WELCOME TO OUR LIVE WEBINAR Improving Revenue Cycle Begins at the Front End Live Webinar Presenters Keilee Ting Sales Associate Jennifer Wilson Sales Manager Angelique Belot Product Specialist WELCOME TO OUR LIVE WEBINAR Improving Revenue Cycle Begins at the Front End Front Office Improvement Agenda • Identify The Most Common Pain Points • Tools to Streamline Workflows and Front Office Efficiency • Show how your Practice Management System’s Tools Can Directly Assist in Increased Revenue • Measuring Performance & Tracking • Q&A High Level View of Workflow Schedule Confirm Check-In Render Service CheckOut Billing First Step to Improvement Identify Your Pain Points Office Staff Physician Patient Scheduling – Step 1 Schedule Patient Calls Office Get Reason For Visit Get Patient Information Find Open Time Create Appointment Scheduling–Common Pain Points Schedule • • • • • Patient Calls Office Get Reason For Visit 24/7 Service Same-day Appointments Schedule Online – Technology Faster Appointments for New Patients Provider Availability Get Patient Information Find Open Time Create Appointment Scheduling Technology Should Provide: • Flexibility • Robust Functionality • User-Friendly • Operability • Multi-Resource Scheduling • Customization Fully Customizable Appointment Scheduler 4/10/2015 CONFIDENTIAL – © 2009 11 Open Times 4/10/2015 CONFIDENTIAL – © 2009 12 Measure Performance Happy Staff = Happy Patients = Improved Net Profit Typical Workflow for Patient Confirmation Confirm Call the Patient – Leave VM Time Office Staff Spends On Appointment Confirmations • Results in No Shows/Cancellations Patient Options Patient Calls & Cancels Patient Calls Back Additional Phone Call Patient LM • Lost Revenue • Can’t Track Repeat Offenders Patient No Shows Lost Revenue Patient Confirmation Common Pain Points Confirm Automated Phone Call Issue Appt. Reminder Request Confirmation Update Appt. Status Patient Confirmation Confirm Automated Phone Call Issue Appt. Reminder Request Confirmation Update Appt. Status Hear a Sample Phone Notification Recording Phone Notify Status Report Automated Appointment Reminders Benefit Your Practice • Contributing to patient satisfaction • Reducing missed appointments • Keeping your practice profitable • Providing quality care to the patient • Maximizing the physicians’ time • Gaining a competitive edge by enhancing patient relations Easier Check In Process CheckIn Update Appt. Status Verify Eligibility Verify Address Pull Chart Print Labels/ Superbills Waiting Rooms 65% of patients report wait times are frustrating! Results could be dramatic! Check-In Process Pain Points CheckIn Update Appt Status Verify Eligibility Verify Address • Wait Room Time • New Patient Forms • Administration Paperwork • Verifying Patient Eligibility Over The Phone • Administration Time • Lost Revenue Pull Chart Print Labels/ Superbills Easier Registration Process Americans Spend 135 Million Hours a Year Filling Out Medical Paperwork 4/10/2015 CONFIDENTIAL – © 2009 23 4/10/2015 CONFIDENTIAL – © 2009 24 4/10/2015 CONFIDENTIAL – © 2009 25 Front Office Workflow Improvements Schedule Patient Calls Office Get Reason For Visit Get Patient Information Find Open Time Create Appointment Confirm Automated Phone Call Issue Appt. Reminder Request Confirmation Process Confirmation Update Appt. Status Check-In Update Appt. Status Verify Eligibility Verify Address Pull Chart Print Labels/ Superbills Summary CHANGES IN THE OFFICE ADVANTAGES Provider Availability Same-day appointments; faster access to routine follow-ups and new-patient appointments; less waiting time in the doctor’s office. Reminders for Appointments Reduce staff time and no shows. Increase productivity while also increasing revenue. Easier Registration Process Reducing or eliminating office staff. Lower overhead allows doctors to afford longer, more meaningful visits. Technology Provide patients an understanding of who you are and what you can do for them. Patients can download forms to fill out prior to the office visit; ask non-urgent questions via secure email. Time Management Electronic Medical Records/Practice Management Software Patients can receive alerts and reminders about follow-up care. Identify Your Pain Points Office Staff Physician Patient Walk a Day in Their Shoes CollaborateMD.com The overall mission of a medical practice is to improve the overall quality of patient care. Thank you for attending CollaborateMD is a trusted health information technology expert that can get you there. 888.348.8457 CollaborateMD.com