NY Medicaid
HITECH EHR Incentive Program
James J. Figge, M.D., M.B.A.
Medical Director, Office of Health Insurance Programs
September 2010
Topics
• NY Medicaid programs that complement the
federal Health Information Technology for
Economic and Clinical Health (HITECH) program:
– Electronic Prescribing (eRx) Incentive
– Patient-Centered Medical Home (PCMH) Incentive
• NY Medicaid HITECH EHR incentive program
NY Medicaid
HITECH EHR Incentive Program
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Electronic Prescribing
• Nationwide:
– In 2009, 12% of the
1.63B original
prescriptions were
transmitted electronically
• Accelerating trend:
– 2007-2008: +130%
– 2008-2009: +181%
Source: 2009 National Progress Report on E-Prescribing, Surescripts LLC.
NY Medicaid
HITECH EHR Incentive Program
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NY Medicaid eRx Incentive
Provides an incentive payment for dispensed
ambulatory Medicaid e-prescriptions
Eligible Practitioners
Prescriber Incentive
Physicians (M.D./D.O.)
$0.80
per prescription/refill*
Dentists
Nurse Practitioners
Pharmacy Incentive
Podiatrists
$0.20
Optometrists
per prescription/refill*
Licensed Midwives
NY Medicaid
HITECH EHR Incentive Program
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* Max 1 original plus 5 refills
per 180-day period.
eRx Incentive Requirements
• Prescriber
– must have an individual NPI, and
– must be enrolled in Medicaid fee-for-service (FFS)
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HITECH EHR Incentive Program
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eRx Incentive Requirements
• Incentive only applies to prescriptions created
electronically, and transmitted via computerto-computer electronic data interchange
– faxed prescriptions are not eligible
– [faxed prescription] ≠ eRx
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HITECH EHR Incentive Program
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eRx Incentive Requirements
• Electronic transaction must comply with Medicare
Part D standards
– NCPDP SCRIPT 8.1 or 10.6
– Includes prescriber's individual NPI
• Incentive only applies to prescription medications
– No OTC medications or medical supplies
– No controlled substances at this time
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HITECH EHR Incentive Program
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Patient-Centered Medical Home
• PCMH is a care model where each patient has
an ongoing relationship with a personal
clinician who leads a team that takes
collective responsibility for patient care
NY Medicaid
HITECH EHR Incentive Program
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Patient-Centered Medical Home
• Care is supported by electronic tools
– patient registries, EHRs, e-prescribing, and health
information exchange (HIE)
– goal is to improve care coordination, quality, and
patient safety
NY Medicaid
HITECH EHR Incentive Program
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NCQA PCMH Recognition Program
• National Committee for Quality Assurance (NCQA),
Patient-Centered Medical Home program
– Three levels:
• Level 1 can be achieved without an EHR
• Level 2 requires some electronic functions
• Level 3 requires a fully functional EHR
NY Medicaid
HITECH EHR Incentive Program
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NY Medicaid PCMH Incentive
• Eligibility for enhanced payments:
– Office-based practices (e.g., physicians and nurse
practitioners)
– Federally Qualified Health Centers (FQHCs)
– Diagnostic & Treatment Centers
– Hospital Outpatient Departments (Medicaid
managed care program only)
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HITECH EHR Incentive Program
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NY Medicaid PCMH Incentive
• Incentive payments available through
Medicaid fee-for-service (FFS) and Medicaid
managed care programs
• Incentive amount varies based on NCQA
PCMH level achieved
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HITECH EHR Incentive Program
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Medicaid EHR Incentive Program
• Created by the HITECH Act
• Administered by the States under guidance
and oversight of the Centers for Medicare and
Medicaid Services (CMS)
• Designed to provide financial incentives for
adoption and meaningful use of certified EHRs
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HITECH EHR Incentive Program
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Medicaid EHR Incentive Program
• Meaningful use of certified EHR technology
includes:
– Electronic Prescribing
– Electronic exchange of health information to
improve the quality of health care
– Reporting of clinical quality measures
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HITECH EHR Incentive Program
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Who Is Eligible?
•
•
•
•
•
Physicians (M.D. and D.O.)
