REVIEW MEETING
DATED 16-08-2014
WESTERN TELECOM REGION
ERP REVIEW
Connectivity to ERP Server at Hyderabad
ERP SERVER : 10.197.216.213
NETWORK
PLAN
CDR
FROM NEAREST CDR
ROUTER OR SWITCH
MPLS-VPN
2 MBPS GOLD
BBoVPN
BUSINESS-700
BROADNET-512
BROADNET-256
DOMAIN
ERPBSNL.IN
REMARKS
ERP REVIEW
ERP CONNECTIVITY : VPN OVER BROADBAND
ERP REVIEW
GMM wise ERP Connectivity Status
WTR Circle Office, Mumbai :
Division/Unit
Connected via
CDR/VPN/BBoVPN
Status
WTR Circle Office
Prabhadevi
VPN
Completed
Telecom Building
Prabhadevi
VPN
Completed
Fountain Telecom
Building-1
VPN
Completed
Fountain Telecom
Building-2
VPN
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Mumbai :
Division/Unit
Connected via
CDR/VPN/BBoVPN
Status
MUMBAI
VPN
Completed
KALYAN
VPN
Completed
THANE (KOPRI)
VPN
Completed
THANE (DGMM OFFICE)
VPN
Completed
SATELLITE THANE
VPN
Completed
PANVEL
CDR
Completed
NASIK
CDR
Completed
DHULIA
CDR
Completed
RATNAGIRI
CDR
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Mumbai : continued…
Division/Unit
Connected via
CDR/VPN/BBoVPN
Status
PUNE (MHS)
CDR
Completed
PUNE (MPLS)
CDR
Completed
AHMEDNAGAR
CDR
Completed
AURANGABAD
CDR
Completed
KOLHAPUR
CDR
Completed
LATUR
CDR
Completed
PANJIM
CDR
Completed
SATARA
CDR
Completed
SOLAPUR
CDR
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Mumbai : continued…
Division/Unit
Connected via
CDR/VPN/BBoVPN
Status
NAGPUR
VPN
Completed
NAGPUR
(SAKKARDARA)
VPN
Completed
AKOLA
CDR
Completed
CHANDRAPUR
CDR
Completed
JALGAON
CDR
Completed
NANDED
CDR
Completed
YAVATMAL
CDR
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Bhopal :
Division/Unit
Connected via
CDR/VPN/BBoVPN
Status
BHOPAL (CITY)
CDR
Completed
BHOPAL (ARERA)
CDR
Completed
GWALIOR
CDR
Completed
GUNA
CDR
Completed
BBoVPN
Completed
ITARSI
CDR
Completed
MANDSAUR
CDR
Completed
RATLAM
BBoVPN
Completed
UJJAIN
BBoVPN
Completed
INDORE
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Bhopal : continued…
Division/Unit
JABALPUR
CHATARPUR
CHINDWARA
NARSINGHPUR
REWA
SAGAR
RAIPUR
BILASPUR
DURG
AMBIKAPUR
JAGDALPUR
Connected via
CDR/VPN/BBoVPN
CDR
BBoVPN
BBoVPN
CDR
BBoVPN
CDR
CDR
CDR
CDR
CDR
CDR
Status
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Ahmedabad :
Division/Unit
AHMEDABAD
AHMEDABAD (BHADRA)
BARODA
BHARUCH
BULSAD
GODHRA
HIMMATNAGAR
MEHSANA
PALANPUR
SURAT
Connected via
CDR/VPN/BBoVPN
VPN
CDR
CDR
CDR
CDR
CDR
CDR
CDR
CDR
CDR
Status
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Remarks
ERP REVIEW
GMM wise ERP Connectivity Status
GMM, WTR Ahmedabad : continued…
