Acquisition & Fleet Management

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GSA Office of Motor Vehicle Management
Acquisition & Fleet Management
Kevin Gibson - Acquisition Branch Chief
Line up
•
•
•
•
•
•
•
•
Mission
You
GSA Fleet Structure
How/What we buy
Fleet Terminology
AFVs and LGHG
Acquisition Process
Questions
& Answers
The RIGHT VEHICLE.
At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet Mission
To provide safe, reliable, low cost vehicle
solutions assisting our customers to effectively
and efficiently meet their mission requirements
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The RIGHT VEHICLE
At the RIGHT PRICE
With GREAT SERVICE!
10 Myths about Fleet Mgmt.
March 2010 Gov’t Fleet Magazine
• #1 - Fleet Management is a part time job at best
• #8 - Strategic sourcing leave the fleet manager out of
the decision making process
• #10 - Fleet Management is a dying profession as
technology and outsourcing take the fleet managers
place
• #9 - Fleet Management has changed drastically over
the years and fleet managers have different more
complex duties
STAND
DO U
URD1S?
STAND
WE
URD1S
GSA Fleet Mission
To provide safe, reliable, low cost vehicle solutions
assisting our customers to effectively and
efficiently meet their mission requirements
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
What was the
name of the
horse to have
the fastest time
ever run in the
Kentucky
Derby?
Secretariat
with a time of
1 minute 59 2/5 seconds in 1973
Central Office Contacts
Additionals
Amber Robles
[email protected]
(703) 605-2936
Ambulances, ADA Vans &
IHS
Milton Smith
[email protected]
(703) 605-2937
AFVs/Funding
(703) 605-2949
Sean Seymour
[email protected]
(703) 605-9289
Semeon Pogossian
[email protected]
(703) 605-5597
Buses
Stanley Milinski
[email protected]
(412) 294-4006
Amber Robles
[email protected]
(703) 605-2936
Agency HQ inquiries
Stephanie Gresalfi
[email protected]
(703) 605-2664
Manufacturer/Delivery
Issues
Stephanie Gresalfi
[email protected]
(703) 605-2664
Medium & Heavy, Trailers,
Wreckers, Rollbacks, &
Refuelers
Dan Mohn
[email protected]
(703) 605-1896
Ed Bretthauer
[email protected]
(703) 605-2956
Garyson Hunt
[email protected]
(703) 605-3111
Vehicle Monitoring/Fleet
Solutions
Marianne Aiken
[email protected]
703-605-2846
Vehicle Buying
(703) 605-CARS
[email protected]
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Inventory by Region
GSA Region
1
2
3
4
5
6
7
8
9
10
11
Grand Total
Number of Vehicles
6,237
11,849
17,689
40,910
15,076
8,069
30,190
12,465
34,005
17,634
9,914
204,038
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Current Inventory
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet Current Inventory
Sedans
4x2 Light Trk
4x4 Light Trk
Ambulance
Bus
Other
4% 1% 2% 1%
28%
26%
38%
Med/Heavy Trk
Acquiring Vehicles - Purchase
• We buy LOW BID/ BEST VALUE
– Required by regulation
– Ensures greatest discounts
• How we pay for vehicles
– Rates
– Vehicle Sales Proceeds
– AFV Surcharges
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
What is this?
…An “Armored” Car
Acquisition Cycle
For every season there is a reason…
Spring
Vehicles Delivered
Winter
Orders Placed
and Reviewed
Summer
Customer Planning
Fall
Guidance
Vehicle Contracts Awarded
Ordering Begins
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Inventory by Fuel Type
Electric .003% .003% CNG
.004%
Non FUEL
B20, Natural
.002% GAS, etc.
5%
Hybrid
8%
Diesel
46%
E85
41% GAS
E85
GASOLINE
DIESEL
HYBRID
ELECTRIC
NON FUEL EQUIP
CNG
B20, Natural Gas, PLUG-IN,
Diesel Hybrid, Propane
Low GHG
3,003
Low GHG
7,204
EPAct 92
How many horses are in a race
at the Kentucky Derby?
20
Horses
(maximum)
Acquisition Terminology
•
AFV- Alternative Fueled vehicle
•
GHG- Green House Gas
•
PEV- Plug-in Electric Vehicle
•
Incremental Cost- price difference between the lowest priced gas-fueled
vehicle and the requested AFV of the same class.
