the CCC Chancellor’s Office and the
Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
“Decline to state” must be one of the choices for gender, per OCR. Not only
does this choice provide the required option not to identify gender, there are also
people who are clinically neither male nor female or are both.
Online Text, Engl:
This information will be used for state and federal reporting purposes. It is
optional and voluntary and will not be used for a discriminatory purpose.
Gender: {selection list}
Online Text, Span:
Esta información se utilizará únicamente para propósitos de reportes requeridos
por el estado o por el gobierno federal. Es opcional y voluntaria y no se usará
para fines discriminatorios.
Género: {selection list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
F – Female
M – Male
X - Decline to state
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Femenino
Masculino
Declina a declarar
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Parent/Guardian Education Level 1
Data Name:
edLevelParentGuardian1
Description:
Education level of applicant’s first parent or guardian.
Last Revision:
June, 2010
MIS Correlation:
DED SG09, position 1
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must provide a response
regarding the education level of parent or guardian 1”. [Spanish: “Debe
proporcionar una respuesta con respecto al nivel de educación de sus padres o
tutores 1”.]
Usage:
Used for evaluation of educational programs and policies, and in some grant
applications.
Notes/Constraints:
This field was added to MIS reporting as of Summer 2011.
Online Text, Engl:
Regardless of your age, please indicate the education levels of the parents
and/or guardians who raised you.
Parent or guardian 1: {selection list}
Online Text, Span:
Independientemente de su edad, indique los niveles de educación de los padres
o tutores que lo criaron.
Padre o tutor 1: {selection list}
Online Help:
Regardless of your age, please indicate the education levels of the parents
and/or guardians who raised you.
For the two parents, other family members, and/or guardians who in your belief
played the largest roles in raising you, please indicate the highest level of
education that you believe each attained.
If you do not know a parent’s or guardian’s highest education level, please select
“Unknown”.
If you were raised by just one parent or guardian, select “No second parent or
guardian raised me” for the second question.
If you were not raised by parent(s) or guardian(s), select “No parent or guardian
raised me” for the first question, and select “No second parent or guardian raised
me” for the second question.
This data will be used for statistical purposes only, as an important factor for
college funding and for the analysis of programs and policies. It will not be used
in regard to your application for admission or any other aspect of your personal
education.
[Independientemente de su edad, indique los niveles de educación de los
padres o tutores que lo criaron.
Para los padres, otros miembros de la familia o los tutores, que según su criterio
desempeñaron los papeles más importantes de su crianza, indique el nivel más
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rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
alto de educación que cree que ha alcanzado cada uno.
Si no sabe el nivel de educación más alto de sus padres o tutores, seleccione la
opción "Desconoce".
Si fue criado por un solo padre o tutor, seleccione "No me crió ningún segundo
padre o tutor" en la segunda pregunta.
Si no fue criado por padres o tutores, seleccione "No me crió ningún padre o
tutor" en la primera pregunta y seleccione "No me crió ningún segundo padre o
tutor" en la segunda pregunta.
Esta información se utilizará para fines estadísticos solamente, como factor
importante para la ayuda financiera de la educación superior y para el análisis
de programas y políticas. No se usará en relación con su solicitud de ingreso ni
para ningún otro aspecto de su educación personal.]
Values - Labels:
Blank/null [internal default]
1 – Grade 9 or less [9.º grado o inferior]
2 – Some high school; did not graduate [Parte de la secundaria; no se graduó]
3 – High school graduate (diploma, GED, or equivalent) [Graduado de escuela
secundaria (diploma, General Education Development [GED] o
equivalente)]
4 – Some college credit; no degree [Obtuvo créditos universitarios; sin título]
5 – Associate’s degree (for example: AA, AS) [Título de asociado (por ejemplo,
AA, AS]
6 – Bachelor’s degree (for example: BA, BS [Título universitario (por ejemplo,
BA, BS]
7 – Graduate degree (Master’s, Ph.D., or professional degree beyond Bachelor’s)
[Título de posgrado (maestría, Ph. D. o título profesional después del
universitario]
8 – Unknown [Desconoce]
9 – No parent or guardian raised me [No me crió; ningún padre o tutor]
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rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Parent/Guardian Education Level 2
Data Name:
edLevelParentGuardian2
Description:
Education level of applicant’s second parent or guardian.
Last Revision:
June, 2010
MIS Correlation:
DED SG09, position 1
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must provide a response
regarding the education level of parent or guardian 2”. [Spanish: “Debe
proporcionar una respuesta con respecto al nivel de educación de sus padres o
tutores 2”.]
Usage:
Used for evaluation of educational programs and policies, and in some grant
applications.
Notes/Constraints:
This field was added to MIS reporting as of Summer 2011.
Online Text, Engl:
Regardless of your age, please indicate the education levels of the parents
and/or guardians who raised you.
Parent or guardian 2: {selection list}
Online Text, Span:
Independientemente de su edad, indique los niveles de educación de los padres
o tutores que lo criaron.
Padre o tutor 2: {selection list}
Online Help:
Regardless of your age, please indicate the education levels of the parents
and/or guardians who raised you.
For the two parents, other family members, and/or guardians who in your belief
played the largest roles in raising you, please indicate the highest level of
education that you believe each attained.
If you do not know a parent’s or guardian’s highest education level, please select
“Unknown”.
If you were raised by just one parent or guardian, select “No second parent or
guardian raised me” for the second question.
If you were not raised by parent(s) or guardian(s), select “No parent or guardian
raised me” for the first question, and select “No second parent or guardian raised
me” for the second question.
This data will be used for statistical purposes only, as an important factor for
college funding and for the analysis of programs and policies. It will not be used
in regard to your application for admission or any other aspect of your personal
education.
[Independientemente de su edad, indique los niveles de educación de los
padres o tutores que lo criaron.
Para los padres, otros miembros de la familia o los tutores, que según su criterio
desempeñaron los papeles más importantes de su crianza, indique el nivel más
- 40 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
alto de educación que cree que ha alcanzado cada uno.
Si no sabe el nivel de educación más alto de sus padres o tutores, seleccione la
opción "Desconoce".
Si fue criado por un solo padre o tutor, seleccione "No me crió ningún segundo
padre o tutor" en la segunda pregunta.
Si no fue criado por padres o tutores, seleccione "No me crió ningún padre o
tutor" en la primera pregunta y seleccione "No me crió ningún segundo padre o
tutor" en la segunda pregunta.
Esta información se utilizará para fines estadísticos solamente, como factor
importante para la ayuda financiera de la educación superior y para el análisis
de programas y políticas. No se usará en relación con su solicitud de ingreso ni
para ningún otro aspecto de su educación personal.]
Values - Labels:
Blank/null [internal default]
1 – Grade 9 or less [9.º grado o inferior]
2 – Some high school; did not graduate [Parte de la secundaria; no se graduó]
3 – High school graduate (diploma, GED, or equivalent) [Graduado de escuela
secundaria (diploma, General Education Development [GED] o
equivalente)]
4 – Some college credit; no degree [Obtuvo créditos universitarios; sin título]
5 – Associate’s degree (for example: AA, AS) [Título de asociado (por ejemplo,
AA, AS]
6 – Bachelor’s degree (for example: BA, BS [Título universitario (por ejemplo,
BA, BS]
7 – Graduate degree (Master’s, Ph.D., or professional degree beyond Bachelor’s)
[Título de posgrado (maestría, Ph. D. o título profesional después del
universitario]
8 – Unknown [Desconoce]
9 – No second parent or guardian raised me [No me crió; ningún segundo padre
o tutor]
- 41 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Race/Ethnicity
Data Name:
raceEthnicity
Description:
Applicant’s racial and ethnic background per IPEDS and MIS requirements.
Last Revision:
March 2010
MIS Correlation:
COMIS DED SB29
Data Type/Format: ASCII Normal; Alpha
Length:
21 (each character carries Yes/No data for a single racial/ethnic option)
Characteristics:
Downloadable
Auto-generated from hispanicLatino and raceEthnicity
Input Rules:
Optional user responses
Per IPEDS and MIS, there is no error checking of any responses to the race and
ethnicity questions.
Usage:
Ethnicity is used primarily by agencies affiliated with state reporting and
evaluation of educational programs.
This set of questions/data was based on specifications by the U.S. Dept. of
Education in effect for all applicants beginning with the Summer 2009 term.
Notes/Constraints:
Ethnicity is sensitive information, protected by federal law and the Office of
Civil Rights. Any change to the text, prompt, access, or transmission of this data
item must be approved by the Legal Counsel of the CCC Chancellor’s Office
and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
The basic two-question format, the Hispanic ethnicity and race categories, and
certain other aspects such as not requiring responses are IPEDS requirements.
The race subcategories such as 'Asian: Chinese' and 'Pacific Islander: Hawaiian'
are defined by MIS at the Chancellor's Office (specifically, in data element
SB29).
Online Text, Engl:
- 42 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Online Text, Span:
- 43 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Online Help:
None
Values - Labels:
Each character of the 21-character string has a separate meaning, as indicated in
the following table:
Char.
Race/Ethnicity
1
Hispanic, Latino
2
Mexican, Mexican-American,
Chicano
Central American
South American
Hispanic Other
Asian Indian
Asian Chinese
Asian Japanese
Asian Korean
Asian Laotian
Asian Cambodian
Asian Vietnamese
Filipino
Asian Other
Black or African American
American Indian / Alaskan Native
Pacific Islander Guamanian
Pacific Islander Hawaiian
Pacific Islander Samoan
Pacific Islander Other
White
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
- 44 -
Values
From ‘Are you Hispanic / Latino?’
drop-down menu selection:
‘Y’ if ‘Yes’; ‘N’ if ‘No’; otherwise ‘X’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
‘Y’ if box is checked; otherwise ‘N’
rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Hispanic/Latino
Data Name:
hispanicLatino
Description:
Whether the applicant is Hispanic or Latino.
Last Revision:
October, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Per IPEDS and MIS, there is no error checking of any responses to the ethnicity
and race questions.
Usage:
This field and raceGroup are used to derive raceEthnicity, which is used for
MIS resporting.
Notes/Constraints:
Ethnicity is sensitive information, protected by federal law and the Office of
Civil Rights. Any change to the text, prompt, access, or transmission of this data
item must be approved by the Legal Counsel of the CCC Chancellor’s Office
and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
Online Text, Engl:
Are you Hispanic or Latino? [drop-down Yes/Nomenu]
Online Text, Span:
¿Es usted Hispano o Latino? [drop-down Si/No menu]
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
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rev. 11.0
CCCApply Standard Application Data Dictionary
Personal Information
Race Group
Data Name:
raceGroup
Description:
Applicant’s race/ethnicity selection(s).
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alpha
Length:
78 (numbers for all race/ethnicity checkboxes that are checked, delimited by
comma and space)
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Per IPEDS and MIS, there is no error checking of any responses to the ethnicity
and race questions.
Usage:
This field and hispanicLatino are used to derive raceEthnicity, which is used for
MIS resporting.
Notes/Constraints:
Ethnicity is sensitive information, protected by federal law and the Office of
Civil Rights. Any change to the text, prompt, access, or transmission of this data
item must be approved by the Legal Counsel of the CCC Chancellor’s Office
and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes.
Online Text, Engl:
See RaceEthnicity
Online Text, Span:
See RaceEthnicity
Online Help:
None
Values - Labels:
String of codes indicating all checkboxes that are checked, delimited by comma
and space between each code. Codes are:
02 = Mexican, Mexican-American,
Chicano
03 = Central American
04 = South American
05 = Hispanic Other
06 = Asian Indian
07 = Asian Chinese
08 = Asian Japanese
09 = Asian Korean
10 = Asian Laotian
11 = Asian Cambodian
- 46 -
12 = Asian Vietnamese
13 = Filipino
14 = Asian Other
15 = Black or African American
16 = American Indian / Alaskan
Native
17 = Pacific Islander Guamanian
18 = Pacific Islander Hawaiian
19 = Pacific Islander Samoan
20 = Pacific Islander Other
21 = White
rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
On the CCCApply Contact Information page, the applicant enters contact information such as
address, telephone number, and email address.
Current Mailing Address: Street
Data Name:
Mailing address – street
Mailing address – street 2
Description:
Street portion of applicant’s current mailing address.
Last Revision:
August, 2007
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
Two lines, 30 each
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response, else error message “Current mailing address: You must
specify the street address/PO box.” [Spanish: “Dirección Postal actual: Debe
especificar la dirección de la calle/PO Box.”]
Xap’s software will attempt to validate the street address. If the address cannot
be validated, the following error message will be displayed:
Current mailing address: You must specify the street address/PO box. The
address entered appears to be incomplete. If you are sure the address is
correct, please check the box below to ignore this warning.
Please note that the verification system might make some changes to the
information you entered in an attempt to match its records. Make sure to
double check the address you entered below before proceeding.
{checkbox} I am sure the address entered is correct
[Spanish:
Dirección Postal actual: Debe especificar la dirección de la calle/ PO Box.
Parece que a la dirección proporcionada le falta un nombre de calle o
información sobre el número de la calle. Si usted está seguro que la dirección
es la correcta, favor de marcar la caja que esta abajo para ignorar este aviso.
Se le notifica que el sistema de verificación pudo haber hecho algunos
cambios a la información que usted proporcionó en un intento de comparar
sus archivos. Asegúrese de revisar dos veces la dirección que usted
proporcionó antes de proceder.
{checkbox} Estoy seguro/a que la dirección proporcionada es la correcta]
Usage:
Notes/Constraints:
Xap provides a pregenerated rule to disallow PO Boxes.
Online Text, Engl:
Street Address or PO Box: {2 textboxes} (please include apartment/suite numbers)
- 47 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Online Text, Span:
Contact Information
Dirección De la Calle o PO Box: {2 textboxes} (favor de incluir número de
apartamento/suite)
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 48 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: City
Data Name:
Mailing address - city
Description:
City portion of applicant’s current mailing address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
32
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response; else error message, “Current mailing address: You must
specify the city.” [Spanish: “Dirección postal actual: Especifique la ciudad.”]
Usage:
Notes/Constraints:
Prior to April 2011, the length given for this field in the Data Dictionary was 20
characters. However, only typed entries in this field were limited to 20
characters; the field length was 32 characters.
Online Text, Engl:
City: {textbox}
Online Text, Span:
Ciudad: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 49 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: State
Data Name:
Mailing address - state
Description:
State portion of applicant’s current mailing address.
Last Revision:
April, 2005
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response if Country = USA; else error message, “Current mailing
address: You must select the state or ‘Foreign Country’ from the list.” [Spanish:
“Dirección Postal Actual: Debe seleccionar el estado de EEUU/territorio de la
lista.”]
Must be blank if Country is not USA; else error message, “Current mailing
address: U.S. state is for U.S. addresses only.” [Spanish: “Dirección Postal
Actual: el Estado de EEUU es sólo para direcciones de EEUU.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
None
Online Text, Engl:
State: {selection list}
Online Text, Span:
Estado de los EEUU: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default] or valid state code from Appendix E.
- 50 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: Non-U.S. State/Province:
Data Name:
mailAddrNonUSState (Legacy: CCC: Mail Addr - Non-US State)
Description:
State/province portion of applicant’s non-U.S. current mailing address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
30
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Optional user response if Country is not USA.
Must be blank if Country = USA; else error message, “Current mailing address:
Non-U.S. state/province is for non-U.S. addresses only.” [Spanish: “Dirección
Postal Actual: Ningún Estado de EEUU/provincia es para direcciones que no
sean de EEUU.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Non-U.S. State/Province: {text box}
Online Text, Span:
Sin Estado/Provincia en los EEUU: {text box}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
- 51 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: Zip Code
Data Name:
Mailing address - zip code
Description:
Zip code portion of applicant’s current mailing address.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: Zipcode 1; xxxxx-xxxx or xxxxx
Length:
10
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response if Country = USA; else error message, “Current mailing
address: Zip code is invalid or absent. This field must be a valid zip code in
##### or #####-#### format.” [Spanish: “Dirección postal actual: El Código
Postal de los EEUU es inválido o ausente. Este apartado debe ser en formato
válido ##### o #####-#### de código postal.”]
Must be blank if Country is not USA; else error message, “Current mailing
address: U.S. zip code is for U.S. addresses only.” [Spanish: “Dirección Postal
Actual: Código Postal de EEUU es sólo para direcciones de EEUU.”]
Usage:
Notes/Constraints:
Address validation will determine whether a ZIP code entry is correct for the
address and city; if it is not, the ZIP code will be automatically corrected.
Online Text, Engl:
U.S. Zip Code: {textbox}
Online Text, Span:
Código Postal de los EEUU: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: Non-U.S. Postal Code
Data Name:
mailingAddrIntlCode (Legacy: CCC: Mail Addr - Int’l code)
Description:
Postal code portion of applicant’s non-U.S. current mailing address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Optional user response if Country is not USA.
Must be blank if Country = USA; else error message, “Current mailing address:
Non-U.S. postal code is for non-U.S. addresses only.” [Spanish: “Dirección
Postal Actual: Los Códigos Postales que no sean de EEUU son sólo para
direcciones que no sean en los EEUU.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Non-U.S. Postal Code: {textbox}
Online Text, Span:
Sin Código Postal en los EEUU: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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rev. 11.0
CCCApply Standard Application Data Dictionary
Contact Information
Current Mailing Address: Country
Data Name:
Mailing address – country
Description:
Country portion of applicant’s current mailing address.
Last Revision:
May, 2004
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response, else error message “Current mailing address: You must
select the country.” [Spanish: “Dirección Postal actual: Debe especificar la
dirección de la calle/ PO Box”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Country: {selection list}
Online Text, Span:
País: {selection list}
Online Help:
None
Values - Labels:
US [internal default] or other ISO country code (see Appendix E).
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Contact Information
Parent/Guardian Name: Last
Data Name:
Guardian/Parent name - last
Description:
Last name of applicant’s parent or guardian.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
25
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “Parent/Guardian: You must enter
the last name.” [Spanish: “Padre/Tutor: Ingrese el apellido paterno.”]
Usage:
Notes/Constraints:
Parent/Guardian prompts appear only if over19OrMarried = No.
Online Text, Engl:
If you are under 19 and are unmarried, enter the name and address of your
parent or guardian.
Last name: {textbox}
Online Text, Span:
Si es menor de 19 años de edad y soltero, por favor indique la dirección de su
padre o tutor.
Apellido Paterno: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Parent/Guardian Name: First
Data Name:
Guardian/Parent name - first
Description:
First name of applicant’s parent or guardian.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Usage:
Notes/Constraints:
Parent/Guardian prompts appear only if over19OrMarried = No.
Online Text, Engl:
First name: {textbox}
Online Text, Span:
Nombre: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Parent/Guardian Relationship
Data Name:
guardianOrParentRelation (Legacy: CCC: Guardian/Parent relation)
Description:
Relationship of parent/guardian to applicant.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if age < 19 and marital status is “unmarried”; else error
message, “Parent/Guardian: You must enter the relationship.” [Spanish:
“Padre/Tutor: Debe especificar la relación.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
If value is G (Guardian), integrity check flag 58 will be generated.
Notes/Constraints:
Parent/Guardian prompts appear only if over19OrMarried = No.
Online Text, Engl:
Relationship: {selection list}
Online Text, Span:
Relación: {selection list}
Online Help:
None
Values - Labels:
Blank/null [internal default]
M - Mother
F - Father
G - Guardian
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Contact Information
Permanent Address: Same as Mailing
Data Name:
permAddrSameAsMailing (Legacy: CCC: Perm Addr same as Mailing?)
Description:
Whether applicant’s permanent address is same as mailing address.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
If this checkbox is checked, the Current and Permanent addresses must be the
same; else error message “You have indicated that your current mailing address
and permanent address are the same, but the entries do not match. Please fix the
incorrect entry(s). To copy the current mailing address to the permanent address,
uncheck and then re-check the box labeled ‘Check here if your permanent
address is the same as your current mailing address.’” [Spanish: “Usted ha
indicado que su dirección postal actual y la dirección permanente es el mismo,
pero las entradas no emparejan. Favor de corregir la o las entradas incorrectas.
Para copiar la dirección postal actual a la dirección permanente, no comprueba y
entonces reexamina la caja marcada ‘Marque aquí si su dirección permanente es
la misma que su dirección actual.’”]
Usage:
Checking this box causes permanent address fields to auto-populate from
mailing address entries. Unchecking it causes the permanent address fields to be
cleared.
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Online Text, Engl:
{Checkbox}
Online Text, Span:
{Checkbox}
Check here if your permanent address is the same as your current
mailing address.
Marque aquí si su dirección permanente es la misma que su dirección
actual.
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
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Contact Information
Permanent Address: Street
Data Name:
Permanent address – street
Permanent address – street 2
Description:
Street portion of applicant’s permanent address.
Last Revision:
August, 2007
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
Two lines, 30 each
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “Permanent address: You must
specify the street address.” [Spanish: “Dirección permanente: Debe especificar
la calle.”]
Xap’s software will attempt to validate the street address. If the address cannot
be validated, the following error message will be displayed:
Current mailing address: You must specify the street address/PO box. The
address entered appears to be incomplete. If you are sure the address is
correct, please check the box below to ignore this warning.
Please note that the verification system might make some changes to the
information you entered in an attempt to match its records. Make sure to
double check the address you entered below before proceeding.
{checkbox} I am sure the address entered is correct
[Spanish:
Dirección permanente: Debe especificar la calle. Parece que a la dirección
proporcionada le falta un nombre de calle o información sobre el número de la
calle. Si usted está seguro que la dirección es la correcta, favor de marcar la
caja que esta abajo para ignorar este aviso.
Se le notifica que el sistema de verificación pudo haber hecho algunos
cambios a la información que usted proporcionó en un intento de comparar
sus archivos. Asegúrese de revisar dos veces la dirección que usted
proporcionó antes de proceder.
{checkbox} Estoy seguro/a que la dirección proporcionada es la correcta]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Xap provides a pregenerated rule to disallow PO Boxes.
Online Text, Engl:
Street Address: {2 textboxes} (please include apartment/suite numbers)
Online Text, Span:
Dirección De la Calle: {2 textboxes} (favor de incluir número de apartamento/suite)
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Permanent Address: City
Data Name:
Permanent address - city
Description:
City portion of applicant’s permanent address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
32
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “Permanent address: You must
specify the city.” [Spanish: “Dirección permanente: Debe especificar la
ciudad.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Prior to April 2011, the length given for this field in the Data Dictionary was 20
characters. However, only typed entries in this field were limited to 20
characters; the field length was 32 characters.
Online Text, Engl:
City: {textbox}
Online Text, Span:
Ciudad: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Permanent Address: State
Data Name:
Permanent address - state
Description:
State portion of applicant’s permanent address.
Last Revision:
April, 2005
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if Country = USA; else error message, “Permanent address:
You must select the state or ‘Foreign Country’ from the list.” [Spanish: “Dirección
permanente: Debe seleccionar el estado de EEUU/territorio de la lista.”]
Must be blank if Country is not USA; else error message, “Permanent address:
U.S. state is for U.S. addresses only.” [Spanish: “Dirección permanente: el
Estado de EEUU es sólo para direcciones de EEUU.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Online Text, Engl:
State: {selection list}
Online Text, Span:
Estado de los EEUU: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default] or valid state code from Appendix E.
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Contact Information
Permanent Address: Non-U.S. State/Province:
Data Name:
permAddrNonUSState (Legacy: CCC: Perm Addr - Non-US State)
Description:
State/province portion of applicant’s non-U.S. permanent address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
30
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response if Country is not USA.
Must be blank if Country = USA; else error message, “Permanent address: NonU.S. state/province is for non-U.S. addresses only.” [Spanish: “Dirección
