LETTER-WRITING

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LETTER-WRITING

HAVO-5 -- PERIOD B -- ED 15%

• Formal vs informal register

• American vs rest of ESW lay-out

• Nature of letter / target readership

1.

2.

3.

( 4. )

5.

6. + 7.

8.

9.

( 10. )

4.

5.

6.

1.

2.

3.

7.

8.

9.

Addresser

Addressee

Date

Subject

Salutation

Body of Paragraphs (incl. Closing

Line

Valediction

Name + Signature

Enclosures

1. Addresser

• No (given and last) name

• Street name before house number

• Post code + place name

• Holland or (The) Netherlands

2. Addressee

• Name (company)

• House number before street name

• No commas

• Post codes (British, American, other)

• Country abbreviations

Example addresses

The White House

1600 Pennsylvania Ave NW

Washington, DC 20500

United States of America / USA

Buckingham Palace

London SW1A 1AA

United Kingdom / UK

Attention / Attn.:

The White House

Attn.: Mr. President

1600 Pennsylvania Ave NW

Washington, DC 20500

United States of America / USA

Apple Inc.

Attn.: Mr Tim Cook

1 Infinite Loop

Cupertino, CA 95014

United States of America / USA

Care of: c/o

Penguin Books Ltd.

c/o Staff Manager

80 Strand

London WC2R 0RL

England / UK / Great Britain

3. Date

• Avoid numbers-only

• Name of month capitalised/not abbreviated

• No place name

Example: 9 September 2013

4. Subject line

• Optional

•Only in formal letters

• Subject content is underlined

Subject: Your advertisement dated 28 August 2013 last

5. Salutation

Addressee (function) is known?

• Dear John,

• Dear Mr Smith,

• Dear Mr J. Smith,

• Dear John Smith,

• Dear Professor John Smith,

• Dear Professor J. Smith Esq.,

• Dear Staff Manager,

Addressee is unknown?

USA

UK

Gentlemen:

Dear Sir/Madam,

Rest ESW Dear Sir/Madam,

Titles

• Mr = Mijnheer

• Mrs = Mevrouw (getrouwd)

• Ms = Juffrouw (ongetrouwd)

6. Body of Paragraphs (BoP)

• Alinea voor elke (deel)opdracht

• Regels overslaan tussen alinea’s

• Niet inspringen!

• Liever niet de eerste alinea met I (ik) beginnen.

• Wordcount is alleen de BoP incl. de Closing Line

7. Closing Line

• “I look forward to hearing from you,”

• “I hope with this letter I have given you enough information,”

• “I hope you will take my complaint/suggestion into consideration,”

• “I would very much appreciate your quick reply,”

• etc.

8. Valediction

Addressee is known?

“Yours Sincerely,”

Addressee is unknown?

“Yours Faithfully,”

9. Name and Signature

10. Enclosures

• Optional

• Esp. in letters of application

• For added information (CV, photos, etc.)

• Encl.: (then list items you enclosed)

Beware:

• Do not contract verbs, so I am instead of I’m, and

cannot instead of can’t

• Write numbers in letters when 1-10, tens, hundreds, thousands, etc. (so nine, but also 12, three

thousand, but also 3,001)

• English formal letters are very polite. Always make sure you use the right tone of voice for the purpose of your letter, even when complaining.

The Test

Testweek January 2014

To be studied:

-This PPT

-Your letters + my remarks

-Idiom chapters 7-10

Letter Writing Timetable:

First and foremost: LEARN FROM YOUR MISTAKES!

Grammatical mistakes: study the rules & practise!

Lay-out mistakes: study this PPT

Spelling mistakes: study your vocab

Style mistakes: use the prefixed sentences in your TB

LETTER-WRITING

WRITING-practice lesson 1: writing a short letter

1. http://blog.ted.com/2012/11/14/great-moments-in-letter-writing/

2. Write a first sentence of a letter

3. Hand the sheet to your neighbour and write a sceond sentence

4. Etc.

5. http://www.ted.com/talks/lakshmi_pratury_on_letter_writing.html

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