•
Surcharge – the monthly dollar amt. charged per vehicle to fund AFV
incremental costs—surcharge Amt. set by Agency HQs.
•
AFV Fund- The money an agency accumulates and uses to purchase
alternative fuel vehicles, that is generated through a monthly surcharge that
is spread over the cost of the entire Fleet as directed by EPAct 1992/1995
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Acquisition Terminology
• AUTOCHOICE- GSA Automotive’s Web-based tool for governmentwide vehicle purchasing.
• AMP- GSA Fleet’s internal Web-based ordering tool
• CAM- A new, ordering tool accessed through Autochoice that will
improve ordering process
• Federal Standards- specifications of vehicle requirements by SIN
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Acquisition Terminology
• Eligible Vehicle- a vehicle that meets the GSA Fleet’s replacement
criteria
• Replaced Vehicle- an Eligible Vehicle that is ordered against
• Additional Vehicle – A vehicle that is not replacing a GSA Fleet leased
vehicle…….could be replacing an Agency Owned Vehicle, a commercially
leased vehicle or not be replacing any vehicle.
• Consolidated Vehicle – A vehicle that is owned by a customer agency
one day and owned by GSA Fleet the next.
• Consolidation – An agency’s vehicles that are “assimilated” into GSA’s
leased Fleet (GSA replaces roughly 1/3 of the fleet/year)
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Eligible Replacement Vehicles
Minimum Replacement Guidelines
• Sedans: 3 years and 36,000 miles, 4 years and 24,000 miles,
or 5 years any miles, or 75,000 miles any years
• Hybrid Sedans: 5 years and any miles
• Hybrid SUVs: 7 years and any miles
• Light trucks gas: 7 years or 60-65,000
• Light trucks diesel: 8 yrs or 150,000 miles
• Medium trucks: 10 yrs 100,000/150,00 miles gas/diesel
• Other equipment: varies
**The quantity of Vehicles replaced is determined by the availability of
funding
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
VAM
Agencies Plan to Decrease Fleet Size
370,000
360,000
9%
350,000
340,000
361,925
330,000
346,147
(-4.4%)
338,601
(-2.2%)
320,000
333,633
(-1.4%)
329,961
(-1%)
310,000
2011
2012
2013
2014
2015
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
33
20.0%
15.0%
Inventory Changes Planned (2011-2015)
LSEV
13.7%
Subcompact or Smaller
Compact
10.0%
Midsize
Large
5.0%
Limousine
4.1%
2.8%
Light SUV
Medium SUV
0.0%
Light Passenger Van
-0.8%
-5.0%
-10.0%
Medium Passenger Van
Light 4x2 (8500 or less)
-4.4%
-6.2%
-8.0%
-8.0%
-8.1%
-10.5%
Medium (8501-16,000)
Heavy (over 16,000)
-11.5%
-13.5%
-15.0%
-20.0%
Light 4x4 (8500 or less)
-6.6%
-17.4%
-15.1%
-16.8%
Ambulance
Bus
34
2011 vs 2012 Best Selling Models
2011 Top 10 Best Selling Models
2012 Top 10 Best Selling Models
Focus
7,015
Malibu
4,139
Malibu
4,780
GR Caravan
3,672
GR Caravan
3,764
Focus
2,852
Impala
1,754
Elantra
1,708
CG 3300 Van
1,602
Dodge 1500
1,469
Dodge 1500
1,483
Impala
1,456
Fusion HEV
1,270
Colorado
1,133
F250
1,164
CG3300 Van
1,076
Avenger
1,156
F250
962
Dakota
908
Tahoe
870
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
102-34.50—What size motor vehicles
may we obtain?
(a) You may only obtain the minimum
size of motor vehicle necessary to fulfill
your agency’s mission in accordance
with the following considerations:
(1) You must obtain motor vehicles that
achieve maximum _______ _________
§
102-34.50—What size motor vehicles
may we obtain?
(a) You may only obtain the minimum
size of motor vehicle necessary to fulfill
your agency’s mission in accordance
with the following considerations:
(1) You must obtain motor vehicles that
achieve maximum fuel efficiency.
