Ricoh Aficio
MP 2550 to 5001 Series
Rogue Community College
Quick Reference User Guide
Compliments of:
IKON Office Solutions
Table of Contents
Copier Functions
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How To Copy Documents
How To Make 2 Sided Copies
How To Staple Documents
Staple Documents/Sample Copy Function
2 or 3 Hole Punch Option
Batch Feed Mode/Auto Duplex
Auto Reduce and Enlarge Magnification
Image Combination
Book Copying
Magazine Mode
Chapters
Adding Covers To Documents
Inserting Blank Slip Sheets
Bypass Tray – Copying On Transparencies
(OHP)
Bypass Tray – Copying On Heavy Paper
Copy Job Interrupt
Ricoh MP4000/MP5000 Quick Reference Guide
Table of Contents
Document Server Functions
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Setting the Auto Erase Function
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Scanning To The Document Server
Printing From The Document Server
E-mail Functions
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User E-Mail Registration Set Up
Using E-0mail Registration
Changing User E-mail Registration
Deleting A User E-mail Registration
Group E-mail Registration Set Up
Registering E-mail Destinations To Group
Using E-mail Group Registration
Deleting A Group Registration
User Code Functions
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User Code Set Up and Activation
Using User Codes
Printing User Code Values
Ricoh MP4000/MP5000 Quick Reference Guide
COPIER FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
How To Copy Documents
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Place originals face up, portrait
orientation in Document Feeder
(ADF)
Enter desired number of sets or
copies on the numeric keys
Press START
Ricoh MP4000/MP5000 Quick Reference Guide
How To Make 2 Sided Copies
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Place originals face up, portrait
orientation in Document Feeder
(ADF)
Select the 2 sided option
Enter desired number of sets or
copies
Press START
Ricoh MP4000/MP5000 Quick Reference Guide
How To Staple Documents
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Place originals face up in the
Document Feeder (ADF)
S
t
a
p
l
e
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Select the staple position from the
Speed Keys on the Keyboard
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Enter desired number of copies
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Push Start
Ricoh MP4000/MP5000 Quick Reference Guide
Staple Documents/Sample Copy
Function
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Place originals face up in Document Feeder (ADF)
Select any appropriate enhancement modes
Select the one of the Stapling position Speed Keys
on screen
Press the Sample Copy button (see arrow)
Enter number of sets desired
Press START
Screen message will display:
 1 set has been printed
 If you want to print remaining sets, press
CONTINUE button
 Press SUSPEND button to change settings
Select the option above you desire
Ricoh MP4000/MP5000 Quick Reference Guide
2 or 3 Hole Punch Option
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If your system has the punch option, place
originals face up in Document Feeder
(SADF) or on Glass Platen
Select any appropriate enhancement
modes
Select punch pattern that matches your
document orientation from the keyboard’s
Speed Keys
Enter desired number of copies
Press START
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Ricoh MP4000/MP5000 Quick Reference Guide
Batch Feed Mode/Auto Duplex
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Select the 1:2 Duplex Speed Key
Touch Sort button
Touch Special Original button
 Select Batch
 Touch OK
R
R
R
Select quantity using the numeric pad
Place the first batch of documents in the SADF
Press Start
 Add remaining originals, pressing start after
after each new batch
 Continue adding originals until all originals are
complete
Press the # key after all originals are scanned
and the job will begin to print.
Ricoh MP4000/MP5000 Quick Reference Guide
Auto Reduce and Enlarge Magnification
These instructions will assist you in placing 8.5x11
image on to a 11x17 sheet
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Place the letter size original face up, portrait
orientation in the ADF
Select a paper tray containing 11x17 paper
Select Auto Reduce/Enlarge button
Press Start
Retrieve output
Ricoh MP4000/MP5000 Quick Reference Guide
Image Combination
This feature permits users to combine multiple input pages on
a single output page
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Place documents face up in the ADF
 Originals can be grouped in order of 2,4,8 Or 16 to a
page
Select Dup/Combine/Series button
 Select COMBINE button
 Originals: Select 1 sided or 2
 Copy: Select 1 sided or 2
 Select the number of input pages per output
page
 Press OK
Enter number of sets desired
Press START
Ricoh MP4000/MP5000 Quick Reference Guide
Book Copying
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Place Book on Glass Platen
Select Dup./Combine/Series button
Select SERIES button
 Select:
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Book to 1 sided for single pages
 Press OK
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OR
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Select BOOK button
Select BOOK TO 2 SIDED button on the
right of the screen
 Press OK
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Enter desired sets
Press Start
Ricoh MP4000/MP5000 Quick Reference Guide
Magazine Mode
MAGAZINE MODE permits the user to put multiple
input pages in a booklet format
Use of a SADDLESTITCHED FINISHER will staple
these pages down the center and fold them
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Place all originals face up in ADF in the
sequence you want them in your
booklet….Cover, inside cover, page 1, etc
Select Dup./Combine/Series button
 Select Book button
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Originals: Select single or double sided
Copy: Select Magazine
Touch OK
Enter desired number of sets
Press Start
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Note:
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Selecting LETTER paper will result with a
half-size booklet
Selecting 11 x 17 paper will result with a full
81/2 x 11 booklet