permanente: Ningún Estado de EEUU/provincia es para direcciones que no sean
de EEUU”]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Online Text, Engl:
Non-U.S. State/Province: {text box}
Online Text, Span:
Sin Estado/Provincia en los EEUU: {text box}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Permanent Address: Zip Code
Data Name:
Permanent address - zip code
Description:
Zip code portion of applicant’s permanent address.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: Zipcode 1; xxxxx-xxxx or xxxxx
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if Country = USA; else error message, “Permanent
address: Zip code is invalid or absent. This field must be a valid zip code in
##### or #####-#### format.” [Spanish: “Dirección permanente: Código Postal
en los EEUU es inválido o ausente. Este apartado debe ser en formato válido
##### o #####-#### de código postal.”]
Must be blank if Country is not USA; else error message, “Permanent address:
U.S. zip code is for U.S. addresses only.” [Spanish: “Dirección permanente:
Código Postal de EEUU es sólo para direcciones de EEUU.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Address validation will determine whether a ZIP code entry is correct for the
address and city; if it is not, the ZIP code will be automatically corrected.
Online Text, Engl:
U.S. Zip Code: {textbox}
Online Text, Span:
Código Postal de los EEUU: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Permanent Address: Non-U.S. Postal Code
Data Name:
permAddrIntlCode (Legacy: CCC: Perm Addr - Int’l code)
Description:
Postal code portion of applicant’s non-U.S. permanent address.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response if Country is not USA.
Must be blank if Country = USA; else error message, “Permanent address: NonU.S. postal code is for non-U.S. addresses only.” [Spanish: “Dirección
permanente: Los Códigos Postales que no sean de EEUU son sólo para
direcciones que no sean en los EEUU.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Online Text, Engl:
Non-U.S. Postal Code: {textbox}
Online Text, Span:
Sin Código Postal en los EEUU: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Permanent Address: Country
Data Name:
Permanent address – country
Description:
Country portion of applicant’s permanent address.
Last Revision:
May, 2004
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response, else error message “Permanent address: You must select
the country.” [Spanish: “Dirección permanente: Debe seleccionar el país.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, the term “Permanent Address” is replaced by
“Parent/Guardian Address” in the online display; in Spanish, “Dirección
Permanente” is replaced by “Dirección del Padre/Tutor”.
Online Text, Engl:
Country: {selection list}
Online Text, Span:
País: {selection list}
Online Help:
None
Values - Labels:
US [internal default] or other ISO country code (see Appendix E).
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Contact Information
Daytime Telephone
Data Name:
Primary phone number
Description:
Applicant’s daytime telephone number.
Last Revision:
June, 2006
MIS Correlation:
None
Data Type/Format: US Phone 1; (xxx)xxx-xxxx
Length:
14
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Optional user response
123-456-7890 and any number with all digits the same (e.g., 444-444-4444) are
not allowed.
Usage:
Notes/Constraints:
Online Text, Engl:
Daytime telephone: {textbox} (###)###-####
Online Text, Span:
Teléfono durante el día:: {textbox} (###)###-####
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Daytime Telephone Extension
Data Name:
Primary phone - extension
Description:
Extension for applicant’s daytime telephone number.
Last Revision:
August, 2005
MIS Correlation:
None
Data Type/Format: Integer 1 (0 to 9)
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Extension (if any): {textbox} ####
Online Text, Span:
Extensión (si hay alguna): {textbox} ####
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Evening Telephone
Data Name:
Secondary phone number
Description:
Applicant’s evening telephone number.
Last Revision:
June, 2006
MIS Correlation:
None
Data Type/Format: US Phone 1; (xxx)xxx-xxxx
Length:
14
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Optional user response
123-456-7890 and any number with all digits the same (e.g., 444-444-4444) are
not allowed.
Usage:
Notes/Constraints:
None
Online Text, Engl:
Evening telephone: {textbox} (###)###-####
Online Text, Span:
Teléfono durante la noche: {textbox} (###)###-####
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Evening Telephone Extension
Data Name:
Secondary phone - extension
Description:
Extension for applicant’s evening telephone number.
Last Revision:
August, 2005
MIS Correlation:
None
Data Type/Format: Integer 1 (0 to 9)
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Extension (if any): {textbox} ####
Online Text, Span:
Extensión (si hay alguna): {textbox} ####
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid text string
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Contact Information
Email Address
Data Name:
Email address
Description:
Applicant’s email address.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
48
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
Required user response. Must contain one ‘@’ symbol (not as the first character)
and one ‘.’, and must not begin with “mailto:”; else error message, “Email
address: invalid or absent. This question only accepts valid email addresses.”
[Spanish: “Correo electrónico: inválido o ausente. Esta respuesta sólo acepta
direcciones de correo electrónicas que sean válidos.”]
Email address and confirmation must be identical; else error message, “The
email addresses you entered do not match. Please reconfirm your email address.”
[Spanish: “Las direcciones de correo-electrónico que usted proporcionó no son
reconocidas. Favor de volver a confirmar su correo-electrónico.”]
Usage:
Used for automated emails to the applicant.
Notes/Constraints:
If “Check this box if you do not have a personal email address” is checked, the
Email Address fields will auto-populate with the applicant’s default CCCApply
email address, automatically created by Xap when a CCCApply account is
created.
Online Text, Engl:
Email address: {textbox}
Confirm email address: {textbox}
An email address is required for important messages about your admission and
registration. Please enter an email address that you check regularly.
{checkbox} Check this box if you do not have a personal email address.
CCCApply will give you a free email address that you can check at
CCCApply.org.
Online Text, Span:
Correo electrónico: {textbox}
Confirme su correo electrónico: {textbox}
Es obligatorio mencionar una dirección de correo electrónico donde podamos
enviarle mensajes importantes sobre su admisión e inscripción. Ingrese una
dirección de correo electrónico que utilice frecuentemente.
{checkbox} Marque esta casilla si no tiene una dirección de correo electrónico
personal. CCCApply le dará una dirección de correo electrónico gratuita que
podrá revisar en CCCApply.org.
Online Help:
None
Values - Labels:
Blank/null [internal default]
Text string in valid email address format
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Contact Information
Email Address Confirmation
Data Name:
confirmEmail (Legacy: CCC: Confirm email)
Description:
Applicant’s email address.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
48
Characteristics:
Downloadable
Auto-populates from account creation
Input Rules:
See previous field
Usage:
Minimizes errors in email address entry.
Notes/Constraints:
See previous field
Online Text, Engl:
Confirm email address: {textbox}
Online Text, Span:
Confirme su correo electrónico: {textbox}
Online Help:
None
Values - Labels:
Blank/null [internal default]
Text string in valid email address format
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Education
On the CCCApply Education page, the applicant provides information about enrollment status
and educational history. The applicant is instructed at the top of the page, “Answer the questions
on this page with regard to the day before the starting date of the term you are applying for”, and the
term and term start date are shown.
Admit/Enrollment Status, Response
Data Name:
enrollmentStatus (Legacy: CCC: Enrollment status)
Description:
Admission/enrollment status as specified by applicant.
Last Revision:
March, 2008
MIS Correlation:
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Not downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select the enrollment
status.” [Spanish: “Debe seleccionar su nivel de ingreso escolar.”]
Cannot be “1 – First time student” if college attendance is indicated in “Colleges
Attended” section; else error message, “You cannot have an Enrollment Status
of ‘First-time Student’ if you have attended other colleges.” [Spanish: “Usted no
puede tener estatus de grado escolar como ‘Estudiante de Primer Ingreso’ si ya
ha asistido a otros colegios.”]
Cannot be “1 – First time student” if college degree is indicated in “Higher
education level” field; else error message, “You cannot have an enrollment
status of ‘First-time student’ if you have received an associate or bachelor’s
degree.” [Spanish: “No puede tener un estatus de grado escolar como
‘Estudiante de Primer Ingreso’ si usted ya ha recibido un título de licenciatura o
de asociado”]
If Admit/Enrollment Status is “1A - Enrolling in high school (or lower grades)
and college at the same time” then High School Education Level must be “1 Enrolled in college and high school (or lower grades) at the same time”; else
error message, “Answers to Enrollment Status and High School Education Level
do not agree: please fix one or the other.” [Spanish: “Las respuestas para el
Grado Escolar y el Nivel de Educación de la Preparatoria no concuerdan. Favor
de corregir una o la otra respuesta.”]
If Admit/Enrollment Status is “1A - Enrolling in high school (or lower grades)
and college at the same time” then Higher Education Level cannot be “7 Received an associate degree” or “8 - Received a bachelor’s degree or higher”;
else error message, “You cannot have an enrollment status of 'Enrolling in high
school (or lower grades) and college at the same time' if you have received an
associate or bachelor's degree.” [Spanish: “Usted no puede tener un estatus de
grado escolar como 'Matricular en la preparatoria (o grados más bajos) y en el
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Education
colegio al mismo tiempo' si usted ya ha recibido una licenciatura o título de
asociado.”]
If Admit/Enrollment Status is “1A - Enrolling in high school (or lower grades)
and college at the same time” and data is present in Colleges Attended section,
applicant is prompted to confirm the responses.
Usage:
First character determines system-generated enrollmentStatusOneChar for MIS.
Notes/Constraints:
Online Text, Engl:
Enrollment status as of <ResidencyDeterminationDate>: {selection list}
Online Text, Span:
Nivel de Ingreso Escolar en <ResidencyDeterminationDate>: {selection list}
Online Help:
None
Values - Labels:
1 - First-time student in college (after leaving high school)
2 - First time at this college; have attended another college
3 - Returning student to this college after absent for a main term
1A - Enrolling in high school (or lower grade) and college at the same time
Spanish:
1 - Estudiante principiante en colegio (después de salir de la preparatoria)
2 - Primer tiempo en este colegio; ha asistido otro colegio
3 - Estudiante que regresa a este colegio tras una ausencia del semestre
1A - Inscripción en la preparatoria (o grado académico inferior) y en el colegio
al mismo tiempo
Admit/Enrollment Status, MIS
Data Name:
enrollmentStatusOneChar (Legacy: CCC: Enrollment status (1 char))
Description:
Admission/enrollment status of applicant at this college.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB15, excluding “unknown”
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
Usage:
Value is taken from first character of Admit/Enrollment Status Response.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
1 - First-time student in college (after leaving high school)
2 - Transfer student from another college
3 - Returning student to this college after absent for a main term
Y - Enrolling in high school (or lower grade) and college at the same time
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Education
High School Education Level
Data Name:
highSchoolEdLevel (Legacy: CCC: High school ed – level)
Description:
Level of high school education attained by applicant to this time.
Last Revision:
March, 2010
MIS Correlation:
COMIS DED SB11, first character
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select your high school
education level.” [Spanish: “Debe seleccionar su nivel de educación de
preparatoria (high school).”]
Response must be consistent with Admit/Enrollment Status Response; else error
message, “Your responses to the enrollment status and high school education
level questions are contradictory. Please fix one or the other.” [Spanish: “Las
respuestas para el Grado Escolar y el Nivel de Educación de la Preparatoria no
concuerdan. Favor de corregir una o la otra respuesta.”]
If High School Education Level is “1 - Enrolled in high school (or lower grades)
and college at the same time” then Higher Education Level cannot be “7 Received an associate degree” or “8 - Received a bachelor’s degree or higher”;
else error message, “Your responses to the high school education level and
college education level questions are contradictory. Please fix one or the other.”
[Spanish: “Sus respuestas sobre su nivel educativo de preparatoria y de estudios
superiores son contradictorias. Favor de corregir una u la otra respuesta.”]
Response must be consistent with California High School Graduation; else error
message, “Conflict between High School Education Level and California High
School Graduation.” [Spanish: “Conflicto entre su Nivel Educativo de
Preparatoria y su Graduación de la Preparatoria en California.”]
Usage:
Used in determining system-generated Highest Education Level, which is he first
character of COMIS DED SB11.
Notes/Constraints:
The following error check was removed in the 2006 annual update: May not
specify Higher Education Level if High School Education Level is 0; else error
message, “Your responses to the high school education level and college
education level questions are contradictory. Please fix one or the other.”
Online Text, Engl:
High school education level as of <ResidencyDeterminationDate>: {selection list}
Online Text, Span:
Nivel de educación de preparatoria en <ResidencyDeterminationDate>: {selection
list}
Online Help:
None
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Values - Labels:
Education
0 - Not a graduate of, and no longer enrolled in high school
1 - Will be enrolled in high school (or lower grade) and college at the same time
2 - Currently enrolled in adult school
3 - Received high school diploma from U.S. school
4 - Passed the GED, or received a High School Certificate of Equivalency
5 - Received a Certificate of California High School Proficiency
6 - Received a diploma/certificate of graduation from a Foreign secondary
school
Spanish:
0 - No soy graduado, y no estoy inscrito en la preparatoria
1 - Estará inscrito en escuela secundaria (o grado académico inferior) y
universidad al mismo tiempo
2 - Actualmente inscrito en escuela para adultos
3 - Recibí un diploma de preparatoria de una escuela de los Estados Unidos
4 - Pase la prueba GED, o recibí un certificado o equivalente de preparatoria
5 - Recibí un Certificado de Rendimiento de Preparatoria de California
6 - Recibí un diploma/certificado de graduación de una escuela secundaria
extranjera
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Education
High School Completion Date
Data Name:
highSchoolCompletionDate (Legacy: CCC: High school ed - compl date)
Description:
Date on which applicant completed high school.
Last Revision:
March, 2008
MIS Correlation:
See Usage
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if High School Education Level has value of 3 to 6, and
must be earlier than start of term (or, if HS Ed Level code=3 and HS Completion
Date is in June, the HS Completion Date must be less than 15 days later than the
start of the term); else error message, “High school education completion date:
invalid or absent. Must be a valid date with a 4-digit year.” [Spanish: “Fecha en
que terminó su nivel de educación de preparatoria: inválido o ausente. Debe ser
una fecha válida con un año de 4 dígitos.”]
Must be blank if High School Education Level has value of 0 to 2; else error
message, “Cannot state a high school completion date for the level of high
school education entered; please fix one of the two answers.” [Spanish: “No
puede indicar una fecha para terminar la preparatoria según la repuesta que
proporcionó sobre su nivel de educación de preparatoria. Favor de corregir una o
ambas respuestas.”]
If High School Education Level is “1 - Will be enrolled in college and high
school (or lower grades) at the same time,” High School Completion Date may
be between Start of Term and 4 years after Start of Term, or blank. If more than
4 years, result is error message, “For the level of high education stated, high
school completion date cannot be more than 4 years after start of term; please
correct the date or leave blank if more than 4 years.” [Spanish: “Para el nivel de
la educación de la preparatoria indicado, fecha de terminación de preparatoria no
puede ser más de 4 años depues del comienzo del término; por favor de corregir
o dejar en blanco si es más de 4 años.”] If before start of term, result is error
message, “For the level of high education stated, high school completion date
cannot be before start of term; please fix one of the two answers.” [Spanish:
“Para el nivel de la educación del instituto indicado, fecha de terminación de
instituto no puede ser antes que comienze el término; por favor de corregir una o
ambas respuestas.”]
If required, must be after date of birth; else error message: “High school
education completion date: invalid or absent. The date must be greater than your
date of birth.” [Spanish: “Fecha en que terminó su nivel de educación de
preparatoria: inválido o ausente. La fecha debe ser después de su fecha de
nacimiento.”]
For terms beginning in July through April, must be less than current year + 1 and
greater than date of birth; else error message, “High school education completion
date: invalid or absent. Must be a valid date with a 4-digit year.” [Spanish:
“Fecha en que terminó su nivel de educación de preparatoria: inválido o ausente.
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Education
Debe ser una fecha válida con un año de 4 dígitos.”]
For terms beginning in May and June, must be before July 1 of current year and
greater than date of birth; else error message, “The date you will complete high
school may not be after June 30 of the year of the term you are applying for.
Please change your answers to reflect your education level on June 30.”
[Spanish: “La fecha que usted completariá la preparatoria no puede ser después
de junio 30 del año del término que usted solicita. Por favor de cambiar su
respuesta para reflejar su nivel de educación para el 30 de junio.”]
Usage:
Used in determining system-generated Highest Education Completion Date,
characters 2 through 5 of COMIS DED SB11.
Notes/Constraints:
None
Online Text, Engl:
High school completion date (if unsure of the exact day, please estimate):
{month list} {day list} {textbox} yyyy
Online Text, Span:
Fecha en que terminó la preparatoria (si esta inseguro del dia exacto, estime por
favor): {month list} {day list} {textbox} yyyy
Online Help:
None
Values - Labels:
Valid calendar date
[internal default is null]
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Education
Higher Education Level
Data Name:
higherEdLevel (Legacy: CCC: Higher ed – level)
Description:
Highest level of post-high school education attained by applicant to this time.
Last Revision:
March, 2008
MIS Correlation:
See Usage
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if Higher Education Completion Date is provided; else
error message, “Cannot state a college education completion date without a level
of achievement; please fix one of the two answers.” [Spanish: “No puede indicar
una fecha en la que terminó sus estudios superiores, sin indicar un título que
recibió; favor de corregir una o ambas respuestas.”]
May not specify a degree if High School Education Level is 1; else error
message, “Your responses to the high school education level and college
education level questions are contradictory. Please fix one or the other.”
[Spanish: “Sus respuestas sobre su nivel educativo de preparatoria y de estudios
superiores son contradictorias. Favor de corregir una u la otra respuesta.”]
May not specify a lower Ed Level than any Degree Type indicated in the
“Colleges Attended” section; else error message, “The Higher Education Level
you selected is not consistent with the Degree(s) you specified for Colleges
Attended; please fix one or the other.” [Spanish: “El Nivel de la Educación
superior que usted escogió no es coherente con el tipo de título que usted
especificó para Colegios Asistidos; por favor de corregir uno o el otro.”]
Usage:
Used in determining system-generated Highest Education Level, character 1 of
COMIS DED SB11.
Notes/Constraints:
Higher Ed Level can specify a higher degree than the highest “Degree” type at a
College Attended because it is possible that the degree was received from a
college not included in those listed.
Error checking that disallowed a college degree if the applicant was not a high
school graduate or equivalent was removed in 2006 annual update as not valid.
Online Text, Engl:
Higher education level as of <ResidencyDeterminationDate>: {selection list}
Online Text, Span:
Nivel de educación superior en <ResidencyDeterminationDate>: {selection list}
Online Help:
None
Values - Labels:
null [internal default]
X - No degree [Sp: Ningún un título]
7 - Received an associate degree [Sp: Recibí un título de asociado]
8 - Received a bachelor’s degree or higher [Sp: Recibí un título de licenciatura
o más alto]
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Education
Higher Education Completion Date
Data Name:
higherEdCompletionDate (Legacy: CCC: Higher ed - compl date)
Description:
Date on which applicant received a college degree.
Last Revision:
March, 2008
MIS Correlation:
See Usage
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if higherEdLevel=7 OR =8; else error message, “Higher
education level completion date: invalid or absent. The field must be a valid date
in mm/dd/yyyy format.” [Spanish: “La fecha que terminó su nivel educativo más
alto: inválido o ausente. Debe ser una fecha válida con un año de 4 dígitos.”]
Must be blank if higherEdLevel=X or =null; else error message, “Cannot state a
college education completion date without a degree; please fix one of the two
answers.” [Spanish: “No puede indicar una fecha en la que terminó sus estudios
superiores, sin indicar un título que recibió; favor de corregir una o ambas
respuestas.”]
Must be prior to start of term applied for; else error message, “The date you will
complete your college degree is after the start of the term you are applying for.
Please change your answers to reflect your education level before the start of the
term.” [Spanish: “La fecha en que terminará su educación superior es después
del periodo de solicitud que usted solicita. Favor de cambiar sus respuestas para
reflejar el nivel educativo antes del comienzo del periodo de solicitud.”]
Cannot be before High School Completion date; else error message, “Your high
school completion date cannot be after your college education completion date.
Please fix the appropriate fields.” [Spanish: “La fecha en la que terminó sus
estudios de preparatoria no puede ser antes de que termine sus estudios
superiores. Favor de corregir los apartados indicados.”]
Usage:
Used in determining system-generated Highest Education Completion Date,
characters 2 through 5 of COMIS DED SB11.
Notes/Constraints:
None
Online Text, Engl:
College degree date (leave blank if no degree; if unsure of the exact day, please
estimate): {month list} {day list} {textbox} yyyy
Online Text, Span:
Fecha en que terminó su nivel de educacion mas alto (si esta inseguro del dia
exacto, estime por favor): {month list} {day list} {textbox} yyyy
Online Help:
None
Values - Labels:
[internal default] is null]
Valid calendar date
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CCCApply Standard Application Data Dictionary
Education
Highest Education Level
Data Name:
highestEdLevel (Legacy: CCC: Highest education level)
Description:
Level of highest education attained by applicant to this time.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB11, character 1
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
Usage:
Generated by system from education level responses.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
0 - Not a graduate of, and no longer enrolled in high school
1 - Special Admit Student - Will be enrolled in college and high school (or lower
grades) at the same time
2 - Currently enrolled in adult school
3 - Received high school diploma
4 - Passed the GED, or received a High School Certificate of Equivalency
5 - Received a certificate California High School Proficiency
6 - Foreign secondary school diploma/certificate of graduation
7 - Received an associate degree
8 - Received a bachelor degree or higher
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Education
Completion Date for Highest Education Level
Data Name:
highestEducationLevelYear (Legacy: CCC: Highest educ level – year)
Description:
Year in which applicant completed highest education level.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB11, characters 2-5
Data Type/Format: Date 11; yyyy
Length:
4
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
Usage:
Generated by system from education level completion date responses.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
0000 if Highest Education Level = 0, 1, or 2
Otherwise, highest year of High School Completion Date or Higher Education
Completion Date
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Education
Graduated from California High School
Data Name:
graduatedCAHS (Legacy: CCC: Graduated from CA HS?)
Description:
Whether applicant is a graduate of a California high school.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to specify
whether or not you have received a diploma or certificate of completion from a
California high school, a California High School Certificate of Equivalency (GED), or a
Certificate of California High School Proficiency.” [Spanish: “Debe seleccionar Sí o No
para especificar si se graduó o no de una preparatoria en California o logró un nivel
equivalente”]
May not be Yes if High School Education Level is 0, 1, or 2; else error message,
“Conflict between High School Education Level and California High School
Graduation.” [Spanish: “Conflicto entre su Nivel Educativo de Preparatoria y su
Graduación de la Preparatoria en California.”]
May not be Yes if High School Education Level is 5; else error message, “You cannot
select "Received a Certificate of California High School Proficiency" for High School
Education Level if you do not select Yes to "I have received a diploma or certificate of
completion from a California high school, a California High School Certificate of
Equivalency (GED), or a Certificate of California High School Proficiency". Please
correct one or the other.” [Spanish: “No puede seleccionar "Recibió un Certificado de
California High School Proficiency" para el nivel de educación secundaria si no
selecciona Sí en "Me gradué de una preparatoria de California, o obtuve el equivalente,
tal como un Certificado de Equivalencia de Preparatoria, otorgado por la Oficina Estatal
de California para el GED o cuento con un Certificado de Rendimiento, girado por la
Examinación de California para el Rendimiento de Preparatoria". Por favor, corrija el
campo que corresponda.”]
Usage:
Used in AB540 Waiver algorithm; see Appendix C.
If this field is Yes and Last High School Attended: State is not California,
integrity check flag 11 will be generated.
Notes/Constraints:
None.
Online Text, Engl:
I have received a diploma or certificate of completion from a California high
school, a California High School Certificate of Equivalency (GED), or a
Certificate of California High School Proficiency: {selection list}
Online Text, Span:
Me gradué de una preparatoria de California, o obtuve el equivalente, tal como un
Certificado de Equivalencia de Preparatoria, otorgado por la Oficina Estatal de
California para el GED o cuento con un Certificado de Rendimiento, girado por la
Examinación de California para el Rendimiento de Preparatoria: {selection list}
