Event Management
Scheduling
Types of Tournaments
1.
2.
3.
4.
5.
6.
Single Elimination
Consolation
Double Elimination
Round Robin
Challenge Tournaments
Season
Seeding
 Seeding is placing rankings on each
entry. The purpose is to prevent
highly skilled entries from
eliminating one another in the
early rounds, in the hopes that the
top contenders meet in the final
rounds and the top two entries
compete for the championship
 When seeding 8 entries or less,
follow this method: top of the
top, bottom of the bottom,
top of the bottom, bottom of
the top (then reverse if 9 entries
or more, up to 16)
Byes
 First Round ONLY
 The highest seed(s) in the
tournament should receive the
bye(s).
 When the total number of
entries does not work out to an
even power of 2 (2,4,8,16,etc)
byes must be used.
 Take the nearest power of 2 and
subtract the number of entries
to find out the number of byes
needed.
 Example: 6 entries
8 – 6 = 2 byes
Which Type Do I Use?
 Which type of tournament to set up depends on several
factors.
 Number of entries
 Time allotted for playing the tournament
 Facilities available
 The advantages and disadvantages of each type of tournament.
Single Elimination
 Advantage – quickest
method of determining a
winner.
 Disadvantage – provides
the fewest opportunities for
contestants to play.
 The total number of games to
be played can be figured by
subtracting 1 from the
number of entries.
 Example: 16 entries
16 – 1 = 15 games
Single Elimination
 To determine the number of rounds, the total should be the
same number as the power to which 2 must be raised to equal
the number of entries.
 Example: For 8 entries,
2 must be raised 3 times
(2X2X2)=8. A
tournament with 8
entries would then
have 3 rounds.
Consolation Tournament
 A consolation
tournament may be
conducted with
losers from the first
round of a single
elimination
tournament.
 Allows for every
entry to play at least
2 games and follows
the same format as a
single elimination
tournament.
Double Elimination
 Advantage – includes a minimum of 2 games for each entry and a





shortened game schedule.
Disadvantage – is that participation is reduced by having a limit of 2
losses.
Double elimination tournaments operate in the same manner as a single
elimination tournament with one major exception. Entries must lose 2
games to be eliminated.
Once an entry loses it then goes to the losers bracket to continue play.
The teams that win out in both brackets are matched for the
Championship.
The max number of games to be played can be figured by the following
formula: 2(N-1)+1=
 E.g. 16 teams, 2(16-1)+1= 31 possible games
Double Elimination
Round Robin Tournament
 Advantage – provides an equal number of games for all teams.
 Disadvantage – it takes a great deal of time to complete if
there are several teams competing.
 A round robin tournament provides the opportunity for a
number of teams in a tournament to play against one another:
once (single round robin), twice (double round robin), etc…
 To determine the number of rounds to be played, follow this
formula:
 Odd number of teams = N
 Even number of teams = N-1
e.g. 5 teams = 5 rounds
e.g. 6 teams: 6 – 1 = 5 rounds
Round Robin Tournament
 To determine the number of games to be played:
 No. of games = N (N-1)
2
e.g. 6 teams, 6 (6-1) = 15 games
2
 To determine the complete schedule, for an even number of
entries, leave one team in a constant location and rotate the
others counterclockwise.
Rounds
1
2
3
4
5
A–F
A–E
A–D
A–C
A–B
B–E
F–D
E–C
D–B
C–F
C–D
B–C
F–B
E–F
D–E
Round Robin Tournament
 For an odd number of entries leave the bye in a constant location
and rotate the others counterclockwise.
Rounds
1
2
3
4
5
Bye – E
Bye – D
Bye – C
Bye – B
Bye – A
A–D
E–C
D–B
C –A
B–E
B–C
A–B
E –A
D–E
C–D
 Wins, losses and ties can be recorded on a chart like the following:
Teams
A
B
C
D
E
A
B
C
D
E
Total
Points
Challenge Tournaments
 Their purpose is to encourage participants to challenge one
another, and if successful, to move ahead on a ladder of
pyramid.
 Advantage – can establish ability levels in preparation for
other types of tournaments.
 Disadvantage – after the initial play and changing of
positions, the number of challenges usually decreases, leading
to fewer games for all participants.
Challenge Tournaments
Ladder Tournament
 Players are placed on a ladder randomly or are
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seeded. Sometimes placing higher seeds near
the bottom encourages more
movement/games.
Players advance by defeating players 1 or 2
places higher on the ladder.
Higher players must accept a challenge from a
lower player.
If the challenger wins, they exchange places on
the ladder.
Losers of the match cannot challenge for a rematch until they have played at least one other
opponent.
Challenge Tournaments
Pyramid Tournament
 Similar to a ladder
tournament with 1
important difference:You
must win at least 1 game on
your row before challenging
a player on a higher row.
 Ranks players by ability and
players are able to play
players of equal ability.
 Promotes a high number of
games and equal
competition.
Season/League
 When setting up a season or league schedule you have several factors
to consider.
1. Consider the needs and interests of participants:
a.
b.
Competitive or non-competitive?
Should the activity be modified to meet their physical needs?
Determine Numbers:
2.
a.
How many registered, what are your maximum and minimum
numbers that you can go with?
Consider Time:
3.
a.
b.
c.
d.
e.
How many days/weeks are needed?
How long should the league run for?
Game length?
Playoff Structure?
What days/times should be avoided?
Season/League
Consult with people in charge of facilities and equipment:
4.
a.
b.
c.
Consult with person in charge of personnel:
5.
a.
b.
c.
6.
What type of equipment/facilities are needed?
When is the equipment/facilities available?
Who will set up and take down equipment if needed?
How many refs/scorers/and other officials are needed?
When and where will they be needed?
Who contacts them in case of cancellations?
Develop your schedule