§
____ is the new 30
40
Benefits of Rightsizing
•
MPGs
•
GHG Score
•
Cost per Mile
•
Vehicles in Inventory
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Low GHG Subcompact Offerings
Standard
Manufacturer &
MPG
Item Fuel Type
Make
City/Hwy/Cmb
Number
7
GAS
HYUNDAI ACCENT
30/40/33
8C
GAS
HYUNDAI ELANTRA
29/40/33
8C
GAS/E85
FORD FOCUS
28/38/31
GHG Score
(FF/CF)
8
8
7
Incremental Price
$
$
$
-
8H
GAS HEV
HONDA INSIGHT
40/43/41
9
$ 4,338.96
8H
GAS HEV
TOYOTA PRIUS
51/48/50
10
$ 9,217.26
8N
CNG
HONDA CIVIC GX
NGV
24/36/28
8
$ 11,033.24
8E
EV
MITSUBISHI IMIEV
123/99/112
10
$ 14,454.11
8E
EV
NISSAN LEAF
106/92/99
10
$ 20,303.02
8E
PHEV
CHEVROLET VOLT
95/90/93
8
$ 22,234.14
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Which of the following low-GHG
item 8C Subcompact sedans is
NOT a IIHS Top Safety Pick?
a. Chevrolet Cruz
b. Ford Focus
c. Hyundai Elantra
Answer: All 3 are
top safety picks
Consider the following…
Consider the following…
Interior Dimensions
Corsica
Insight
Fusion
Focus
Elantra
Front Headroom (in.)
38.4
38.4
38.7
38.3
40.0
Rear Headroom (in.)
Front Legroom (in.)
Rear Legroom (in.)
Front Shoulder Room
(in.)
Rear Shoulder Room
(in)
Front Hip Room (in.)
Rear Hip Room (in.)
37.4
43.2
35.5
36.4
42.3
33.0
37.8
42.3
37.1
38.0
43.7
33.2
37.1
43.6
33.1
53.1
52.7
54.8
55.6
55.9
54.1
49.7
51.5
50.4
51.6
48.7
56.5
54
53.3
53.7
53.9
52.7
54.8
53.5
52.7
Total Interior Vol. (cu. ft.)
105
100.9
116.8
103.1
110.4
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Electric Vehicle Offerings
Chevrolet Volt
Contract Price: $38,966
93/37 Comb MPG
$22,244 Incremental
Nissan Leaf
Contract Price: $33,684
99 Comb MPG
$20,303 Incremental
Ford Focus BEV
Contract Price: $35,643
Comb MPG 105
$20,508 Incremental
Mitsubishi I MiEV
Contract Price:
$28,978
112 Comb MPG
$14,454 Incremental
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
U.S. EV/Plug-in Hybrid Sales
Through May
Automaker
Sales Nationwide
GM
7,057
Toyota
3,638
Nissan
2,613
Source: Automotive News Data Center
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
GSA Fleet EV/Plug-in Leases
Automaker
Total in Fleet
FY12 Ordered
TOTAL
CHEVROLET
59
22
81
NISSAN
7
0
7
TOTAL
66
22
88
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Hybrids Hybrids Hybrids
Remember…
AFV funds are required to buy EVs, hybrids
and any other vehicle with an incremental
cost.
A) To discuss your monthly surcharge contact
Stephanie Gresalfi ([email protected]) or
Semeon Pogossian ([email protected]).
