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SPECIAL EDUCATION EVALUATION CRITERIA*
State and federal law requires the Grantsburg School District to evaluate children with disabilities who are
in need of special education and related services. The District evaluates children upon initial referral for
special education, and reevaluates children with disabilities at least once every three years or when
conditions warrant a reevaluation.
The district is committed to ensuring that each child’s IEP team bases its decisions on high quality,
reliable, and educationally sound special education evaluations. As a result, the District has established the
following list of criteria for all special education evaluations that the District conducts or obtains. Unique
circumstances may justify deviation from these criteria. If a parent or District staff member is aware of such
unique circumstances, they should inform the Director of Special Education immediately.
1. The Evaluator must hold a valid license from the State of Wisconsin or Minnesota in the field related
to the known or suspected disability. The Evaluator must have extensive training and experience in
evaluation of the area(s) of concern and be able to interpret instructional implications of the
evaluation results. In instances where no “applicable license” exists, the District must be satisfied
that the Evaluator has extensive training and experience related to the known or suspected disability.
2. The Evaluator must be located within 100 miles of the school District.
3. Evaluator must be permitted to directly communicate and share information with members of the
IEP team and the Director of Special Education. The Evaluator must also release the assessments
and results, including any parent and teacher surveys, to the members of the IEP team and the
Director of Special Education.
4. Unless otherwise determined by the members of a child’s IEP team, the Evaluator must observe the
child in one or more educational settings or make at lease one contact with the child’s regular
education teacher for the purpose of determining how the student is progressing in the general
curriculum. In addition, evaluators are encouraged to make additional contacts with other involved
regular or special education teachers, and related service providers.
5. If a parent requests unreasonable reimbursements of travel costs or other related costs in connection
with any evaluation, the District will suggest mediation and/or initiate a due process hearing. The
District will not pay unreasonable travel costs unless a hearing officer, applying state and federal
law, orders the district to do so.
Grantsburg School District Policy
Approved March 10, 2003
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INDEPENDENT EDUCATIONAL EVALUATION POLICY (EEN)
An independent educational evaluation (“IEE”) is an evaluation conducted by a qualified examiner who is
not an employee of a student’s school district. A parent is eligible to receive an IEE at public expense if the
parent disagrees with an evaluation that the School District conducted or obtained for the child. For
purposes of this policy, “evaluation” means the procedures used to determine whether a child has a
disability and the nature and extent of the special education and related services the child needs. “Public
expense” means that the District either pays for the full cost of the evaluation or ensures that the evaluation
is otherwise provided at no cost to the parent.
The District’s evaluation must be complete before a parent may obtain an IEE at public expense. The
District’s evaluation is complete when the District provides the parent with a proper Notice of Evaluation
Findings, as required by law. In addition, all IEEs must meet the District’s criteria for special education
evaluations, which are the criteria that the District uses when it conducts its own evaluation. Finally,
parents may only request one publicly funded IEE for each evaluation that the District conducts or obtains.
If the District receives a parent request for an IEE, the Dist may pay for the IEE. If the District does not
pay for the IEE, the District will initiate a due process hearing without unnecessary delay and a hearing
officer will decide who is responsible for the IEE costs under relevant state and federal law. Consistent with
the parent’s right to an IEE, the District may also propose mediation. The parents will be responsible for
IEE costs if the hearing officer finds that:
1. the District’s evaluation was appropriate; and/or
2. the IEE fails to meet District criteria for special education evaluations and no unique circumstances
justify deviation from that criteria
A. Procedure to Request an IEE at Public Expense
1. Parents should submit a written request for an IEE to the Director of Special Education, and should
include an explanation of the reasons they object to the evaluation the District conducted or obtained
for the child
2. If a parent request an IEE, the District will provide the parent with the following information:
a. A list of the names and addresses of IEE Examiners located in the Grantsburg area. The list
will consist of IEE Examiners who, in the District’s judgment, are qualified to perform the
IEE. If a qualified examiner is not located in the area, the District will identify a qualified
examiner located elsewhere.
b. A copy of the District’s criteria for special education evaluation, including criteria regarding
evaluator qualifications and costs
Grantsburg School District Policy
Approved March 10, 2003
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B. Evaluation Plan
If a parent notifies the District before obtaining an IEE, The Director of Special Education may
recommend that the parent and the District develop an evaluation plan. The purpose of evaluation
plans is to encourage genuinely independent, unbiased IEEs that are valuable to both the parent and
the District staff members of the IEP team. The District, however, will not deny a publicly funded
IEE because a parent refuses to participate in this process.
If a parent agrees to participate in this process, the Parent will work with the other members of a
child’s IEP team to develop an evaluation plan. An evaluation plan may identify the scope of the
evaluation and the evaluator, and help to ensure that the IEE will comply with District criteria for
special education evaluations. IN some cases, the District will contact the evaluator directly to
arrange for the IEE on the parent's behalf.
For more information, parents may contact the Director of Special Education.
Grantsburg School District Policy
Approved March 10, 2003