Nurse Practitioners
Certified Nurse-Midwives
Dentists
Physician Assistants, only if practicing in a
FQHC or Rural Health Clinic (RHC) led by a
Physician Assistant
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HITECH EHR Incentive Program
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Patient Volume Requirements
• Eligible professionals (EPs) must demonstrate
that 30% of patient encounters are Medicaid
Exceptions:
• Pediatricians may receive 2/3 incentive amount with
20% Medicaid patient volume
• EPs in FQHCs and RHCs may qualify by demonstrating
30% of encounters are “needy individuals”
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HITECH EHR Incentive Program
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Calculating Patient Volume
• Standard formula uses number of Medicaid
patient encounters relative to total encounters
in any 90-day period in the preceding calendar
year
• Alternate formula takes into account a
practitioner's entire managed care or medical
home patient panel
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HITECH EHR Incentive Program
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Calculating Patient Volume
• Clinics and group practices may use overall
clinic/practice patient volume as a proxy for
each EP
– Some limitations apply: 42 CFR 495.306(h)
• All methods include alternate 20% threshold
for pediatricians and use of “needy
individuals” criteria for FQHCs/RHCs
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HITECH EHR Incentive Program
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How Much is Available?
All Practitioners
Pediatricians
(at least 30% Medicaid/needy)
(at least 20% but less than 30% Medicaid)
Year 1
$21,250
$14,167
Year 2
$8,500
$5,667
Year 3
$8,500
$5,667
Year 4
$8,500
$5,667
Year 5
$8,500
$5,667
Year 6
$8,500
$5,667
Total
$63,750
$42,500
Note: program participation years do not need to be contiguous.
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HITECH EHR Incentive Program
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Restrictions on EP Eligibility
• EPs may not be "hospital-based"
– defined as 90% or more of services rendered in inpatient
hospital or emergency room settings
• Must select either the Medicare or Medicaid program (onetime option to switch)
• May only participate in one state
• Must demonstrate 15 percent financial contribution toward
the "net average allowable costs" (NAAC) of certified EHR
technology
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HITECH EHR Incentive Program
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EP Financial Contribution
• EPs must contribute 15% of the NAAC
– $3,750 first year for most EPs
– $1,500 each subsequent year
• Many contributions count towards EP share:
– Costs incurred by employer for implementing certified
EHR system (e.g., FQHC, RHC, or group practice)
– Costs of training and workflow redesign
– In-kind contributions (technology, support, etc.)
NY Medicaid
HITECH EHR Incentive Program
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Calculating the NAAC
• The first year "average allowable costs" were
set by CMS at $54,000
• Cash received by the EP from most other
sources (certain exceptions apply) must be
deducted from the average allowable costs to
yield the NAAC
• NAAC cannot exceed $25,000 (statutory limit)
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HITECH EHR Incentive Program
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Incentive Calculation Example #1
• Average allowable costs (first year): $54,000
$54,000
• Cash received from other sources: $29,000
$29,000
• Net average allowable costs: $25,000
$25,000
• 15% EP contribution: $3,750
$21,250
• 85% Incentive payment amount:
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HITECH EHR Incentive Program
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$21,250
Incentive Calculation Example #2
• Average allowable costs (first year): $54,000
$54,000
• Cash received from other sources: $10,000
$10,000
• Net average allowable costs: $25,000 (maximum = $25,000)
$25,000
• 15% EP contribution: $3,750
$21,250
• 85% Incentive payment amount:
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HITECH EHR Incentive Program
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$21,250
Incentive Calculation Example #3
• Average allowable costs (first year): $54,000
$54,000
• Cash received from other sources: $32,000
$32,000
• Net average allowable costs: $22,000
$22,000
• 15% EP contribution: $3,300
$18,700
• 85% Incentive payment amount:
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HITECH EHR Incentive Program
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$18,700
Adoption, Implementation and/or
Upgrading EHR Technology
• First year:
– EPs must demonstrate adoption,
implementation, and/or upgrade
• Adopt: Acquire and install system
• Implement: Training, data migration,
commence utilization
• Upgrade: Expand and improve existing system
to meet definition of certified EHR technology
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HITECH EHR Incentive Program
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Meaningful Use of EHR Technology
• Subsequent years:
– Meet meaningful use and clinical quality metric
reporting requirements
• For Stage 1 meaningful use (2011-2012), same core
and menu set as Medicare*
* States may request permission from CMS to mandate
certain public health reporting options
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HITECH EHR Incentive Program
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Defining Meaningful Use
• HITECH Act specifies three components:
– Electronic prescribing
– Electronic exchange of health information
– Submission of clinical quality measures
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HITECH EHR Incentive Program
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Stage 1 EP Meaningful Use Criteria
• Stage 1 meaningful use objectives and clinical
quality measures include required core set
and menu set choices
Core Set
Menu Set
Meaningful Use
Objectives
15 core objectives
5 of 10
menu set objectives
Clinical Quality
Measures
3 core measures, or
3 alternate core measures
3 of 38
menu set measures
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HITECH EHR Incentive Program
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EP Clinical Quality Measures
• EPs must submit six measures for Stage 1 MU:
– 3 core or 3 alternate core
– 3 of 38 from menu set
• Aligned with Physicians Quality Reporting
Initiative (PQRI) and CHIPRA initial core set
• Submit by attestation for 2011
– in 2012, EPs must submit electronically
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HITECH EHR Incentive Program
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EP Clinical Quality Measures
NQF Measure Number/
PQRI Implementation Number
EP Clinical Quality Measure
(Core Set)
NQF 0013
Hypertension: Blood pressure measurement
NQF 0028
Preventive Care and Screening Measure Pair:
a) Tobacco Use Assessment
b) Tobacco Cessation Intervention
NQF 0421
PQRI 128
Adult Weight Screening and Follow-up
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HITECH EHR Incentive Program
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EP Clinical Quality Measures
NQF Measure Number/
PQRI Implementation Number
EP Clinical Quality Measure
(Alternate Core Set)
NQF 0024
Weight Assessment and Counseling for
Children and Adolescents
NQF0041
PQRI 110
Preventive Care and Screening:
Influenza Immunization for
Patients 50 Years Old or Older
NQF 0038
Childhood Immunization Status
NY Medicaid
HITECH EHR Incentive Program
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Hospital Eligibility
• Acute Care Hospitals - at least 10% Medicaid
• Average Length of Stay ≤ 25 days
• CCN in 0001–0879 or 1300–1399
• Includes general short-term hospitals, cancer care
hospitals and critical access hospitals (CAHs)
• Children’s Hospitals – no Medicaid minimum
• CCN in 3300–3399 (77 hospitals total)
• Not children’s wings of larger hospitals
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HITECH EHR Incentive Program
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Hospital Payment Overview
• Overall incentive payment amount is based on
four-year calculation
• Each year’s payment is a base amount ($2M) plus
a discharge volume adjustment (accounting for
change over time), scaled by a yearly factor
• Overall incentive payment is then scaled
based on Medicaid share
• Actual payment spread over 3–6 years
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HITECH EHR Incentive Program
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Medicaid Share
• Based on proportion of inpatient bed days
attributable to Medicaid (fee-for-service or
managed care) to overall inpatient bed days
• “Extra credit” given for charity care (in the
form of a reduction in overall bed days)
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HITECH EHR Incentive Program
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Hospital Payment Schedule
• State has flexibility to determine schedule
• No more than six years
• No fewer than three years
• Fastest disbursement allowable by law:
• 1st year - 50% of total incentive
• 2nd year - 40% of total incentive
• 3rd year - 10% of total incentive
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HITECH EHR Incentive Program
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Stage 1 EH Meaningful Use Criteria
• Stage 1 objectives include required core set
and menu set choices; clinical quality metrics
are all required
Core Set
Menu Set
Meaningful Use
Objectives
14 core objectives
5 of 10
menu set objectives
Clinical Quality
Measures
15 core measures
N/A
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HITECH EHR Incentive Program
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Enrollment Process (1)
• Login to National Level Repository (NLR)
website:
– Supply demographic/financial information
– Select program (Medicare/Medicaid)
– Select state
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HITECH EHR Incentive Program
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Enrollment Process (2)
• Login to NY Medicaid website:
– Verify eligibility
– Attest to adopt, implement, upgrade or
meaningful use of certified EHR technology, and
– Attest to 15% contribution towards NAAC
NY Medicaid
