Hampton Roads
Geographic Response Plan
Development & PREP Exercise
Regional Response Team III - 14 AUG 2011
LT Elisha Sivils
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Geographic Response Plan
Background
Booming strategies in GRP are intended to be used during
the initial response to an incident (i.e. first 24-hrs) and can
then be used as a guide for further operations.
2009
• GRP Planning Started
• SOW Developed
2010
• BAH Hired as
Contractor
• Compared Existing
CG GRPs
• AC Established GRP
Workgroup
2011
• (5) Sensitive Area
Prioritization
Meetings
• (10) Booming
Strategy Meetings
• (38) Potential
Staging Area Site
Assessment Visits
(IMD/CPFR/D5)
• (1) Staging Area/ICP
Over Flight
Assessment
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Geographic Response Plan
Current Activities
• Received three drafts for review/comment.
• Final GRP to be received Monday, 12SEP11.
• Contains 131 Cells that align with the NOAA ESI Maps.
• Presented and tested plan via:
o PREP Seminar
o Table Top Exercise
o Equipment Deployment (Skimming Vessels & Booming)
• After Action Report & Lessons Learned
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Scenario
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Geographic Response Plan
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Geographic Response Plan
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Geographic Response Plan
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Geographic Response Plan
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Geographic Response Plan
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Geographic Response Plan
ESI Map
8B-Sheltered, solid man-made structures
8C-Sheltered riprap
10A-Salt- & brackish-water marshes
Invertebrates
Nests
Nests
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Geographic Response Plan
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Geographic Response Plan
Booming Strategy
Skimmer
Staging Area
Boom (3rd Priority)
Boom (1st Priority)
Boom (2nd Priority)
Boom (2nd Priority)
Boom (1st Priority)
Boom (2nd Priority)
Skimmer
Boom (1st Priority)
Boom (1st Priority)
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Geographic Response Plan
Staging Areas
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Geographic Response Plan
Booming Strategy
ICS-204, Work Assignments
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Geographic Response Plan
ICS-204
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Geographic Response Plan
ICS-204
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Geographic Response Plan
ICS-204
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Geographic Response Plan
ICS-232
ICS-232, Resources at Risk Summary
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Geographic Response Plan
ICS-232
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Geographic Response Plan
QRC
Quick Response Card
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Geographic Response Plan
QRC
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Geographic Response Plan
QRC
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Geographic Response Plan
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Seminar & TTX Schedule
2011 PREP GRP SEMINAR & TABLETOP EXERCISE
02 AUGUST 2011
TIME
PERSONNEL
ACTIVITY
8:30am – 9:00am
Exercise Staff
and Participants
Registration
9:00am – 9:10am
Exercise Staff
and Participants
Welcome & Introductions
9:10am – 9:50am
Exercise Staff
and Participants
Geographic Response Plan
Seminar
09:50am – 10:00am
All
--- Break ---
10:00am – 10:15am
Exercise Staff
and Participants
Player Brief
10:15am – 11:45am
Exercise Staff
and Participants
Geographic Response Plan
Tabletop Exercise
11:45am – 12:00pm
Exercise
Participants and
Evaluators
Hotwash & Closing Remarks
------------------------------ END OF EXERCISE -----------------------------25
Equipment Deployment
Schedule
2011 PREP EQUIPMENT DEPLOYMENT DRILL
03 AUGUST 2011
TIME
0800: VOSS/CGC Kennebec
& MSRC Relentless
Deployment
0930: D5 VIP Transport to
VOSS & MSRC Vessel
Via Fireboat
PERSONNEL
ACTIVITY
7:30am – 9:00am
Sector IMD &
CPFR
Equipment Deployment Set-up
Newell’s Boat Works, Inc.
105 Constitution Ave, Portsmouth,
VA
9:00am – 9:30am
Exercise Staff
and Participants
Registration/Check-in
9:30am – 10:00am
Exercise Staff
and Participants
Operations Brief
10:00am
Exercise Staff
and Participants
Equipment Deployment Exercise
Begins
10:45am – 11:00am
AIRSTA
Elizabeth City
(HH-60)
Overflight Photos of VOSS &
Equipment Deployment
12:00pm – 2:00pm
(Estimate 2-4 hrs)
Exercise Staff
and Participants
Equipment Deployment Exercise
Concludes
TBD
Exercise Staff
and Participants
0800: SCC-J
Notification Drill
Hotwash
------------------------------ END OF EXERCISE -----------------------------26
Participants
FEDERAL (2)
• U.S. Coast Guard (Sector HR, Station Portsmouth, D5, Auxiliary)
Also NSF & CGC Kennebec for VOSS
• U.S. Fish and Wildlife Service
STATE (5)
• VPA/HR Maritime Incident Response Team
• VA Dept of Conservation & Recreation
• VA Dept of Historical Resources
• VA Dept of Emergency Management
• VA Dept of Environmental Quality
Local Fire Departments (8)
• Portsmouth Fire Department
• Norfolk Fire Department
• James City County Fire Department
• Virginia Beach Fire Department
• Poquoson Fire Department
• Hampton Fire Department
• Newport News Fire Department
• Chesapeake Fire Department.
