E-Procurement Manual
For Overseas Supplier
1
Index
Sl. No.
Subject
Page
1
Eproc userid creation
Page 3
2
Different ways to access eproc site
Page 4 - 6
3
Site Demo
Page 7 - 46
3
Login to eproc site
Page 8-9
3.1
Step to Change password
Page 10-13
3.2
E-proc site view, Personal Detail, User Id and TCOC acceptance
Page 14-18
3.3
Enquiry acknowledgement
Page 19-21
3.4
Submission of Quotation/Regret
Page 22-35
3.5
Order acknowledgement
Page 36-39
4
Forgot login Information
Page 40-46
5
Other Facilities for Suppliers
Page47
6
Pre-Requisites for an e-Partner
Page 48
7
Responsibilities Of Suppliers
Page 49
8
Benefits to the Suppliers
Page 50
9
Do’s & Don’t for the Supplier’s(Related to browser)
Page 51
10
Do’s & Don’t for the Supplier’s(Related to site not opening)
Page 52
11
Contact details for eprocurement Related issue
Page 53
2
Eproc User id Creation
The eproc userid will be created by Tata Steel and that will be sent to the vendor with user id and
password along with some other information like site address and Tata Steel purchase business policy.
The mail content will be like
Dear Friend,
CONGRATULATION!!!
You have been allotted User id and Password for accessing Tata Steel E-Procurement site.
This E Initiative was taken up by Tata Steel couple of years back and both we and as well as others who are already
our E partners, have started getting tremendous benefits of the same and there is no looking back on the same. This is
a WIN-WIN situation for both of us. As a step forward, this additional initiative is being taken with immediate effect.
Now we are pleased to inform you that you have become our E-Procurement Partner. Welcome and join the E partners
club of vendors at TATA Steel. There are many other advantages you shall get from this. However all these shall be
communicated to you at the appropriate time by us.
Your Vendor Code : I063 Your Name of the Organization: I.M.S & SUM HOSPITAL Your User-ID : testvend Your
password : test (FOR SECURITY REASON, PLEASE CHANGE YOUR PASSWORD AFTER FIRST LOGIN. PLEASE
NEVER DISCLOSE YOUR PASSWORD TO ANYONE AT TATA STEEL).
We expect the following from you and would request you to make a serious note of the following: 1. All quotations
against RFQs must be submitted through this site only. We are making necessary changes in the computer program
that once we make you as an E Partner, we shall not accept fax/Email or manual quotations from you and shall be
totally ignored. These are very clear management guidelines. 2. Information on Imminent delivery must be filled by
10th of every month and are also making necessary computer program changes as mandatory for all order/ delivery
orders. 3. You must access your site on a daily basis. System shall also trigger an E Mail to that effect. 4. Please and we
repeat, please do not make this system person dependent. In such a case, there is every likelihood that you may loose
on a valuable business because of the person dependant person not being there.
Pl. logon to www.tatasteel.co.in and start using the site. In case of any problem on site, please refer to the FAQ on the
E Procurement site . Thanking you and wishing you a very happy E Procurement Partnering........
