Tarrant City Schools
st
21 Century
Community Learning Center
After School Program
Handbook
Tarrant Elementary School
Principal- Mr. Walter Womack
Tarrant Intermediate School
Principal- Dr. Sherlene McDonald
Assistant Principal- Mrs. Tinker Rogers
TARRANT CITY SCHOOL SYSTEM
SUPERINTENDANT
Dr. Shelly Mize
BOARD OF EDUCATION
Bruce Grant, President
Allen Bailey
Debbie Hall
Gene Horton
James Wright
Program Philosophy
Mission
The Tarrant City Schools Community Learning Center’s mission is to provide a
comprehensive program designed to offer academic, artistic and cultural enrichment
opportunities to students and their families; assist students in meeting the Alabama state
core curriculum content standards; cultivate integrity and commitment to community
service; serve the families of participating students with family literacy activities and
enrichment programs; provide students and their families with a broad array of
additional services which are proven to have a positive impact on their quality of life.
TARRANT CITY SCHOOLS
21st CENTURY COMMUNITY LEARNING CENTER
EXTENDED DAY PROGRAM
Program Manager- Kelley Javinett
205-849-3700, javinettk@tarrant.k12.al.us
Site Coordinator- Donna Clements
Phone: 841-7541
Welcome
We are pleased to have your child enrolled in the Tarrant 21st Century Community
Learning Center Extended Day Program. We will meet from 3:00 p.m. until 5:30 p.m.
each day school is in session, Monday through Friday, unless otherwise noted in
advance. Children who are not picked up by 6:00 p.m. and whose caretaker
cannot be reached will be taken to the Tarrant Police Department for pick
up and/or Department of Human Resources will be contacted.
Purpose of Program:
1. To provide a proper environment for after school study, reading, and completion
of homework.
2. To provide personnel who are qualified to help students in problem areas..
3. To provide both academic and cultural enrichment activities for students.
4. To better utilize school facilities for the benefit of our students, providing a safe,
caring atmosphere for students until caregivers are able to pick them up.
5. To provide a healthy, pleasurable, yet challenging experience for students.
A typical afternoon in our program will include a healthy snack, a study hall and
supervised enrichment activities. Students will be offered up to 60 hours of personalized
reading tutoring with Sylvan Learning Center tutors over the course of the year.
Examples of enrichment activities are: board games and puzzles, recreation, arts and
crafts, writing, book clubs, and more. Supervised fitness and exercise will also be a part
of the program.
Arrival and Departure
All students must come directly to the cafeteria when arriving at the after school
program. Upon pick up, parents are required to sign child out and include time of pick
up. Go into the office or lunchroom to sign your child out, someone will find your child
for you, you do not need to go look for your child. The Coordinator will attend to the sign
out sheet and be available for questions or making payment. Please send a note or call
Coordinator if someone who is not listed on child’s registration form will be picking up
your child.
Students in 4th-6th grades at Tarrant Intermediate School are REQUIRED to be
transported by school bus to Tarrant Elementary School each afternoon. Walking from
Tarrant Intermediate School is not allowed. Please notify program staff if a problem
occurs regarding the bus. A permission form is required prior to transport, it is included
in this handbook. Parents should pick up all students at Tarrant Elementary School in
the afternoon.
Days in Session
We will be in session on regular school days, when students are in attendance. No
Extended Day will be provided during school holidays.
S.P.R.OUT Enrichment Center will provide summer and break camps and activities. The
YMCA of Birmingham offers services during Christmas Break, Spring Break, and
Summer Break. Parents will be provided information as it becomes available.
Weather
In the event of severe weather of any kind that causes schools to close early, or not be
open, Extended Day will also be cancelled. Parents will be notified as soon as possible in
this situation.
Accident or Illness
Parents will be called and informed if their child becomes ill or injured during our hours.
He or she will need to be picked up as soon as possible.
Personal Belongings
All personal belongings should be clearly labeled with your child’s name. Please limit the
number of personal items your child brings to school, as we are not responsible for
lost or missing items. Students are not allowed to use cell phones at the program.
There is a landline phone available in the cafeteria. Please let Coordinator know if you
would like your child to “check-in” when he or she arrives at the program.
Fees
There is a one-time registration fee of $10.00 to be paid at the time of enrollment in the
program.
Fees are based on a sliding scale:
$20.00 per week if Free Lunch
$25.00 per week if Reduced Lunch
$30.00 per week if Paid Lunch
(a nutritious snack is included in price)
Children are strongly encouraged to attend every day, especially days that they are
scheduled to meet with their Sylvan tutor. Failure to attend regularly will result in
the student being dismissed from the program to allow for a student on the waiting list to
participate.
