Electronic Payslip
Presentation
Key Features &
Benefits
Primary and Special Schools
26 January 2012
Introduction
We are introducing electronic payslips for all staff,
including those who work in schools.
From April 2012, all employees will be able to view
their payslip through a secure website called ePay.
We will be running both the electronic and paper
system together in April, but only electronic
payslips will be provided from May 2012.
Key Features
 Payslip history
• Ability to view previous payslips through the ePay
website.
• The site will hold payslips for the current financial year,
plus previous 5 years (accumulated from April 2012).
 Notifications
• Staff will receive an email alert each month to let them
know their payslip is available.
Key Features
 User friendly
• The website is simple and easy to use, with clearly
labeled folders and content headers.
 Information provision
• Staff can access useful information such as: payroll
dates and deadlines, tax office contact details and
reference number.
Key Benefits
☺ For Employees
• Improved data security
– pay data will be safely stored, securely password
protected and no longer circulated in the postal
system.
• Improved access
– able to access pay information 24 hours a day, 7 days
a week (useful for staff that are on leave, part-time
hours or term time only contracts).
Key Benefits
☺ For Employees
• Duplicate payslips
– no longer need to pay for copy payslips, as
information is available on the website to print or
download if required (i.e. proof of earnings for loan
application).
• Central information point
– P60, P11d and pension statements may be provided
electronically through ePay.
Key Benefits
☺ For ESCC
• Saving money
– Reduces the cost of producing a payslip by over 50%,
from 19p to 7p and we expect to save £56,000 over
the next 4 years.
• Reduced environmental impact
– Greatly reduces the volume of paper we use.
Key Benefits
☺ For ESCC
• Modernisation
– Improve and remove waste from the payslip
production process.
– Enhance the payroll service.
• Advertising revenue
– We will continue to provide staff offers through
advertisements on the new website.
Key Benefits
☺ For Schools
• Financial saving
– The PY01 service price has been frozen for
2012/2013 at last years rate.
– Anticipated savings from e-payslip implementation
have been used to offset contractual increases, which
are usually passed onto schools.
• No on-site distribution
– You will no longer have to be responsible for handing
out paper payslips to staff.
Key Benefits
☺ For Schools
•Earlier receipt
– Staff will be able to view payslips earlier than current
arrangements, providing opportunity to deal with any
issues sooner.
•Reduction in general queries
– The ePay site encourages a ‘self-help’ approach for
staff.
– More information will be at employee’s fingertips.
Further Information
To find out more visit the electronic payslip
page on CZone:
czone.eastsussex.gov.uk/pay
If you have a query please email:
epayslipqueries@eastsussex.gov.uk
Electronic Payslip
Product Demonstration
By: Marion Booth
Primary and Special Schools
26 January 2012