Subrata Dhar, Sr. Manager and Team Lead, Vendor Management, Procurement Division, Jamshedpur, India
3
Three ways to access Eproc site – Method 1
1.Type
www.tatasteel.co.in
in the URL
2.Click on
e-procurement
4
Three ways to access Eproc site – Method 2
1.Type
ebiz.tatasteel.co.in
in the URL
2.Click on
e-procurement
5
Three ways to access Eproc site – Method 3
Type www.tatasteel.com and follow the below steps
1.Type
www.tatasteel.com
2.Click on’ vendor
Zone’
6
Site Demo
7
Open Internet Explorer
After getting the user id and password the supplier can start accessing eproc
site by below steps
3.Click on Internet
Explorer to Open
browser
2.Click on
Programs
1.Click on
“Start”
8
Logging into the site
1.Type Address
as in page 4 or
5 or 6
2.Type User Id (Not
Case Sensitive)
3.Type Password
(Case Sensitive)
4.Click to Enter
Site
5.Click to Retrieve
Forgotten password
(click on the link
forgot password)
9
Change Password Steps
1.After the first login vendors are requested to change the system given
password and customize it according to their convenience
To change
password click on
‘change password
link’
Procurement Division
10
Do sequentially as the callouts are coming
to change password
1.Give old
password’
2.Put new
password’
3.Confirm new
password’
4.Click on Change
password link
Procurement Division
11
After clicking on ‘change password’ button the below screen will
come confirming that password changed successfully
Procurement Division
12
After change in password successfully in previous screen the
system will ask to login again with a new password
2.Type User Id (Not
Case Sensitive)
3.Type new
Password (Case
Sensitive)
4.Click to Enter
Site
13
Eproc Site View Details
Click on any link..Like enquiry , Order , Delivery order, Schedule agreement ,
Imminent delivery , Delayed Delivery ,GR , payments in order to see the respective
transaction
1.Click on any link
in order to proceed
through Eproc site
This will take you
to next page
14
Check Personal Details
1. If OK Click to
move to next page
2. If you make any
changes click here
to go to next page
3.Click to
Cancel Changes
done
15
User Id Acknowledgement
1.If you want to
accept click on this
button and go to
next page code of
conduct
2.If do not want to
accept click on reject
16
Rejection of User Id
1.After clicking the
reject Button will
take you to this
screen and user A/C
will be revoked
17
Code of Conduct
After accepting user id the supplier has to acknowledge the Tata Code
Of Conduct(TCOC)
1.Accepting Code of
Conduct will redirect
to next page
2.Rejecting Code of
Conduct and give
comments
18
Enquiry Acknowledgement
1.Enquiries to acknowledge
before entering the Eprocurement site
Click in the Enquiry no. to
see the details as in page 20
2.Initially the status
is ‘Not
Acknowledged’
19
Enquiry Acknowledgement
1.Click “I
Acknowledge” to
acknowledge the
enquiry no.
(1400024860)
20
Enquiry View
1.Now the enquiry
is under Enquiry
Tab
2.The
acknowledgement
status of enquiries
are ‘YES’
21
Enquiry (Materials) Details
1.Item Level
Description
2.Click to
Quote
3.Click to
Regret
22
Moving to secure site part for Quoting
After clicking on the “quote now ” button the system will ask
you to login again for security issue
Click on ‘OK’
button
23
Logging into the secure site
1.Type User Id
(Not Case
Sensitive)
2.Type Password
(Case Sensitive)
3.Click to Login
again
24
1. Enter Reference
(Mandatory)
3. Click on
down-arrow
and select from
list
After putting the
desired values
the page will be
looking like the
page no. 26
2. Click to select
Currency
4. Enter your
value here
25
Filling up Extra-Charges
1.Click to
Proceed Quoting
26
Quoting Against Items
1.Click to
select
currency
2.Click to view
Description of
the Item
3.Tick to
Quote for
the Item
4.Enter Rate
per Unit
5.Enter Expected
time to Deliver
goods
6.Write Comments
(if any)
27
Quoting Against Items
1.Enter Port
Details (Optional)
2.Click to
See/Change
Extra Charges
3.Enter Unit
Weight
(Optional)
4.Select Unit of
measurement
(Optional)
7.Click to
Submit Quote
in Draft Mode
5.Click to
view/quote next
set of items
6.Click to view last
page with items
8.Click to
Submit
Quote
28
Successful Quotation
1.Message Confirms
Successful
Quotation
2.Click to View
Quotation Details
29
View Submitted Quotation
Print View of
the Submitted
Quotation
30
If the RFQ is already quoted then to modify the quotation
Clicking on the RFQ the next screen will come
4.Click to open
the already
quoted RFQ and
modify
1.Tag for
quoted RFQ
Procurement Division
2.Tag for
quoted RFQ
3.Tag for
Regreted
RFQ
31
Modify Quote/Regretting an Enquiry
1.Click to Modify
Quote
2.Click to View
Quoted Details
3.Click to Regret
Quote
32
Moving to secure site part if the supplier click
on ‘Regret’ button
Click on ‘OK’
button
33
Regretting an Enquiry
1.Write Reason
for Regretting
2.Click to
Regret Enquiry
3.Click to delete
Comments
34
Regretting an Enquiry
1.This message
confirms regret
35
Conditions
1. If there is a direct order to the supplier from Tata Steel , then the
order placed against the supplier / service provider will be
displayed to supplier ‘s eproc site and the system will be asking for
acknowledging the Order, like in page no. 37.
2. If there is no direct order against the supplier / service provider
from Tata Steel, then TLL / OREMCO will process the order for
further transaction and there will be no order acknowledge and
order display provision for the supplier / service provider .