Division/Unit
RAJKOT
BHAVNAGAR
BHUJ
JAMNAGAR
JUNAGARH
SURENDRANAGAR
Connected via
CDR/VPN/BBoVPN
CDR
CDR
CDR
CDR
CDR
CDR
Status
Completed
Completed
Completed
Completed
Completed
Completed
Remarks
SSA - KALYAN
CSR
Network
NIB II Cloud
Pune CR
Kalyan
FE
Kalyan1-CDot
Central router
Kalyan1- E10B
STM1
Aggregation
router
FE
Talasari1
CDOT
Palghar
1 CDOT
Kalyan1-TAX
OCB
Bhiwandi1
-AXE
alyan1-OCB
Kalyan1- Tandem
OCB
Ulhasnagar
1-E-10B
Dombivelli1 CDOT
Shahapur1-C-DOT
Dombivelli
1-OCBLocal
Dombivelli1EWSD
E1
Dahanu1
CDOT
Ulhasnagar
1-Fetex
Ulhasnagar
2-OCB
Mokhada1 CDOT
Jawhar1
Bhiwandi1- CDOT
OCB Local
Badalapur
East1 EWSD
Murbad
CDOT
Tarapur1
OCB
Vasai Road
1 OCB
Ulhasnagar
-OCB
Bhiwandi1
CDOT
Vasai Papdi1
OCB
Wada1
CDOT
SSA - AHMEDABAD
NIB II
Cloud
AHMEDABAD
Sanand
CDot MAX-L
Dhandhuka
CDot MAX-L
Aggregation
Router at
ViramgamBhadra NIB
CDot MAX-L
FE
4 E1
STM-1
Barwala
Dholka
CDot MAX-XL
CDot MAX-L
VADODARA
STM 1
Central
Router at
GBT (32
addl. E1s)
CSR
Network
Existing
router
Navrangpura
OCB
Navrangpura
EWSD
Bhadra 5ESS
Bapunagar 5ESS
Jamalpur EWSD
Vasna EWSD
OCB
Vasna E-10B
Railwaypura EWSD
LG-WLL BSC-0
Bhadra TAX EWSD
LG-WLL BSC-1
Gulbai Tekra
TAX OCB
ZTE-WLL
Gulbai Tekra
TAX AXE-10
STM1
Naranpura
5ESS
Naranpura
E10B
E1
Gulbai Tekra
EWSD
Dehgam CDOT
FE
MAX-XL
Gandhinagar Gandhinagar
5 ESS
E10B
Gandhinagar
OCB
SSA - BHOPAL
CSR
Network
NIB II Cloud
BHOPAL
FE/E3
FE
Central
Router
INDORE
STM1
FE
Aggregation
Router
ATX EWSD
RS Nagar EWSD
ATX
OCB TAX I
CTX OCB
CTX TAX II
ATX ZTE
WLL-MSC
City E10B
Obedullagan CDOT
E1
STM1
FE
Berasia CDOT
Govindpura C-DOT
Ashta CDOT
Sehore CDOT
Budhni CDOT
Proposed ERP User Access Connectivity to CDR MPLS for Circle Offices
Remote Router
NIB-2 MPLS VPN Network
PE Router
(Cisco
7613)
Aggregation
Router
(Cisco 7609)
Aggregation
Router
(Cisco 7609)
Aggregation
Router
(Cisco 7609)
PE Router
(Cisco
7613)
Aggregation
Router
(Cisco 7609)
Aggregation
Router
(Cisco 7609)
Aggregation
Router
(Cisco 7609)
CDR Aggregation Network
SSA(1) – Site 1
SSA(1) – Site 3
SSA(1) – Site 2
SSA (1) Network – ERP
Users
SSA(2) – Site 1
SSA(2) – Site 3
SSA(2) – Site 2
SSA (2) Network – ERP
Users
ERP REVIEW
GMM wise Status of Filled-up Templates
WTR Circle Office, Mumbai :
ERP
Module
Total
Templates
Filled-up
uploaded
Pending
HCM
38
35
20
15
FICO
18
17
9
8
PM
11
1
1
0
MM
5
4
4
0
REM
23
1
0
1
PS
2
0
0
0
Remarks
ERP REVIEW
GMM wise Status of Filled-up Templates
GMM, WTR Mumbai :
ERP
Module
Total
Templates
Filled-up
uploaded
Pending
HCM
132
120
76
44
FICO
72
54
41
13