Ricoh MP4000/MP5000 Quick Reference Guide
Chapters
Inserting Chapter Sheets in a 2 step process.
Step 1: Telling the machine from which drawer
the chapter sheets will be drawn from
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Select USER TOOLS/COUNTER button
Select SYSTEMS SETTING box
 Select PAPER TRAY SETTING tab
 Select NEXT button to go to the 2nd screen
 Press: Cover Sheet Tray box
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Select the tray from which the Chapter
Sheets will be drawn Tray1, Tray2, etc
Select Method Of Duplex: Single or Double
sided
Display Time = At Mode Selected
Press OK, EXIT, EXIT to return to the main
screen
Ricoh MP4000/MP5000 Quick Reference Guide
Chapters
Step 2 is instructing the Unit where you want
the Chapter Pages inserted
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Press the COVER/SLIPSHEET tab on the
bottom of the touch screen
Press the CHAPTER button
Complete the boxes shown on the screen by
entering the sheet number the chapter sheet is
to be inserted in the output
Use the # key after each entry
Press OK to return to the main screen
Place documents face up in the document
feeder
Select the number of sets desired
Strongly recommend a SAMPLE COPY to
assure all in their proper sequence.
Ricoh MP4000/MP5000 Quick Reference Guide
Adding Covers To Documents
The purpose of this function is to add either
pre-printed front and back covers, or other
covers, to any document.
Like Chapters, this is a 2 step function
Step 1: Telling the unit which paper tray the
covers will be drawn from
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Press USER TOOLS/COUNTER button
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Press SYSTEM SETTINGS button
 Press PAPER TRAY SETTINGS tab
 Press NEXT to go to Screen 2
 Select COVER SHEET TRAY
Select tray from which covers drawn
 Select single or double sided covers
 Display Time: At Mode Selected
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Press OK, EXIT, EXIT to return to home screen
Ricoh MP4000/MP5000 Quick Reference Guide
Adding Covers To Documents
STEP 2
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Place the cover stock in the tray selected in
Step 1
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Place documents face up in the document
feeder
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Select any and all finishing options for the
job
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Press the Cover/Slip Sheet Tab on the
touch screen
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Select FRONT COVER options
Copy= first page in document feeder will be
copied onto the cover
 Blank=preprinted cover, first page in the
document feeder will appear AFTER the
cover
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Select BACK COVER options
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Same as FRONT COVER above
Press OK
Strongly recommend a Sample Set
Ricoh MP4000/MP5000 Quick Reference Guide
Inserting Blank Slip Sheets
The purpose of this function is to insert slip
sheets into any document.
Like Chapters and Covers, this is a 2 step
function
Step 1: Telling the unit which paper tray the slip
sheets will be drawn from
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Press USER TOOLS/COUNTER button
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Press SYSTEM SETTINGS button
 Press
PAPER TRAY SETTINGS tab
 Press NEXT to go to Screen 2
 Select SLIP SHEET TRAY
Select tray from which slip sheets will be
drawn
 Select single or double sided sheets
 Display Time: At Mode Selected
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Press OK, EXIT, EXIT to return to home
screen
Ricoh MP4000/MP5000 Quick Reference Guide
Inserting Blank Slip Sheets
STEP 2
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Place the ship sheets in the tray selected
in Step 1
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Place documents face up in the document
feeder
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Select any and all finishing options for the
job
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Press the Cover/Slip Sheet Tab on the
touch screen
 Select SLIP SHEET options
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Blank=Blank Slip Sheets will be inserted
where told by the following screen
 Select
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DESIGNATE/CHAPTER
Complete the boxes by showing before
which input page the blank Slip Sheet is to
be inserted.
 Press
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OK
Strongly recommend a Sample Set
Ricoh MP4000/MP5000 Quick Reference Guide
Bypass Tray - Copying On OHP
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Place originals in the ARDF or on glass
platen
Place Transparencies in bypass tray
Press the # button on key pad
Select OHP
Press OK
Press Start
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Transparencies must be of Laser Copier type
to withstand the heat of the laser engine.
Failure to adhere will result in engine jams
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Note: If you select OHP Transparencies,
Labels, or Thick Paper in Special Paper,
you cannot have copies delivered face
down - -they will JAM
Ricoh MP4000/MP5000 Quick Reference Guide
Bypass Tray – Copying On Heavy Stock
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Place original in the ARDF or on glass
platen
Place Stock Paper in bypass tray
Press the # button on key pad
 Select Heavy
 Press OK
 Enter desired number of sets
Press Start
Note: If you select OHP Transparencies
Labels, or Thick Paper in Special Paper,
you cannot have copies delivered face
down -they will JAM
Media type must be within the Copier
paper specifications to avoid damaging
the engine
Ricoh MP4000/MP5000 Quick Reference Guide
Copy Job Interrupt
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While a current COPY job is running
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Press Interrupt key on the touch screen
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Place NEW originals in the ARDF or on
glass platen
Press START
After copies have been made, remove
originals and copies
Press Interrupt Key again to resume
original job
No job setting may be used with copy
Interrupt