OSROs (5)
• Accurate Marine Environmental, Inc.
• HEPACO, Inc. / IMS Environmental Services, Inc.
• Marine Spill Response Corporation
• Moran Environmental Recovery
• Coastal Services
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Objectives
• Review and validate the Geographic Response Plan
Annex of the Area Contingency Plan.
• Review and validate emergency response notifications
for an oil spill incident.
• Test initial response actions and booming strategies
outlined in the Geographic Response Plan.
• Review and test the ability to access and apply
information in the Geographic Response Plan with
regards to sensitive areas, booming strategies,
priorities, and resources available.
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GRP TTX Questions
• Identify who would be in the Unified Command.
• What roles (ICS) Section would the other agencies
present fill?
• What environmentally sensitive areas may be affected?
• What historic or cultural areas may be affected?
• What recreational or human use areas may be affected?
• What are the priorities for the response?
• What spill response actions should be taken?
• Is there additional information that would be beneficial
to include in the Geographic Response Plan?
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VOSS Deployment Photos
VOSS LESSONS LEARNED
The VOSS Deployment with
CGC Kennebec was successful
and can now be included in the
ACP as an additional VOSS
platform along with CGC Frank
Drew and (22) Navy Landing
Crafts from the Navy Assault
Craft Unit.
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Equipment Deployment
Booming Strategies
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Equipment Deployment
Photos
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Equipment Deployment
Photos
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Equipment Deployment
Photos
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Equipment Deployment
Photos
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Equipment Deployment
Photos
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Lessons Learned #1
Identification of additional information to be included in
the Geographic Response Plan and adjustments to
booming strategies based on equipment deployment.
• Identify all marinas as well as a POC and if they have any resources to
protect their marina (boom).
• Addition of a medical section in the ICS-204/QRC and identify the nearest
hospital for each area.
• Update the plan for local knowledge when more information is discovered
(i.e. submerged pilings, etc.).
• Add historic resources POC’s (already included in the new ACP base plan).
• Additionally during the boom deployment it was discovered that the current
strategy identified in the ICS-204 regarding cascade boom across the
Elizabeth River from Hospital Point to Lamberts Point needs to be adjusted
– heavier anchors are needed (60lbs+) or fixed anchors (i.e. tree or piling)
and vessels should be used with larger boom sections (400’- 600’) if the
heavier anchors still drag bottom.
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Lessons Learned #2
Successful process for presenting a new plan to port
stakeholders.
• Method of introduction for this new plan was successful allowing members
to first learn the functionalities of the plan, then extract and utilize the
information in decision making discussions, and finally testing the actual
booming strategies outlined in the plan.
• Recommend continued involvement of participants in future PREP
exercises, inclusion of invitations to Area Committee Meetings, and
sharing of lessons learned with other D5 Sectors currently working on
developing their GRP.
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Lessons Learned #3
Need for continued outreach to port community regarding
New Geographic Response Plan.
• Continue public outreach for Geographic Response Plan.
• When plan is finished it will be posted to Homeport as an Annex to the
ACP, when this is done an Alert Warning System (AWS) notification could
be sent out to port stakeholders notifying them of the existence of this plan.
Also members of the Facilities Section under the Port Safety and Security
Branch at Sector Hampton Roads can share it during their facility
inspections.
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Lessons Learned #4
Continued need for ICS Training and outreach to port
stakeholders.
• Confusion still exists with regards to which localities (city/county) and how
many should be represented in the Unified Command during an incident.
• Port partners need additional ICS training.
• OGAs should continue to pursue additional ICS training, when Sector
Hampton Roads is hosting ICS training efforts will be made to offer seats
for port partners.
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Lessons Learned #5
Interagency equipment compatibility and
communications protocol.
• When working with multiple agencies in an oil spill response, need to
ensure equipment compatibility and communications protocol.
• A suggestion was made for future events to have those vessels fly a
numbered or colored flag so they could be identified by the company name
and number/color (i.e. HEPACO Green or HEPACO 2). Additionally it was
found the connectors for the CG boom and Accurate Marine Environmental
boom were not compatible – however a common work around for this is to
overlap the end sections of each and tie them together which worked well.
• In future events determine equipment compatibility and communications
protocol prior to a response to develop strategies before responding,
particularly when there are multiple agencies/companies involved.
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