Drop-ins are strongly discouraged for the purpose of continuity. Drop-ins will not be
allowed to participate in activities of the extended day program, for reasons of liability.
There is a late pick-up fee of $1.00 per 5 minutes after 6:00 p.m.
Tuition can be paid weekly or monthly. Checks should include the child’s name as
well as the parent’s name and be made out to Tarrant 21st Century Community
Learning Center. The bookkeeper will be in the office or lunchroom each afternoon
during Extended Day hours. PLEASE DO NOT COMBINE EXTENDED DAY
MONEY WITH OTHER SCHOOL MONEY. Supply money, lunch money, etc.,
should always be kept separate.
Fees need to be paid by Tuesday of each week. Tuition not paid by Tuesday
will incur a $5.00 late charge.
In accordance with school policy, there will be a $30.00 SERVICE CHARGE for all
returned checks.
School Visits
Parents are encouraged and welcome to come and visit children in the After School
program. Come see what we’re doing! If you’d like to volunteer with the program
in any way, please let the Site Coordinator or Program Manager know. We’d
be happy to have you as part of our team!
DISCIPLINE
During enrollment, parents are required to sign the form stating that they have (a) read
the discipline policy; (b) have reviewed it with their child(ren); and (c) agree to help
support the staff in implementing it.
All children are expected to respond positively to extended day rules and caregiver
directions in order to provide an orderly, safe, and enjoyable environment for “our”
children. Students attending the extended day program will follow the same code of
conduct established during the regular school day.
Inappropriate Behavior:
When dealing with a child’s inappropriate behavior, our caregivers will administer the
discipline policy consistently and fairly – with courtesy and dignity. Caregivers may not
use any form of corporal punishment, intimidating language or actions. In the case of
extreme behavior, students will be sent immediately to the Site Coordinator.
EXTREME DISRUPTIVE BEHAVIOR MAY RESULT IN IMMEDIATE
DISMISSAL!
Minor problems will be handled using the extended care guidelines and parents will
be informed. Daily Consequences of Inappropriate Behavior:
1. The first offense will result in a warning issued to the student and reminder of
appropriate behavior.
2. The second offense, the student will be reminded of appropriate behavior and
“time-out” will be issued.
3. The third offense, the student will be sent to the Site Coordinator.
The Site Coordinator will follow the action outlined below:
1. The first referral, the coordinator will warn student and remind student of
appropriate behavior.
2. The second referral, the coordinator will call for a conference with the parents
and students.
3. The third referral, the coordinator will call for a conference with the parents,
Site Coordinator, and the Principal. After investigation, a one to five day
suspension will occur if needed.
4. The fourth referral to the coordinator will result in a conference with the
coordinator, parents and Principal for possible dismissal of students for the
remainder of the semester.
Major injury, damage, or destruction:
1. Children who willfully inflict (or attempt to inflict) serious injury to
themselves, another child or a care giver will be dismissed from the program
immediately. The parent will be called to pick up the child.
2. Children who willfully do major damage or destroy (or attempt to damage or
destroy) important materials, equipment, or property will be required to pay
for the repair or replacement of these items and will be dismissed from the
program.
Extended Day Program Expectations:
1. Speak for yourself…not for anyone else.
2. Listen to others…then they will listen to you.
3. Avoid bad words and put-downs…who needs them.
4. Take charge of yourself…you are responsible for you.
5. Show respect…everyone is important.
6. Keep your hands and feet to yourself…no one wants to be hurt.
7. If you mess it up…you clean it up.
8. If you take it out…you put it back.
9. HAVE FUN!!! LEARN SOMETHING NEW!!!
Rules for Student Play:
1. Swing straight while seated (not side to side or twisting)
2. Slide from top to ground in the seated position with feet down. Students are not
to run up or down the slide (or other equipment) or jump off before reaching the
ground.
3. Students may not jump off any structure to the ground.
4. Students may not play on the structures in such a way as to increase their chance
of injury to themselves or others.
5. Only soft balls or objects may be thrown. Balls, bats, rocks, other hard objects
may not be played with while under our supervision.
6. Fighting or pretending to fight (karate, ninja, etc.) is not an appropriate activity
unless it is in the confines of a class taught by the program.
7. Students are expected to use a courteous tone of voice and considerate actions
toward others at all times.
Return this portion to be placed in your child’s file
I have read and explained the Tarrant City Schools Discipline Policy to my child and will
work with the Tarrant Community Learning Center staff in enforcing this policy.
----------------------------------------------------Parent/Guardian Signatures
------------------------Date
I give permission for my child to watch movies rated PG in the extended day program.
