BRACKLEY COMMUNITY CARNIVAL
c/o 88 JOHNSON AVE
BRACKLEY
NN13 6JF
TEL 07778 629876
EMAIL chairman@brackleycommunitycarnival.org.uk
www.brackleycommunitycarnival.org.uk
BRACKLEY COMMUNITY CARNIVAL 8TH JUNE 2013
Dear Participant of Brackley Community Carnival
You will be required to read and sign the information within this document confirming you
accept the terms and conditions, and then return it to the organisers by the 31st May 2013
The information includes;Health and safety, liability, risk assessment, insurance, access to site, prices for pitches,
space allocation, electrical devices, use of generators, parking, vehicle restrictions, food and
drink, rubbish removal, site passes, site exit.
Should you have any questions OR special requirements, please do not hesitate to get back
to us. We are happy to help!
By law the following details have to be outlined
PLEASE SELECT IF YOU WOULD LIKE DETAILS OF HOW TO ENTER A FLOAT IN
THE PROCESSION .
Select Yes / No
EVENT TERMS/CONDITIONS & BOOKING INFORMATION.
HEALTH AND SAFETY:
IT IS THE RESPONSIBILITY OF ALL STALL HOLDERS, EXHIBITORS, AND CONTRACTORS ETC. TO BE AWARE OF
AND CONFORM TO THE CURRENT REGULATIONS AT ALL TIMES DURING THE EVENT.
ALL PERSONS AND/OR VEHICLES MUST OBSERVE THE INSTRUCTIONS OF THE MARSHALLS AND OBSERVE ALL
SAFETY INSTRUCTIONS AND GUIDANCE IN ALL DOCUMENTATION.
LIABILITY:
BRACKLEY COMMUNITY CARNIVAL RECOGNISES IT HAS A DUTY OF CARE TO ALL ATTENDEES, HOWEVER WE
CANNOT ACCEPT OR BE HELD LIABLE FOR ANY INJURY, LOSS, OR DAMAGE TO PERSONS OR PROPERTY
HOWEVER CAUSED.
RISK ASSESSMENTS.
ALL STALL HOLDERS, EHXIBITORS AND ENTERTAINERS MUST COMPLETE AND HOLD A COPY OF THEIR RISK
ASSESSMENT FOR THEIR STALL/ACTIVITY. A GUIDE TO CARRYING OUT A RISK ASSESSMENT AND A BLANK
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BRACKLEY COMMUNITY CARNIVAL
c/o 88 JOHNSON AVE
BRACKLEY
NN13 6JF
TEL 07778 629876
EMAIL chairman@brackleycommunitycarnival.org.uk
www.brackleycommunitycarnival.org.uk
FORM WILL BE SUPPLIED WITH YOUR BOOKING INFORMATION.COMMERCIAL OPERATORS MUST SUPPLY A
COPY IN ELECTRONIC FORM NO LATER THAN 28 DAY PRIOR TO THE EVENT.
INSURANCE
IT IS ADVISED THAT ALL STALL HOLDERS CARRY THEIR OWN PUBLIC LIABILITY INSURANCE AS BRACKLEY
COMMUNITY CARNIVAL CANNOT INSURE YOUR STALL OR THE AREA AROUND IT.COMMERCIAL OPERATORS
MUST SUPPLY ELECTRONIC COPIES OF THEIR INSURANCE NO LATER THAN 28 DAYS PRIOR TO THE EVENT.
SPACE ALLOCATION:
ALLOCATION OF SPACE IS AT THE SOLE DISCRETION OF THE ORGANISERS. WE WILL ENDEAVOUR TO MEET ANY
REQUESTS FOR PARTICULAR REQUIREMENTS. BUT THIS CANNOT BE GUARANTEED. PLEASE LET US KNOW
PRIOR TO THE EVENT IF YOU HAVE ANY SPECIAL REQUIREMENTS.