PM
40
20
0
20
MM
20
1
1
0
REM
23
0
0
0
PS
2
0
0
0
Remarks
ERP REVIEW
GMM wise Status of Filled-up Templates
GMM, WTR Bhopal :
ERP
Module
Total
Templates
Filled-up
uploaded
Pending
HCM
99
91
58
33
FICO
54
49
30
19
PM
30
0
0
0
MM
15
1
1
0
REM
23
0
0
0
PS
2
0
0
0
Remarks
ERP REVIEW
GMM wise Status of Filled-up Templates
GMM, WTR Ahmedabad :
ERP
Module
Total
Templates
Filled-up
uploaded
Pending
HCM
66
60
38
22
FICO
36
31
18
13
PM
20
14
0
14
MM
10
1
0
1
REM
23
0
0
0
PS
2
0
0
0
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
WTR Circle Office, Mumbai :
Unit
SAP
Installed
WTR Circle Office Prabhadevi
YES
Telecom Building Prabhadevi
YES
Fountain Telecom Building-1
YES
Fountain Telecom Building-2 (NIB)
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Mumbai :
Unit
SAP
Installed
MUMBAI
YES
KALYAN
YES
THANE (DGMM OFFICE)
YES
THANE (KOPRI)
YES
SATELLITE THANE
YES
PANVEL
YES
NASIK
YES
DHULIA
YES
RATNAGIRI
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Mumbai : continued…
Unit
SAP
Installed
PUNE (MHS)
YES
PUNE (MPLS)
YES
AHMEDNAGAR
YES
AURANGABAD
YES
KOLHAPUR
YES
LATUR
YES
PANJIM
YES
SATARA
YES
SOLAPUR
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Mumbai : continued…
Unit
SAP
Installed
NAGPUR
YES
NAGPUR (SAKKARDARA)
YES
AKOLA
YES
CHANDRAPUR
YES
JALGAON
YES
NANDED
YES
YAVATMAL
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Bhopal :
Unit
SAP
Installed
BHOPAL (CITY)
YES
BHOPAL (ARERA)
YES
GWALIOR
YES
GUNA
YES
INDORE
YES
ITARSI
YES
MANDSAUR
YES
RATLAM
YES
UJJAIN
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Bhopal : continued…
Unit
JABALPUR
CHATARPUR
CHINDWARA
NARSINGHPUR
REWA
SAGAR
RAIPUR
BILASPUR
DURG
AMBIKAPUR
JAGDALPUR
SAP
Installed
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Ahmedabad :
Unit
AHMEDABAD
AHMEDABAD (BHADRA)
BARODA
BHARUCH
BULSAD
GODHRA
HIMMATNAGAR
MEHSANA
PALANPUR
SURAT
SAP
Installed
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
Remarks
ERP REVIEW
GMM wise Status of SAP CLIENT in PCs
GMM, WTR Ahmedabad : continued…
Unit
SAP
Installed
RAJKOT
YES
BHAVNAGAR
YES
BHUJ
YES
JAMNAGAR
YES
JUNAGARH
YES
SURENDRANAGAR
YES
Remarks
User’s Categorization/Creation in ERP
MODULE
ACTIVITY
OM
HR
PA
STORE Manager
MM
STORE InCharge
PROCUREMENT
PM
REM
WORK CENTRE
In-Charge
MASTER
TRANSACTIONL
PAYROLL
Personal Administration deals with activities related
to employees on day to day basis
2
Monitoring of Store, Diversion of Store
1
In-charge of the Store (Goods Issue/ Receipt/ Transfer
Posting/ Physical Verification of Store/etc..)