________________________________________
___________
Please sign below indicating your consent for information from your child’s educational
records to be shared between the school, your child’s teacher, the 21st Century CLC
program and its partners for the purpose of developing and addressing your child’s
personalized achievement goals.
__________________________________________
____________
TARRANT SCHOOL SYSTEM COMMUNITY LEARNING CENTER
EXTENDED DAY REGISTRATION FORM
DATE:________GRADE/TEACHER:______________DATE OF BIRTH:_______
NAME OF CHILD:________________________________________________
(circle name called)
CHILD’S SOCIAL SECURITY NUMBER: ________________________________
ADDRESS:_____________________________________________________
HOME PHONE:__________________CELL PHONE(S):___________________
CHILD’S ETHNICITY: African American Asian American Caucasian
Hispanic American
Native American Other:______________________
CHILD’S PRIMARY LANGUAGE SPOKEN:__________________________
PARENTS (GUARDIANS)
FATHER’S NAME:_______________________________________________
MOTHER’S NAME:_______________________________________________
PERSON HAVING CUSTODY OF CHILD:________________________________
FATHER’S PLACE OF EMPLOYMENT:_________________PHONE:__________
MOTHER’S PLACE OF EMPLOYMENT:_________________PHONE:__________
PARENT EMAIL ADDRESS:_________________________________________
NAME & PHONE NUMBER OF PERSON OTHER THAN PARENT TO CONTACT IN CASE OF EMERGENCY
_____________________________________________________________
Names of persons (including parents/guardians) allowed to pick this child up from
Community Learning Center programs (include phone numbers):
_____________________________________________________________
_____________________________________________________________
Permission is granted to transport/admit this child to a hospital when necessary, if none
of the emergency numbers listed can be reached:___________________________
(signature grants permission)
HEALTH INFORMATION:
Allergies______________________________________________________
Health Problems________________________________________________
Medication taken on a regular basis____________________________________
There is a $10.00 registration fee to be paid before child can stay with extended day.
___________________
(SIGNATURE OF PARENT OR GUARDIAN)
Tarrant 21st Century Community Learning Center participants may be featured in local
newspapers, magazines, the school web page, and television media. In order for your child’s name
and/or picture to be included at any point, we need your permission.
_Yes, my child’s picture and/or name may be used in publicity regarding Tarrant 21 st CCLC.
_No, my child’s picture and/or name may not be used in publicity regarding Tarrant 21 st CCLC.
TARRANT SCHOOL SYSTEM
COMMUNITY LEARNING CENTER
INSURANCE FORM
I, _____________________________, hereby certify that I am the parent/legal
guardian of _______________________________. The school has my permission to
enroll the above named student in the Tarrant Elementary Community Learning
Center Extended Day Program, pursuant to the rules, regulations, guidelines, and
procedures as outlined in the Tarrant School System Extended Day Program
Handbook. I understand it is my responsibility to read and discuss, with my child,
the contents of the handbook that govern his/her behavior while they are in
attendance during class, or any sponsored activity.
I realize that it is impossible for the Tarrant School System or staff member to
provide an environment that is one hundred percent free from the possibility of
injury. Therefore, I hereby waive any and all claims against the Tarrant Board of
Education, Superintendent, Administrative Assistant, Program Coordinator,
Program Adult Worker, or Program Student Worker. I am aware that accidents
may happen at any time, and when they do, please use the information listed
below to assist my child in his/her time of need.
Home Phone __________________________________________
Work Phone ___________________________________________
Emergency Phone _____________________________________
Hospital Preference ____________________________________
Insurance Company ___________________________________
Policy Number _________________________________________
If you are currently uninsured, the Tarrant School System strongly recommends
that you purchase the 24-Hour Coverage school insurance. The brochures are
furnished at each school. If you do not wish to participate in any insurance
program, you understand that you will be responsible for any and all expenses
that might result from an accident that happens during your child’s attendance
at the EXTENDED DAY PROGRAM.
_________ I currently have insurance.
_________ I plan to purchase school insurance.
_________ I do not plan to purchase insurance.
__________________________________
Signature
__________________________________
Date
Tarrant City Schools Extended Day Program
Student Transport Permission Form
(Applicable only to Tarrant Intermediate School participants)
Your child will be required to ride a Tarrant City School bus from Tarrant Intermediate
School to Tarrant Elementary School each afternoon that he/she participates in the
program.
Supervision will be provided at loading and unloading points, and no stops will be made
between the two schools.
Please sign and date below to acknowledge your approval of this mode of transportation
for your child.
_______________________________
Student Name
_______________________________
Parent Name
_______________________________
Parent Signature
____________
Date