Online Help:
Values - Labels:
1 - Yes/Sí
0 - No [internal default]
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Education
Attended California High School for Three Years
Data Name:
attendedCAHS3Years (Legacy: CCC: Attended CA HS 3 years?)
Description:
Whether applicant attended a California high school for three years.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you attended high school in California for three or more
years.” [Spanish: “Debe seleccionar Sí o No para especificar si asistió a una
preparatoria en California por tres años o más.”]
If “Yes”, and age of applicant (as determined from birth-date) is less than 25,
then Last High School Attended must contain a valid high school “Did not attend
high school” must not be checked; else error message, “Conflict between Last
High School Attended and California High School Attendance.” [Spanish:
“Conflicto entre la Ultima Preparatoria a la que asistió y Asistencia a la
Preparatoria en California.”]
Usage:
Used in AB540 Waiver algorithm; see Appendix C.
Notes/Constraints:
None
Online Text, Engl:
I have attended high school in California for three or more years: {selection list}
Online Text, Span:
Asistí una preparatoria en California por tres años o más: {selection list}
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 - No [internal default]
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Education
Last High School Attended: Name
Data Name:
High sch 1 enrolled - name
Description:
Name of last high school attended by applicant.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
30
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if age < 25 as of termStartDate, unless “Did not attend
high school” checkbox is checked; else error message, “High school: You must
select the school from the list.” [Spanish: “Preparatoria (High school): Debe
seleccionar la escuela de la lista.”]
Usage:
Notes/Constraints:
Finder lists most US high schools; option to enter name as text.
Online Text, Engl:
High school: {name field} Find High School {button opens high school finder}
Online Text, Span:
Preparatoria (High school): {name field} Encontrar la Preparatoria {button opens
high school finder}
Online Help:
None
Values - Labels:
blank/null [internal default] or text string
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Education
Did Not Attend High School
Data Name:
notAttendHS (Legacy: CCC - Did not attend high school)
Description:
Applicant did not attend high school.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Cannot be checked if a high school is selected; else error message, “You cannot
have ‘Did not attend high school’ checked if you selected a high school.”
[Spanish: “No puede tener ‘No asistí a una preparatoria’ indicada si seleccionó
una preparatoria.”]
Cannot be checked if “Attended high school in California for three years” is
“Yes”; else error message, “Conflict between Last High School Attended and
California High School Attendance.” [Spanish: “Conflicto entre la Ultima
Preparatoria a la que asistió y Asistencia a la Preparatoria en California.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
{Checkbox}
Did not attend high school
Online Text, Span:
{Checkbox}
No asistió a la preparatoria
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Education
Last High School Attended: City
Data Name:
High sch 1 address - city
Description:
City where last high school attended by applicant is located.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if age < 25 (unless “Did not attend high school”
checkbox is checked) or Last High School Name is entered; else error message,
“High school: You must specify the city.” [Spanish: “Preparatoria: Debe
especificar la ciudad.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
City: {textbox}
Online Text, Span:
Ciudad: {textbox}
Online Help:
None
Values - Labels:
blank/null [internal default] or text string
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Education
Last High School Attended: State
Data Name:
High sch 1 address - state
Description:
State where last high school attended by applicant is located.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if age < 25 (unless “Did not attend high school”
checkbox is checked) or Last High School Name is entered; else error message,
“High school: You must select the state or ‘Foreign Country’ from the list.”
[Spanish: “Preparatoria: Debe seleccionar el estado o ‘Foreign Country’ de la
lista.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
Online Text, Engl:
State: {selection list}
Online Text, Span:
Estado: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default]
XX - Foreign Country
Valid state code from Appendix E.
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Education
Last High School Attended: Country
Data Name:
High sch 1 address - country
Description:
Country where last high school attended by applicant is located.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if age < 25 (unless “Did not attend high school”
checkbox is checked) or Last High School Name is entered; else error message,
“High school: You must select the country.” [Spanish: “Preparatoria: Debe
seleccionar el país.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
Country: {selection list}
Online Text, Span:
País: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default] or ISO country code (see Appendix E)..
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Education
Last High School Attended: CDS Code
Data Name:
highSchoolCDSCode1 (Legacy: High sch 1 enrolled - CDS code)
Description:
CDS code of last high school attended by applicant.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
6
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Notes/Constraints:
Value is system-generated based on high school name, state, and/or country as
described below (Values – Labels).
The CCCApply coding for out-of-state U.S. high schools uses the format
“600ss0”, and thus differs slightly from the older CCC MIS coding format
“6000ss” (where “ss” is the two-digit state code). Currently, CCC MIS
aggregates all out-of-state U.S. high schools under the code “6XXXXX”.
If desired, the Download Wizard can be used to convert the CCCApply format to
the older MIS format.
Online Text:
None
Online Help:
None
Values - Labels:
blank/null [internal default] if high school is blank.
If high school Country is not USA, then value = “8XXXXX”.
If high school State is California and the high school maps to the CDS database,
then value = the high school’s CDS code.
If high school State is California and the high school does NOT map to the CDS
database, then value = “600050”.
If high school Country is USA but State is not California, then value is
determined by State as follows:
AL - “600010”
AK - “600020”
AZ - “600030”
AR - “600040”
CO - “600060”
CT - “600070”
DE - “600080”
DC - “600510”
FL - “600090”
GA - “600100”
HI - “600110”
ID - “600120”
MD - “600200”
MA - “600210”
MI - “600220”
MN - “600230”
MS - “600240”
MO - “600250”
MT - “600260”
NE - “600270”
NV - “600280”
NH - “600290”
NJ - “600300”
NM - “600310”
- 89 -
RI - “600390”
SC - “600400”
SD - “600410”
TN - “600420”
TX - “600430”
UT - “600440”
VT - “600450”
VA - “600460”
WA - “600470”
WV - “600480”
WI - “600490”
WY - “600500”
rev. 11.0
CCCApply Standard Application Data Dictionary
Education
IL - “600130”
IN - “600140”
IA - “600150”
KS - “600160”
KY - “600170”
LA - “600180”
ME - “600190”
NY - “600320”
NC - “600330”
ND - “600340”
OH - “600350”
OK - “600360”
OR - “600370”
PA - “600380”
AS - “600610”
CZ - “600770”
VI - “600890”
PR - “600810”
GU - “600650”
Last High School Attended: CEEB
Data Name:
High sch 1 enrolled - ceeb
Description:
CEEB (SAT) code of last high school attended by applicant.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
7
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Notes/Constraints:
CEEB codes are associated with high school names in data table; null if code not
in data table.
Online Text:
None
Online Help:
None
Values - Labels:
blank/null [internal default]
Codes from database table
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Education
College/University 1: Name
Data Name:
College enrolled 1 – name
Description:
Name of most recent college/university attended by applicant.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
30
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if Enrollment Status = “Transfer” or Highest Ed Level =
“Received an associate’s degree” or “Received a bachelor’s degree”; else error
message, “College/University 1: You must select the institution from the list.”
[Spanish: “Colegio/Universidad 1: Debe seleccionar la institución de la lista.”]
Usage:
Notes/Constraints:
Finder lists most US colleges/universities; option to enter name as text
Online Text, Engl:
Enter the names and locations of up to four colleges/universities you have
attended or are attending. Begin with the last institution attended.
College/University 1
Name: {name field} Find College 1 {button opens college finder}
Online Text, Span:
Escriba los nombres y ubicaciones de hasta cuatro colegios de estudios
superiores/universidades a los que ha asistido o asiste en el presente. Empiece
por la última institución a la que asistió.
Colegio/Universidad 1
Nombre: {name field} Encontrar Colegio 1 {button opens college finder}
Online Help:
None
Values - Labels:
blank/null [internal default] or text string
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CCCApply Standard Application Data Dictionary
Education
College/University 1: City
Data Name:
College 1 address - city
Description:
City where college attended by applicant is located.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if college name filled in; else error message,
“College/University 1: You must specify the city.” [Spanish:
“Colegio/Universidad 1: Debe especificar la ciudad.”]
No error if filled in when previous responses make the field not applicable (but
input is saved and auto-populates).
Usage:
Notes/Constraints:
None
Online Text, Engl:
City: {textbox}
Online Text, Span:
Ciudad: {textbox}
Online Help:
None
Values - Labels:
blank/null [internal default] or text string
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Education
College/University 1: State
Data Name:
College 1 address - state
Description:
State where college attended by applicant is located.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if college name filled in; else error message,
“College/University 1: You must select the state or ‘Foreign Country’ from the
list.” [Spanish: “Colegio/Universidad 1: Debe seleccionar el estado o ‘Foreign
Country’ de la lista.”]
No error if filled in when previous responses make the field not applicable (but
input is saved and auto-populates).
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
None
Online Text, Engl:
State: {selection list}
Online Text, Span:
Estado: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default]
XX - Foreign Country
Valid state code from Appendix E.
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Education
College/University 1: Country
Data Name:
College 1 address - country
Description:
Country where College Attended 1 by applicant is located.
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from finder or previous entry
Input Rules:
Required user response if college name filled in; else error message,
“College/University 1: You must select the country.” [Spanish:
“Colegio/Universidad 1: Debe seleccionar el país.”]
No error if filled in when previous responses make the field not applicable (but
input is saved and auto-populates).
Usage:
Notes/Constraints:
None
Online Text, Engl:
Country: {selection list}
Online Text, Span:
Pais: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default] or ISO country code (see Appendix E).
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CCCApply Standard Application Data Dictionary
Education
College/University 1: CDS Code
Data Name:
collegeCDSCode1 (Legacy: College enrolled 1 - CDS code)
Description:
CDS code of college most recently attended by applicant.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
6
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Notes/Constraints:
Value is system-generated based on college name, state, and/or country as
described below (Values – Labels).
The CCCApply coding for out-of-state U.S. colleges uses the format “600ss0”,
and thus differs slightly from the older CCC MIS coding format “6000ss”
(where “ss” is the two-digit state code). Currently, CCC MIS aggregates all outof-state U.S. colleges under the code “6XXXXX”.
If desired, the Download Wizard can be used to convert the CCCApply format to
the older MIS format.
Online Text:
None
Online Help:
None
Values - Labels:
blank/null [internal default] if college is blank.
If college Country is not USA, then value = “8XXXXX”.
If college State is California and the college maps to the CDS database, then
value = the college’s CDS code.
If college State is California and the college does NOT map to the CDS
database, then value = “600050”.
If college Country is USA but State is not California, then value is determined
by State as follows:
AL - “600010”
AK - “600020”
AZ - “600030”
AR - “600040”
CO - “600060”
CT - “600070”
DE - “600080”
DC - “600510”
FL - “600090”
GA - “600100”
HI - “600110”
ID - “600120”
IL - “600130”
MD - “600200”
MA - “600210”
MI - “600220”
MN - “600230”
MS - “600240”
MO - “600250”
MT - “600260”
NE - “600270”
NV - “600280”
NH - “600290”
NJ - “600300”
NM - “600310”
NY - “600320”
- 95 -
RI - “600390”
SC - “600400”
SD - “600410”
TN - “600420”
TX - “600430”
UT - “600440”
VT - “600450”
VA - “600460”
WA - “600470”
WV - “600480”
WI - “600490”
WY - “600500”
AS - “600610”
rev. 11.0
CCCApply Standard Application Data Dictionary
Education
IN - “600140”
IA - “600150”
KS - “600160”
KY - “600170”
LA - “600180”
ME - “600190”
NC - “600330”
ND - “600340”
OH - “600350”
OK - “600360”
OR - “600370”
PA - “600380”
CZ - “600770”
VI - “600890”
PR - “600810”
GU - “600650”
College/University 1: CEEB Code
Data Name:
College enrolled 1 - ceeb
Description:
CEEB (SAT) code of college most recently attended by applicant.
Last Revision:
February, 2003
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
7
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Notes/Constraints:
CEEB codes are associated with college names in data table; null if code not in
data table.
Online Text:
None
Online Help:
None
Values - Labels:
blank/null [internal default]
Codes from database table
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CCCApply Standard Application Data Dictionary
Education
College/University 1: Date From
Data Name:
College enrolled 1 - date from
Description:
Date applicant began attending college 1.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: Date 05; mm/yyyy
Length:
7
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if college name filled in; else error message,
“College/University 1: Date attended from is invalid or absent. Must be a valid
date with a 4-digit year and cannot be more than one year after the current year.”
[Spanish: “Colegio/Universidad 1: La fecha desde que asistió es inválida o
ausente. Debe ser una fecha válida con un año de 4 dígitos y no puede ser más de
un año después del año en curso.”]
Must be no greater than current year + 1 and greater than date of birth; else error
message, “Date attended from is invalid or absent. Must be a valid date with a 4digit year and cannot be more than one year after the current year.” [Spanish:
“Colegio/Universidad 1: La fecha desde que asistió es inválida o ausente. Debe
ser una fecha válida con un año de 4 dígitos y no puede ser más de un año
después del año en curso.”]
No error if filled in when previous responses make the field not applicable (but
input is saved and auto-populates).
Usage:
Secondary data element used to sort attended colleges for download.
Notes/Constraints:
None
Online Text, Engl:
Date attended from: {month list} {textbox} yyyy
Online Text, Span:
Fecha en que empezó asistir: {month list} {textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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CCCApply Standard Application Data Dictionary
Education
College/University 1: Date To
Data Name:
College enrolled 1 - date to
Description:
Date applicant ceased attending college 1.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: Date 05; mm/yyyy
Length:
7
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if college name filled in; else error message,
“College/University 1: Date attended to is invalid or absent. Must be a valid date
with a 4-digit year and cannot be more than one year after the current year.”
[Spanish: “Colegio/Universidad 1: La fecha hasta que dejó de asistir es inválida
o ausente. Debe ser una fecha válida con un año de 4 dígitos y no puede ser más
de un año después del año en curso.”]
Must be no greater than current year + 1 and greater than date of birth; else error
message, “College/University 1: Date attended to is invalid or absent. Must be a
valid date with a 4-digit year and cannot be more than one year after the current
year.” [Spanish: “Colegio/Universidad 1: La fecha hasta que dejó de asistir es
inválida o ausente. Debe ser una fecha válida con un año de 4 dígitos y no puede
ser más de un año después del año en curso.”]
No error if filled in when previous responses make the field not applicable (but
input is saved and auto-populates).
Usage:
Primary data element used to sort attended colleges for download.
Notes/Constraints:
None
Online Text, Engl:
to: {month list} {textbox} yyyy
Online Text, Span:
Fecha en que empezó hasta: {month list} {textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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CCCApply Standard Application Data Dictionary
Education
College/University 1: Degree Type
Data Name:
collegeDegreeType1 (Legacy:CCC: College 1 - Degree type)
Description:
Degree received from college 1, if any.
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if degree date filled in; else error message,
“College/University 1: You must select the degree type.” [Spanish:
“Colegio/Universidad 1: Debe seleccionar el tipo de título.”]
May not indicate a degree if “Higher Education Level” is “No degree”; else error
message, “College degree selection invalid or absent.” [Spanish: “El tipo de
título es inválida.”]
Usage:
Not used in determining system-generated Highest Education Level.
Notes/Constraints:
None
Online Text, Engl:
Degree: {selection list}
Online Text, Span:
Online Help:
None
Values - Labels:
blank/null [internal default]
X - No degree [Sp: Ningún un título]
A - Associate degree [Sp: Título de Asociado]
B - Bachelor degree or higher [Sp: Licenciatura o más alto]
C - Certificate [Sp: Certificado]
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CCCApply Standard Application Data Dictionary
Education
College/University 1: Degree Date
Data Name:
collegeDegreeDate1 (Legacy: CCC: College 1 - Degree date)
Description:
Date applicant received degree from college 1.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Date 05; mm/yyyy
Length:
7
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if degree indicated; else error message, “College/
University 1: Date degree completed is invalid or absent. The field must be a
valid date in mm/yyyy format.” [Spanish: “Colegio/Universidad 1: La fecha en
que terminó su título es inválida o ausente. Este apartado debe ser con una fecha
válida en formato mm/aaaa.”]
Usage:
Not used in determining system-generated Highest Education Completion Date.
Notes/Constraints:
No error checking with Higher Education Completion Date field or with College
1 Date To field.
Online Text, Engl:
Date degree completed: {month list} {textbox} yyyy
Online Text, Span:
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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CCCApply Standard Application Data Dictionary
Education
College/University 2
Data fields, characteristics, and values for College/University 2 (the applicant’s second-mostrecently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (“Date To”), regardless of the order in which the
applicant enters them.
College/University 3
Data fields, characteristics, and values for College/University 3 (the applicant’s third-mostrecently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (“Date To”), regardless of the order in which the
applicant enters them.
College/University 4
Data fields, characteristics, and values for College/University 4 (the applicant’s fourth-mostrecently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (“Date To”), regardless of the order in which the
applicant enters them.
More Than 4 Colleges Attended?
Data Name:
moreThanFourColleges (Legacy: CCC - More than 4 colleges?)
Description:
Whether applicant has attended more than the maximum of four colleges
reportable on application.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Cannot check unless four colleges are filled in; else error message, “You cannot
have ‘Check here if more than four institutions attended’ checked unless you enter
in four colleges/universities.” [Spanish: “No puede tener ‘Marque aquí si asistió a
más de cuatro instituciones’ al menos que ingrese cuatro colegios/universidades.”]
Usage:
Notes/Constraints:
None
Online Text, Engl:
{Checkbox}
Check here if more than four institutions attended.
Online Text, Span:
{Checkbox}
Marque aquí si asistió a más de cuatro instituciones.
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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CCCApply Standard Application Data Dictionary
Residency
CCCApply includes two Residency pages: Residency 1 and Residency 2. On these pages, the
applicant provides information about citizenship, military status, and residency in California.
On both Residency pages, the applicant is instructed at the top of the page, “Answer the questions
on this page with regard to the day before the starting date of the term you are applying for”, and the
term and term start date are shown.
Residency Determination
A preliminary determination of residency status is made based on the applicant’s responses
according to the Residency Determination Algorithm described in Appendix A. The residency
determination outcome is not revealed to the applicant, but is included in the downloadable data.
Also, the Residency Determination Details for a particular submitted application can be viewed
via the Control Center. To do so:
1. Go to the “Application Submission Report” screen and adjust dates as necessary to
display the desired application.
2. Select “Residency Results” as the View. Then click Update.
3. For the desired application, click on the magnifying glass icon in the second column.
4. The Residency Determination Details will be displayed in a pop-up window.
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Residency
Citizenship Status
Data Name:
citizenshipStatus (Legacy: CCC: Citizenship status)
Description:
Applicant’s U.S. citizenship status.
Last Revision:
March, 2008
MIS Correlation:
COMIS DED SB06, except “unknown”
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select your citizenship
status.” [Spanish: “Debe seleccionar su estatus de ciudadanía.”]
Usage:
Used in Residency Algorithm as indicated in Table A.
Notes/Constraints:
None
Online Text, Engl:
Citizenship status: {selection list}
Online Text, Span:
Estatus de ciudadanía: {selection list}
Online Help, Engl: Citizenship
Select from the options provided. If you are a U.S. citizen, select that option and
continue to the next question. If you are not a U.S. citizen, select the correct
option and answer the next set of questions regarding visa/alien information.
If you select “Other” please contact the admission office at the school you are
applying to AFTER you complete this application.
Online Help, Span: Ciudadanía
Seleccione las respuestas apropiadas. Si usted es ciudadanos de EE.UU.
seleccione esa opción y continúe a la siguiente pregunta. Si usted, no es
ciudadano de EE.UU., seleccione la opción apropiada y conteste las siguientes
preguntas relacionadas con la información de su residencia permanente/visa.
Si selecciona “Otro”, por favor comuníquese con la oficina de admisión del
colegio al que está solicitando DESPUES de que haya terminado esta solicitud.
Values - Labels:
1 - U.S. Citizen
2 - Permanent Resident
3 - Temporary Resident / Amnesty
4 - Refugee / Asylee
5 - Student Visa (F-1 or M-1)
6 - Other
- 103 -
1 - Ciudadano Estadounidense
2 - Residente Permanente
3 - Residente Temporal/Amnistía
4 - Refugiado/Asilado
5 - Visa de Estudiante (F1 o M1)
6 - Otro
rev. 11.0
CCCApply Standard Application Data Dictionary
Residency
Alien Registration Number
Data Name:
visaNumber (Legacy: CCC: Visa number)
Description:
Applicant’s alien registration number.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if citizenshipStatus=2; else error message, “Alien
registration number: invalid or absent.” [Spanish: “Número de residencia
permanente: inválido o ausente.”]
Optional user response if citizenshipStatus=3 or =4.
Must be blank if citizenshipStatus=1, =5, or =6; else error message, “You cannot
enter an alien registration number if your citizenship status is ‘U.S. Citizen,’
‘Student Visa,’ or ‘Other Status’.” [Spanish: “No puede proporcionar un número
de residente permanente si usted es ciudadano estadounidense, tiene ‘Visa de
Estudiante’ u ‘Otro Estatus.’”]
If there is an entry in the Alien Registration Number field, “No documents” must
not be checked; else error message, “You cannot select 'No documents' if you
enter an Alien Registration Number. Please fix one of the entries.” [Spanish:
“No puede seleccionar 'Sin documentación' si ha especificado un Número de
residencia permanente. Por favor, corrija una de las entradas.”]
Usage:
Used in Residency Algorithm as indicated in Table A.
If a valid Alien Registration Number is missing when needed, integrity check
flag 50 will be generated.
Notes/Constraints:
None
Online Text, Engl:
If you are not a U.S. citizen, please enter the following:
Alien registration number: {textbox}
Online Text, Span:
Si no es ciudadano de los Estados Unidos, ingrese la siguiente información:
Número de residencia permanente: {textbox}
Online Help:
None
Values - Labels:
blank/null [internal default] or text string
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CCCApply Standard Application Data Dictionary
Residency
Visa Type
Data Name:
visaType (Legacy: CCC: Visa type)
Description:
Type of applicant’s Visa.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
20
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if citizenshipStatus=5; else error message, “You must
select your visa type.” [Spanish: “Debe seleccionar su tipo de visa”]
If citizenshipStatus=6, then a Visa Type must be entered or No Documents must
be checked; else error message, “You must select your visa type or check 'No
documents'.” [Spanish: “Debe seleccionar su tipo de visa o marcar 'Sin
documentación.”]
If citizenshipStatus=5, then Visa Type must be F-1 or M-1, else error message
“You cannot select a visa type other than F-1 or M-1 if you select Student Visa
for your citizenship status.” [Spanish: “No puede seleccionar un tipo de visa
diferente al tipo F-1 o M-1 si usted seleccionó Visa de Estudiante para su estatus
de ciudadanía.”]
Must be blank if citizenshipStatus=1, =2, =3, or =4; else error message, “You
cannot select a visa type if your citizenship status is ‘U.S. Citizen,’ ‘Permanent
Resident,’ ‘Temporary Resident/Amnesty,’ or ‘Refugee/Asylee’.” [Spanish: “No
puede seleccionar un tipo de visa si usted es ciudadano estadounidense, ‘Residente Permanente’, ‘Residente Temporal/Amnistía’, o ‘Refugiado/Asilado.’”]
If citizenshipStatus≠6, ‘No Documents’ must not be checked; else error message,
“You cannot select both a Visa Type and ‘No documents’. Please fix one of the
entries.” [Spanish: “No puede seleccionar un Tipo de visado y 'Sin
documentación'. Por favor, corrija una de las entradas.”]
Usage:
Used in Residency Algorithm as indicated in Table A. If visa type is one that can
establish residency, integrity check flag 51 will be generated.
Used in AB540 Waiver algorithm; see Appendix C.
Notes/Constraints: Automatically set to “Other/None” (OTHR) if No Documents checkbox is
checked.
Online Text, Engl: If you are not a U.S. citizen, please enter the following:
...
Visa type: {selection list}
Online Text, Span: Si no es ciudadano de los Estados Unidos, ingrese la siguiente información:
...
Tipo de visa: {selection list}
Online Help:
None
Values - Labels:
Blank or a Visa Type as indicated in Table F.
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CCCApply Standard Application Data Dictionary
Residency
No Documents
Data Name:
noDocuments
Description:
Applicant has no visa or alien registration documents
Last Revision:
March, 2009
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response.
Must not be checked if there is an entry in the Alien Registration Number field;
else error message, “You cannot select 'No documents' if you enter an Alien
Registration Number. Please fix one of the entries.” [Spanish: “No puede