Purchasing Activities such as PO,
Agreement/Contract
Creation of MO,PR,PO & SE
Creation of notification
Lease in/out of land,bldg,towers & allotment of
qtr/IQ,propty tax etc
1/STORE
2
1
1
2
3
Payment Processing Team at Circle
2
CA / Finance
Budgeting / Audit / CA Team at Circle
3
WORKS
Planning / Works related Task Force
2
TR / Collection Management
1
Acknowledging Claims of Employees / Vendors &
Record Keeping
2
TR
CLAIM CELL
PS
2
Circle MDM Team for Payroll Execution
CSC
FICO
SHORT DESCRIPTION
OM consist of Org Units, Positions, Person & relation
between each other
CIRCLE
HQ
PLANNING
WORKS
Proj def.,WBS creation & Mtce.
Budg. Allocation & settlement
2
User’s Categorization/Creation in ERP
MODULE
ACTIVITY
OM consist of Org Units, Positions, Person & relation
between each other
0
PA
Personal Administration deals with activities related to
employees on day to day basis
2
STORE Manager
PM
REM
Monitoring of Store, Diversion of Store
1/GM&DGM
STORE InCharge
In-charge of the Store (Goods Issue/ Receipt/ Transfer
Posting/ Physical Verification of Store/etc..)
1/DE&1/STO
RE
PROCUREMENT
Purchasing Activities such as PO, Agreement/Contract
2
WORK CENTRE
In-Charge
MASTER
TRANSACTIONL
Creation of MO,PR,PO & SE
Creation of notification
Lease in/out of land,bldg,towers & allotment of
qtr/IQ,propty tax etc
PAYROLL
0
2
0
Payment Processing Team at Circle
0
CA / Finance
Budgeting / Audit / CA Team at Circle
0
WORKS
Planning / Works related Task Force
2
TR / Collection Management
1
Acknowledging Claims of Employees / Vendors &
Record Keeping
2
TR
CLAIM CELL
PS
1/DE
Circle MDM Team for Payroll Execution
CSC
FICO
GM Ms
OM
HR
MM
SHORT DESCRIPTION
PLANNING
WORKS
Proj def.,WBS creation & Mtce.
Budg. Allocation & settlement
1
FILLING OF PM TEMPLATES IN ERP
DATA TO BE FILLED-UP :
• PM ORGANIZATION DATA
• WORK CENTRE MASTER DATA
• FUNCTIONAL LOCATION MASTER
• EQUIPMENT MASTER
• EBOM DETAILS
• ALL EQUIPMENTS ARE TO BE ENTERED WHICH ARE IN ASSET.
• EQUIPMENT ALSO MEANS VEHICLE, CABLE, COMPUTER, ACs etc.
• ALL EQUIPMENTS FILLED-UP IN THE PM TEMPLATE MUST HAVE A
CORRESPONDING ASSET_ID OF FICO TEMPLATE
• IF ASSET_ID IS NOT AVAILABLE FOR WANT OF ATD, AO MAY CREATE
ASSET FOR 2014-15 WITH ZERO VALUE WITHOUT WAITING FOR ATD.
ACTIVITIES IN PM MODULE
NOTIFICATION :
• OSNO : OUTSTANDING NOTIFICATION
• NOPR : PENDING NOTIFICATION
• NOCO : COMPLETED NOTIFICATION
WORK FLOW :
• CREATED
BY INITIATOR
• ASSIGNED
TO VENDOR/MECHANIC/FIELD OFFICER
• ACKNOWLEDGED
BY CONCERNED PERSON
• RE-ASSIGNED
TO CONCERNED PERSON
• COMPLETED
BY THE CONCERNED PERSON
• CONFIRMED
BY INITIATOR
• REWORK REQUIRED
BY INITIATOR
ERP REVIEW
Finalization of Store Locations
• STORE LOCATION AT SDE LEVEL
• AT BIG STATIONS, ONE SUB-STORE FOR MUX AND OTHER ONE FOR ROUTE
• MAIN STORE UNDER THE CONTROL OF DE
• INVENTORY AVAILABLE IN THE STORES TO BE INFORMED TO CONCERNED
AO FOR ACCOUNTING.