ELECTRICITY/ELECTRICAL DEVICES:
NO ELECTRICITY IS AVAILABLE ON SITE, IF GENERATORS ARE TO BE USED THEY MUST BE OF THE SILENT TYPE
AND MEET THE NECESSARY SAFETY REGULATION. GENERATORS WHICH ARE CAUSING A NUISANCE WILL BE
REQUIRED TO BE SWITCHED OFF. GREAT CARE MUST BE TAKEN WHEN REFUELLING GENERATORS ALONG
WITH THE STORAGE OF FUEL.GENERATORS MUST BE FENCED OFF. CARE MUST ALSO BE TAKEN WHEN
POSITIONING GENERATORS TO PREVENT THE RISK OF FIRE AND HAVE APPROPRIATE FIRE FIGHTING
EQUIPMENT TO HAND . ALL ELECTRICAL ITEMS USED ON SITE MUST BE FIT FOR PURPOSE AND MEET THE
NECESSARY CURRENT REGULATIONS. IF YOU ARE USING ELECTRICAL EQUIPMENT YOU MUST HAVE BASIC FIRE
FIGHTING EQUIPMENT AVAILABLE SUITABLE FOR USE ON ELECTRICAL FIRES.
ACCESS:
NO ACCESS TO THE CARNIVAL SITE IS PERMITTED BEFORE 1630 ON FRIDAY 7TH JUNE UNLESS WRITTEN
PERMISSION IS GIVEN BY THE SITE MANAGER OR SAFETY OFFICER. THE SITE CLOSES AT 2100. NO ACCESS IN OR
OUT IS POSSIBLE AFTER THIS TIME.
THE CARNIVAL OPENS AT 0800 ON THE 8TH OF JUNE FOR SET UP. ALL VEHICLE MOVEMENTS STOP AT 1030
THEREFORE ALL VEHICLES MUST BE PARKED BY THIS TIME. THE SITE WILL NOT OPEN FOR VEHICLE
MOVEMENTS BEFORE 1700 APPROX. ANNOUNCEMENTS WILL BE MADE WHEN THE SITE REOPENS FOR
VEHICLE MOVEMENTS. IN CASE OF AN EMERGENCY YOU WOULD NEED TO CONTACT THE ORGANISER. IF YOU
NEED TO MOVE A VEHICLE WE WILL THEN, IF POSSIBLE, ASSIST YOU . NOTE VEHICLES OVER 3500KG GROSS
ARE ALLOWED ON TO THE SITE UNLESS PREVIOUSLY AGREED WITH THE ORGANISERS (PARTS OF THE SITE ARE
UNSUITABLE FOR HEAVY VEHICLES) WE CAN ACCOMMODATE LARGER VEHICLES AS LONG AS WE HAVE PRIOR
NOTICE.
WE ALSO REQUEST THAT STALL HOLDERS WITH VEHICLES OVER 11FT IN HEIGHT INFORM US PRIOR TO THE
EVENT. ASSISTANCE WILL BE NEEDED TO SITE THESE VEHICLES AS VARIOUS HEIGHT RESTRICTIONS EXIST .
PLEASE LET THE GATE MARSHALL KNOW IF YOUR VEHICLES IS /OR YOU THINK IT IS OVER THIS HEIGHT.
DRIVERS WHO IGNORE THIS ADVISE AND THE HEIGHT RESTRICTION NOTICES WILL BE HELD RESPONSIBLE FOR
ANY DAMAGE CAUSED.
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BRACKLEY COMMUNITY CARNIVAL
c/o 88 JOHNSON AVE
BRACKLEY
NN13 6JF
TEL 07778 629876
EMAIL chairman@brackleycommunitycarnival.org.uk
www.brackleycommunitycarnival.org.uk
PARKING
PARKING IS VERY LIMITED ON THE CARNIVAL SITE. YOU MAY BE REQUIRED TO REMOVE YOUR VEHICLE FROM
THE SITE. PLEASE BE AWARE IF YOU NEED A VEHICLE ON YOUR PITCH YOU WILL NEED TO HAVE A LARGE
ENOUGH PITCH TO ACCOMMODATE THIS.
RUBBISH
ALL RUBBISH GENERATED BY STALL HOLDERS,EXHIBITORS AND CONTRACTORS MUST BE TAKEN AWAY WITH
YOU AT THE END OF THE EVENT, YOUR PITCH AREA MUST BE LEFT CLEAN AND TIDY. A £50 CHARGE WILL BE
LEVIED IF THIS IS NOT ADHERED TO
TIMES
11 .00 – 17.00
ALL STALLS AND EXHIBITS MUST BE SET UP AND READY TO OPERATE FROM 1100 WHEN THE CARNIVAL BEGINS
VEHICLE AND STAFF PASSES.
