SCCS M2b May 2013
RSPO LEAD AUDITOR SERIES
RSPO SCC Standard
CPO Mills & Multi Sites
(Part 2)
oilpalm.wildasia.org
RSPO Supply Chain
Certification Standard
1. CPO Mills
a. SG Module
b. MB Module
2011
2. MULTI-SITE
CERTIFICATION
a. System Requirements
b. Standard Requirements
SCC Standard
1. CPO Mills
CPO Mills
• CPO SCCS will be determined during a P&C Audit. The
following needs to be verified:
• Volumes of FFB inputs and volumes of RSPO sales
outputs
• Estimated production of CPO/PK and recorded in
certificate. Certified volume cannot exceed this.
Subsequent ASA will update actual figures.
• Mill meets registration & reporting requirements as per
UTZ or Greenpalm and e-Trace.
SEGREGATION
D – SG CPO Mill
Segregation ensures receipt,
processing and storage
maintains RSPO products is
physically separated
Outgoing
documentation
identifies Certified
product, e.g.,
CPO SG Certificate
XXXXXX
Source of Certified
Material is
identified & verified
Documented systems in
place to control mixing
• Procedures for receiving and processing certified and
non-certified FFBs.
Documented Procedures
• Verify & document volumes of certified and noncertified FFB received.
• Inform CB immediately if there is an overproduction.
Purchasing and Goods In
• Records and reports for at least 5 years
• Record and balance all receipts of RSPO certified FFB
and deliveries of CPO, PKO and palm kernel meal on a
three-monthly basis.
• Trade names shall be indicated on relevant documents
(e.g., purchase and sales contracts):
• [Product Name]/SG or Segregated
Record Keeping
• Sales invoices or relevant documents (e.g. delivery
notes, shipping documents, etc) includes sufficient
information on RSPO certified palm oil products
delivered.
• Names/Contacts of buyer
• Date invoice issued
• Certified product description (MB/SG)
• Quantities delivered
• Reference to Transportation information
Sales of Goods Out
• 100-95% of source is identifiable to only certified
segregated source.
• Demonstrate (inc. procedures & record keeping)
segregation:
• Prevents physical mixing (isolated)
• Transport and Storage
Processing
• Mill may outsource to an independent PK crushing mill
and does not need to be independently certified. But:
• Crusher conforms to SG requirements;
• Crusher is included in an enforceable agreement.
Processing
MASS BALANCE
E – MB CPO Mill
Facilities utilizes certified
and non-certified materials in
the process. There is no
segregation.
Source of Certified
Material is
identified & verified
Accounting
System in
place to
monitor
Certified
volumes
received and
Certified
products
Outgoing
documentation
identifies Certified
product, e.g.,
CPO MB Certificate
XXXXXX
Any physical
sales of
certified
products are
deducted from
the Accounting
System only.
• Procedures for receiving and processing certified and
non-certified FFBs.
Documented Procedures
• Verify & document volumes of certified and noncertified FFB received.
• Inform CB immediately if there is an overproduction.
Purchasing and Goods In
• All volumes of products delivered shall be deducted
from material accounting system based on the RSPO
conversion ratio.
• Facility can only deliver MB sales from positive stock
and is allowed to short sell.
Record Keeping
• Records and reports for at least 5 years
• Record and balance all receipts of RSPO certified FFB
and deliveries of CPO, PKO and palm kernel meal on a
three-monthly basis.
• Trade names shall be indicated on relevant documents
(e.g., purchase and sales contracts):
• [Product Name]/MB or Mass Balance
Record Keeping
• Mill may outsource to an independent PK crushing mill
and does not need to be independently certified. But:
• Crusher conforms to SG requirements;
• Crusher is included in an enforceable agreement.
Processing
• Sales invoices or relevant documents (e.g. delivery
notes, shipping documents, etc) includes sufficient
information on RSPO certified palm oil products
delivered.
• Names/Contacts of buyer
• Date invoice issued
• Certified product description (MB/SG)
• Quantities delivered
• Reference to Transportation information
Sales of Goods Out
MB Suppy Chain Yield Scheme
SCC Standard
2. Multi-site
Certification
Central Office manages
SCCS requirements
RSPO Certificate issued to
Central Office
ICS defines how SCCS will
ensure compliance
Internal Audits at least
1/annum
System Requirements
Multi-site Certification
The SCCS System defines the following
elements;
 Eligibility
 Criteria for Operation
 Certification Units
 Audit Sampling
Eligibility
• All operations owned by same company
• Centralised Office (CO) shall defined rules for
eligibility of all participating sites
• Multi-site audits can be across borders, as
long as SCCS controlled by CO
Criteria for Operation
•
•
•
•
•
SCC System managed centrally (CO)
All facilities included = contract to CO
CO manages a ICS
CO elects a Management Rep
CO is audited annually
Criteria for Operation
• Operations grouped into sets
• Milling, Refining, Transport & Distribution, Processing,
Production, Blending, Outsourcing (tanks, etc)
Certification
• Certificate issued to CO and relevant
companies/operations listed
• Certificate valid for 5 years with annual
surveillance
Audit Principles
• Audits will consider Sets of facilities with
common management systems
• Audit rigor will be determined by an audit risk
assessment
Initial Assessment
• CO + 0.8 x [Each Sets] where each Set = rounded up
(√ total no of sites)
Surveillance
• CO + 0.6 x [Each Sets] where each Set = rounded up
(√ total no of sites)
Re-Certification
• CO + 0.8 x [Each Sets] where each Set = rounded up
(√ total no of sites)
Audit Formula
Example 1: Audit Formula
Initial Assessment:
1 CO = once per year
4 mills = 0.8 x √ 4 = 1.6 = 2
10 refineries = 0.8 x √ 10 = 2.5 = 3
27 manufacturers = 0.8 x √ 27 = 4.2 = 4
i.e., total of 10 audits per annum
Standard Requirements
Multi-site Certification
The SCCS Standard defines the following
elements;
 Scope
 Responsibilities
 Training
 Record Keeping
 Internal Audits
 Claims
• The Central Office needs to define:
• Geographic area, the number & identify of facilities
• Supply Chain model used and types of operations
covered by the model
Note: MB accounting can only be done at the facility
level
Scope
• Operational units are part of the Central Office (CO)
• CO to justify any sets or groupings of facilities
• RSPO SCCS system:
• Covered by an internal ICS
• CO administers the ICS
• CO defines a management rep to oversee
compliance
• CO defines a corrective action procedure where non
compliance is detected
• CO has the authority to remove participating sites
from the RSPO SCCS scope (inc. RSPO CB
findings)
Responsibilities
• ICS shall define training scope, requirements and
implementation
Training
• CO maintains all records and reporting
• ICS defines which common management documents
are applicable for all units
• ICS defines which specific documents are required to
demonstrate compliance
• ICS/CO maintains documents for min. 5 years
Record Keeping
• CO at least one internal audit of each site
• (ICS) non conformance results in an issued corrective
action request
• Actions taken to close non conformance shall be made
available
• Outcomes of internal audit programme shall be
reviewed by top management at least annually
Internal Audits
• ICS shall be responsible for ensuring all use by
represented sites comply to the rules for market
communication & claims.
Claims
SCC Standard
Conclusion
Conclusion
• CPO Mills must adopt either SG or MB supply
chain models. Their certification requirement
is currently included within the scope of the
Mill’s RSPO production certificate.
• Multi-site certification is applicable generally
for large multinational companies, operating
many facilities.
Questions?
E: advisory@wildasia.org
W: oilpalm.wildasia.org