JOB DESCRIPTION
JOB TITLE:
Alumnae Relations Officer
DEPARTMENT:
Advancement
GENERAL DUTIES: This is a full-time, position reporting to the Advancement Director. This
person is responsible for the planning and implementation of programs and projects that
strategically engage alumnae and alumni in strengthening programs and provide tangible benefits
to alumnae and current students. The Alumnae Relations Officer is charged with securing
commitments from alumnae to provide professional expertise and volunteer service;
collaborating with colleagues in the administrative offices (including but not limited to
Admissions, Advancement, Marketing) and the schools to create and maintain pathways for
alumnae participation that advance the goals of Ursuline Academy; and serving as a liaison
between the Alumnae Association board and the academic and administrative leadership. This
person will also be responsible for working with the Annual Fund Manager on Planned Giving
and Class Giving. In addition, they will be responsible for Special Events, Volunteer
Management and Alumnae Association management. Virtually all aspects of alumnae and
alumni relations will be managed from this position.
REPORTS TO:
Advancement Director
SPECIFIC DUTIES:
Alumnae Relations:
 Earn the confidence of the alumnae and alumni body by demonstrating superior volunteer
management skills
 Skill required will include, but are not limited to, managing volunteers, donors and
stakeholders as complex individuals in a discreet, and sometimes politically charged,
environment
 Plan, implement and promote the Alumnae Alliance that support Ursuline’s strategic plan
as well as the goals of the Advancement Office.
 Work closely with the Alumnae Alliance, arranging its meetings, staffing its committees
and ensuring strong and productive relationships between its members and the academic
and administrative leadership
 Build an active class-based volunteer structure (Class Agent Program) to better involve
and engage members of the alumnae body
 Continue building the Homecoming and Reunion Weekends, focused on bringing
alumnae back for their respective 5 year reunions
 Establish and build relationships with a wide range of alumnae, locally, regionally,
nationally and internationally; maintain regular communication with alumnae via direct
contact, email blasts, web pages, e-newsletters, LinkedIn, Facebook, and print
publications
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Regularly plan alumnae activities that provide networking opportunities
Educate graduating students about alumnae benefits and engage them in programs
Partner with the Counseling Office and Leadership Class Faculty to plan the growth and
accessibility of career networking services and college for students and alumnae
Assist the Annual Fund Manager to build alumnae and alumni Planned Giving programs
and manage a portfolio of prospects
Manage a portfolio of planned giving prospects
Work with the Annual Fund Coordinator to involve the Alumnae Association as well as
non-Association alumnae and alumni in the active solicitation of gifts including greater
and more meaningful volunteer assignments
Research, develop, manage and direct new ways to communicate Ursuline Academy’s
present and future needs to the school's alumnae and alumni and involve more alumnae
and alumni (a minimum of 10%) in the process – either as planners or participants
Assist with the planning and execution of non-alumnae/alumni related school events or
functions (Casino Night and Golf Outing)
Coordinate the Hall of Fame and the Angela Boyle Award presentations.
General:
 Act as consultant to the Advancement Director on all matters relating to
Alumnae/Alumni Relations and alumnae/alumni communications
 Analyze situations and exercise good judgment
Work Ethics:
 Maintain confidentiality at all times regarding the Ursuline community
 Attend all required meetings and willing to perform all other duties as assigned
 Contribute by personal example to an atmosphere of faith commitment in a manner
consistent with Catholic values and our founder St. Angela Merici
 Respect, cooperate and maintain a positive attitude with colleagues (faculty and staff),
students, parents and alumnae and exemplify the core values
EDUCATION:
BA or BS degree in related field
EXPERIENCE:
2 years of volunteer management experience and / or community
relations experience
COMPETENCIES NEEDED:
Superior volunteer management skills with specialization in Alumnae/Alumni relations, Planned
Gifts Giving and Special Events ability. The ideal candidate will be an Ursuline Academy
Alumna with intimate knowledge of the Ursuline and Wilmington community. The employee
must have excellent written, verbal, and interpersonal skills with the ability to work on multiple
projects simultaneously with significant attention to detail. The employee will need the ability to
work under pressure of daily deadlines, while not losing sight of long term strategic goals and
objectives. Proficiency in computers and development software, preferably knowledge of
Raiser’s Edge is required.
PHYSICAL DEMANDS:
The position requires frequent walking, standing, bending, talking and lifting of up to 25 pounds
as a regular part of the job. Specific vision ability required including close, distance, peripheral
vision and ability to adjust focus. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EMPLOYEE SIGNATURE_______________________________________________________
EFFECTIVE DATE________________________________________
9/14