•
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
1 Vendor Details not
available:
•
Impact
• Duplicate Vendors
Resolution / Mitigation
• Unidentified Vendors
• Distribute Data forms to collect
data at the point of vendor
interactions.
• Payment automation
hindered – NEFT / RTGS
• Encourage Vendors to provide
data through BSNL Portal
• Un-reconciled vendors
payables
• Make payments subject to
submission of data – on lines of
KYC of Banks
Address
•
Registration details
•
Pan Card,
•
Bank Details
• Audit Observation
•
IFSC Code
•
Tax Registrations
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
2 Employee Details not
available:
Impact
• Credit of Salary
• Credit of
reimbursements
•
IFSC Code
•
Bank account details not • Payment automation
updated
hindered – NEFT / RTGS
•
Details for Retired
employees
•
Communication details
Resolution / Mitigation
• All employees to verify & update
their personal details in HRMS
• Data forms to collect data at the
point of retired employee
interactions / Unions
• Encourage retired employees to
• Un-reconciled employee provide data through BSNL Portal
advances / payables
• Make payments subject to
• Higher tax rate (TDS for submission of data – on lines of
not providing PAN).
KYC of Banks
• Audit Observation
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
3 Schedule of Employee
Loan & Advances do not
reconcile with the Trial
Balance:
•
•
Employee / Loan type
break-up does not
match with G/L
Balance Outstanding
does not have details /
identifier
Impact
• Employee Loans and
advances data can not
be uploaded in SAP
• Automatic Loan
management is
hampered
Resolution / Mitigation
• All employees to verify & update
their personal details in HRMS
• Data forms to collect data at the
point of retired employee
interactions / Unions
• Encourage retired employees to
• Un-reconciled employee provide data through BSNL Portal
Loans & Advances
• Make payments subject to
• Audit Observation
submission of data – on lines of
KYC of Banks
• Extended Black out
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
4 IT / Arrear data not updated
in HRMS correctly:
•
•
Established processes in
HRMS not being
followed by units.
Impact
Resolution / Mitigation
• Income Tax calculation
would not tally with SAP
• All employees to verify & update
their personal IT
• Wrong IT liability
calculated
• Standard process to be followed
across BSNL in HRMS.
• Salary calculation would
not reconcile
Wrong data pertaining to
IT/ Arrear / Perks /
Medical are fed in HRMS • Audit Observation
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
5 EMD / SD details not
available (unidentified):
•
•
Impact
Resolution / Mitigation
• EMD / SD outstanding
data can not be uploaded
in SAP
• All EMD / SD details to be dug out
and matched against parties
EMD / SD outstanding
for more than three
years
• In future cannot be
refunded through SAP
EMD / SD outstanding
for less than three years
• Un-reconciled EMD /
SD
• May need to pay
penalty if payment
deadline will be missed
• Audit Observation
• Extended Black out
• Write-off EMD / SD outstanding
for more than three years as per
BSNL policy (Treat as Misc Income)
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
6 Interface with banks for
electronic transactions not
standardized across
BSNL :
•
•
•
Interface for electronic
upload of RTGS/NEFT
transfers not in place
with the banks BSNL is
operating with.
Banks not geared up
with electronic bank
statements in standard
formats fir BRS
Cheque printing formats
not standardized
Impact
• Automatic payment
process from SAP will be
delayed.
• Automatic BRS will not
be done.
• Manual effort will be
increased leading to
inherent mistakes.
• Manual Check writing to
continue
Resolution / Mitigation
• Unified bank for making payment
• Liaison with banks to get the
electronic transactions in place.
This should be completed for entire
BSNL well in advance.
• Finalization of format required for
bank reconciliation by using
international formats (MT940 /
Multicash)
• Moving to a phase of single
banker for all employees for all
payroll / reimbursement related
payments.
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
7
The Application
Landscape of BSNL is
not standardized across
BSNL. Automated
Electronic Interfaces with
SAP would not work :
• Automatic Interfaces
with SAP will not work.
•
• Non standardized
interfaces / processes
would leave room for
errors / mischief.