Ricoh MP4000/MP5000 Quick Reference Guide
DOCUMENT SERVER FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
Setting Up The Automatic Erase
When documents are scanned into the Document
Server, each is date and time stamped. A unit
shipped from the factory is set for an automatic 3
day erase of all documents.
The Automatic Erase Function can be user adjusted
anywhere from 1 day to 180, or it may be turned off
entirely.
Setting The Automatic Erase Parameter
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Press USER TOOLS/COUNTER button
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Press SYSTEMS SETTINGS button
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Press ADMINISTRATOR TOOLS tab
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Press NEXT to go to Screen 2
Press AUTO DELETE FILE IN DOCUMENT
SERVER button
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Enter the desired time to auto delete with the numeric
keys
Press # key when through
Pressing the OFF button means the automatic erase
has been turned off
Exit User Tools/Counter
Ricoh MP4000/MP5000 Quick Reference Guide
Scanning To Document Server
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Press Document Server button (see arrow)
The originals to be scanned into the Document Server are
placed face up in the ADF or on the glass platen
Press SCAN ORIGINAL button
 Press USER NAME button
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Press FILE NAME button and type in the name of the
file to be scanned.
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Press OK
Optional PASSWORD: Using numeric keys enter a 4
digit password. System will ask you t confirm it.
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Press MANUAL ENTRY button and type in your
name.
Press OK
Press OK
Press START
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New File will show in Document Server list
To continue Scanning Additional Documents, repeat
steps above
Ricoh MP4000/MP5000 Quick Reference Guide
Print From Document Server
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Press Document Server (see arrow)
Finding the document you wish to print
 Enter your USER NAME in its
OR
 Enter the FILE NAME in its box you wish
 Touch the document you wish to print
If password protected, enter the numeric
password
Touch To PRINT SCREEN PAGE button
 Select print options (2 sided, staple)
 Press START button
Ricoh MP4000/MP5000 Quick Reference Guide
E-MAIL FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
User E-mail Registration Set-Up
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
Press New Program
Press Change next to User Destination/Name
Press Change next to Key Display to change
Select Title - to File e.g Smith select (RST)
Press E-mail, enter User’s E-mail address
Register as a Sender - ON
Senders Password - ON*
 *Prevents other users from using your
e-mail
Enter Password - Type in your Password
(numeric Only)
Press OK
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To enter additional E-mails, continue
from step six above
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Using E-mail Registration
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Place originals in document feeder on on
glass platen
Press Scanner
Press Manual Input
Enter Recipient's E-mail destination
Press OK
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Repeat steps to add additional addresses
Press Attach Senders Name
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Press your registered named box
If stored with Password, enter password
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To attached a Subject Header
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Press Attach Subject Header
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Press OK
Select File Type to change scanning file type
Press Scan Settings to change options
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Use pre- stored headers or press Manual input
to attach a new subject header.
Copy type, density, resolution size, etc.
Press OK
Press Start to Scan/E-mail documents
Ricoh MP4000/MP5000 Quick Reference Guide
Changing User E-mail Registration
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
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Select the User E-mail you wish to
change
Press the E-mail Address key
Press Change next to User Name
Enter the new E-mail information
Press OK
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List appears
To Change Password
Press Change at Right of Password
Enter New Password
Press OK
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A User E-mail Registration
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
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To Clear only the E-mail Address
Select the User E-mail user to clear
Press the E-mail Address key
Press Change next to User Name
Press the Delete All key
Press OK
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List appears
To Clear all information for user
Press the Delete Key
Select the user to Delete
Press the Key or enter the registered #
Press the YES key
Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Registering E-mail Destinations to Group
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Next  to access page 2/3
Press Address Book Management
Press User(s) destination key that you want to
register in a group
Press Group key
Select a group to which you want to register the
e-mail destinations
Press OK
 To
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Display an E-mail Destination
Press Address Book: Program /Change
/Delete Group
Select the Group where the data you want to
confirm is registered
Press Programmed Users (all user e-mail
destination will show)
Press OK
To enter additional Groups, repeat the
above steps
Ricoh MP4000/MP5000 Quick Reference Guide
User E-mail Registration Set-Up
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
Press New Program
Press Change next to User Destination/Name
Press Change next to Key Display to change
Select Title - to File e.g Smith select (RST)
Press E-mail, enter User’s E-mail address
Register as a Sender - ON
Senders Password - ON*
 *Prevents other users from using your
e-mail
Enter Password - Type in your Password
(numeric Only)
Press OK