seleccionar 'Sin documentación' si ha especificado un Número de residencia
permanente. Por favor, corrija una de las entradas.”]
Must not be checked if any selection other than “Student Visa” or “Other” has
been made in the Citizenship Status field; else error message, “You cannot select
'No documents' if your citizenship status is 'U.S. Citizen,' 'Permanent Resident,'
'Temporary Resident/Amnesty,' or 'Refugee/Asylee.' Please fix one of the
entries.” [Spanish: “No puede seleccionar 'Sin documentación' si usted es
ciudadano estadounidense, 'Residente Permanente', 'Residente Temporal/
Amnistía', o 'Refugiado/Asilado.' Por favor, corrija una de las entradas.”]
Must not be checked if any selection other than “Other or None” has been made
in the Visa Type field; else error message, “You cannot select both a Visa Type
and ‘No documents’. Please fix one of the entries.” [Spanish: “No puede
seleccionar un Tipo de visado y 'Sin documentación'. Por favor, corrija una de
las entradas. Por favor, corrija una de las entradas.”]
Usage:
Used in Residency Algorithm as indicated in Table A.
Notes/Constraints:
Visa Type is automatically set to OTHR if No Documents checkbox is checked.
Online Text, Engl:
{checkbox}
No documents
Online Text, Span:
{checkbox}
Sin documentación
Online Help:
None
Values - Labels:
Blank/null [internal default]
1 - Yes/Sí
0 - No
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CCCApply Standard Application Data Dictionary
Residency
Visa/Alien Registration Issue Date
Data Name:
visaIssueDate (Legacy: Visa/Alien Issue Date)
Description:
Date visa or alien registration was issued.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response, except: required if Visa/Alien registration expiration
date is entered; else error message “You must enter a visa/alien registration issue
date.” [Spanish: “Debe proporcionar la fecha en que fue otorgada su visa/tarjeta
de residente permanente”]
If issue date is entered, either a Visa type or Alien registration number must be
entered; else error message, “You cannot enter a visa/alien registration issue date
if you do not have an alien registration number or visa type.” [Spanish: “No
puede proporcionar una fecha en que fue otorgada su Visa/residencia
permanente si usted no cuenta con un número de registro de residente o un tipo
de visa.”]
Must be before Visa/Alien Registration Expiration Date; else error message,
“Your visa/alien registration expiration date cannot be before your visa/alien
issue date. Please fix the appropriate fields.” [Spanish: “La fecha de expiración
de su visa/tarjeta de residencia no puede ser antes de la fecha en que fue
otorgada su visa/tarjeta de residencia. Favor de arreglar los apartados
apropiados.”]
Future dates are allowed.
Usage:
Used in Residency Algorithm as indicated in Table A.
Notes/Constraints:
None
Online Text, Engl:
Visa/Alien registration issue date: {month list} {day list} {textbox} yyyy
Online Text, Span:
Fecha visa otorgada/residencia permanente: {month list} {day list} {textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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CCCApply Standard Application Data Dictionary
Residency
Visa/Alien Registration Expiration Date
Data Name:
visaExpirationDate (Legacy: Visa/Alien Expiration Date)
Description:
Date visa or alien registration will expire.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if Citizenship not “1, US”, unless “Check here if no
expiration date” is checked; else error message, “You must specify the visa/alien
registration expiration date or check ‘Check here if no expiration date’.”
[Spanish: “Debe especificar la fecha de expiración de su visa/número de registro
de residente o marque ‘Marque aquí si no hay fecha de expiración.’”]
If issue date is entered, Visa/Alien registration expiration date must be entered or
checkbox labeled “Check here if no expiration date” must be checked; else error
message, “You must specify the visa/alien registration expiration date or check
‘Check here if no expiration date’.” [Spanish: “Debe especificar la fecha de
expiración de su visa/número de registro de residente o marque ‘Marque aquí si
no hay fecha de expiración.’”]
If expiration date is entered, Visa/Alien registration issue date must be entered;
else error message “You must enter a visa/alien registration issue date.”
[Spanish: “Debe proporcionar la fecha en que fue otorgada su visa/tarjeta de
residente permanente”]
If expiration date is entered, Visa type or Alien registration number must be
given; else error message, “You cannot enter a visa/alien registration expiration
date if you do not have an alien registration number or visa type.” [Spanish:
“Usted no puede proporcionar la fecha que expira su visa/tarjeta de residencia si
usted no cuenta con un número de registro de residente o un tipo de visa.”]
Must be after Visa/Alien Registration Issue Date; else error message, “Your
visa/alien registration expiration date cannot be before your visa/alien issue date.
Please fix the appropriate fields.” [Spanish: “La fecha de expiración de su
visa/tarjeta de residencia no puede ser antes de la fecha en que fue otorgada su
visa/tarjeta de residencia. Favor de arreglar los apartados apropiados.”]
Future dates are allowed.
Usage:
Used in Residency Algorithm as indicated in Table A.
Notes/Constraints:
None
Online Text, Engl:
Visa/Alien registration expiration date: {month list} {day list} {textbox} yyyy
Online Text, Span:
Fecha de expiración de visa/residencia permanente: {month list} {day list}
{textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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Residency
Visa/Alien Registration: No Expiration Date
Data Name:
noVisaExpirationDate (Legacy: CCC: Visa - No expiration date?)
Description:
Applicant has visa/alien registration with no expiration date.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required if Visa/Alien expiration date is blank and Citizenship not “1, US”; else
error message, “You must specify the visa/alien registration expiration date or
check ‘Check here if no expiration date’.” [Spanish: “Debe especificar la fecha
de expiración de su visa/número de registro de residente o marque ‘Marque aquí
si no hay fecha de expiración.’”]
Cannot be checked if expiration date is entered; else error message, “You cannot
have ‘Check here if no expiration date’ checked if you entered an expiration
date.” [Spanish: “No puede tener ‘Marque aquí si no hay fecha de expiración
para’ indicada si ingresó una fecha de expiración.”]
Usage:
Used in Residency Algorithm as indicated in Table A.
Notes/Constraints:
None
Online Text, Engl:
{Checkbox}
Check here if no expiration date
Online Text, Span:
{Checkbox}
Marque aquí si no hay fecha de expiración
Online Help:
None
Values - Labels:
1 - Yes/Sí (i.e., no expiration date)
0 – No or blank [internal default]
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Residency
Military Status
Data Name:
militaryStatus (Legacy: CCC: Military status)
Description:
Applicant’s military status.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select your military
status.” [Spanish: “Debe seleccionar su estado militar”]
Usage:
Used in Residency Algorithm as indicated in Table C.
If militaryStatus=4, integrity flag 52 is set.
If militaryStatus=2 and militaryHomeRecord=CA, integrity flag 53 is set.
Notes/Constraints:
None
Online Text, Engl:
U.S. military status as of <ResidencyDeterminationDate>: {selection list}
Online Text, Span:
Estado como miembro de las Fuerzas Armadas estadounidenses a partir del
<ResidencyDeterminationDate>: {selection list}
Online Help, Engl: Military Status
All applicants must answer this question.
If you are not a member of the military or a dependent of a member, select
“None apply to me” and proceed to the Self or Guardian section.
If you select any other option you must answer the next set of questions for the
military member. If you have been ordered to California to perform active military
duties, and your “home” state is not California, you must present your military
orders to the school’s admission office.
Online Help, Span: Estado Militar
Todos los solicitantes deben contestar esta pregunta.
Si usted no es miembro del servicio militar o dependiente de un miembro militar,
seleccione, "Ninguna aplica a mí", y proceda a la sección Personal y de Tutores.
Si selecciona cualquier otra opción usted debe contestar el siguiente conjunto
de preguntas para los miembros militares. Si usted ha sido asignado a California
para propósitos de su servicio militar y su estado de "hogar" no es California,
usted debe presentar la orden militar a la oficina de admisiones del colegio.
Values - Labels:
1 - None apply to me [Ninguno aplica a mi]
2 - Currently active military [Actualmente activo en el servicio militar]
3 - Dependent spouse or child of currently active military [Cónyuge dependiente
o hijo de militar activo]
4 - Veteran (active or reserve) discharged within the last year [Veterano (activo o
reservista) dado de baja durante el pasado año]
5 - Veteran (active or reserve) discharged over a year ago [Veterano (activo o
reservista) dado de baja hace mñs de un año]
6 - Currently in Reserves or National Guard (non-active) [Actualmente en las
Reservas o la Guardia Nacional (no activo)]
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Residency
Military Discharge Date
Data Name:
militaryDischargeDate
Description:
Date a veteran was discharged from the military.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be blank if militaryStatus is not 4 or 5; else error message, “You cannot
enter a discharge date for the Military status you selected.” [Spanish: “No puede
entrar una fecha de descarga para la posición Militar que usted escogió.”]
Required response if militaryStatus is 4 or 5; else error message, “Military
discharge date: Invalid or absent. Must be a valid date with a 4-digit year.”
[Spanish: “Fecha de descarga Miltar Usted: inválido o ausente. Debe ser una
fecha válida con un año de 4 dígitos.”]
Nust be within one year before ResidencyDeterminationDate if militaryStatus is
4; else error message, “Your Military status and Discharge date responses do not
agree. Please fix one or the other.” [Spanish: “Su posición Militar y las
respuestas de la fecha de la Descarga no concuerdan. Por favor corrija uno o el
otro.”]
Must be more than one year beforeResidencyDeterminationDate if
militaryStatus is 5; else error message, “Your Military status and Discharge date
responses do not agree. Please fix one or the other.” [Spanish: “Su posición
Militar y las respuestas de la fecha de la Descarga no concuerdan. Por favor
corrija uno o el otro.”]
Usage:
Added in 11/07 to support SB272, which as of 1/1/08 grants enrollment priority
to veterans for 2 years after discharge from active duty.
Notes/Constraints:
None
Online Text, Engl:
Date you were discharged (if applicable): {month list} {day list} {textbox} yyyy
Online Text, Span:
Feche en que fue descargados (si aplica): {month list} {day list} {textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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Residency
Military Legal Residence
Data Name:
militaryLegalResidence
Description:
Military member’s state of legal residence as identified in military record
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be blank if Military Status = 1 (None apply to me); else error message,
“You cannot select a military home of record if your military status is ‘None
apply to me’.” [Spanish: “No se puede seleccionar un estado de residencia legal
si su estado militar es 'Ninguno se aplica a mí'”]
Required user response if Military status = 2, 3, or 6; else error message,
“Military home of record: You must select the state or ‘Foreign Country’ from
the list.” [Spanish: “Estado de residencia legal (militar): Debe seleccionar el
estado o 'Foreign Country' de la lista”]
Optional if Military status = 4 or 5.
Usage:
Used in Residency Algorithm as indicated in Table C.
If militaryStatus=2 OR =3 AND militaryLealResidence=CA, integrity flag 63 is set.
Notes/Constraints:
None
Online Text, Engl:
If you are currently active in the U.S. military, or were discharged within the last
year, answer the following questions about yourself.
If you are a dependent spouse or child of an active member of the U.S. military,
answer the following questions about your spouse or parent in the military.
State of legal residence (military): {selection list}
Online Text, Span:
Si están activos actualmente en el ejército estadounidense, o fueron despedidos
en el último año, responder a las siguientes preguntas acerca de usted.
Si eres un cónyuge dependiente o hijo de un miembro activo de las fuerzas
armadas estadounidenses, responder a las siguientes preguntas acerca de su
cónyuge o padre en el ejército.
Estado de residencia legal (militar): {selection list}
Online Help, Engl: State of Legal Residence and Home of Record
In the military, your "State of legal residence" (also called "domicile") is the place
you consider as your true, fixed, and permanent home. It is the state to which
you officially intend to return after your military service.
"Home of record" is almost always the state where you first joined the military.
"Home of record" is an accounting term used by the military to determine a
number of military benefits, such as travel allowances, transportation expenses,
travel time to report to duty, etc.
"Home of record" and "State of legal residence" are usually the same, because
most people joining the military do so in the state that is their legal residence.
However, "Home of record" and "State of legal residence" need not be the same.
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Online Help, Span: Estado de Residencia Legal y Estado de Registro
En el ejército, su "Estado de residencia legal" (también llamado "domicilio") es el
lugar que usted considerar como su hogar verdadero, fijo y permanente. Es el
estado en que va oficialmente a regresar después de su servicio militar.
"Estado de registro" es casi siempre el Estado donde se unió en primer lugar a
los militares. "Estado de registro" es un término de contabilidad utilizado por el
ejército para determinar una serie de ventajas militares, tales como las dietas de
viaje, los gastos de transporte, el tiempo que informe al deber, etc.
"Estado de registro" y "Estado de residencia legal" es generalmente los mismos,
porque la mayoría de la gente unirse a las fuerzas armadas lo hace en el Estado
es su residencia legal. Sin embargo, "Estado de registro" y "Estado de
residencia legal" no necesita ser la misma.
Values - Labels:
blank/null [internal
default]
XX - Foreign Country
AL - Alabama
AK - Alaska
AS - American Samoa
AZ - Arizona
AR - Arkansas
CA - California
CZ - Canal Zone
CO - Colorado
CT - Connecticut
DE - Delaware
DC - Dist. of Col
FL - Florida
GA - Georgia
GU - Guam
HI - Hawaii
ID - Idaho
IL – Illinois
IN - Indiana
IA - Iowa
KS - Kansas
KY - Kentucky
LA - Louisiana
ME - Maine
MD - Maryland
MA - Massachusetts
MI - Michigan
MN - Minnesota
MS - Mississippi
MO - Missouri
MT - Montana
NE - Nebraska
NV - Nevada
NH - New Hampshire
NJ - New Jersey
NM - New Mexico
NY - New York
NC - North Carolina
- 113 -
ND - North Dakota
OH - Ohio
OK - Oklahoma
OR - Oregon
PA - Pennsylvania
PR - Puerto Rico
RI - Rhode Island
SC - South Carolina
SD - South Dakota
TN - Tennessee
TX - Texas
UT - Utah
VT - Vermont
VI - Virgin Islands
VA - Virginia
WA - Washington
WV - West Virginia
WI - Wisconsin
WY - Wyoming
rev. 11.0
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Residency
Military Home State
Data Name:
militaryHomeRecord (Legacy: CCC: Military home record)
Description:
Military member’s home state as identified in military record
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be blank if Military Status = 1 (None apply to me); else error message,
“You cannot select a military home of record if your military status is ‘None
apply to me’.” [Spanish: “No puede seleccionar una estado de registro si su
estado militar es ‘Ninguno se aplica a mí’.”]
Required user response if Military status = 2, 3, or 6; else error message,
“Military home of record: You must select the state or ‘Foreign Country’ from
the list.” [Spanish: “Estado de registro: Debe seleccionar el estado o 'País
extranjero' de la lista.”]
Optional if Military status = 4 or 5.
Usage:
Used in Residency Algorithm as indicated in Table C.
If militaryStatus=2 OR =3 AND militaryHomeRecord=CA, integrity flag 53 is set.
If militaryStatus=2 AND militaryHomeRecord is not CA, integrity flag 62 is set.
Notes/Constraints:
None
Online Text, Engl:
Home of record: {selection list}
Online Text, Span:
Estado de registro: {selection list}
Online Help:
Same as for Military Legal Residence
Values - Labels:
blank/null [internal default]
XX - Foreign Country
AL - Alabama
AK - Alaska
AS - American Samoa
AZ - Arizona
AR - Arkansas
CA - California
CZ - Canal Zone
CO - Colorado
CT - Connecticut
DE - Delaware
DC - Dist. of Col
FL - Florida
GA - Georgia
GU - Guam
HI - Hawaii
ID - Idaho
IL – Illinois
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IN - Indiana
IA - Iowa
KS - Kansas
KY - Kentucky
LA - Louisiana
ME - Maine
MD - Maryland
MA - Massachusetts
MI - Michigan
MN - Minnesota
MS - Mississippi
MO - Missouri
MT - Montana
NE - Nebraska
NV - Nevada
NH - New Hampshire
NJ - New Jersey
NM - New Mexico
NY - New York
NC - North Carolina
ND - North Dakota
OH - Ohio
OK - Oklahoma
OR - Oregon
PA - Pennsylvania
PR - Puerto Rico
RI - Rhode Island
SC - South Carolina
SD - South Dakota
TN - Tennessee
TX - Texas
UT - Utah
VT - Vermont
VI - Virgin Islands
VA - Virginia
WA - Washington
WV - West Virginia
WI - Wisconsin
WY - Wyoming
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Residency
Military Home Country
Data Name:
militaryHomeCountry (Legacy: CCC: Military home country)
Description:
Applicant’s home country as identified in military record.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
2
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be blank if Military Status = 1 (None apply to me); else error message,
“You cannot select a military country of record if your military status is ‘None
apply to me’.” [Spanish: “No puede seleccionar un país de registro si su estado
militar es ‘Ninguno se aplica a mí’.”]
Required user response if Military home of record is “Foreign Country”; else
error message, “Military home of record: You must select the country.”
[Spanish: “País de registro: Debe seleccionar el país.”]
Can be answered if Military Status is not 1 (None apply to me) and Military
Home State is not Foreign Country; however, answer will have no validity.
Usage:
Used in Residency Algorithm as indicated in Table C.
Notes/Constraints:
Menu options are ‘United States of America’ and ‘Otro’. Selecting ‘Otro’ results
in a pup-up in which a Country is selected.
Online Text, Engl:
Country of record: {selection list}
Online Text, Span:
País de registro: {selection list}
Online Help:
None
Values - Labels:
blank/null [internal default] or ISO country code (see Appendix E).
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Residency
Military: Stationed in California
Data Name:
militaryInCA (Legacy: CCC: Military stationed in CA?)
Description:
Whether applicant is military member or dependent spouse/child currently
stationed in California.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be blank if Military Status = 1 (None apply to me); else error message,
“You cannot select an answer to ‘Currently stationed in California?’ if your
military status is ‘None apply to me’.” [Spanish: “No puede seleccionar una
respuesta de ‘Actualmente apostado en California’ si su estado militar es
‘Ninguno se aplica a mí’.”]
Required response if military Status is 2, 3, or 6; else error message, “You must
select Yes or No to specify whether or not you or the individual you are a
military dependent of is currently stationed in California.” [Spanish: “Debe
seleccionar Sí o No para especificar si Ud. O el individuo de quien es un
dependiente militar se encuentra actualmente apostado en California”]
Optional if Military status = 4 or 5.
Usage:
Used in Residency Algorithm as indicated in Table C.
If militaryStatus=2 OR =3 AND militaryInCA=Yes, integrity flag 54 is set.
Notes/Constraints:
None
Online Text, Engl:
Currently stationed in California? {selection list}
Online Text, Span:
¿Actualmente estacionado en California? {selection list}
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Residency
Military: Stationed in California for Education (deprecated)
Data Name:
militaryInCAForEducation (Legacy: CCC: Mil stn in CA for educ?)
Description:
Whether applicant currently in military is stationed in California for educational
reasons only.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Deprecated in 2011 Annual Updates
Input Rules:
Usage:
Notes/Constraints:
As of April, 2011, this question is no longer asked. It is no longer relevant to
determining residency for military members or dependents.
Online Text, Engl:
Online Text, Span:
Online Help:
Values - Labels:
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Residency
California Resident for 2 Years?
Data Name:
residentCAAtLeast2Years (Legacy: Y/N: CA resident 2 years?)
Description:
Whether applicant has been a resident of California for at least 2 years.
Last Revision:
April, 2011
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you have lived in California for at least the last two
years.” [Spanish: “Debe seleccionar Sí o No para especificar si ha vivido o no en
California por lo menos los últimos dos años.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried = No, prompt will read “Has your parent or guardian lived
in California …” [Spanish: “¿Han vivido sus padres o tutor en California …”]
Online Text, Engl:
Have you lived in California since <ResidencyDeterminationDate minus two
years>?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
¿Ha vivido en California
¿Ha vivido en California de forma continua desde <ResidencyDeterminationDate
minus two years>?
{radio button - default off}
Sí {radio button - default off} No
Online Help, Engl: Have you lived in California for at least the last two years?
Select Yes, if you have lived in California for the last two (2) years or longer.
NOTE: Disregard absences from California for education, business, or vacation
that did not affect your intent to maintain residency in California and did not
involve activities as a resident of another state.
Select No if, on the first day of the term for which you are applying, you will not
have not lived in California for at least the past two (2) years. If No, provide the
date your current stay in California began, or check the box labeled ‘Check if not
yet arrived in California’.
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Residency
Online Help, Span: ¿Ha vivido en California por lo menos en los últimos dos años?
Seleccione Sí, si usted ha vivido en California por los últimos dos (2) años o
más.
NOTA: No tome en cuenta el tiempo que ha permanecido fuera de California por
razones de educación, negocios o vacaciones, que no haya afectado su
decisión de mantener su residencia en California y que no implique la
realización de actividades como residente de otro estado.
Seleccione No si, para el primer día del período para el cual está aplicando, no
ha vivido en California por lo menos durante los dos (2) últimos años. Si
selecciona No, proporcione la fecha de inicio de su permanencia actual en
California o marque la casilla ‘Marcar si aún no ha llegado a California’.
Values - Labels:
1 - Yes/Sí [internal default]
0 - No
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Residency
Date Current Stay in California Began
Data Name:
Date stay in CA began
Description:
Date the applicant began current stay in California.
Last Revision:
April, 2005
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if residentCAAtLeast2Years = No unless “Not Yet
Arrived in CA” is checked; else error message, “You must specify the date your
stay in California began or check ‘Check if not yet arrived in California’.”
[Spanish: “Debe especificar la fecha en que empezó su estancia actual en
California o marque ‘Marque aquí si aún no ha llegado a California’.”]
Must be blank if Resident for 2 Years = Yes; else error message, “You must
leave the date your stay in California began blank if you have lived in California
for at least the last two years.” [Spanish: “Debe dejar la fecha en que usted
empezó su estancia actual en California en blanco si usted ha vivido en
California de forma continua por lo menos en los dos últimos años.”]
If date is entered, must be within last two years relative to term start date; else
error message, “Date current stay in CA began: invalid or absent. The field must
be a valid date in mm/dd/yyyy format and must be within two years of term start
date.” [Spanish: “Fecha en que inició su estancia actual en CA: inválida o
ausente. El apartado debe indicar una fecha válida en formato mm/dd/aaaa y
debe ser por lo menos dentro de los dos últimos años antes de la fecha de inicio
del periodo.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
If current stay is greater than one year but less than 2 years, integrity check flag
59 will be generated. For example, if term start date is 9/18/2009, flag 59 will be
generated if this date is 9/17/2008 or earlier.
Notes/Constraints:
If over19OrMarried = No, prompt will read “If NO, when did your parent’s or
guardian’s CURRENT stay in California begin?” [Spanish: “”]
Online Text, Engl:
If NO, when did your CURRENT stay in California begin? {month list} {day list}
{textbox} yyyy
Online Text, Span:
Si NO, ¿cuándo empezó su ACTUAL estancia en California? {month list} {day
list} {textbox} yyyy
Online Help:
None
Values - Labels:
blank/null [internal default]
Valid date
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Not Yet Arrived in California
Data Name:
notCAResident (Legacy: CCC: Not Residing in CA)
Description:
Applicant has not yet arrived in California.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Must be checked if Resident for 2 Years = No, and “Date Current Stay in
California Began” is blank; else error message, “You must specify the date your
stay in California began or check ‘Check if not yet arrived in California’.”
[Spanish: “Debe especificar la fecha en que empezó su estancia actual en
California o marque ‘Marque aquí si aún no ha llegado a California’”]
Cannot be checked if Resident for 2 Years = No, and “Date Current Stay in
California Began” is entered; else error message, “You cannot have ‘Check if
not yet arrived in California’ checked if you specified the date your stay in
California began.” [Spanish: “No puede tener ‘Marque aquí si aún no llega a
California’, si indicó la fecha en que su estancia en California comenzó.”]
Cannot be checked if Resident for 2 Years = Yes; else error message, “You
cannot have ‘Check if not yet arrived in California’ checked if you have lived in
California continuously for at least the last two years.” [Spanish: “No puede
tener ‘Marque aquí si aún no llega a California’ si usted ha vivido en California
de forma continua por lo menos en los dos últimos años.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
None
Online Text, Engl:
{Checkbox}
Check if not yet arrived in California
Online Text, Span:
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Residency
State College Employee
Data Name:
fullTimeEmployee (Legacy: CCC - Y/N: CCC emp. depend.)
Description:
Whether applicant is a full-time employee, or spouse/dependent of a full-time
employee, of a state college.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you are a full-time employee, or spouse or dependent of a
full-time employee of any of the below listed colleges/universities.” [Spanish:
“Debe seleccionar Sí o No para especificar si es o no empleado de tiempo
completo, cónyuge o dependiente de un empleado de tiempo completo de alguna
de los colegios/universidades listadas abajo.”]
Usage:
Used in Residency Algorithm as indicated in Table D.
If value is Yes, integrity check flag 55 will be generated.
Notes/Constraints:
If over19OrMarried = No, prompt will read “Is your parent or guardian a fulltime . . .”
Online Text, Engl:
Are you a full-time employee, or spouse or dependent of a full-time employee of
any of the following colleges/universities?
•
•
•
•
California Community College
California State University or College
University of California
Maritime Academy
{radio button - default off}
Online Text, Span:
Yes {radio button - default off} No
¿Es empleado de tiempo completo, cónyuge o dependiente de un empleado de
tiempo completo de alguno de los siguientes colegios/universidades?
•
•
•
•
Colegio Comunitario de California
Universidad Estatal de California o Colegio
Universidad de California
Academia Marítima
{radio button - default off}
Sí {radio button - default off} No
Online Help, Engl: Are you a full-time employee, or spouse or dependent of a full-time
employee of any of the following colleges/universities?