•
•
Interface with QMS for
fault data at NTR / ETR
/ WTR.
Impact
• PM / SD / MM / FICO
processes in SAP would
get impacted.
Sancharsoft not being
used for sales
• Manual effort would
processes with
increase
standardized processes
• Reconciliation problems
HRMS not being used
in BSNL CO for payroll
/ HR processes
Resolution / Mitigation
• Unified Standard Application to be
implemented across BSNL – QMS,
HRMS, Sancharsoft etc.
• Sancharsoft to be configured with
mapping tables for entire BSNL (as
done for KTK)
• Sales processes to be aligned
with KTK processes.
• Process standardization of entire
BSNL to be done inline with
processes frozen for POCs
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
8 Un-reconciled Remittance
•
Intra-circle remittances
not paired and having
balance.
Impact
• Data can not be
uploaded in SAP
• All intra-circle remittances should
be paired at circle level.
• Un-reconciled data
• After pairing remittances, requisite
heads of account will get the due
credit /debit and the balance should
be matched with TB.
• Audit Observation
•
•
Balance will not be
matching at different
head of account
(exp/cash/bank/asset/in
ventory/payable/receiva
ble)
Incorrect TB
Resolution / Mitigation
• Extended Black out
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
9 Inappropriate budget at
node levels of IM
structure.
• Problem at the time of
booking CAPEX/OPEX
expenditure.
• Delay in defining
applicable IM structure
• Expense booking on
wrong Estimate / Project /
exceeding budget
allocation / closed projects
Impact
• Data can not be
uploaded in SAP
• Un-reconciled CWIP
balances
Resolution / Mitigation
• Budgets should be allocated
appropriately to each node of an IM
structure to ensure that the
expenditure/budget available at
bottom level is always less than the
budget available in the upper node.
• Audit Observation
• Extended Black out
• Stops inventory
processing / period
closure
• Reverse mechanism or, bottom up
approach should be followed to
derive the appropriate budget at
each node of an IM structure.
• IM structure to be defined well in
advance
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
10 CWIP Data not reconciled
with open projects /
estimates
Impact
• Data can not be
uploaded in SAP
Resolution / Mitigation
• All Project / Estimate details to be
dug out and matched against CWIP
trial in advance
• Un-reconciled CWIP
• Asset will get proper
value if CWIP could not
be matched with open
projects
• Audit Observation
• Extended Black out
• Old estimates to be closed as per
BSNL norms
• Reverse mechanism may be used
to get this data reconciled.
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
11
Asset Data not reconciled
with GL codes:
• Data can not be
uploaded in SAP
•
• Un-reconciled Asset
Register
•
•
Non-assets included
Impact
Assets line items not
maintained with details • Wrong calculation of
depreciation
Decommissioning not
taken care of
• Audit Observation
•
Capitalization not
updated in register
•
Wrong posting of
Depreciation
•
Asset Class /
component not proper
• Extended Black out
Resolution / Mitigation
• All Asset to be dug out and
reconciled against trial – class,
component, GL wise in advance
• Retired / decommissioned assets
to be accounted for prior to cutover
• Capitalization of assets – squaring
of ATD / ATC to be completed prior
to cutover
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
12 Un-reconciled Inventory
•
Impact
• Data can not be
uploaded in SAP
Sancharsoft and other
inventory management • Un-reconciled data
application inventory
does not tally with TB
• Audit Observation
•
Stock position is not
reconciled store wise
•
Non-usable inventory
is not retired /
scrapped
• Extended Black out
Resolution / Mitigation
• All Inventory to be dug out and
reconciled against trial – GL wise in
advance
• Requisite treatment should be
done for inventory scrapped and
the scrapped inventory balance
should be matched with TB before
cut-over.
• Retired / decommissioned assets
to be taken into inventory (if the
same is inventorised and removed
from asset register) prior to cutover
• Physical inventory to be done and
updated with trial prior to cutover
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
13 Re-structuring of Units /
Merger of Trial Balance :
•
•
•
Merger of Civil and
Electrical Trial balance
with SSA - delay
Delay in finalization of
Treatment of CMTS
units.