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To enter additional E-mails, continue
from step six above
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Using E-mail Registration
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Place originals in document feeder on on
glass platen
Press Scanner
Press Manual Input
Enter Recipient's E-mail destination
Press OK
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Repeat steps to add additional addresses
Press Attach Senders Name
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Press your registered named box
If stored with Password, enter password
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To attached a Subject Header
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Press Attach Subject Header
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Press OK
Select File Type to change scanning file type
Press Scan Settings to change options
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Use pre- stored headers or press Manual input
to attach a new subject header.
Copy type, density, resolution size, etc.
Press OK
Press Start to Scan/E-mail documents
Ricoh MP4000/MP5000 Quick Reference Guide
Changing User E-mail Registration
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
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Select the User E-mail you wish to
change
Press the E-mail Address key
Press Change next to User Name
Enter the new E-mail information
Press OK
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List appears
To Change Password
Press Change at Right of Password
Enter New Password
Press OK
Press Exit repeatedly to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A User E-mail Registration
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management
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To Clear only the E-mail Address
Select the User E-mail user to clear
Press the E-mail Address key
Press Change next to User Name
Press the Delete All key
Press OK
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List appears
To Clear all information for user
Press the Delete Key
Select the user to Delete
Press the Key or enter the registered #
Press the YES key
Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
Group E-mail Registration Set-Up
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Next  to access second screen
2/3
Press Address Book: Program
/Change/Delete Group
Press New Program
Press Change next to Key Display to
group name
Enter Group name
Press Key Display Change to change
name
Press Select Title - to sort groups e.g
Smith select (RST) or other sort modes
Press OK
 To enter additional Groups, continue
from step six above
Ricoh MP4000/MP5000 Quick Reference Guide
Registering E-mail Destinations to Group
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Next  to access page 2/3
Press Address Book Management
Press User(s) destination key that you want to
register in a group
Press Group key
Select a group to which you want to register the
e-mail destinations
Press OK
 To
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
Display an E-mail Destination
Press Address Book: Program /Change
/Delete Group
Select the Group where the data you want to
confirm is registered
Press Programmed Users (all user e-mail
destination will show)
Press OK
To enter additional Groups, repeat the
above steps
Ricoh MP4000/MP5000 Quick Reference Guide
Using E-mail Group Registration
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Place originals in document feeder on on
glass platen
Press Scanner
Press Manual Input
Select Recipient's Group E-mail
destination
Press OK
Press Attach Senders Name