HITECH EHR Incentive Program
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Medicaid EHR Incentive Timeline
• Registration for EHR Incentive Programs
begins January 2011
• NY Medicaid attestation functions expected to
begin mid-2011, dependent upon CMS and
state approvals
NY Medicaid
HITECH EHR Incentive Program
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Medicaid EHR Incentive Timeline
• Last year to initiate participation is 2016
• Participants may skip a year, but no payments
will be issued after 2021
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HITECH EHR Incentive Program
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Appendices
•
•
•
•
•
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Contact Information
Meaningful Use Core Set of Objectives – EP
Meaningful Use Menu Set of Objectives – EP
Meaningful Use Core Set of Objectives – EH
Meaningful Use Menu Set of Objectives – EH
Clinical Quality Measures - EH
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HITECH EHR Incentive Program
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Contact Information
James J. Figge, MD, MBA
Medical Director
NYS Department of Health
Office of Health Insurance Programs
One Commerce Plaza, Suite 826
Albany, NY 12260
(518) 474-8045
jjf06@health.state.ny.us
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HITECH EHR Incentive Program
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Stage 1 MU Criteria – EP Core Set (1)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EPs)
Use Computerized Provider Order Entry (CPOE) for
medication orders
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Implement drug-drug and drug-allergy interaction
checks
Generate and transmit permissible
prescriptions electronically (eRx)
Record patient demographics
(preferred language, gender, race, ethnicity, DOB)
Maintain an up-to-date problem list of current and
active diagnoses
NY Medicaid
HITECH EHR Incentive Program
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Stage 1 MU Criteria – EP Core Set (2)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EPs)
Maintain active medication list
Maintain active medication allergy list
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Record and chart changes in vital signs
(height, weight, blood pressure, BMI, growth charts)
Record smoking status (patients 13 and older)
Implement one clinical decision support rule
Report ambulatory clinical quality
measures to CMS or the State
NY Medicaid
HITECH EHR Incentive Program
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Stage 1 MU Criteria – EP Core Set (3)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EPs)
Improve care
coordination
Capability to exchange key clinical information
electronically among providers of care and patientauthorized entities
Ensure adequate
privacy and security
for personal health
information
Implement systems to protect privacy and security of
patient data in the EHR
Engage patients and
families in their
health care
NY Medicaid
HITECH EHR Incentive Program
On request, provide patients with an electronic copy
of their health records
Provide patients with clinical summaries for each
office visit
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Stage 1 MU Criteria – EP Menu Set (1)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EPs)
Implement drug-formulary checks
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Improve care
coordination
NY Medicaid
HITECH EHR Incentive Program
Incorporate clinical lab test results into certified EHRs
as structured data
Generate lists of patients by specific conditions
Send reminders to patients (per patient preference)
for preventive and follow-up care
Perform medication reconciliation
between care settings
Provide summary of care record for patients referred
or transitioned to another provider or setting
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Stage 1 MU Criteria – EP Menu Set (2)
Health Outcomes
Policy Priority
Engage patients and
families in their
health care
Improve population
and public health
NY Medicaid
HITECH EHR Incentive Program
Stage 1 Meaningful Use Objective (EPs)
Provide patients with timely electronic access
to their health information
Use certified EHR technology to identify patientspecific education resources and provide to patient
as appropriate
Capability to submit electronic syndromic surveillance
data to public health agencies (one test)
Capability to submit immunization data electronically
to State immunization registry (one test)
48
Stage 1 MU Criteria – EH Core Set (1)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EHs)
Use Computerized Provider Order Entry (CPOE) for
medication orders
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Implement drug-drug and drug-allergy interaction
checks
Record patient demographics
(preferred language, gender, race, ethnicity, DOB,
date/preliminary cause of death in the case of
mortality in the hospital)
Maintain an up-to-date problem list of current and
active diagnoses
NY Medicaid
HITECH EHR Incentive Program
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Stage 1 MU Criteria – EH Core Set (2)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EHs)