ALL VEHICLES AND PEOPLE ENTERING THE CARNIVAL SITE WILL NEED A PASS. YOU WILL BE ISSUED PASSES BY
THE BOOKING TEAM. IF ADDITIONAL PASSES ARE REQUIRED THEY CAN BE PURCHASED PRIOR TO THE EVENT.
PAYMENT/DEPOSIT /CANCELLATION
50% DEPOSIT IS REQUIRED AT TIME OF BOOKING WITH FULL PAYMENT DUE 2 WEEKS BEFORE THE EVENT.IF
YOU CANCEL YOUR BOOKING WITHIN 2 WEEKS OF THE EVENT A REFUND WILL NOT BE GIVEN.SHOULD THE
EVENT BE CANCELLED REFUNDS WILL BE MADE WHERE POSSIBLE.
FOOD AND DRINK.
HOT AND COLD TAKE AWAY FOOD OR DRINK STALLS ARE NOT ALLOWED WITHOUT PERMISSION. THE FOOD
CONCESSIONS AT THE CARNIVAL ARE ALLOCATED BY TENDOR. HOWEVER CAKE AND SWEET TYPE STALLS ARE
FINE. PLEASE CONTACT US FOR CLARIFICATION ON THIS.
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BRACKLEY COMMUNITY CARNIVAL
c/o 88 JOHNSON AVE
BRACKLEY
NN13 6JF
TEL 07778 629876
EMAIL chairman@brackleycommunitycarnival.org.uk
www.brackleycommunitycarnival.org.uk
BOOKING FORM
PRICES
STANDARD COMMERCIAL PITCH 3MX3M £30 THIS COST INCLUDES 1 VEHICLE PASS .LARGER PITCHES ARE
AVAILABLE PLEASE CONTACT US FOR PRICES.REGISTERED CHARITIES AND RECOGNISED GROUPS ARE FREE FOR
A STANDARD SIZE PITCH
BANNER ADVERTISING SPACE IS ALSO AVAILABLE ON THE SITE @£10 PER METER (MINIMUM CHARGE IS 3
METRES.
COMPANY/ORGANISATION DETAILS
NAME
ADDRESS
EMAIL
MAIN ACTIVITY/TYPE OF BUSINESS
WHAT WILL YOU BE SELLING
/PROMOTING
TYPE OF ORGANISATION
Please select form list
DETAILS
SIZE OF PITCH REQUIRED
3M X 3M £30
STANDARD PITCH IS 3MX3M @ £30.00
OTHER
MAIN CONTACT DETAILS
TELEPHONE NUMBER
MOBILE NUMBER
CONTACT NUMBER ON THE EVENT DAY.
VEHICLE TYPE AND REG NUMBER REQUIRING ACCESS
TO YOUR PITCH.
VEHICLE HEIGHT
VEHICLE LENGTH
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Please Select
BRACKLEY COMMUNITY CARNIVAL
c/o 88 JOHNSON AVE
BRACKLEY
NN13 6JF
TEL 07778 629876
EMAIL chairman@brackleycommunitycarnival.org.uk
www.brackleycommunitycarnival.org.uk
NUMBER OF PASSES REQUIRED
PLEASE NOTE THESE ARE LIMITED TO 2 FREE PASSES
PER STANDARD PITCH YOU CAN PRE ORDER MORE
@£4 EACH.
NUMBER OF EXTRA PASSES REQUIRED
SIGNED
PRINT NAME
DATE
BY SIGNING THIS FORM YOU AGREE TO THE TERMS AND CONDITIONS ABOVE.
PLEASE RETURN NO LATER THAN THE 31ST MARCH 2013 ALONG WITH YOUR PAYMENT
CHEQUES SHOULD BE MADE OUT TO BRACKLEY COMMUNITY CARNIVAL
Chairman@brackleycommunitycarnival.org.uk
THANK YOU FOR SUPPORTING BRACKLEY COMMUNITY CARNIVAL WE HOPE YOU HAVE A GREAT DAY.
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