36
Order Acknowledgement
After acknowledging the RFQ, the supplier / service provider has to accept Purchase
Orders (if any) also.
1.Click here
for Details of
Order No
(2200014159)
2.Notice that
acknowledgement
status is ‘NO’
37
Order Acknowledgement
1.Click here to
Acknowledge the
Order
(2200014159)
38
Order View
1.Now the order
is under Order
Tab
2.The
acknowledgeme
nt status of the
order is ‘YES’
39
Forgot Login Information
• If the supplier forgets his / her password for
accessing eproc site then how to retrieve the
password has been explained in page 37- 40
40
In Case if someone forgets his / her eproc
password
1.Click on this
link
41
Two ways to access Forgets password -Method 1
1.Select location
from the
dropdown
2. Give User id
3.Click on this
button
42
Method 1 - Forgets password Example
3 .Give the user id
2.‘Tata Steel’ as
location selected
1. Select ‘Tata
Steel’ from
Dropdown
4. Click in this
button & go to
page no. 42
43
Two ways to access Forgets password -Method 2
1.Select location
from the
dropdown
2. Give Vendor
Code
3.Click on this
button
44
Method 2 - Forgets password Example
3 .Give the
Vendor Code
1. Select ‘Tata
Steel’ from
Dropdown
2.‘Tata Steel’ as
location selected
4. Click in this
button
45
Result
After clicking that button a new password will be mailed to the supplier/
service provider’s registered mail id
Check password
in given email id
Back
46
Other Facilities for Suppliers
1.
Messages floated by Administrator on home page
2.
User id-Password request (for existing ones, in case forgotten)
3.
FAQ’s & Troubleshoot information
4.
Facility to contact e-Procurement Administrator through the site
5.
Direct Contact (email) with the Ethics Counselor of Tata Steel
6.
Online acceptance of Code of Conduct of Tata Steel
7.
Automatic Reminders for new Orders and RFQ’s
8.
Email to eProc. Administrator for modification of Phone/FAX/email
9.
Other Information under the Facility Page(eg. Policies, circulars as and
when floated by Site Admin)
47
Pre-Requisites for an e-Partner
• Should be a Registered supplier / service provider having e-mail
address registered with Tata Steel, India
• Smooth running Internet Connection
• Internet Explorer 6.0 and above for browsing the Site
48
Responsibilities Of Suppliers
• To check e-mails on regular basis
• To regularly check for new information on the site
• To regret online, if do not want to quote for any enquiry
• To acknowledge all Orders, if any
• To update current Contact Details
49
Benefits to the Suppliers
1.
On-line Enquiries (No hardcopy / E-mail / Fax movement)
2.
On-line Orders, if any
3.
On-line submission of quotation (No hardcopy / E-mail / Fax movement)
50
Do’s & Don’t for the Suppliers
Related to Browser (Internet Explorer)
1. Use Internet Explorer 6.0 and above.
2. The browser keeps the page in the memory and many a times, throws the old page
with old data, instead of getting the latest data. To avoid this, remove these files
from memory. To do this:
A. Go to Internet Explorer Menu bar - Tools - Internet Options - Temporary Internet
Files - Delete Files.
This will delete the old files stored in memory and get the latest data.
Delete cached filed for the memory from time to time (once a week)
B. Go to Internet Explorer Menu bar - Tools - Internet Options - Temporary Internet
Files – Settings
Under Check for Newer Version of Stored Pages, select "Every Visit to the page".
51
Do’s & Don’t for the Suppliers
Related to Site not opening:
1.
Check that Internet Connection is up.
2.
E-Procurement Site of Tata Steel is accessible through three addresses
simultaneously as described earlier
If one of these don't open, try with the other address.
3.
You should be able to access other sites like yahoo.com, google.com, etc. If you
have problem opening these sites as well, then it is your local internet problem.
Else, report problem for e-Procurement site.
Faq’s
1.
More detailed note related to some of the specific problems is existing on the site
under the heading "FAQs". Go through the FAQ’s to help you out with your
problems.
52
Contact Details For eproc Related Issue
Name
Mailid
Phone no
Mr. Subrata Dhar
subrata.dhar@tatasteel.com
91 657 66 45367
Mr. Subhadeep Sen subhadeep.s@tatasteel.com
91 657 66 47069
Procurement Division
53
Thank You
54