B) The 8C Elantra and 8C Focus are great green
alternatives to costly hybrid and electric vehicle
options.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Compact Sedan
Offerings
FY 12 Low GHG Compact Offerings
Standard Item
Fuel Type
Number
9C
E85
9H
GAS HEV
9H
GAS HEV
MPG
Manufacturer &
City/Hwy/
Make
Cmb
CHEVROLET
15/23/18
MALIBU*
HYUNDAI
SONATA
35/40/37
HYBRID**
FORD FUSION
41/36/39
HYBRID
GHG
Score
Incremental
Price
6
$1,111.00
8
$
9,582.88
9
$ 10,944.36
*Only Low GHG when operating on E85
**Quantities Limited
9C Rate: $174/month $0.15 cents/mile
9H Rate: $174/month $0.11 cents/mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The 2012 Chevrolet Malibu
•
•
•
•
GSA purchased 4,152 Malibus in FY 12
Acq. Cost: $16,059.00
Incremental Cost: $1,111.00
GHG Score of 6 ONLY when operated on E85
$174/Month
$0.15/Mile
MPGs: 15 City/
23 Hwy/18 Cmb
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FORD FUSION HEV– Compact HEV
SIN 9H
Leasing Rate $174 monthly $0.11 per mile
Acquisition Cost $25,742
FY11 AFV Incremental Cost $ 10,482
MPG 41 city/ 36 hwy
GHG Score 9
Length 190.6”
Height 56.9”
Width 72.2”
Wheelbase 107.4”
Cargo Vol. 16.5”
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
HYUNDAI SONATA HEV – COMPACT HEV
SIN 9H
Leasing Rate $174 monthly $0.11 per mile
Acquisition Cost $25,742
FY11 AFV Incremental Cost $ 9,582.88
MPG 35 city/ 40 hwy
GHG Score 8
Length 189.8”
Height 57.9”
Width 72.2”
Wheelbase110”
Cargo Vol. 16.4”
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Classification
Compact Sedan
Compact Sedan
SIN
9H
9H
Make Model
Ford Fusion
Hyundai Sonata
MPG City/Highway
41/36
35/40
GHG score
9
8
Monthly Rate
$174
$174
Rate
$0.11
$0.11
Incremental Cost
$10,944.36
$9,582.88
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Passenger Vehicles Rates
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Low GHG SUV Offerings
SIN
Manuf.
Model
GHG
Monthly
Score
Rate
(Gas/E85)
Mileage
Rate
Purchase
Price
Incr.
91
GMC
Terrain
6/6
$282
$0.21
$23,331
$4,141
98
Chevrolet
Equinox
6/6
$191
$0.185
$21,311
$1,812
98
Ford
Escape
4/5
$191
$0.185
$23,349
$3,851
96
GMC
Terrain
5/5
$329
$0.21
$24,846
$2,295
99
Chevrolet
Equinox
5/5
$303
$0.21
$23,129
$1,503
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
The 2012 Equinox
The Equinox comes standard as an E85 engine, unless the vehicle is going
to one of 13 California emissions states. Then you get a gasoline vehicle
that qualifies as low GHG.
Standard
Item
Number
Fuel Type
Manufacturer & Make
98
GAS
CHEVROLET EQUINOX
22/32/26
98
E85
CHEVROLET EQUINOX
99
E85*
CHEVROLET EQUINOX
GHG
City/Hwy
Score
/Cmb
(FF/CF)
Selling
Price
Incremental
Price
6
$ 21,311.00
$ 1,812.95
15/22/18
6
$ 21,311.00
$ 1,812.95
14/20/17
5*
$ 23,129.00
$ 1,503.89
*Item 99 4x4 ONLY Low GHG
when using E85
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
FY 12 Non-Low GHG Large Vehicles Offerings
Description
4x4
Compact
SUV
4x4
Medium
SUV
Make/
Model
Jeep
Liberty
Item Monthly Mileage Incremental
MPG
GHG Max
Rate
Rate
Costs
(City/Hwy/ Score Cargo
Combined ) (GAS/ Vol
E85)
$303
$0.21
n/a
15/21/17
2
64.2
Ford
105A $317
Explorer
$0.24
n/a
17/23/19
3
85.8
4x4 Large
Ford
105B $333
SUV
Expedition
$0.24
n/a
13/18/15
1
108.3
$347
$0.30
n/a
10/15/12
1
137.4
$218
$0.19
n/a
17/25/20
4
143.8
4x4 Extra
Large SUV
4X2
Minivan
105
Chevrolet
2500
108
Suburban
Dodge
Grand
20
Caravan
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
2012 Dodge Grand
Caravan $218 per month
and $.19 per mile
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Dear Office of Motor Vehicle Management,
Overall the consolidation of USCP vehicles has been a success. Through this endeavor we have
managed to extremely reduce our fleet lifecycle age and green our fleet in line with
federal regulations. Highlights from the consolidation have brought streamlined GSA tag
implementation, fuel card program and advantages to the Department through the STR
program. The availability for GSA to be able to facilitate USCP on last minute request of vehicles
to support our mission has been outstanding and seamless. The FSR assigned to our
Department has been very knowledgeable and willing to support our needs and requirements.