Formation of CSC /
CPC cells
Impact
• Delay in migration
• Reconciliation issues
across units post
migration
• Impacts master data
and Roles &
Authorization matrix of
related functions
Resolution / Mitigation
• Appropriate Notification on merger
/ restructuring to be issued to all
units well in advance
• Merger of Civil and Electrical Trial
Balance to be completed in the
legacy system itself
• The merged TB to be migrated in
ERP
• Treatment of CMTS unit to be
finalized for all locations well in
advance.
• All Master data & R&A to be
prepared after the merger /
restructuring.
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
14 Changes incorporated in
ERP solution during
Cutover:
•
Location specific
changes incorporated
in the solution
•
Changes done to the
solution / process at
the last moment
•
Solution Changes
released to PRD
during cutover
Impact
Resolution / Mitigation
• Pan-BSNL
Standardization of
business process is lost
• All changes to the solution to be
governed through a Change
Control Board
• Last moment changes
impacts the solution
stability and has
cascading impact on the
integrated solution
• Effective Corporate
communication / campaign on
standardized processes across
BSNL to all Units
• Impacts master data
and Roles &
Authorization matrix of
related functions
• Poses reconciliation
problem / Post
Implementation issues
• All Releases of the Application to
be controlled by a Release
Management Cell
• Use of tools for requirement
gathering and effective monitoring
of change management process
(currently Mantis is used).
ERP REVIEW
Common mistakes/errors faced during GO-LIVE
#
Issue / Risk
15 Cut-over period is not
well defined: :
•
•
Black-out period is too
extended
Business transactions
are carried out during
Black-out
Impact
• Delay in reconciliation
of accounts
• Reconciliation issues
across units post
migration
Resolution / Mitigation
• Ensure that all the master data is
complete and correct before
starting cut-over
• Ensure that all Schedules are
complete and tallied during last
closure of accounts prior to go-live.
• Data inconsistencies
due to uncontrolled back
log data
• Cut-over should not exceed 3-4
days
• Lot of unnecessary
effort spent in bringing
the system to real time
• Business Transactions to be
stopped to near complete level
during the entire Blackout period.
• Checks & balances are
compromised making the
system vulnerable.
ERP REVIEW
GO-LIVE Schedule for WTR
Item
BLACK OUT
START DATE
FINALISATION OF
TRIAL BALANCE
GO-LIVE TO ERP
Scheduled
Date
30-09-2014
10-10-2014
14-10-2014
Remarks
Pre GO-LIVE ACTIVITIES
• HCM, FICO, PM AND REM MODULES WILL GO-LIVE IN SEPT2014 EXCEPT ESS.
• SALARY FOR FIRST TIME IN ERP IN LAST WEEK OF SEPT-2014
• ESS WILL GO-LIVE BETWEEN 05-10-2014 TO 10-10-2014
• LEAVE TRANSACTION TO CONTINUE IN HRMS TILL 30-092014
• LEAVE BLACKOUT PERIOD FROM 01-10-2014
• LEAVE TAKEN DURING BLACK OUT CAN BE ENTERED IN ERP
MANUALLY AFTER GO-LIVE
• BLACKOUT FOR GPF/MEDICAL FROM 01-09-2014.
ERP TRAININGS
• END USER TRAININGS COMPLETED :
Sl.
No.
Module
WTR
HQ
MBI
THN PUNE NGP
AM
RJ
BPL
JB
RYP
1.
HCM
5
3
1
2
2
3
2
1
2
4
2.
FICO
4
4
1
2
2
1
0
5
2
2
3.
PM
3
3
1
1
1
1
1
1
1
2
4.
MM
2
1
1
0
1
1
1
2
0
2
5.
REM
0
0
0
0
0
0
0
1
0
1
6.
PS
0
0
0
0
0
0
0
1
0
1
TOTAL
14
11
4
5
6
6
4
11
5
12