California Community College
California State University or College
University of California
Maritime Academy
If you are a full-time credentialed employee of a California public school taking
coursework that is required to fulfill your credential, select Yes. If you are new to
California and obtain residency qualification based on this employment, you may
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need to present the following to the admissions office: 1) verification of
employment at a California public school, and 2) verification of coursework
requirements.
Select No if this does not apply to you.
Online Help, Span: ¿Es usted empleado de tiempo completo, o cónyuge o dependiente de un
empleado de tiempo completo de cualquiera de los siguientes
colegios/universidades?




Colegio Comunitario de California
Universidad Estatal de California o Colegio
Universidad de California
Academia Marítima
Si usted es un empleado de tiempo completo con credencial de una escuela
pública de California que está tomando el curso que se requiere para la
acreditación de su credencial, seleccione Sí. Si es nuevo en el estado de
California y obtuvo el derecho de residencia con base en este empleo,
posiblemente necesite presentar lo siguiente a la oficina de admisiones: 1) La
verificación de empleo en una escuela pública de California, y 2) la verificación
de los requisitos del curso.
Seleccione No, si esto no aplica a usted.
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Public School Employee
Data Name:
publicSchoolCredEmployee (Legacy: Y/N: Public school cred employee)
Description:
Whether applicant is a full-time credentialed employee of a California public
school enrolling in college to fulfill credential-related requirements.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you are a full-time credentialed employee of a California
public school.” [Spanish: “Debe seleccionar Sí o No para especificar si es o no
empleado acreditado de tiempo completo de una escuela pública de California.”]
Usage:
Used in Residency Algorithm as indicated in Table D.
If value is Yes, integrity check flag 56 will be generated.
Notes/Constraints:
None
Online Text, Engl:
Are you a full-time credentialed employee of a California public school enrolling
in college for purposes of fulfilling credential-related requirements? {radio button default off} Yes {radio button - default off} No
Online Text, Span:
¿Es Ud. empleado acreditado de tiempo completo en una escuela pública de
California, matriculado en un colegio para cumplir requerimientos relacionados
con sus credenciales? {radio button - default off} Sí {radio button - default off} No
Online Help, Engl: Are you a full-time credentialed employee of a California public school
enrolling in college for purposes of fulfilling credential-related
requirements?
If you are a full-time credentialed employee of a California public school taking
coursework that is required to fulfill your credential, select Yes. You will need to
present verification of your employment and need for the coursework to the
admissions office AFTER you complete this application.
Select No if this does not apply to you.
Online Help, Span: ¿Es usted un empleado acreditado de tiempo completo de una escuela
pública de California o se está inscribiendo en el colegio para poder
cumplir con los requisitos para poder obtener una acreditación como
maestro?
Si usted un empleado acreditado de tiempo completo de una escuela pública de
California que está tomando cursos requeridos para su acreditación de maestro,
favor de seleccionar Sí. Necesitará presentar verificación de su empleo y de la
necesidad de los cursos a la oficina de admisiones DESPUES de que haya
completado esta solicitud.
Seleccione No, si esto no aplica a usted.
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Seasonal Agricultural Worker
Data Name:
agriculturalEmployee (Legacy: Y/N: Seasonal agric empl or dep)
Description:
Whether applicant has been employed as a seasonal agricultural worker for at
least a total of two months of each of the past two years.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you have been employed as a seasonal agricultural
worker.” [Spanish: “Debe seleccionar Sí o No para especificar si ha sido o no
empleado como trabajador agrícola temporal.”]
Usage:
Used in Residency Algorithm as indicated in Table D.
If value is Yes, integrity check flag 57 will be generated.
Notes/Constraints:
If over19OrMarried = No, prompt will read “Has your parent or guardian been
employed . . .”
Online Text, Engl:
Have you been employed as a seasonal agricultural worker for at least a total of
two months of each of the past two years?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
¿Ha sido empleado como trabajador agrícola temporal, por lo menos en un total
de dos meses por año en los ultimos dos años?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl: Have you been employed as a seasonal agricultural worker for at least a
total of two months of each of the past two years?
If you have been employed as a seasonal agricultural worker for at least a total
of two months of each of the past two years, select Yes. You will need to present
verification of that employment to the admissions office AFTER you complete
this application.
Select No if this does not apply to you.
Online Help, Span: ¿Ha sido empleado como un trabajador del campo agrícola por lo menos
dos meses en cada uno de los dos últimos años?
Si usted ha sido empleado como trabajador temporal del campo agrícola por lo
menos un total de dos meses en cada uno de los dos últimos años, seleccione
Sí. Usted necesitará presentar verificación de dicho empleo a la oficina de
admisiones, DESPUES de completar esta solicitud.
Seleccione No, si no se aplica a usted.
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Foster Youth in California
Data Name:
under20FosterYouthCA
Description:
Whether applicant is a current or former Foster Youth in California and under 20
years of age.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you are now, or have ever been, a dependent or ward of
the state through California's child welfare system.” [Spanish: “Debes
seleccionar Sí o No para especificar si actualmente eres o has sido dependiente o
estás o has estado bajo la tutela del estado a través del sistema de asistencia
social para menores de California.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
If value is Yes, integrity check flag 70 will be generated.
Notes/Constraints:
Asked only if applicant will be under 20 years of age on the day before the term
start date.
Online Text, Engl:
Are you now, or have you ever been, a dependent or ward of the state through
California's child welfare system?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
Actualmente, ¿eres o has sido dependiente o estás o has estado bajo la tutela
del estado a través del sistema de asistencia social para menores de California?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl: Are you now, or have you ever been, a dependent or ward of the state
through California's child welfare system?
Select Yes if you are or have ever been in foster care or a ward of the court
under the authority of the California child welfare system.
Select No if you have never been in foster care or a ward of the court under the
authority of the California child welfare system.
Online Help, Span: Actualmente, ¿eres o has sido dependiente o estás o has estado bajo la
tutela del estado a través del sistema de asistencia social para menores de
California?
Selecciona Sí, si estás o has estado bajo protección de juventud en régimen de
acogida o tutela judicial en virtud de la autoridad del sistema de asistencia social
para menores de California.
Selecciona No, si nunca has estado bajo protección de juventud en régimen de
acogida o tutela judicial en virtud de la autoridad del sistema de asistencia social
para menores de California.
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Declared Residency Outside California for Taxes
Data Name:
nonCAResForTax (Legacy: Y/N: Declared CA non-res for tax)
Description:
Whether applicant has declared residency in another state for state income tax
purposes in the last 2 years.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you declared residency in another state for state income
tax purposes.” [Spanish: “Debe seleccionar Sí o No para especificar si declaró o
no residencia en otro estado en su declaracion de impuestos.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried=No, prompt will read “Since <ResidencyDeterminationDate
minus two years>, has your parent or guardian...”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you:
Declared residency in another state for state income tax purposes?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>,¿usted ha declarado
residencia en otro estado para propósitos de declaracion de impuestos?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl:
Online Help, Span:
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Declared Residency Outside California for Taxes: Year
Data Name:
yearNonCAResForTax
Description:
Year that applicant declared residency in another state for state income tax
purposes.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Date 11: yyyy
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if nonCAResForTax=Yes; else error message, “You
must enter the Year if you responded 'Yes' to the question, ‘Since <date = term
start date minus two years>, have you declared residency in another state for
state income tax purposes?’” [Spanish: “Debes ingresar el año si respondes 'Sí' a
la pregunta ‘Desde <date = term start date minus two years>, ¿usted ha
declarado residencia en otro estado para propósitos de declaracion de
impuestos?’”]
Not allowed if nonCAResForTax=No; else error message, “You may not enter a
Year and respond 'No' to the question, ‘Since <date = term start date minus two
years>, have you registered to vote in another state?’ Please fix the incorrect
entry.” [Spanish: “Es posible que no ingreses el año y que respondas 'No' a la
pregunta ‘Desde <date = term start date minus two years>, ¿usted ha declarado
residencia en otro estado para propósitos de declaracion de impuestos?’ Por
favor, corrige la entrada incorrecta.”]
May not be more than 2 years before the year of term start date; else error
message, “You responded 'Yes' to the question, ‘Since <date = term start date
minus two years>, have you declared residency at an out-of-state college or
university?’ but entered a year that is less than the date specified in the question.
Please correct your response.” [Spanish: “Respondiste 'Sí' a la pregunta ‘Desde
<date = term start date minus two years>, ¿usted ha declarado residencia en otro
estado para propósitos de declaracion de impuestos?’, pero ingresaste un año que
excede los dos años anteriores a la fecha especificada en la pregunta. Por favor,
corrige tu respuesta.”]
May not be after year of term start date; else error message, “For the question,
‘Since <date = term start date minus two years>, have you petitioned for a
lawsuit or a divorce as a resident in another state?’ you cannot enter a year that is
after <term sart year>. Please correct your response.” [Spanish: “Para la
pregunta "Desde <date = term start date minus two years>, ¿usted ha declarado
residencia en otro estado para propósitos de declaracion de impuestos?", no
puedes ingresar un año posterior a <term start year>. Por favor, corrige tu
respuesta.”]
Usage:
Notes/Constraints:
If over19OrMarried=No, prompt will read “Since <ResidencyDeterminationDate
minus two years>, has your parent or guardian...”
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Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you declared
residency in another state for state income tax purposes?
If Yes, what year? {textbox}
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>, ¿usted ha declarado
residencia en otro estado para propósitos de declaracion de impuestos?
Si su respuesta es Sí, ¿En qué año? {textbox}
Online Help, Engl:
Online Help, Span:
Values - Labels:
4-digit year or blank
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Registered To Vote Outside California
Data Name:
registeredVoterInNonCAState (Legacy: Y/N: Reg to vote in non-CA state)
Description:
Whether applicant has registered to vote in another state in the last 2 years.
Last Revision:
March, 2010
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you registered to vote in another state.” [Spanish: “Debe
seleccionar Sí o No para especificar si se empadronó o no para votar en otro
estado.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried=No, prompt will read “Since <date>, has your parent or
guardian ...”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you voted or
registered to vote in another state?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>, ¿ha votado o se ha
registrado para votar en otro estado?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl:
Online Help, Span:
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Registered To Vote Outside California: Year
Data Name:
yearRegisteredVoterInNonCAState
Description:
Year that applicant registered to vote in another state.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Date 11: yyyy
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if registeredVoterInNonCAState=Yes; else error
message, “You must enter the Year if you responded 'Yes' to the question, ‘Since
<date>, have you registered to vote in another state?’” [Spanish: “Debes ingresar
el año si respondes 'Sí' a la pregunta ‘Desde <date>, ¿usted se ha registrado para
votar en otro estado?’”]
Not allowed if registeredVoterInNonCAState=No; else error message, “You may
not enter a Year and respond 'No' to the question, ‘Since <date>, have you
registered to vote in another state?’ Please fix the incorrect entry.” [Spanish: “Es
posible que no ingreses el año y que respondas 'No' a la pregunta ‘Desde <dat>,
¿usted se ha registrado para votar en otro estado?’ Por favor, corrige la entrada
incorrecta.”]
May not be more than 2 years before the year of term start date; else error
message, “You responded 'Yes' to the question, ‘Since <date>, have you
registered to vote in another state?’ but entered a year that is less than the date
specified in the question. Please correct your response.” [Spanish: “Respondiste
'Sí' a la pregunta ‘Desde <date>, ¿usted se ha registrado para votar en otro
estado?’, pero ingresaste un año que excede los dos años anteriores a la fecha
especificada en la pregunta. Por favor, corrige tu respuesta.”]
May not be after year of term start date; else error message, “For the question,
‘Since <date>, have you have you registered to vote in another state?’ you
cannot enter a year that is after <term sart year>. Please correct your response.”
[Spanish: “Para la pregunta "Desde <date>, ¿usted se ha registrado para votar en
otro estado?", no puedes ingresar un año posterior a <term start year>. Por favor,
corrige tu respuesta.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, prompt will read “Since <date>, has your parent or
guardian:”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you voted or
registered to vote in another state?
If Yes, what year? {textbox}
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Online Text, Span:
Residency
Desde <ResidencyDeterminationDate minus two years>, ¿ ¿ha votado o se ha
registrado para votar en otro estado?
Si su respuesta es Sí, ¿En qué año? {textbox}
Online Help, Engl:
Online Help, Span:
Values - Labels:
4-digit year or blank
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Residence for College Outside California
Data Name:
residentAtNonCACollege (Legacy: Y/N: Resid stud at non-CA instit)
Description:
Whether applicant has declared residency outside California to attend a college
or university in the last 2 years.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you have declared residency at an out-of-state college or
university.” [Spanish: “Debe seleccionar Sí o No para especificar si ha declarado
o no residencia en un colegio o universidad fuera del estado.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried=No, prompt will read “Since <date, has your parent or
guardian...”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you declared
residency at an out-of-state college or university?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>, ¿usted ha declarado
residencia en colegios o universidades fuera del estado?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl:
Online Help, Span:
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Residence for College Outside California: Year
Data Name:
yearResidentAtNonCACollege
Description:
Year that applicant declared residency outside California to attend a college or
university.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Date 11: yyyy
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if nonCAResForTax=Yes; else error message, “You
must enter the Year if you responded 'Yes' to the question, ‘Since <date>, have
you declared residency at an out-of-state college or university?’” [Spanish:
“Debes ingresar el año si respondes 'Sí' a la pregunta ‘Desde <date>, ¿usted ha
declarado residencia en colegios o universidades fuera del estado?’”]
Not allowed if nonCAResForTax=No; else error message, “You may not enter a
Year and respond 'No' to the question, ‘Since <date>, have you declared
residency at an out-of-state college or university?’ Please fix the incorrect
entry.” [Spanish: “Es posible que no ingreses el año y que respondas 'No' a la
pregunta ‘Desde <date>, ¿usted ha declarado residencia en colegios o
universidades fuera del estado?’ Por favor, corrige la entrada incorrecta.”]
May not be more than 2 years before the year of term start date; else error
message, “You responded 'Yes' to the question, ‘Since <date>, have you
declared residency at an out-of-state college or university?’ but entered a year
that is less than the date specified in the question. Please correct your response.”
[Spanish: “Respondiste 'Sí' a la pregunta ‘Desde <date>, ¿usted ha declarado
residencia en colegios o universidades fuera del estado?’, pero ingresaste un año
que excede los dos años anteriores a la fecha especificada en la pregunta. Por
favor, corrige tu respuesta.”]
May not be after year of term start date; else error message, “For the question,
‘Since <date>, have you declared residency at an out-of-state college or
university?’ you cannot enter a year that is after <term sart year>. Please correct
your response.” [Spanish: “Para la pregunta "Desde <date>, ¿usted ha declarado
residencia en colegios o universidades fuera del estado?", no puedes ingresar un
año posterior a <term start year>. Por favor, corrige tu respuesta.”]
Usage:
Notes/Constraints:
If over19OrMarried=No, prompt will read “Since <date>, has your parent or
guardian...”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you declared
residency at an out-of-state college or university?
If Yes, what year? {textbox}
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Online Text, Span:
Residency
Desde <ResidencyDeterminationDate minus two years>, ¿usted se ha
registrado para votar en otro estado?
Si su respuesta es Sí, ¿En qué año? {textbox}
Online Help, Engl:
Online Help, Span:
Values - Labels:
4-digit year or blank
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Lawsuit Outside California
Data Name:
lawsuitNonCAState (Legacy: Y/N: Lawsuit in non-CA state)
Description:
Whether applicant has instituted a legal petition outside California in the last 2
years.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response; else error message, “You must select Yes or No to
specify whether or not you have petitioned for a lawsuit or a divorce as a
resident of another state.” [Spanish: “Debe seleccionar Sí o No para especificar
si ha entablado o no una demanda legal o divorcio como residente de otro
estado.”]
Usage:
Used in Residency Algorithm as indicated in Table B.
Notes/Constraints:
If over19OrMarried = No, prompt will read “Since <date>, has your parent or
guardian...”
Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you petitioned for
a lawsuit or a divorce as a resident in another state?
{radio button - default off} Yes {radio button - default off} No
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>, ¿usted ha presentado
una demanda legal o petición de divorcio como residente de otro estado?
{radio button - default off} Sí {radio button - default off} No
Online Help, Engl:
Online Help, Span:
Values - Labels:
1 - Yes/Sí
0 – No or blank
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Lawsuit Outside California: Year
Data Name:
yearLawsuitOutsideCalifornia
Description:
Year that applicant petitioned for a lawsuit or a divorce as a resident in another
state.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Date 11: yyyy
Length:
4
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Required user response if yearLawsuitOutsideCalifornia=Yes; else error
message, “You must enter the Year if you responded 'Yes' to the question, ‘Since
<date>, have you declared residency in another state for state income tax
purposes?’” [Spanish: “Debes ingresar el año si respondes 'Sí' a la pregunta
‘Desde <date>, ¿usted ha declarado residencia en otro estado para propósitos de
declaracion de impuestos?’”]
Not allowed if yearLawsuitOutsideCalifornia=No; else error message, “You may
not enter a Year and respond 'No' to the question, ‘Since <date>, have you
registered to vote in another state?’ Please fix the incorrect entry.” [Spanish: “Es
posible que no ingreses el año y que respondas 'No' a la pregunta ‘Desde <date>,
¿usted se ha registrado para votar en otro estado?’ Por favor, corrige la entrada
incorrecta.”]
May not be more than 2 years before the year of term start date; else error
message, “You responded 'Yes' to the question, ‘Since <date>, have you
declared residency at an out-of-state college or university?’ but entered a year
that is less than the date specified in the question. Please correct your response.”
[Spanish: “Respondiste 'Sí' a la pregunta ‘Desde <date>, ¿usted ha declarado
residencia en colegios o universidades fuera del estado?’, pero ingresaste un año
que excede los dos años anteriores a la fecha especificada en la pregunta. Por
favor, corrige tu respuesta.”]
May not be after year of term start date; else error message, “For the question,
‘Since <date>, have you petitioned for a lawsuit or a divorce as a resident in
another state?’ you cannot enter a year that is after <term sart year>. Please
correct your response.” [Spanish: “Para la pregunta "Desde <date>, ¿usted ha
presentado una demanda legal o petición de divorcio como residente de otro
estado?", no puedes ingresar un año posterior a <term start year>. Por favor,
corrige tu respuesta.”]
Usage:
Notes/Constraints:
If over19OrMarried = No, prompt will read “Since <date>, has your parent or
guardian:”
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Online Text, Engl:
Since <ResidencyDeterminationDate minus two years>, have you petitioned for
a lawsuit or a divorce as a resident in another state?
If Yes, what year? {textbox}
Online Text, Span:
Desde <ResidencyDeterminationDate minus two years>, ¿usted ha declarado
residencia en colegios o universidades fuera del estado?
Si su respuesta es Sí, ¿En qué año? {textbox}
Online Help, Engl:
Online Help, Span:
Values - Labels:
4-digit year or blank
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Residency
Residency Status
Data Name:
residencyStatus (Legacy: CCC: Residency Status)
Description:
Applicant’s preliminary residency status based on Preliminary Residency
Determination algorithm.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII Normal; Alphanumeric
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Result of preliminary residency algorithm; see Appendix A.
Used in AB540 Waiver algorithm; see Appendix C.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
1 - Resident
2 - Predetermined to be resident, but further proof is required
3 - Non-resident
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Residency
Residency Status Change
Data Name:
residencyStatusChange (Legacy: CCC: Y/N Residency Status Change)
Description:
Indicates change in residency status since the last submitted application.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Can be used as an alert to applicants possibly manipulating responses used in
determining residency in order to avoid non-resident tuition rates.
Notes/Constraints:
Not populated between March 2008 and April 2010.
Online Text:
None
Online Help:
None
Values - Labels:
1 - Yes
0 – No or blank [internal default]
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Residency
Previous Residency Date
Data Name:
previousResidencyDate (Legacy: CCC: Previous Residency Date)
Description:
If the application submitted immediately previous to this one has a different
residency status, the date of that submission.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Date 01; mm/dd/yyyy
Length:
10
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Can be used as an alert to applicants possibly manipulating responses used in
determining residency in order to avoid non-resident tuition rates.
Notes/Constraints:
Not populated between March 2008 and April 2010.
Online Text:
None
Online Help:
None
Values - Labels:
Blank/null [internal default]
Valid date
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Residency
Residency Integrity Flags
Data Name:
integrityFlags (Legacy: CCC: Integrity Flags)
Description:
Description of conditions that generated code “2” in residency calculation, or
inconsistencies between residency status and other responses on the application.
Last Revision:
March 2010
MIS Correlation:
None
Data Type/Format: Alphanumeric
Length:
74 (25 iterations of length of 2 with 24 comma delimiters)
Characteristics:
Downloadable
System-generated; Hidden
Input Rules:
N/A
Usage:
Result of preliminary residency algorithm and additional analysis of data; see
Appendix A.
Notes/Constraints:
Residency flags describe responses inconsistent with residency status, conditions
that generated a code 2 residency status (more proof required), and conditions
that are unusual and might cause a college to investigate further.
Codes are sorted in ascending order.
Online Text:
None
Online Help:
None
Values - Labels:
See Table E
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Residency
Ineligible-for-Admission Flag
Data Name:
ineligibilityFlag (Legacy: CCC: Ineligibility flag)
Description:
Whether applicant is eligible or ineligible for admission
Last Revision:
May, 2008
MIS Correlation:
None
Data Type/Format: Numeric
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Flags applicants who are ineligible for admission, or ineligible without
documentation (e.g., high school diploma).
Used in Integrity Check as described under Notes/Constraints.
Notes/Constraints:
Students who will be under 18 on the day before the start of the application term,
have a highest education level of “Not a graduate of, and no longer enrolled in
high school,” and do not have an enrollment status of “Enrolled in college and
K-12 at the same time” will be flagged as ineligible (value = 1), and integrity
check flag 49 will be generated.
Students who will be under 18 on the day before the start of the application term
and have a highest education level indicating high school graduation or
equivalent (3 - Received high school diploma; 4 - Passed the GED, or received a
High School Certificate of Equivalency; 5 - Received a certificate California
High School Proficiency; or 6 - Foreign secondary school diploma/certificate of
graduation) will be flagged as eligible for admission with documentation (value
= 2), and integrity check flag 47 will be generated.
Applicants with B-1 or B-2 Visa types will be flagged as not eligible for
admission (value = 1), and integrity check flag 48 will be generated.
Online Text:
None
Online Help:
None
Values - Labels:
0 = Applicant is eligible for admission
1 = Applicant is ineligible for admission
2 = Applicant is HS grad under 18 as of the day before the term start date;
eligible with documentation
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Residency
Eligible for AB540 Waiver
Data Name:
eligibleForWaiver (Legacy: CCC: Eligible for AB540 Waiver)
Description:
Whether applicant is eligible for waiver of AB540 requirements.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Result of AB540 Waiver algorithm; see Appendix C.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
1 - Yes
0 – No or blank [internal default]
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Needs & Interests
On the CCCApply Needs & Interests page, the applicant indicates interest in or need for various
special services, plus English language ability.
Comfortable with English
Data Name:
primaryLanguage (Legacy: CCC: Primary Language)
Description:
Whether applicant is comfortable reading and writing English.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
Per MIS, the question was originally designed to ask for “Primary language”
with drop-down menu of options. That data was dropped by MIS as potentially
discriminatory; all colleges needed to know was which students might benefit
from language-assistance services. In original Live implementation, the question
was: “Is English your primary language?” In 2003, the current form of the
question was implemented to better identify applicants who might need language
assistance. Response has always been optional.
Online Text, Engl:
Are you comfortable reading and writing English? {selection list}
Online Text, Span:
¿Se siente cómodo leyendo y escribiendo en inglés? {selection list}
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Financial Aid Info
Data Name:
financialAidInfo (Legacy: Y/N: Want info on fin aid)
Description:
Applicant requests information on financial aid programs.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Please check the following that apply to you:
{Checkbox} I would like information about money for college.
Online Text, Span:
Por favor marque las siguientes secciones que se aplican a usted:
{Checkbox} Me gustaría recibir información sobre dinero para el colegio.
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Receiving TANF, SSI, General Assistance
Data Name:
generalAssistance (Legacy: Y/N: Rec TANF, SSI, Gen asst)
Description:
Applicant is currently receiving TANF, SSI, or General Assistance.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Please check the following that apply to you: . . .
{Checkbox} I receive TANF, SSI, or General Assistance.
Online Text, Span:
Por favor marque las siguientes secciones que se aplican a usted: . . .
{Checkbox} Recibo TANF, SSI, o Asistencia General.
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Foster Youth
Data Name:
fosterYouth
Description:
Applicant is a current or former foster youth and is interested in benefits
available to foster youth.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Added 10/07 to support the Foster Youth Success Initiative (FYSI), a statewide
initiative for improving and/or expanding services to ensure the educational
success of former and current Foster Youth.
Notes/Constraints:
None
Online Text, Engl:
Foster Youth Benefits (optional)
{Checkbox} I am a former or current Foster Youth, and am interested in financial
aid and/or other benefits and services available to Foster Youth.
Online Text, Span:
Beneficios para el cuidado de crianza temporal (opcional)
{Checkbox} Soy un anterior o actual Joven en crianza temporal, y estoy
interesado en la ayuda financiera y/o otros beneficios y servicios disponibles
para los cuidado de crianza temporal.
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Academic Counseling
Data Name:
academicCounseling (Legacy: CCC: Interests - Acad counseling)
Description:
Applicant is interested in academic counseling/advising.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services?
(Not all college campuses offer every program and service listed.)
{Checkbox}
Online Text, Span:
Academic counseling/advising
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
{Checkbox}
Consejería/asesoría académica
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Athletics
Data Name:
athlethics (Legacy: CCC: Interests – Athletics)
Description:
Applicant is interested in Athletics/Intercollegiate sports.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Athletics/Intercollegiate sports
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Deportes atléticos/Intercolegiales
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Basic Skills
Data Name:
basicSkills (Legacy: CCC: Interests - Basic skills)
Description:
Applicant is interested in assistance with basic skills such as reading, writing,
math.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Basic skills (reading, writing, math)
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Conocimientos básicos (lectura, escritura, matemáticas)
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: CalWorks
Data Name:
calWorks (Legacy: CCC: Interests – CalWorks)
Description:
Applicant is interested in CalWorks.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
CalWorks
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
CalWorks
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Career Planning
Data Name:
careerPlanning (Legacy: CCC: Interests - Career Planning)
Description:
Applicant is interested in career planning services.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Career Planning
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Planificación de carrera
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Child Care
Data Name:
childCare (Legacy: CCC: Interests - Child Care)
Description:
Applicant is interested in child care services.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Child Care
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Cuidado Infantil
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Counseling - Personal
Data Name:
personalCounseling (Legacy: CCC: Interests - Counseling Pers)
Description:
Applicant is interested in personal counseling.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Counseling - Personal
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Consejería Personal
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: DSPS
Data Name:
disabledStudentPrograms (Legacy: CCC: Interests – DSPS)
Description:
Applicant is interested in Disabled Student Programs and Services (DSPS).
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
DSPS information is highly sensitive information, protected by federal law and
the Office of Civil Rights. Any change to the text, prompt, access, or
transmission of this data item must be approved by the Legal Counsel of the
CCC Chancellor’s Office and the Office of Civil Rights.
This information may not be provided to staff in the capacity of making a
decision to admit an applicant until after the applicant is admitted—that is,
uniformly enabled to register for classes. (Further, OCR warns that DSPS
information should not be accessible by any staff except those directly engaged
in providing disability support and services).
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
DSPS - Disabled Student Programs and Services
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
DSPS - Programas y Servicios para Estudiantes Discapacitados
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: EOPS
Data Name:
EOPS (Legacy: CCC: Interests – EOPS)
Description:
Applicant is interested in Extended Opportunity Programs and Services (EOPS).
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
EOPS - Extended Opportunity Programs and Services
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
EOPS - Programas y Servicios para la Extensión de Oportunidades
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: ESL
Data Name:
ESL (Legacy:CCC: Interests – ESL)
Description:
Applicant is interested in English as a Second Language (ESL).
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Inglés como Segunda Idioma
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Academic counseling/advising
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Health Services
Data Name:
healthServices (Legacy: CCC: Interests - Health Services)
Description:
Applicant is interested in health services.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Health services
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Servicios de Salud
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Housing
Data Name:
housing (Legacy: CCC: Interests – Housing)
Description:
Applicant is interested in housing information.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Housing information