Maintain active medication list
Maintain active medication allergy list
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Record and chart changes in vital signs
(height, weight, blood pressure, BMI, growth charts)
Record smoking status (patients 13 and older)
Implement one clinical decision support rule
Report hospital clinical quality measures
to CMS or the State
NY Medicaid
HITECH EHR Incentive Program
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Stage 1 MU Criteria – EH Core Set (3)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EHs)
Improve care
coordination
Capability to exchange key clinical information
electronically among providers of care
and patient-authorized entities
Ensure adequate
privacy and security
for personal health
information
Implement systems to protect privacy and security of
patient data in the EHR
Engage patients and
families in their
health care
NY Medicaid
HITECH EHR Incentive Program
On request, provide patients with an electronic copy
of their health records
On request, provide patients with an electronic copy
of their discharge instructions
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Stage 1 MU Criteria – EH Menu Set (1)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EHs)
Implement drug-formulary checks
Improving quality,
safety, and
efficiency, and
reducing health
disparities
Record advance directives for patients
65 years old or older
Incorporate clinical lab test results into certified EHRs
as structured data
Generate lists of patients by specific conditions
Improve care
coordination
NY Medicaid
HITECH EHR Incentive Program
Perform medication reconciliation between care
settings
Provide summary of care record for patients referred
or transitioned to another provider or setting
52
Stage 1 MU Criteria – EH Menu Set (2)
Health Outcomes
Policy Priority
Stage 1 Meaningful Use Objective (EPs)
Engage patients and
families in their
health care
Use certified EHR technology to identify patientspecific education resources and provide to patient
as appropriate
Capability to submit electronic syndromic surveillance
data to public health agencies (one test)
Improve population
and public health
Capability to submit immunization data electronically
to State immunization registry (one test)
Capability to submit electronic data on reportable (as
required by state or local law) lab results to public
health agencies (one test)
NY Medicaid
HITECH EHR Incentive Program
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EH Clinical Quality Measures
Measure Number
Identifier
EH Clinical Quality Measure:
Emergency Department (ED)
ED-1
NQF 0495
Median time from ED arrival to time of departure from the emergency
room for patients admitted to the facility
ED-2
NQF 0497
Median time from admit decision time to time of departure from the
emergency department of patients admitted to inpatient status
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HITECH EHR Incentive Program
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EH Clinical Quality Measures
Measure Number
Identifier
EH Clinical Quality Measure:
Stroke
Stroke-2
NQF 0435
Ischemic stroke patients prescribed antithrombotic therapy at discharge
Stroke-3
NQF 0436
Ischemic stroke patients with atrial fibrillation/flutter who are prescribed
anticoagulation therapy at hospital discharge
Stroke-4
NQF 0437
Acute ischemic stroke patients who arrive within 2 hours and for whom IV
t-PA was initiated within 3 hours of time last known well
Stroke-5
NQF 0438
Ischemic stroke patients administered antithrombotic therapy by the end
of hospital day 2
Stroke-6
NQF 0439
Ischemic stroke patients with high or unmeasured LDL, or who were on a
lipid lowering medication, who are discharged with statin prescription
Stroke-8
NQF 0440
Ischemic or hemorrhagic stroke patients or their caregivers who were
given appropriate educational materials during the hospital stay
Stroke-10
NQF 0441
Ischemic or hemorrhagic stroke patients who were assessed for
rehabilitation services
NY Medicaid
HITECH EHR Incentive Program
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EH Clinical Quality Measures
Measure Number
Identifier
EH Clinical Quality Measure:
Venous Thromboembolism (VTE)
VTE-1
NQF 0371
Patients receiving VTE prophylaxis within 24 hours of admission or
surgery, or have documentation why no prophylaxis was given
VTE-2
NQF 0372
Patients who received timely VTE prophylaxis on admission or transfer to
ICU, or have documentation why no prophylaxis was given
VTE-3
NQF 0373
Patients diagnosed with confirmed VTE who received an overlap of
parenteral anticoagulation and warfarin therapy
VTE-4
NQF 0374
Patients diagnosed with confirmed VTE who received IV Unfractionated
Heparin therapy dosages and had their platelet counts monitored
VTE-5
NQF 0375
Patients diagnosed with confirmed VTE discharged on warfarin that are
given appropriate written discharge instructions
VTE-6
NQF 0376
Patients diagnosed with confirmed VTE during hospitalization (not
present on arrival) who did not receive VTE prophylaxis
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HITECH EHR Incentive Program
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