The only downsides if you will are the small fee’s identified in billing that were not briefed prior
to the consolidation agreement. We have since worked out those identified cost accordingly.
You and your staff have done a great job working with the USCP and we look forward to
continued success.
Regards,
Marcelino J. Santos
UNITED STATES CAPITOL POLICE
FY 12 Ambulance Acquisition
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Ambulances
Medium-Duty Unit available on
an International Chassis
“Pick-up” style cab with a standard
90” modular body available on a
Dodge, GM or Ford chassis
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Ambulances
“Van” style cab with a 90” cutaway
style. It is only available on a GM
Chassis and not available with AWD
“Van” style cab. It is only available
on a Ford Chassis and only available
as 4x2.
Refurbished Trailers…
Old Trailer…
Good as new!
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
Customer Acquisition Module (CAM)
Phase 2
A Revised Federal Fleet Ordering
Module for Leasing Customers
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
CAM Phase II – Improvements on the
Horizon
• Automates ENTIRE ordering process by providing
Agency HQ Fleet Manager the ability to approve
and reject vehicle selections online via Drive Thru!!
• Adds “Low GHG ” as vehicle replacement type in
dropdown menu on the replacement sheet.
• Makes Rate Bulletin, Agency Policies, Green Vehicle
Options & Agency funding summaries accessible to
view in a tab in Drive Thru.
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
CAM Phase II Order Review Process
Step 1: FSR, customer apply
agency policy, select
replacement vehicle in
DriveThru and click “Send to
Mid-level Fleet Manager.”
Step 2: Mid-level FM* receives email he/she has
vehicles to review in DriveThru.
Mid
Level FM
Approves?
No, I suggest . . .
Yes!
Step 3: HQ FM receives e-mail that he/she has
replacement vehicles to review in DriveThru.
Summary Tab in DriveThru
helps HQ FM track
replacements by SIN,
quantity AND incremental
costs!!
HQ FM
Approves?
Yes!
Step 5: FSR creates orders
for manufacturer.
Customer Acquisition Module (CAM)
Phase 2
Do Not Replace
LOW
GHG Sedan
Same/Like
SIN
LOW GHG SUV/Truck
NEW
Replacement
Type Options !!
New Tabs!
AFV Legislation
and FY 13 AFV
Vehicle options!!
FY 13 Rates!!
* FY 13 AFV Info & Vehs *Agency Guidance * FY 13 Rates Agy HQ Summary
Agency
Specific
Guidance!
Summary tab with
Incremental and
Vehicle Qty by SIN
Headquarter Fleet Manager Review
Fleet Mgr
Clicks HERE to
edit
FNE Field allows HQ to
Approve Functional Needs
Exemptions on the spot!
OLD Repl Type
NEW Repl Type SIN FUEL LOW FNE Projected Customer
GHG ?
9C
GAS
N
Incremental
$0.00
Return to Cust.
POC
POC
Email
POC
Telephone
Select
Vehicle
Gary Lee [email protected] 703-450-3321 Arlington, VA
Edit Vehicle SIN/Type
Fleet Mgr Clicks HERE to
Return Tag to Customer
to reselect veh type/sin
Approve or
Not Approve
*Agency HQ Summary Sheet
Agency
Headquarter
HQ Agency
SummarySummary
Sheet Sheet
Category SIN
Category SIN
Sedan
Sedan
4x2 Light
Truck
8C
9H
99
Fleet Manager’s
Click HERE to
access this page
LowFuel Qty Incremental Total
Per Vehicle* Incremental GHG
Type
Fuel
(Y/N)
GAS
E85
GAS
21
5
4
$0.00
$0.00
$9,582.88 $47,914.40
$0.00
$0.00
Y
Y
N
FY 13 YTD SUMMARY
HQ Created/Approved : 432/200
Total AFV Funds Created/Approved: $341,678.82/$281,000
AFV Funds projected to Generate: $645,823.98
EPAct %: 82.32%
*Approximation based on low-bid or
most commonly ordered Vehicle in
that Standard Item Number
Questions
The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.
SAY GOOD
SAY DIE
SAY MIGHTS
GOOD DIE MIGHTS
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