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Información sobre Vivienda
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Employment assistance
Data Name:
jobPlacement (Legacy: CCC: Interests - Job Placement)
Description:
Applicant is interested in employment assistance/job placement information.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Employment assistance
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Asistencia sobre empleo
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Online Classes
Data Name:
onlineClasses (Legacy: CCC: Interests - Online classes)
Description:
Applicant is interested in online classes/distance education.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Online classes
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Clases en Línea
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Re-entry Program
Data Name:
reentryProgram (Legacy: CCC: Interests - Re-entry prog)
Description:
Applicant is interested in re-entry program.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Re-entry program (after 5 years out)
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Programa de re-ingreso a la escuela (después de 5 años)
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Scholarship Information
Data Name:
scholarships (Legacy: CCC: Interests – Scholarships)
Description:
Applicant is interested in receiving scholarship information.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Scholarship information
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Información sobre becas
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Student Government
Data Name:
studentGovernment (Legacy: CCC: Interests - Student govt)
Description:
Applicant is interested in student government.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Student government
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Junta estudiantil
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Testing, Assessment, Orientation
Data Name:
testing (Legacy: CCC: Interests – Testing)
Description:
Applicant is interested in testing, assessment, and/or orientation.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Testing, assessment, orientation
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Exámenes, evaluaciones, orientación
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Transfer Information
Data Name:
transferInfo (Legacy: CCC: Interests – Transfer)
Description:
Applicant is interested in transfer information.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
“Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Transfer information
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Información sobre transferencia
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Tutoring Services
Data Name:
tutoringServices (Legacy: CCC: Interests – Tutoring)
Description:
Applicant is interested in tutoring services.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Tutoring services
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Servicios de Tutoría
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Needs & Interests: Veterans Services
Data Name:
veteransServices (Legacy: CCC: Interests - Veterans serv)
Description:
Applicant is interested in services for veterans.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates from previous entry
Input Rules:
Optional user response
Usage:
Used in financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text, Engl:
Are you interested in any of the following programs and services? (Not all
college campuses offer every program and service listed.)
....
{Checkbox}
Online Text, Span:
Veterans services
¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
(No todos los colegios ofrecen cada programa o servicio enumerado).
....
{Checkbox}
Servicios a Veteranos
Online Help:
None
Values - Labels:
1 - Yes/Sí
0 – No or blank [internal default]
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Needs & Interests
Financial Aid Referral Flag
Data Name:
financialAidReferral (Legacy: CCC: Financial aid referral)
Description:
Applicant has indicated interest in or need for financial aid.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Result of financial aid referral algorithm; see Appendix B.
Notes/Constraints:
None
Online Text:
None
Online Help:
None
Values - Labels:
1 - Yes
0 – No
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Request for Consent
On the CCCApply Request for Consent page, the applicant is asked to consent to the use of
information provided in the application for various purposes. Consent is not required for the
applicant to submit the application.
Consent to Release Information
Data Name:
consent (Legacy: CCC - Y/N: Consent?)
Description:
Whether applicant consents to release of information provided in application.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: Yes/No 1
Length:
1
Characteristics:
Downloadable
Auto-populates
Input Rules:
Required user response; else error message, “You must select whether or not you
consent.” [Spanish: “Debe seleccionar si da o no su consentimiento.”]
Usage:
Notes/Constraints:
The Consent Question is required by the Legal Counsel of the CCC Chancellor’s
Office. The text, prompt, data value, access, and handling are defined by Legal
Counsel and any changes require approval by Legal Counsel.
This data is expected to be propagated throughout student information systems
over time and circulate to the Chancellor’s Office through MIS reporting.
Accommodating this data item is likely to be mandated in the future.
Online Text, Engl:
The community colleges you attend and the Chancellor’s Office of the California
Community Colleges request your help. We ask that you agree to allow us to
release necessary personal information about you to various agencies and
organizations so we can do research, plan programs and offer special services
to you (such as transfer opportunity information or state financial aid). If you do
agree to give your consent, your information will not be sold, used for
commercial purposes, released to the public, or given to other government
agencies for purposes of determining benefits (other than financial aid), except
where specifically required by law. In addition, if you do consent to release of
your information, those organizations and agencies to which your information is
given are prohibited by law from using it for any unauthorized purpose or
releasing it to anyone else. If you do not give your consent, personal information
about you will not be shared with other organizations or agencies except where
allowed by law. You should also know that, answering “no” to this question will
not prevent release of certain “directory information” about you. To learn more
about directory information or how to block its release, see the Privacy Policy
{Hyperlink}.
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Request for Consent
I authorize the Chancellor’s Office, California Community Colleges, and the
community colleges I am attending to release necessary personal information
contained in my education records, including my Social Security number, for the
purposes described in the Full Statement of Consent {Hyperlink}:
{selection list}
Be sure to read the Full Statement of Consent {Hyperlink} before deciding
whether or not to grant your consent. To change your authorization, notify the
college admissions office in writing.
Online Text, Span:
Los Colegios Comunitarios a los que asiste y la Oficina del Canciller de los
Colegios Comunitarios de California necesitan su ayuda. Le pedimos que nos
permita compartir su información personal con varias agencias y organizaciones
para que podamos hacer investigación, y mejor planificar programas y servicios
que le puedan ayudar (tal como información de oportunidades de transferencia
o ayuda financiera estatal). Si está de acuerdo en darnos su consentimiento, su
información no será vendida, utilizada para propósitos comerciales, no será
hecha pública, o proporcionada a otras agencias gubernamentales para que
determinen beneficios (que no sean de ayuda financiera), excepto cuando sea
requerido por ley. Además, si da su consentimiento para compartir su
información, las organizaciones y agencias que las recibirán están prohibidas
por ley a utilizarla para cuestiones no autorizadas o de entregarla a alguien más.
Si no da su consentimiento, información personal acerca de usted no será
compartida con organizaciones o agencias excepto en casos que lo permita la
ley. Por favor, tenga claro que al indicar "no" a esta pregunta no significa que
cierta "información de directorio" sobre usted no será difundida. Para más
información sobre la información de directorio o sobre cómo bloquear la entrega
de estos datos, favor de ver Política de Privacidad {Hyperlink}.
Yo autorizo a la Oficina del Canciller de Colegio Comunitarios de California, a
los colegios comunitarios a los que asisto a compartir mi información personal
que se encuentra en mis archivos escolares, para propósitos que están
descritos en la Declaración Completa de Consentimiento {Hyperlink}:
{selection list}
Asegúrese de leer la Declaración Completa de Consentimiento {Hyperlink}
antes de decidir si consentirá o no. Para cambiar su autorización previa,
notifique al colegio por escrito.
Online Help, Engl: Hyperlink to Privacy Policy brings up full privacy policy text (see Appendix F).
Hyperlink to Full Statement of Consent brings up the following text:
CCCApply asks you to give your consent to release of personal information
about you. If you give consent to release of your information, you will be
authorizing the Chancellor’s Office, California Community Colleges, and the
community colleges you are attending to release necessary personal
information contained in your education records, including your Social
Security number, for the following purposes:
1. To federal or state agencies to evaluate jointly administered programs or
to comply with reporting requirements;
2. To data matching services to measure student success in transferring to
four-year colleges or universities;
3. To colleges, universities, or government agencies to promote outreach
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CCCApply Standard Application Data Dictionary
Request for Consent
to students and to enhance transfer;
4. To the California Student Aid Commission to facilitate the award of
financial aid; and
5. To organizations or agencies assisting the Chancellor’s Office or the
community colleges you attend with research and analysis.
Online Help, Span: Hyperlink to Privacy Policy brings up full privacy policy text (see Appendix F).
Hyperlink to Full Statement of Consent brings up the following text:
CCCApply le pide que de su consentimiento para dar a conocer información
personal sobre usted. Si usted da su consentimiento para dar a conocer su
información, usted estará autorizando a la Oficina del Canciller de los
Colegios Comunitarios de California, y a los colegios comunitarios a los que
está asistiendo, a dar a conocer información personal necesaria que está
contenida en sus archivos académicos, incluyendo su número de Seguro
Social para los siguientes propósitos:
1. A agencies federales y estatales para que evalúen los programas que
administran de forma conjunta o para cumplir con los requisitos del
reporte;
2. A servicios de comparación de datos para medir el éxito de los
estudiantes en la transferencia a las universidades o colegios de cuatro
años de estudios;
3. A colegios, universidades, o agencias de gobierno para promover
campañas de enlace estudiantil y aumentar la transferencia;
4. A la Comisión de Ayuda Estudiantil de California para facilitar el proceso
de entrega de ayuda financiera; y
5.
Values - Labels:
A organizaciones o agencias que asisten a la Oficina del Canciller o a
los colegios comunitarios a los que usted asiste con investigación y
análisis.
1 - Yes
0 - No
I consent
I do not consent
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No consiento
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CCCApply Standard Application Data Dictionary
Request for Consent
Spanish Application Flag
Data Name:
spanishApplication (Legacy: CCC: Spanish application?)
Description:
The language of the application was toggled to Spanish when the application
was submitted.
Last Revision:
October, 2009
MIS Correlation:
None
Data Type/Format: ASCII normal
Length:
1
Characteristics:
Downloadable
System-generated
Hidden
Input Rules:
N/A
Usage:
Allows colleges to identify applications submitted with the online application in
Spanish.
Notes/Constraints:
Applicants can switch between English and Spanish at any time in the
application. This flag indicates only the language at the point of submission.
Online Text:
None
Online Help:
None
Values - Labels:
1 – Yes, Spanish
0 – No, English
blank – College does not have the Spanish application
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Supplemental Questions
On the CCCApply Supplemental Questions page, the applicant answers supplemental questions
posted by the individual college, if any. The questions, valid values, value descriptions, and edit
characteristics are all specified by the individual college. Responses are included in the
application download file to the college.
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Application Submittal & Special Values
On the CCCApply Application Submittal page, the applicant is instructed to verify the
application information prior to submission, and to electronically sign the application.
E-Signature Confirmation
Data Name:
Application Certification Info
Description:
Applicant has provided the required electronic signature for submission of the
application.
Last Revision:
February, 2006
MIS Correlation:
None
Data Type/Format: ASCII normal
Length:
64
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must agree to the declaration
statement in order to submit your appliction.” [Spanish: “Usted debe estar de
acuerdo con la declaración antes de someter su solicitud.”]
Usage:
Provides a record of the applicant’s electronic signature.
Notes/Constraints:
Added in 2006, per new state law (Section 54300 of subchapter 4.5 of chapter 5
of division 6 of title 5 of the California Code of Regulations.).
Online Text, Engl:
{checkbox} By checking here, I, <applicant name>, declare that:
• All of the information in this application pertains to me.
• Under penalty of perjury, the statements and information submitted in this
online admission application are true and correct.
• I understand that falsification, withholding pertinent data, or failure to report
changes in residency may result in District action.
• I understand that all materials and information submitted by me for
purposes of admission become the property of <college name>.
Online Text, Span:
{checkbox} Al marcar aquí, Yo, declaro que:
• Toda la información en esta solicitud es perteneciente a mí.
• Bajo el castigo del perjurio, las declaraciones e información incluida en
esta solicitud en línea son verdaderas y correctas.
• Entiendo que la falsificación, el retener datos importantes, o la falla de
reportar cambios en mi residencia pueden resultar en alguna acción por
parte del Distrito.
• Entiendo que todos los materiales e información sometidos por parte mía
para propósitos de admisión son propiedad de <college name>.
Online Help:
None
Values - Labels:
1 – Yes, applicant has provided electronic signature
C – Application submitted prior to implementation of electronic signature
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Application Submittal & Special Values
Financial Aid Acknowledgement
Data Name:
CCCApply Finaid Confirmation
Description:
Applicant acknowledges understanding that financial aid is available to
qualifying applicants.
Last Revision:
March, 2008
MIS Correlation:
None
Data Type/Format: ASCII normal
Length:
1
Characteristics:
Downloadable
Input Rules:
Required user response; else error message, “You must agree to the financial aid
statement statement in order to submit your appliction.” [Spanish: “Debe
seleccionar la casilla para reconocer que entiende sus opciones de ayuda
financiera antes de someter su solicitud.”]
Usage:
Notes/Constraints:
Added in 2006, per new state law (Section 54300 of subchapter 4.5 of chapter 5
of division 6 of title 5 of the California Code of Regulations.).
Online Text, Engl:
{checkbox} By checking here, I, <applicant name>, acknowledge understanding
that:
• Federal and state financial aid programs are available and may include aid
in the form of grants, work study, and/or any available student loans. I am
aware that I may apply for assistance for up to the total cost of my
education including enrollment fees, books & supplies, transportation, and
room and board expense.
• I may apply for financial assistance if I am enrolled in an eligible program
of study (certificate, associate degree, or transfer), and may receive aid if
qualified, regardless of whether I am enrolled full-time or part-time.
• Financial aid program information and application assistance are available
in the financial aid office at the college. The application is also available
on-line.
Note: CCCApply will provide links to financial aid information and applications
after you submit this application. You can also find financial aid information at
www.icanaffordcollege.com, and on most college websites.
Online Text, Span:
{checkbox} Al marcar aquí, Yo <applicant name>, reconozco que entiendo que:
• Están disponibles programas de ayuda financiera federal y estatal y
pueden incluir ayuda en forma de subvenciones, trabajo y estudio y/o
cualquier préstamo estudiantil disponible. Estoy consciente de que puedo
solicitar asistencia para cubrir hasta el costo total de mi educación
incluyendo cuotas por inscripción, libros y materiales, transporte y gastos
por alojamiento y comida.
• Puedo solicitar ayuda financiera si estoy inscrito(a) en un programa de
estudios elegible (certificado, título universitario intermedio o
transferencia), y puedo recibir ayuda si califico, independientemente de
que esté inscrito(a) con dedicación completa o dedicación parcial.
• La información sobre programas de ayuda financiera y la asistencia en
relación con la solicitud están disponibles en la oficina de ayuda financiera
de la institución de educación superior. También se puede realizar la
solicitud en línea
Nota: CCCApply suministrará enlaces a la información sobre ayuda financiera y
otras solicitudes después de enviar esta solicitud. Igualmente, puede encontrar
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Application Submittal & Special Values
información sobre ayuda financiera en www.icanaffordcollege.com, y en los
sitios web de la mayoría de las instituciones de educación superior.
Online Help:
None
Values - Labels:
1 – Yes, applicant has acknowledged awareness of financial aid.
Null/blank – Application submitted before the implementation of this field.
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Application Submittal & Special Values
Special Values
There are several downloadable fields categorized as Special Values in the Export Wizard and
Print Wizard. These fields are identified in the following table. Hyperlinks in the table lead to
listings for individual fields elsewhere in this document. Gray text indicates fields that are not
applicable to CCCApply.
Table of Dowloadable ‘Special Values’
Data Name
Description
Application Date Submitted
Application Certification Info
Application Confirmation Number
ACT Field
Application Credit Card Amount
Application Credit Card Auth No
Application Credit Crd # Last 4
Application Date Downloaded
Application Date Downloaded (Slot 2)
Application Date Modified
Application Date Started
Application Identifier
Application Order ID
Application Payment Type Code
Application Payment Type Value
Application Replica Date
Application Submittal Term/Year
Application Submitted Major
CCC SLO Survey 1 Satisfaction
CCC SLO Survey 2 Recommend
CCC SLO Survey 3 Comments
CCCApply Finaid Confirmation
High School Transcript ID
Mentor E-mail Address
User How Hear - Account Creation
User's E-mail Address
Date and time of submission
Electronic signature
Application confirmation number
Not Applicable to CCCApply
Not Applicable to CCCApply
Not Applicable to CCCApply
Not Applicable to CCCApply
Date of download via slot 1
Date of download via slot 2
Date the application was last modified
Date the application was started
ID of application (first 4 digits of conf. number)
Last 6 digits of confirmation number
Not Applicable to CCCApply
Not Applicable to CCCApply
Term code
Major code|Major description
Response to SLO Survey, question 1
Response to SLO Survey, question 2
Response to SLO Survey, comments
Acknowledgement of Financial Aid info
Not Applicable to CCCApply
<account>@cccapply.org
Not Applicable to CCCApply
Email address when account was created
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Length
16
64
40
79
8
6
4
16
16
16
16
4
8
1
32
16
12
96
1
1
1
9
50
255
80
Data Type
Date Stamp
ASCII Limited 1
ASCII Normal
ASCII Normal
Decimal 06 (#).##
Integer 1
Integer 1
Date Stamp
Date Stamp
Date 16
Date Stamp
ASCII Normal
Integer 1
Integer 1
ASCII Normal
Date 16
ASCII Normal
ASCII Normal
ASCII Normal
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Limited 3
ASCII Normal
ASCII Lower
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix A. Residency Determination
Preliminary Residency Determination
The residency determination made by the CCCApply is a preliminary residency determination
only, not an actual or final residency determination. CCCApply does not ask the applicant for
proofs of residency in any form. Actual residency determination remains the responsibility of the
college to which the student applies.
As of the 2010 Annual Update, CCCApply does not ask about the applicant’s intent to maintain
California residency. In the context of residency determinations for the CCCs, for applicants who
have resided in California for less than two years, intent to maintain California residency is to be
determined by documented actions and not by the applicant’s statement of intent.
CCCApply does not reveal any indication of residency determination to the applicant.
Areas of Qualification
Preliminary residency determination is based upon four areas or categories of evaluation:
citizenship, stay and intent, military exemptions, and other exemptions. The student is evaluated
in each area separately. The area classifications are then processed to make the overall residency
determination.
Citizenship (Area A):
Indicates whether the student is a U.S. Citizen or an eligible non-U.S. Citizen. Students
that indicate either U.S. citizenship or a status of Permanent Resident, Temporary
Resident/Amnesty, or Refugee/Asylee (along with an unexpired alien registration
number) are classified as A1. Students indicating an unexpired visa type that is eligible
for residency are classified as A2.
Stay and Intent (Area B):
Indicates whether the student met the minimum requirements for duration of stay in
California and activities consistent with residency in California. This area also determines
whether a student is under the care of a guardian.
Military Exemption (Area C):
Indicates whether the student is either an eligible active or discharged U.S. Military
person or a dependent of such. Active military persons and their dependents are classified
as C1. Recently discharged military persons are classified as C2.
Other Exemptions (Area D):
Indicates whether the student qualifies for a special residency exemption as a state
college or university employee or dependent, a public school employee, or an eligible
seasonal agricultural worker (not precluded by INS).
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Appendix A. Residency Determination
Area Criteria
The criteria and logic for evaluating each area of the residency algorithm are shown in Tables A
through D and Figures 1 through 5. Evaluations are based solely on the applicant’s answers to
the residency-related questions.
Note: Answers supplied in Areas B and D are in reference to the parent/guardian if the
applicant is under age 19, unmarried, and dependent (i.e., ‘over19OrMarried’ field = No).
“Evidence of Intent” rules in the Student Attending Accounting Manual (Chapter 2),
based on Title 5 section 54024, specify “under 19 years” as the age criterion, superseding
the definition of a “Minor” in general law as under age 18.
Residency Integrity Flags
In addition to the preliminary residency status determination, the residency algortihm produces
Residency Integrity Flags that provide additional information to help the colleges in their final
residency determinations. Some Integrity Flags indicate why a Residency Status of 2 was
assigned; others indicate applicant responses that did not affect the preliminary residency
determination but may warrant investigation. Integrity flags do not affect the outcome of the
preliminary residency determination.
Integrity flags are two-digit numeric codes, as defined in Table E. They are stored and
downloaded in a single field that can contain up to 25 flags. Refer to the Residency Integrity
Flags data definition for more information about the downloadable database field.
In addition to their basic function alerting A&R staff to specific information about an applicant’s
responses related to residency, Integrity Flags may be used to automate electronic responses back
to the applicant with further instructions.
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Appendix A. Residency Determination
Table A. Outline of Area A (Citizenship) Criteria in Residency Algorithm
Step
Evaluation Statement
1
Is the student a US citizen?
2
Is the student’s visa/alien
registration active?
3
Does the student have Permanent
Resident, Temporary Resident/
Amnesty, or Refugee/Asylee
citizenship status?
4
Does the student have an Alien
Registration number?
5
Is the issue date more than 1 year
prior to the start of the term being
applied for?
6
Does the student have a visa that
could allow residency to be
established?
Data Base Fields & Logic
citizenshipStatus=1
if Yes
Class A1
if No
noVisaExpirationDate=1 OR
visaExpirationDate>current date
Go to step 3
Go to step 2
Class A0
citizenshipStatus=2 or =3 or =4
Go to step 4
Go to step 6
visaNumber≠empty
Go to step 5
Class A2;
set flag 50
Class A2;
set flag 60
visaIssueDate≠empty AND
Term Start Date minus
visaIssueDate>365 (days)
Class A1
‘Residency?’ column = ‘YES’ in
Table F.
Class A2;
set flag 51
Class A0;
set flag 48 if
visaType=B,
B1, or B2
Class A1 indicates that no further proof of citizenship is needed. Class A2 indicates that the admissions office must
obtain proof of citizenship status before residency can be determined.
Table B. Outline of Area B (Stay and Intent) Criteria in Residency Algorithm
Step
Evaluation Statement
1
Do out-of-state indicators support
intent?
2
3
4
5
Has the applicant lived in California
for two years prior to start of term?
Has the applicant been resident in
CA for over a year prior to start of
term?
Is the applicant a current or former
Foster Youth, under age 20, and
now residing in California?
Has the applicant completed HS
outside CA in last 2 yrs?
Data Base Fields & Logic
‘nonCAResForTax’ = 0 AND
‘registeredVoterInNonCAState’ = 0 AND
‘residentAtNonCACollege’ = 0 AND
‘lawsuitNonCAState’ = 0
‘residentCAAtLeast2Years’ = 1 OR
date_stay_began_2_years’ = true
‘date_stay_began_1_years=true’
‘under20FosterYouthCA’ = Yes AND
‘Mailing address – state’ = CA
‘HS Address State’ ≠ CA AND
‘hs_attended_within_2yrs’ = true
6
Is the applicant in military with nonCA home of record?
‘militaryStatus’ = 2 AND
‘militaryHomeRecord’ ≠ CA
7
Is the applicant under the care and
control of a guardian, under 19 and
unmarried?
Is the applicant’s current address
outside of California?
‘over19OrMarried’ = 0 AND
‘guardianOrParentRelation’ = G
8
‘Mailing address – state’ ≠ CA
- 182 -
Go to step 2
if Yes
if No
Class B0
Go to step 5
Go to step 3
Class B2
(flag 59);
go to step 5
Class B2;
go to step 5
Go to step 4
Class B2
(flag 61);
go to step 6
Class B2
flag 62);
go to step 7
Class B2
(flag 58);
go to step 8
Class B2
(flag 01);
go to step 9
Go to step 6
Class B0
Go to step 7
Go to step 8
Go to step 9
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix A. Residency Determination
Step
Evaluation Statement
Data Base Fields & Logic
9
Is the applicant’s permanent address ‘Permanent address – state’ ≠ CA
outside of California?
‘termStartDate’ minus ‘Birthdate’ is less
than 19 years AND ‘High sch 1 address
– state’ ≠ CA
10
Is the applicant under 19 with last
high school out-of-state?
11
Was the applicant enrolled in an out- ‘termStartDate’ minus ‘College enrolled
of-state college within the last year? 1 - date to’ is less than or equal to 1
year AND ‘College 1 address – state’ ≠
CA
ClassB=B2
Has Class B2 been set?
12
if Yes
Class B2
(flag 02);
go to step 10
Class B2
(flag 03);
go to step 11
Class B2
(flag 04);
go to step 12
Class B2
if No
Go to step
10
Go to step
11
Go to step
12
Class B1
Table C. Outline of Area C (Military Exemption) Criteria in Residency Algorithm
Step
Evaluation Statement
1
Is the student (or the student’s
parent/guardian) currently an active
military member, a dependent of a
currently active military member, or
a member discharged from the
military in the past year?
2
Is the military member currently
active?
3
Is California the home of record for
the military member?
Data Base Fields & Logic
militaryStatus=2 OR =3 OR =4
Go to step 2
militaryStatus=2 OR =3
Go to step 3
Class C2
(flag 52)
militaryHomeRecord=CA
Class C1
(flag 53);
go to step 4
Class C1
(flag 54);
go to step 5
Class C1
(flag 63);
go to step 6
Class C1
Go to step 4
4
Is the active military member
currently stationed in California?
militaryInCA=1
5
Is California the state of legal
residence for the military member?
militaryLegalResidence=CA
6
Is Class C1 set in any step?
if Yes
if No
Class C0
Go to step 5
Go to step 6
Class C0
Class C1 indicates eligible active military person or dependent.
Class C2 indicates eligible discharged military person.
Table D. Outline of Area D (Other Exemptions) Criteria in Residency Algorithm
Step
Evaluation Statement
1
Is the residency claimant a state
college/university employee?
2
Is the applicant a California public
school employee?
3
Is the residency claimant a qualified
agricultural worker?
4
Is the residency claimant a U.S.
Citizen or INS-eligible alien?
Data Base Fields & Logic
fullTimeEmployee=1
publicSchoolCredEmployee=1
agriculturalEmployee=1
ClassA=A1 OR =A2
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if Yes
Class D
(flag 55)
Class D
(flag 56)
if No
Go to step 2
Go to step 3
Go to step 4
Class D0
Class D
(flag 57)
Class D0
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix A. Residency Determination
Table E. Residency Integrity Flags
Flag
Meaning
Logic
See Residency Area B logic
01
Current address state is not California
02
03
Permanent address state is not California
State of last high school attended is not California and
student is under 19
State of most recent college attended is not California and
‘To Date’ is within one year of term start date
Claiming California high school completion but last high
school not in California
Eligible with documentation: high school graduate or
equivalent but under 18
See Residency Area B logic
Ineligible to enroll; B-visa holder
Ineligible to enroll; minor in high school
Missing valid Alien Registration Number
Has visa type that can establish residency
Recently discharged U.S. military member
U.S. military member or dependent spouse/child of military
member with California as home of record
U.S. military member or dependent spouse/child of military
member currently stationed in California
State college/university employee
See Residency Area A logic
ineligibilityFlag=1
See Residency Area A logic
See Residency Area A logic
See Residency Area C logic
See Residency Area C logic
California public school employee
Qualified seasonal agriculture worker
Two years care and control proof for guardian required
Applicant has resided in California for over one year but less
than two years
Date of Alien Registration not more than one year before
term start date
State of last high school attended is not California and high
school completion date is within last 2 years
Currently in military with home of record other than CA
U.S. military member or dependent spouse/child of military
member with California as military state of legal residence
Applicant is a current or former Foster Youth in California and
under 20 years of age
Applicant is an unmarried, independent minor
See Residency Area D logic
See Residency Area D logic
See Residency Area B logic
See Residency Area B logic
04
11
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
70
80
- 184 -
See Residency Area B logic
See Residency Area B logic
graduatedCAHS=1<yes> AND
High sch 1 address - state≠CA
ineligibilityFlag=2
See Residency Area C logic
See Residency Area D logic
See Residency Area A logic
See Residency Area B logic
See Residency Area B logic
militaryStatus=2 OR =3 AND
militaryLegalResidence=CA
under20FosterYouthCA=1
under19Married=1 AND
(maritalStatus=U OR =X)
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix A. Residency Determination
Area A
1
U.S.
Citizen?
Yes
No
2
Active
Visa or Alien
Registration?
No
Yes
3
Yes
Perm Resident,
Temp Res/Amnesty,
or Refugee/Asylee
status?
No
4
Have Alien
Registration
Number?
No
6
Yes
Yes
5
No
Flag 51
No
Flag 50
Issue Date
more than I year
before term
start?
Flag 60
Yes
Have Visa
that establishes
residency?
Class A1
Class A2
Class A0
requirements
met
requirements
met
requirements
not met
Figure 1. Flowchart for Residency Area A Logic
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Area B
Appendix A. Residency Determination
1
Out-of-state
activities?
Yes
No
3
2
Yes
Lived in CA
for two years?
Lived in CA
for more than
one year?
No
No
Yes
Set flag 59
and B2 status
4
Yes
Foster Youth
under 20
in CA?
5
Yes
Set flag 61
and B2 status
Completed
HS outside CA
within last
2 yrs?
No
Set flag 62
and B2 status
7
Set flag 58
and B2 status
Under
Guardian’s
care and
control?
No
Set flag 01
and B2 status
Permanent
Address
outside
CA?
No
10
Yes
Under 19 &
last high school
out of CA?
Set flag 03
and B2 status
No
11
Yes
Set flag 04
and B2 status
8
Yes
Yes
Military
home of record
outside
CA?
No
Yes
9
Set flag 02
and B2 status
6
Yes
No
Current
Address
outside
CA?
College
outside CA
within
last year?
No
12
No
No
Has B2
status
been set?
Yes
Class B1
Class B2
Class B0
requirements
met
requirements
met
requirements
not met
Figure 2. Flowchart for Residency Area B Logic
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Area C
Appendix A. Residency Determination
1
Yes
No
Active military
member/dependent,
or discharged in
past year?
No
2
Currently
active military
member or
dependent?
Yes
3
Is CA the
military home
of record?
Yes
Set flag 53
and C1 status
No
4
Currently
stationed in
CA?
5
No
Is CA the
State of Legal
Residence?
Yes
No
Yes
Set flag 54
and C1 status
Set flag 63
and C1 status
6
Yes
Is C1
status
set?
No
Flag 52
Class C2
Class C1
Class C0
requirements
met
requirements
met
requirements
not met
Figure 3. Flowchart for Residency Area C Logic
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Appendix A. Residency Determination
Area D
1
CA
college/univ.
employee?
Yes
No
2
Yes
CA
public school
employee?
No
3
Qualified
agricultural
worker?
No
Yes
4
U.S. citizen
or INS-eligible
alien?
No
Flag 57
Flag 56
Flag 55
Yes
Class D
Class D0
requirements
met
requirements
not met
Figure 4. Flowchart for Residency Area D Logic
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Appendix A. Residency Determination
Preliminary Residency Determination Algorithm
The residency determination algorithm looks at each area of qualification to determine whether
the student meets the residency classification criteria for the purposes of assessing tuition. This
preliminary Residency Status determination is then sent along with the rest of the student’s data
to the college. In some cases, the determination may indicate that the applicant is considered
eligible for in-state residency classification but should be required to show proof of their claims
prior to determining residency.
If the applicant meets the residency classification criteria without further proof necessary, the
algorithm will return a preliminary residency determination status value equal to “1”. Otherwise,
a status value of “2” would be assigned, indicating that further proof is required. Applicants who
fail to meet the residency classification criteria altogether are given a preliminary residency
determination status value of “3” (non-resident) status.
Residency Status 1: Any student considered eligible for California residency classification
without further proof provided they meet the following:

Area A1 (Citizenship) and B1 (Stay and Intent) requirements.
Residency Status 2: Any student considered eligible for California residency classification
provided they can show proof and meet ANY of the following:





Area A1 (Citizenship) and B2 (Stay and Intent) requirements.
Area A2 (Citizenship) and B1 or B2 (Stay and Intent) requirements.
Area C1 (Active Military Exemption) requirements.
Area C2 (Discharged Military Exemption) and B1 or B2 (Stay and Intent) requirements.
Area D (Other Exemptions) requirements.
Residency Status 3: All students failing to meet any of the above criteria.
Figure 5 shows the preliminary residency determination logic.
Residency Status Change Flag
The Residency Algorithm also compares the Residency Status for the current application with
the Residency Status determination for the immediately previous application by the same
applicant (i.e., user account). If there has been a residency status change, it sets a Residency
Status Change flag and also stores the date of the different residency status determination.
If the Residency Status has not changed more from the immediately previous application by the
same applicant, the Residency Status Change flag will not be set and the date will be blank.
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A1
Met?
Appendix A. Residency Determination
C1
Met?
No
No
Yes
Yes
B1
Met?
D
Met?
No
No
Yes
A2
Met?
No
Yes
B2
Met?
No
Yes
Yes
C2
Met?
Yes
No
Yes
B1
Met?
Yes
B2
Met?
No
Status 1
Status 2
Status 3
Resident
Resident,
proof needed
Non-resident
Figure 5. Preliminary Residency Determination Flowchart
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CCCApply Standard Application Data Dictionary
Appendix A. Residency Determination
Table F. Visa Types
Database
Value
Visa Type
Menu Listing
Residency?
A1
A2
A-1
A-2
YES
YES
A3
B1
B2
BCC
BE
C1
C1D
C2
C3
A-3
B-1
B-2
BCC
BE
C-1
C-1D
C-2
C-3
YES
no
no
no
no
no
no
no
no
C4
D1
D2
E1
E2
C-4
D-1
D-2
E-1
E-2
no
no
no
YES
YES
E3
E3D
E3R
F1
YES
YES
YES
no
F2
F3
G1
E-3
E-3D
E-3R
F-1 (Student
Visa)
F-2
F-3
G-1
G2
G-2
YES
G3
G-3
YES
G4
G5
GB
GT
H1
H1A
H1B
H1B1
H1C
H2A
H2B
H2R
H3
H4
I
J1
J2
K1
K2
K3
K4
L1A
G-4
G-5
GB
GT
H-1
H-1A
H-1B
H-1B1
H-1C
H-2A
H-2B
H-2R
H-3
H-4
I
J-1
J-2
K-1
K-2
K-3
K-4
L-1A
YES
YES
YES
YES
YES
YES
YES
YES
YES
no
no
no
no
Yes
YES
no
no
YES
YES
YES
YES
YES
L1B
L2
M1
M2
L-1B
L-2
M-1
M-2
YES
YES
no
no
no
no
YES
Visa and Description
A-1 Ambassador, Public Minister, Career Diplomat, Consular Officer, Head of State, and immediate family members
A-2 Other foreign government officials or employees coming to the United States and immediate family members. Includes
technical and support staff of A-1
A-3 Attendants, Servants and Personal employees of A-1 and A-2 and immediate family members
B-1 Temporary visitor for business
B-2 Temporary visitor for pleasure
BCC Border Crossing Card: Mexico
BE Bering Straits agreement entrants
C-1 Alien in transit (direct and continuous travel through the United States)
C-1D Combined transit and crewman visa
C-2 Alien in transit to the U.N. headquarters
C-3 Foreign government official, members of immediate family, attendants, servants or other personal employee of official in
transit through the United States
C-4 Transit without Visa, see TWOV
D-1 Crewmen departing on same vessel of arrival, crewmen departing on same aircraft or same airline
D-2 Crewmen departing on vessel other than one of arrival. Airmen departing on different airline that one of arrival
E-1 Treaty trader, spouse, and children
E-2 Treaty investor, spouse, and children coming to develop and direct a bon fide enterprise in which he/she has invested a
substantial amount of capital
E-3 Australian nationals working in specialty occupations
E-3D Spouse or child of E-3
E-3R Returning E-3
F-1 Academic student
F-2 Spouse or child of student
F-3 Canadian and Mexican Academic Students who commute across the US land border to school.
G-1 Principal resident representative of recognized foreign member government to international organization, staff, and
immediate family members
G-2 Other temporary representative of recognized foreign member government to international organization and immediate
family members
G-3 Representative of non recognized or nonmember foreign government to international organization and immediate family
members
G-4 International organization officer or employee and immediate family members
G-5 Attendant, servant, or personal employee of G-1 through G-4 and immediate family members
GB Temporary visitor for business, Guam
GT Temporary visitor for pleasure, Guam
H-1 Temporary worker of distinguished merit and ability
H-1A Temporary worker performing services as a registered nurse
H-1B Specialty occupation (professionals), DOD workers, fashion models
H-1B1 Specialty occupation, entering under free trade agreements with Chile and Singapore
H-1C Nurses going to work for up to 3 years in health professional shortage areas
H-2A Temporary or seasonal agriculture workers
H-2B Nonagricultural temporary or seasonal workers
H-2R Returning H-2B worker
H-3 Trainee or participant in special education exchange visitor program
H-4 Spouse or child of H-1, H-2, H-3 (parent/spouse visa type determines whether holder may or may not establish residency)
I Representative of foreign information media, spouse, and children
J-1 Exchange visitor
J-2 Spouse or minor child of exchange visitor
K-1 Fiancé or fiancée of U.S. Citizen
K-2 Minor child of K-1
K-3 Spouse of U.S. Citizen (under LIFE Act provisions)
K-4 Child of K-3
L-1A Intra company transferee (executive, managerial and specialized personnel) entering to continue employment with the
same employer or a subsidiary or affiliate thereof
L-1B Executive, manager or has specialized skill of international firm
L-2 Spouse or child of L-1
M-1 Vocational or non-academic student
M-2 Spouse or child of M-2
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Database
Value
Visa Type
Menu Listing
M3
N8
N9
NATO1
NATO2
Appendix A. Residency Determination
Residency?
Visa and Description
M-3
N-8
N-9
NATO-1
NATO-2
no
YES
YES
YES
YES
NATO3
NATO4
NATO5
NATO6
NATO-3
NATO-4
NATO-5
NATO-6
YES
YES
YES
YES
NATO7
O1
O2
O3
P1
P2
P3
P4
Q1
Q2
Q3
R1
R2
S5
NATO-7
O-1
O-2
O-3
P-1
P-2
P-3
P-4
Q-1
Q-2
Q-3
R-1
R-2
S-5
YES
YES
no
YES
no
no
no
no
no
no
no
YES
YES
no
S6
S-6
S7
T1
T2
T3
T4
T5
TN1
TN2
TD
TPS
no
YES
YES
YES
YES
YES
no
no
no
YES
TWOV
U1
U2
U3
U4
V1
S-7
T-1
T-2
T-3
T-4
T-5
TN1
TN2
TD
Temporary
Protected
Status
TWOV
U-1
U-2
U-3
U-4
V-1
M-3 Border commuter student
N-8 Parent of alien classified SK-3 “special immigrant”
N-9 Child of N-8, SK-1, SK-2, or SK-4 “special immigrant”
NATO-1 Principal permanent representative of member state to NATO and resident members of official staff or immediate family
NATO-2 Other representatives of member state; dependents of member of a force entering in accordance with the provisions of
NATO Status-of-Forces agreement; members of such force if issued visas
NATO-3 Official clerical staff accompanying representative of member state to NATO or immediate family
NATO-4 Official of NATO other than those qualified under NATO-4, employed on behalf of NATO and immediate family
NATO-5 Expert other than NATO officials qualified under NATO-4, employed on behalf of NATO and immediate family
NATO-6 Member of civilian component who is either accompanying a Force entering in accordance with the provision of the
NATO Status-of-Forces agreement; attached to an Allied headquarters under the protocol on the Status of International Military
headquarters set up pursuant to the North Atlantic Treaty; and their dependents
NATO-7 Servant or personal employee of NATO-1 through NATO-6, or immediate family
O-1 Aliens of extraordinary ability
O-2 Accompanying alien who is coming solely to assist in the artistic or athletic performance by an O-1
O-3 Spouse and/or child of O-1 and O-2
P-1 Internationally recognized professional artists, athletes, entertainers, and “essential support personnel”
P-2 Artist or entertainer in reciprocal exchange programs
P-3 Artists and entertainers coming to perform, teach, or coach a culturally unique program.
P-4 Spouses and/or children of P-1, P-2, P-3
Q-1 International cultural exchange visitor
Q-2 Irish Peace Process cultural and training program (Walsh Visas)
Q-3 Spouse or child of Q-2
R-1 Religious workers
R-2 Spouse or child of R-1
S-5 Alien witness or informant possessing critical, reliable information concerning a criminal organization or enterprise whose
presence in the United States is required for the successful investigation or prosecution of the criminal organization
S-6 Alien witness or informant possessing critical reliable information about terrorist organization, enterprise, or operation, who
will be placed in danger as a result of supplying that information; and is eligible to receive a reward under separate U.S. State
Department legislation
S-7 Spouse, unmarried sons and daughters, and parents of witness or informant
T-1 Victim of a severe form of trafficking in persons
T-2 Spouse of a victim of a severe form of trafficking in persons
T-3 Child of victim of a severe form of trafficking in persons
T-4 Parent of a victim of a severe form of trafficking in persons (if T-1 victim is under21)
T-5 Sibling under 18 years of age of T-1 under 21 years of age
TN1 Canadian professionals under NAFTA
TN2 Mexican professionals under NAFTA
TD Spouse or child of TN
TPS Temporary Protected Status
V2
V-2
YES
V3
WB
WT
X
OTHR
V-3
WB
WT
X
Other or
None
YES
no
no
no
Yes
no
no
YES
YES
YES
YES
YES
TWOV Transit without a Visa
U-1 Victim of certain criminal activity
U-2 Spouse of U-1
U-3 Child of U-1
U-4 Parent of U-1, if U-1 is under 21
V-1 Spouse of an LPR who is the principal beneficiary of a family-based petition which was filed prior to December 21, 2000, and
has been pending for at least 3 years
V-2 Child of an LPR who is the principal beneficiary of a family-based visa petition that was filed prior to December 21, 2000, and
has been pending for at least 3 years
V-3 The derivative child of a V-1 or V-2
WB Temporary visitor for business, visa waiver
WT Temporary visitor for pleasure, visa waiver
X Employment Authorization Card (created in alpha SBC)
Depending on the specific other visa type, visa holder may or may not be allowed to establish residency.
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Appendix B. Financial Aid Algorithm
CCCApply facilitates early awareness of financial assistance in two directions. The application
process asks questions about the Needs & Interests of the applicant to alert them to the
possibility of financial assistance, and offer links to the online BOG Fee Waiver application and
FAFSA federal aid application form. Based on responses to the Needs & Interests questions,
CCCAppy can send notification to financial aid departments at the same time as the application
is downloaded by the college so that financial aid departments can begin their processes of
contacting and assisting the applicants.
The process of identifying the student and the information required in the notification to the
financial aid departments are outlined below.
Identifying Students for Financial Assistance (Financial Aid Referral Flag)
If a student answers “yes” to any of the following questions from the Needs & Interests section
of the application, the Financial Aid Referral Flag will be set:

Financial help to attend college

Receiving TANF, SSI, or General Assistance

CalWorks

EOPS - Extended Opportunity Programs and Services

Scholarship information

Veteran’s services
Information Supplied to Financial Aid Departments
Users may choose to supply a complete electronic copy of the admissions application with the
notification to the financial aid departments. If a complete file is not available or desired, the
following should be supplied at a minimum:

Student name

Student address

Student phone

Student email address

Answers to all the indicators used in the identification process
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Appendix C. AB540 Waiver Algorithm
At the submittal point, where the Financial Aid Referral flag is set and after the Preliminary
Residency Determination is set, the AB540 Eligibility Flag is set according to the following
logic:
A. The response to both of the following questions on the Education Page is “Yes”:

“I have graduated from a California high school or have attained the equivalent
thereof, such as a High School Equivalency Certificate, issued by the California
State GED Office or a Certificate of Proficiency, resulting from the California
High School Proficiency Examination.”

“I have attended high school in California for three or more years.”
B. AND the Preliminary Residency Determination is NOT “1 (Resident)”
C. AND the Visa Type is NOT a non-immigrant type (see Table G on the next page)
D. THEN the AB540 Eligibility flag is “Yes”; otherwise it is “No”.
All data items referred to above, as well as the eligibility flag, are available in the standard
download file for all colleges.
If the AB540 Eligibility flag is “Yes”, then the following links are automatically generated on
the Special Links and Opportunities page:
You may be eligible for a special tuition waiver.
For more information see the Explanation of AB540 Tuition Exemption
Para imformacion en Español, lea AB540 Tuition Exemption en Español
Print and mail the AB540 Tuition Exemption Request Form:


PDF version of the AB540 Tuition Exemption Request Form
HTML version of the AB540 Tuition Exemption Request Form
(Note: All documents must by ADA-compliant. The High Technology Center concludes that
PDF is not yet generally acceptable, so HTML is the better choice of format for compliance. The
forms will be available in both HTML and PDF).
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Appendix C. AB540 Waiver Algorithm
Non-Immigrant Visa Types
Education Code section 68130.5 excludes “a nonimmigrant alien within the meaning of
paragraph (15) of subsection (a) of Section 1101 of Title 8 of the United States Code.” 8 U.S.C.
§1101(a)(15) defines an "immigrant" as every alien except non-immigrant aliens holding the
visas identified in the table below. Therefore, holders of the visa listed in Table G meet the
requirements of part C in the AB540 algorithm described above.
Table G. Non-Immigrant Visa Types
Visa
Class
A
Non-Immigrant Visa Types
Diplomatic and other foreign governmental officials, and their families and employees: A-1, A-2, A-3.
B
Temporary visitors for business and pleasure: B-1 and B-2.
C
Alien in transit through the U.S.: C-1, C-1D, and C-2.
[Although C-3 and C-4 visas are also issued, they are not issued under section 1101(b)(15) which is
referenced in EC 68130.5.]
D
Crewmen: D-1 and D-2.
E
International Traders and Investors: E-1, E-2.
F
Academic students and their families: F-1, F-2.
G
Representatives to international organizations and their families and employees: G-1, G-2, G-3, G-4, G-5.
H
Temporary workers: H-1B, H-1C, H-2A, H-2B, H-3, H-4.
I
Representatives of foreign media and their families: I.
J
Exchange visitors and their families: J-1, J-2.
K
Fiancé(e) or spouse of a U.S. citizen or dependent of a fiancé(e) or spouse: K-1, K-2, K-3, K-4.
L
Intercompany transferees: L-1A, L-1B, L-2.
M
Vocational and language students and their families: M-1, M-2.
N
Parents and children of the people who have been granted special immigrant status because their parents
were employed by an international organization in the United States: N-8, N-9.
O
Aliens of extraordinary ability: O-1, O-2, O-3.
P
Entertainers and athletes: P-1, P-2, P-3, P-4.
Q
Participants in international cultural exchange programs: Q-1, Q-2, Q-3.
R
Religious workers: R-1, R-2.
S
Informants or witnesses (and accompanying family) on terrorism or organized crime: S-5 and S-6.
T
Victims of severe form of trafficking in persons: T-1, T-2, T-3, T-4.
U
Crime victims: U-1, U-2, U-3, U-4.
V
Second preference beneficiaries: V-1, V-2, V-3.
- 195 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix D. Data Output Formats
As part of data downloading, a college can specify data output formats other than the defaults.
The following table lists the currently defined defaults. A college can also define data output
formats not listed in the table.
Datatype Name
Datatype Description
Explanation
ASCII Normal
no conversion
Alphanumeric
ASCII Limited 1
0-9 A-Z . , - (space)
0-9 A-Z . , - (space) (invalid
characters removed)
ASCII Limited 2
A-Z (space)
A-Z (space) (invalid characters
removed)
ASCII Limited 3
0-9 A-Z. , - (space) # @ % & / ,
0-9 A-Z . , - (space) # @ % & / ,
(invalid characters removed)
ASCII Limited 4
0-9 A-Z * - (space)
0-9 A-Z * - (space) (invalid
characters removed)
ASCII Limited 5
0-9 A-Z _
0-9 A-Z _ (invalid characters
removed)
Date 01
Date 02
Date 03
Date 04
Date 05
Date 06
mm/dd/yyyy
mm/dd/yy
mmddyyyy
mmddyy
mm/yyyy
mm/yy
mm/dd/yyyy
mm/dd/yy
mmddyyyy
mmddyy
mm/yyyy
mm/yy
Date 07
Date 08
Date 09
Date 10
Date 11
Date 12
Integer 1
mmyyyy
mmyy
mm
dd
yyyy
yy
(0-9)*
mmyyyy
mmyy
mm
dd
yyyy
yy
(0-9)*
Integer 2 Zero-Led
Integer 3 Space-Led
Decimal 01 Blank Allowed
Decimal 02 (#).#
Decimal 03 Zero-Led
Decimal 04 Space-Led
(0)*(0-9)*
( )*(0-9)*
(0-9)+.(0-9) or blank if empty
(0-9)+.(0-9)
(0-9)+.(0-9)
( )*(0-9)+.(0-9)
(0)*(0-9)*
( )*(0-9)*
(0-9)+.(0-9) or blank if empty
(0-9)+.(0-9)
(0-9)+.(0-9)
( )*(0-9)+.(0-9)
Decimal 05 Blank Allowed
Decimal 06 (#).##
Decimal 07 Zero-Led
Decimal 08 Space-Led
US Phone 1
US Phone 2
(0-9)+.(0-9)(0-9) or blank if empty
(0-9)+.(0-9)(0-9)
(0-9)+.(0-9)(0-9)
( )*(0-9)+.(0-9)(0-9)
(xxx) xxx-xxxx
xxxxxxxxxx
(0-9)+.(0-9)(0-9) or blank if empty
(0-9)+.(0-9)
(0-9)+.(0-9)
( )*(0-9)+.(0-9)
(xxx) xxx-xxxx
xxxxxxxxxx
- 196 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Datatype Name
Appendix D. Data Output Formats
Datatype Description
Explanation
US Phone 3
xxx-xxx-xxxx
xxx-xxx-xxxx
US Phone 4 Area Code
US Phone 5 Number Only
ASCII Upper
ASCII Lower
Yes/No
Yes/No 2
xxx
xxxxxxx
ALL UPPERCASE
all lowercase
1=yes 0=no
“Y”,”N”, or blank
xxx
xxxxxxx
ALL UPPERCASE
all lowercase
1=yes,0=no, or blank
“Y”,”N”, or blank
Yes/No 3
Social Security 1
Social Security 2
Zipcode 1
Zipcode 2
CSU Legacy Gender
CSU Legacy Yes/No
“YES”,”NO”, or blank
xxx-xx-xxxx
xxxxxxxxx
xxxxx-xxxx or xxxxx
xxxxx
(X or blank)+delim+(X or blank)
(X or blank)+delim+(X or blank)
“YES”,”NO”, or blank
xxx-xx-xxxx
xxxxxxxxx
xxxxx-xxxx or xxxxx
xxxxx
(X or blank)+delim+(X or blank)
(X or blank)+delim+(X or blank)
CSU Legacy X
Inserted String
Zipcode 3
Filled in Y/N
Date 13
Date 14
Marks X if filled in
special (no conversion)
xxxxxxxxx or xxxxx + 4blank
Marks Y if filled in else N
yyyymmdd or 8 spaces
yyyymmdd or 8 zeros
Marks X if filled in
special (no conversion)
xxxxxxxxx or xxxxx + 4 spaces
Marks Y if filled in else N
yyyymmdd or 8 spaces
yyyymmdd or 00000000
Zipcode 4
Zipcode 5
Social Security 3
Zipcode 6
US Phone 6
Date 15
xxxxx - first 5 digits or zeros
xxxx - last 4 digits or zeros
xxxxxxxxx or 9 zeros
xxxxxxxxx or zeros
xxxxxxxxxx or zeros
mmyy or zeros
xxxxx - first 5 digits or zeros
xxxx - last 4 digits or zeros
xxxxxxxxx or 9 zeros
xxxxxxxxx or 9 zeros
xxxxxxxxxx or zeros
mmyy or zeros
Date 16
mm/dd/yyyy hh:mm
Zipcode 7
xxxx - last 4 digits or spaces
mm/dd/yyyy hh:mm AM/PM or
blank
xxxx - last 4 digits or spaces
ASCII Limited 6
xxxx - last 4 digits or spaces
A-Z. , - (space) & / ,
ASCII No Carriage Returns
CR, CRLF, converted to (space)
US Phone 7 Number Only with
dash
Integer 4 Space-Trailed
US Phone 8
xxx-xxxx
A-Z . , - (space) & / , (invalid
characters removed)
all CR and CRLF converted to
spaces
xxx-xxxx
(0-9)*( )*
(xxx) xxx-xxxx or blank
(0-9)*( )*
(xxx) xxx-xxxx or 14 spaces
ASCII Sentence Case
ASCII Smart Sentence Case
Sentence Case
Sentence Case (predictive)
Date 17
Date 18
yyyymm or 6 spaces
yyyymm or 6 zeros
([A-Z]+[a-z]*)[ ,-]([A-Z]+[a-z]*)*
Sentence case that predicts
common capitalization schemes
yyyymm or 6 spaces
yyyymm or 000000
- 197 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Datatype Name
Appendix D. Data Output Formats
Datatype Description
Explanation
US Phone 8
(xxx)xxx-xxxx
(xxx)xxx-xxxx
Code Conversion 1
Code Conversion 2
Code Conversion 3
Code Conversion 4
Code Conversion 5
Code Conversion 6
College CEEB to Fice
College CEEB to ACT
College CEEB to CDS
High School CEEB to CDS
College CEEB to COSAR
High School CEEB to COSAR
zero led integer
zero led integer
zero led integer
zero led integer
zero led integer
zero led integer
ASCII Space Padded
space trailed string
Time 1
no conversion, padded with
spaces
hh:mm
ASCII No Carriage Returns &
Tabs
CR, CRLF, TAB converted to
(space)
all CR, CRLF, TAB converted to
spaces
Date Difference (Years)
Number of years from now
Returns number of years between
date and now (can calculate age)
Date Difference (Months)
Number of months from now
Returns number of months
between date and now
Date Difference (Hours)
Number of hours from now
Returns number of hours between
date and now
Date Difference (Days)
Number of days from now
Returns number of days between
date and now
Code Conversion 7
ISO Country code to PeopleSoft
Code Conversion 8
ISO Country code to legacy Xap
Converts from 2 letter ISO
country code to 3 letter
PeopleSoft code
Converts from 2 letter ISO
country code to legacy Xap code
- 198 -
hh:mm
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix E. Country and State Codes
In fields specifying a country, CCCApply uses ISO standard codes as specified online at the ISO
website. As of the publication of the Data Dictionary, the list included the following codes and
coutnries. Xap updates the CCCApply menus from the ISO list at least once a year.
US = United States of America
AF = Afghanistan
AX = Aland Islands
AL = Albania
DZ = Algeria
AD = Andorra
AO = Angola
AI = Anguilla
AQ = Antarctica
AG = Antigua and Barbuda
AR = Argentina
AM = Armenia
AW = Aruba
AU = Australia
AT = Austria
AZ = Azerbaijan
BS = Bahamas
BH = Bahrain
BD = Bangladesh
BB = Barbados
BY = Belarus
BE = Belgium
BZ = Belize
BJ = Benin
BM = Bermuda
BT = Bhutan
BO = Bolivia
BQ = Bonaire, Saint Eustatius
and Saba
BA = Bosnia and Herzegovina
BW = Botswana
BV = Bouvet Island
BR = Brazil
IO = British Indian Ocean
Territory
BN = Brunei Darussalam
BG = Bulgaria
BF = Burkina Faso
BI = Burundi
KH = Cambodia
CM = Cameroon
CA = Canada
CV = Cape Verde
KY = Cayman Islands
CF = Central African Republic
TD = Chad
CL = Chile
CN = China
CX = Christmas Island
CC = Cocos (Keeling) Islands
CO = Colombia
KM = Comoros
CG = Congo
CD = Congo, The Democratic
Republic of the
CK = Cook Islands
CR = Costa Rica
CI = Cote D'Ivoire
HR = Croatia
CU = Cuba
CW = Curacao
CY = Cyprus
CZ = Czech Republic
DK = Denmark
DJ = Djibouti
DM = Dominica
DO = Dominican Republic
EC = Ecuador
EG = Egypt
SV = El Salvador
GQ = Equatorial Guinea
ER = Eritrea
EE = Estonia
ET = Ethiopia
FK = Falkland Islands (Malvinas)
FO = Faroe Islands
FJ = Fiji
FI = Finland
FR = France
GF = French Guiana
PF = French Polynesia
TF = French Southern Territories
GA = Gabon
GM = Gambia
- 199 -
GE = Georgia
DE = Germany
GH = Ghana
GI = Gibraltar
GR = Greece
GL = Greenland
GD = Grenada
GP = Guadeloupe
GT = Guatemala
GG = Guernsey
GN = Guinea
GW = Guinea-Bissau
GY = Guyana
HT = Haiti
HM = Heard Island and
McDonald Islands
VA = Holy See (Vatican City
State)
HN = Honduras
HK = Hong Kong
HU = Hungary
IS = Iceland
IN = India
ID = Indonesia
IR = Iran, Islamic Republic of
IQ = Iraq
IE = Ireland
IM = Isle of Man
IL = Israel
IT = Italy
JM = Jamaica
JP = Japan
JE = Jersey
JO = Jordan
KZ = Kazakstan
KE = Kenya
KI = Kiribati
KP = Korea, Democratic
People's Republic of
KR = Korea, Republic of
KW = Kuwait
KG = Kyrgyzstan
rev. 11.0
CCCApply Standard Application Data Dictionary
LA = Lao People's Democratic
Republic
LV = Latvia
LB = Lebanon
LS = Lesotho
LR = Liberia
LY = Libyan Arab Jamahiriya
LI = Liechtenstein
LT = Lithuania
LU = Luxembourg
MO = Macao
MK = Macedonia, The Former
Yugoslav Republic of
MG = Madagascar
MW = Malawi
MY = Malaysia
MV = Maldives
ML = Mali
MT = Malta
MH = Marshall Islands
MQ = Martinique
MR = Mauritania
MU = Mauritius
YT = Mayotte
MX = Mexico
FM = Micronesia, Federated
States of
MD = Moldova
MC = Monaco
MN = Mongolia
ME = Montenegro
MS = Montserrat
MA = Morocco
MZ = Mozambique
MM = Myanmar
NA = Namibia
NR = Nauru
NP = Nepal
NL = Netherlands
NC = New Caledonia
NZ = New Zealand
NI = Nicaragua
NE = Niger
NG = Nigeria
NU = Niue
NF = Norfolk Island
NO = Norway
OM = Oman
PK = Pakistan
PW = Palau
Appendix E. Country and State Codes
PS = Palestinian Territory,
Occupied
PA = Panama
PG = Papua New Guinea
PY = Paraguay
PE = Peru
PH = Philippines
PN = Pitcairn
PL = Poland
PT = Portugal
QA = Qatar
RE = Reunion
RO = Romania
RU = Russian Federation
RW = Rwanda
BL = Saint Barthelemy
SH = Saint Helena, Ascension
and Tristan da Cunha
KN = Saint Kitts and Nevis
LC = Saint Lucia
MF = Saint Martin
PM = Saint Pierre and Miquelon
VC = Saint Vincent and the
Grenadines
WS = Samoa
SM = San Marino
ST = Sao Tome and Principe
SA = Saudi Arabia
SN = Senegal
RS = Serbia
SC = Seychelles
SL = Sierra Leone
SG = Singapore
SX = Sint Maarten (Dutch Part)
SK = Slovakia
SI = Slovenia
SB = Solomon Islands
SO = Somalia
ZA = South Africa
GS = South Georgia and the
South Sandwich Islands
ES = Spain
LK = Sri Lanka
SD = Sudan
SR = Suriname
SJ = Svalbard and Jan Mayen
SZ = Swaziland
SE = Sweden
CH = Switzerland
SY = Syrian Arab Republic
TW = Taiwan
- 200 -
TJ = Tajikistan
TZ = Tanzania, United Republic
of
TH = Thailand
TL = Timor-Leste
TG = Togo
TK = Tokelau
TO = Tonga
TT = Trinidad and Tobago
TN = Tunisia
TR = Turkey
TM = Turkmenistan
TC = Turks and Caicos Islands
TV = Tuvalu
UG = Uganda
UA = Ukraine
AE = United Arab Emirates
GB = United Kingdom
US = United States of America
UY = Uruguay
UZ = Uzbekistan
VU = Vanuatu
VE = Venezuela
VN = Vietnam
VG = Virgin Islands, British
WF = Wallis and Futuna
EH = Western Sahara
YE = Yemen
ZM = Zambia
ZW = Zimbabwe
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix E. Country and State Codes
In fields specifying a U.S. state, CCCApply uses the following codes:
AL = Alabama
AK = Alaska
AS = American Samoa
AZ = Arizona
AR = Arkansas
CA = California
CZ = Canal Zone
CO = Colorado
CT = Connecticut
DE = Delaware
DC = Dist. of Col
FL = Florida
GA = Georgia
GU = Guam
HI = Hawaii
ID = Idaho
IL = Illinois
IN – Indiana
IA = Iowa
KS = Kansas
KY = Kentucky
LA = Louisiana
ME = Maine
MD = Maryland
MA = Massachusetts
MI = Michigan
MN = Minnesota
MS = Mississippi
MO = Missouri
MT = Montana
NE = Nebraska
NV = Nevada
NH = New Hampshire
NJ = New Jersey
NM = New Mexico
NY = New York
NC = North Carolina
ND = North Dakota
OH = Ohio
OK = Oklahoma
OR = Oregon
PA = Pennsylvania
PR = Puerto Rico
RI = Rhode Island
SC = South Carolina
SD = South Dakota
TN = Tennessee
TX = Texas
UT = Utah
VT = Vermont
VI = Virgin Islands
VA = Virginia
WA = Washington
WV = West Virginia
WI = Wisconsin
WY = Wyoming
XX = Foreign Country
(in CCCApply, allowed only in HS
and college addresses)
- 201 -
rev. 11.0
CCCApply Standard Application Data Dictionary
Appendix F. Table of Downloadable Fields
The following table identifies the CCCApply downloadable fields. It was generated via the
Control Center in April, 2011.
Downloadable Database Values – 2011 Annual Updates
#
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
Data Name
enroll_term_year_code
educationalGoals
Major 1 - name
Student name - last
nameSuffix
Student name - first
noFirstName
Student name - middle
noMiddleName
Other name - last name
Other name - first name
noOtherFirstName
Social Security Number
noSSN
confirmSSN
Birthdate
maritalStatus
under19Married
over19OrMarried
gender
edLevelParentGuardian1
edLevelParentGuardian2
hispanicLatino
raceGroup
raceEthnicity
Mailing address - street
Mailing address - street 2
Mailing address - city
Mailing address - state
mailAddrNonUSState
Mailing address - zip code
mailingAddrIntlCode
Mailing address - country
Guardian/Parent name - last
Guardian/Parent name - first
guardianOrParentRelation
permAddrSameAsMailing
Permanent address - street
Permanent address - street 2
Permanent address - city
Permanent address - state
permAddrNonUSState
Length
12
1
50
25
3
20
1
20
1
25
20
1
11
1
11
10
1
1
1
1
1
1
1
80
32
30
35
32
2
20
10
20
2
25
20
1
1
30
35
32
2
20
Data Type
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
Social Security 1
ASCII Normal
Social Security 1
Date 01
ASCII Normal
Yes/No 1
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Zipcode 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
- 202 -
Data Format
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
1=yes,0=no, or blank
Alphanumeric
Alphanumeric
Alphanumeric
###-##-####
Alphanumeric
###-##-####
mm/dd/yyyy
Alphanumeric
1=yes,0=no, or blank
1=yes,0=no, or blank
Alphanumeric
Alphanumeric
Alphanumeric
1=yes,0=no, or blank
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
xxxxx-xxxx or xxxxx
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
rev. 11.0
CCCApply Standard Application Data Dictionary
#
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
91.
92.
93.
94.
95.
Data Name
Permanent address - zip code
permAddrIntlCode
Permanent address - country
Daytime phone number
Daytime phone - extension
Evening phone number
Evening phone - extension
E-mail address
confirmEmail
enrollmentStatus
enrollmentStatusOneChar
highSchoolEdLevel
highSchoolCompletionDate
higherEdLevel
higherEdCompletionDate
highestEdLevel
highestEducationLevelYear
graduatedCAHS
attendedCAHS3Years
High sch 1 enrolled - name
notAttendHS
High sch 1 address - city
High sch 1 address - state
High sch 1 address - country
highSchoolCDSCode1
High sch 1 enrolled - ceeb
College enrolled 1 - name
College 1 address - city
College 1 address - state
College 1 address - country
collegeCDSCode1
College enrolled 1 - ceeb code
College enrolled 1 - date from
College enrolled 1 - date to
collegeDegreeType1
collegeDegreeDate1
College enrolled 2 - name
College 2 address - city
College 2 address - state
College 2 address - country
collegeCDSCode2
College enrolled 2 - ceeb code
College enrolled 2 - date from
College enrolled 2 - date to
collegeDegreeType2
collegeDegreeDate2
College enrolled 3 - name
College 3 address - city
College 3 address - state
College 3 address - country
collegeCDSCode3
College enrolled 3 - ceeb code
College enrolled 3 - date from
Appendix F. Table of Downloadable Fields
Length
10
20
2
14
4
14
4
48
48
2
1
1
10
1
10
1
4
1
1
30
1
20
2
2
6
7
30
20
2
2
6
7
7
7
1
7
30
20
2
2
6
7
7
7
1
7
30
20
2
2
6
7
7
Data Type
Zipcode 1
ASCII Normal
ASCII Normal
US Phone 1
Integer 1
US Phone 1
Integer 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 01
ASCII Normal
Date 01
ASCII Normal
Date 11
Yes/No 1
Yes/No 1
ASCII Normal
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 05
Date 05
ASCII Normal
Date 05
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 05
Date 05
ASCII Normal
Date 05
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 05
- 203 -
Data Format
xxxxx-xxxx or xxxxx
Alphanumeric
Alphanumeric
(xxx) xxx-xxxx
(0-9)*
(xxx) xxx-xxxx
(0-9)*
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/dd/yyyy
Alphanumeric
mm/dd/yyyy
Alphanumeric
yyyy
1=yes,0=no, or blank
1=yes,0=no, or blank
Alphanumeric
1=yes,0=no, or blank
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/yyyy
mm/yyyy
Alphanumeric
mm/yyyy
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/yyyy
mm/yyyy
Alphanumeric
mm/yyyy
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/yyyy
rev. 11.0
CCCApply Standard Application Data Dictionary
#
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
106.
107.
108.
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
131.
132.
133.
134.
135.
136.
137.
138.
139.
140.
141.
142.
143.
144.
145.
146.
147.
148.
Data Name
College enrolled 3 - date to
collegeDegreeType3
collegeDegreeDate3
College enrolled 4 - name
College 4 address - city
College 4 address - state
College 4 address - country
collegeCDSCode4
College enrolled 4 - ceeb code
College enrolled 4 - date from
College enrolled 4 - date to
collegeDegreeType4
collegeDegreeDate4
moreThanFourColleges
citizenshipStatus
visaNumber
visaType
noDocuments
visaIssueDate
visaExpirationDate
noVisaExpirationDate
militaryStatus
militaryDischargeDate
militaryLegalResidence
militaryHomeRecord
militaryHomeCountry
militaryInCA
termStartDate
residentCAAtLeast2Years
Date stay in CA began
notCAResident
fullTimeEmployee
publicSchoolCredEmployee
agriculturalEmployee
under20FosterYouthCA
nonCAResForTax
yearNonCAResForTax
registeredVoterInNonCAState
yearRegisteredVoterInNonCAState
residentAtNonCACollege
yearResidentAtNonCACollege
lawsuitNonCAState
yearLawsuitNonCAState
residencyStatus
residencyStatusChange
previousResidencyDate
eligibleForWaiver
integrityFlags
ineligibilityFlag
primaryLanguage
financialAidInfo
generalAssistance
fosterYouth
Appendix F. Table of Downloadable Fields
Length
7
1
7
30
20
2
2
6
7
7
7
1
7
1
1
20
20
1
10
10
1
40
10
2
20
2
1
10
1
10
1
1
1
1
1
1
4
1
4
1
4
1
4
1
1
10
1
40
1
20
1
1
1
Data Type
Date 05
ASCII Normal
Date 05
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 05
Date 05
ASCII Normal
Date 05
Yes/No 1
ASCII Normal
ASCII Normal
ASCII Normal
ASCII Normal
Date 01
Date 01
ASCII Normal
ASCII Normal
Date 01
ASCII Normal
ASCII Normal
ASCII Normal
Yes/No 1
Date 01
Yes/No 1
Date 01
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Date 11
Yes/No 1
Date 11
Yes/No 1
Date 11
Yes/No 1
Date 11
ASCII Normal
Yes/No 1
Date 01
Yes/No 1
ASCII Normal
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
- 204 -
Data Format
mm/yyyy
Alphanumeric
mm/yyyy
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/yyyy
mm/yyyy
Alphanumeric
mm/yyyy
1=yes,0=no, or blank
Alphanumeric
Alphanumeric
Alphanumeric
Alphanumeric
mm/dd/yyyy
mm/dd/yyyy
Alphanumeric
Alphanumeric
mm/dd/yyyy
Alphanumeric
Alphanumeric
Alphanumeric
1=yes,0=no, or blank
mm/dd/yyyy
1=yes,0=no, or blank
mm/dd/yyyy
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
yyyy
1=yes,0=no, or blank
yyyy
1=yes,0=no, or blank
yyyy
1=yes,0=no, or blank
yyyy
Alphanumeric
1=yes,0=no, or blank
mm/dd/yyyy
1=yes,0=no, or blank
Alphanumeric
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
rev. 11.0
CCCApply Standard Application Data Dictionary
#
149.
150.
151.
152.
153.
154.
155.
156.
157.
158.
159.
160.
161.
162.
163.
164.
165.
166.
167.
168.
169.
170.
171.
172.
173.
174.
175.
176.
177.
178.
179.
180.
181.
182.
183.
184.
Data Name
academicCounseling
athlethics
basicSkills
calWorks
careerPlanning
childCare
personalCounseling
disabledStudentPrograms
EOPS
ESL
healthServices
housing
jobPlacement
onlineClasses
reentryProgram
scholarships
studentGovernment
testing
transferInfo
tutoringServices
veteransServices
financialAidReferral
consent
spanishApplication
Application Confirmation Number
Application Date Downloaded
Application Date Submitted
Application Submittal Term/Year
Application Submitted Major
CCC SLO Survey 1 Satisfaction
CCC SLO Survey 2 Recommend
CCC SLO Survey 3 Comments
Application Certification Info
CCCApply Finaid Confirmation
Mentor E-mail Address
User's E-mail Address
Appendix F. Table of Downloadable Fields
Length
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
40
16
16
12
96
1
1
64
1
50
80
Data Type
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
Yes/No 1
ASCII Normal
Date Stamp (TimeZone)
Date Stamp (TimeZone)
ASCII Normal
ASCII Normal
ASCII Normal
Yes/No 1
ASCII Normal
ASCII Limited 1
ASCII Normal
ASCII Limited 3
ASCII Lower
- 205 -
Data Format
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
1=yes,0=no, or blank
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
Special Value
rev. 11.0