Planning For Successful Tribal Programs
Desirae Roehl – ANTHC
Healthy Village Env. Program
907-729-3496
droehl@anthc.org
August 7, 2013
This presentation is made possible with funding from the US EPA IGAP and
Alaska Peer Assistance Network grants which allow ANTHC to provide training
and technical assistance to Tribes throughout Alaska.
 This Guidance provides a consistent national framework for building tribal environmental
program capacity under GAP.
 It is designed to strengthen GAP and enhance tribal environmental protection programs.
http://www.epa.gov/tribal/
 Development of an EPA –
Tribal Environmental Plan.
(Outlined starting on pg15 of GAP Guidance)
 Capturing at least one
success story during the
grant period.
http://www.anthc.org/chs/ces/hve/upload/GAP-Success-Story-Presentation-FINAL-9-24-12.pdf
Baseline Need Assessments
 Evaluate environmental conditions.
(Appendix 1: Pg8 of GAP Guidance)
- Gather existing data
- Gather new data
- Analyze data
- Identify priorities
• Environmental assessment will be a one-time
mandatory activity for new IGAP grantees to
determine priorities.
The Environmental Plan
 Incorporates a variety of
issues in your community.
 Reflects short & long term goals.
 Identifies available resources
and those needed.
 Future IGAP work-plans will
need to be tied back to the ETEP.
• The EPA – Tribal Environmental Plan is NOT your
IGAP work-plan or solid waste management plan.
7 Generations Approach to Environmental Planning
1
7
6
Put together a
planning Team
2
Evaluate your plan
3
Carry out your plan
5
Put the plan
together
4
Develop a vision
for the future
Define your community’s
needs using environmental
assessment
Identify possible
solutions
EXAMPLE - GAP work-plan commitment and deliverable:
Your GAP Component (project)
Your GAP commitments (tasks)
EXAMPLE - GAP work-plan commitment and deliverable:
Your GAP Component (project)
Your GAP commitments (tasks)
Success - The accomplishment of an aim or purpose
“Completing your GAP work-plan
Component to the best of your ability”
Why is Your Story Important?
You know all about the good work you’ve done, but does everyone else?
 It’s REQUIRED
 Future staff
 Your employer
 Local/regional/state/federal/
international partners
 Neighboring communities
 Recognized health improvements
 Current & future funders
Photo Courtesy: Santina Gay
Elements of a success story…
Who
Did you hire workers to complete your project?
Were there partners, volunteers, youth, or elders?
What
What problem were you trying to address and what steps
were taken to allow your project to happen? Keeping a
timeline of events is helpful.
Outputs
Benefit
Result
Look at everything you’ve developed for the project.
Pictures, video, brochures, data, etc.
Why did you want to do your project in the first place? Did
it improve the environment & health? Reduce risk? Etc.
Now put it all together into a 1 page summary. Tell your
story by combining all of the above elements. Paint the
picture of the “real” rural Alaska.
All Projects Don’t Turn Out as Planned
BUT THERE ARE LESSONS LEARNED…
“A lesson learned documents the experience gained during a
project. These lessons come from working with or solving
real-world problems. Collecting and disseminating lessons
learned helps to eliminate the occurrence of the same
problems in future projects.” (Nick Milton)
Native Village of Tununak Landfill Fence Project
Common things that might go wrong
That might be out of your control…
 Weather – in Alaska it happens!
 Staff Turn-over
 Shipping Schedules
 Banning Plastic Bags
 Passing an Ordinance
 Local Participation
 Technology
 Community Acceptance
and Buy-in
Persistence and Perseverance
147 = The # of attempts the
Wright Brothers made to get their
plane to fly.
805 = The # of times that
Thomas Edison tried to get the
light bulb to work.
Stop using “We tried that before”
as an excuse to give up. Trust
your ideas and be willing to try
again in a slightly different way.
Tools – Capturing your project from beginning to end
The above are examples of tools that have been used to capture success stories.
EPA and ANTHC does not endorse any particular brand or model.
Before & After Photos
King Cove Used Oil Project
Port Graham Old Dumpsite Clean-up
Creating & Sharing Videos
Other Useful Tools
 Brochures
 Fliers
 Free websites
 Presentations
 Radio
 Newspapers
 Facebook
 Flickr
Native Village of Eyak
Recycling Radio Ads
Recording
Recording
#1
#2
Data Collection






Recycling weights and dates
Number of people served
Number of jobs created
Number of presentations made
Sampling numbers
Survey Results
Courtesy: Doug Huntman
Example:
A sample GAP work-plan commitment and deliverable:
Your GAP Component (project)
Your GAP success story commitment
The One Page Write-up…


Must be included as an IGAP work plan commitment.
One page summary focused on a particular task, project or a
highlight of work performed during the multi-year GAP grant.

Includes before & after pictures.

If appropriate, include data.


Provide a description of how the GAP funding affected behavior
or led to a positive change in the environment.
Assessment Results
EPA Success Stories Template
Example Tribal Environmental Success Story:
 Less stress
 Increased stress
 Higher likelihood of
success
 Difficulty with reports
 Better management
 Good work less likely
to be recognized
Start with Your Work Spaces
 Designate specific locations for supplies,
grants, educational materials, etc.
and organize with labels.
 Use shelves or cabinets to get the
most out of small spaces.
 Consider placing valuables in locking
cabinets. (Cameras, data collection
equipment, hard drives, etc.)
Organize Your Grant Files
 Avoid letting documents stack up unfiled.
Consider using 6 part file folders.
 Things to Include in 6 part folder:
- Slot #1 - IGAP Application w/revisions (top)
Significant communication with
EPA project officer (below).
- Slot #2 - Assistance Agreement(s)
- Slot #3 – Approved work-plan and
subsequent revised versions.
- Slot #4 – Budget(s), Payment Requests and
Invoices/receipts.
- Slot #5 – Deliverables (job descriptions,
newsletters, brochures, etc)
- Slot #6 – Reports (Quarterly, Annual, DBE, etc)
 Use a new folder for each new grant
 Label…label…label
Tracking Your Purchases
 Keep copies of all receipts
 Tracking electronically helps and
doesn’t have be hard.
 Review at least monthly
Be Prepared for Reporting Requirements
GAP Online - Required Reporting System for IGAP Recipients
https://ofmext.epa.gov/GAP_Online/index.jsp
 EPA Technical Assistance Providers:
- Sherry Kimmons, 907-271-6322 / Kimmons.Sherry@epa.gov
- Wes Foster, 206-503-1604 / Foster.Westly@epa.gov
New IGAP Work-plans for FY14
(October 1, 2013 through September 30, 2014)
must be entered into GAP Online by
August 30, 2013.
Quarterly reports are to be entered into GAP
Online no later than 30 days following the
end of each quarter.
Quarter End Dates:
Q1: December 31 ~ Q2: March 31 ~ Q3: June 30 ~ Q4: Sept 30
Don’t get overwhelmed…
There are resources available.
Benjamin Balivet
907-543-7362
Google: ANTHC IGAP
QUESTIONS?
Desirae Roehl
907-729-3496
droehl@anthc.org