Press your registered named box
If stored with Password, enter password

To attached a Subject Header

Press Attach Subject Header
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

Press OK
Select File Type to change scanning file type
Press Scan Settings to change options



Use pre- stored headers or press Manual input
to attach a new subject header.
Copy type, density, resolution size, etc.
Press OK
Press Start to Scan/E-mail documents
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting A Group Registration
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Press User Tools/Counter
Press Systems Settings
Press Key Operator Tools
Press Nextto access second screen
Press Address Book Management







To Clear only the E-mail Address
Select the User E-mail user to clear
Press the E-mail Address key
Press Change next to User Name
Press the Delete All key
Press OK
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List appears
To Clear all information for user
Press the Delete Key
Select the user to Delete
Press the Key or enter the registered #
Press the YES key
Press the Exit key to Exit set-up
Ricoh MP4000/MP5000 Quick Reference Guide
USER CODE FUNCTIONS
Ricoh MP4000/MP5000 Quick Reference Guide
Turning ON/OFF User Code Function

Select USER TOOLS/COUNTER

Select SYSTEM SETTINGS

Select ADMINISTRATOR TOOLS



Scroll to Screen 2
Select USER AUTHENTIFICATION
MANAGEMENT
Press USER CODE AUTH button


Scroll to Screen 2



Select Copier Options codes will apply to
Select Printer options codes will apply to
Select Other Functions codes will apply to
Press OK
Scroll to Screen 1 See next page to enter
individual codes and the functions those
codes will engage.
Ricoh MP4000/MP5000 Quick Reference Guide
User Code Set Up And Activation
Entering Individual User Codes
You now are at Screen 1 of 5 under ADMINISTRATOR
TOOLS

Scroll to page 2/5 using the down arrows

Select Address Book Management

Select New Program

Select Change next to Name
• Enter Name using the keyboard

Select OK

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
Select Auth Info

Type in the User Code (8 nbrs max)

Press # Key after entering
Press NEXT button
Confirm from the list of Available Functions

Copy: FULL COLOR, ETC

Print: COLOR

Other: Document Server or Scanner
Select OK
To enter more individual codes, start at the top of this
page
Press EXIT three times to return to main copier screen
Ricoh MP4000/MP5000 Quick Reference Guide
Using User Codes
When you walk up to the Copier and the
panel requests your user code

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
At system Prompt _ _ _ _ _ _
 Enter your User Code
 Press the # sign
System is now ready for use
After completing your task
 Press the Yellow & Orange buttons
together
 This will Reset the pass code
The next user will need to input their own
user code to access system
Ricoh MP4000/MP5000 Quick Reference Guide
Printing User Codes/Counters

Select USER TOOLS/COUNTER

Select SYSTEM SETTINGS

Select ADMINISTRATOR TOOLS
 Select
DISPLAY/CLEAR/PRINT
COUNTER
 Select PRINT COUNTER

Press START button

Press Exit 3 times
Ricoh MP4000/MP5000 Quick Reference Guide
Deleting Individual Users

Select USER TOOLS/COUNTER

Select SYSTEM SETTINGS

Select ADMINISTRATOR TOOLS
 Scroll
to Screen 2
 Select ADDRESS BOOK
MANAGEMENT
 Press the DELETE button
 Press the individual you wish to
delete
 Confirm you wish to delete:
 Yes

or NO
Press Exit 3 times
Ricoh MP4000/MP5000 Quick Reference Guide