Agenda Items:
 Teacher-Made Exams
 NC Final Exams
 End-of-Course Exams
 NCEXTEND2 Exams
 World Languages Level I Exams
 Check-Out/In Procedures
 Late/Accommodation
Procedures
 NC Testing Code of Ethics
 Next Steps
Stop by the Table Outside the Auditorium to Pick Up Necessary Materials
ON TARGET
Some materials can be accessed online!
http://westmecktesting.weebly.com/2013-2014training-information.html
Testing Schedule
List of Test Administrators & Proctors
EOC Assessment Guide
NCEXTEND2 EOC Assessment Guide
NC Final Exams Assessment Guide
Proctor’s Information
NC Testing Code of Ethics
WMHS Testing Room Checklist
World Languages Script & Test Directions
ON TARGET
THE TESTING SCHEDULE
Know when we are testing and be aware of schedule changes!
DATE
SCHEDULE
ADJUSTMENTS
EXAMS TO BE
ADMINISTERED
LUNCH AND/OR BUS
DEPARTURE CHANGES
Friday, May 23, 2014
(A Day)
2nd Period: 7:15 – 10:00
3rd Period: 10:06 – 12:06
4th Period: 12:13 – 2:15
2nd Period A-Day Exams for all Year-Long Courses
4th Period A-Day Exams for all Year-Long Courses
(includes Teacher-Made Exams and NC Final Exams)
A Lunch: 10:06 – 10:32
B Lunch: 10:36 – 11:02
C Lunch: 11:07 – 11:34
D Lunch: 11:39 – 12:06
Normal Dismissal Time
Monday, May 26, 2014 is a holiday. School is not in session and no exams will be administered.
2nd Period: 7:15 – 10:00
2nd Period B-Day Exams for all Year-Long Courses
A Lunch: 10:06 – 10:32
3rd Period: 10:06 – 12:06
4th Period B-Day Exams for all Year-Long Courses
B Lunch: 10:36 – 11:02
4th Period: 12:13 – 2:15
(includes Teacher-Made Exams and NC Final Exams)
C Lunch: 11:07 – 11:34
D Lunch: 11:39 – 12:06
Normal Dismissal Time
TESTING WINDOW:
Tuesday, May 27, 2014
(B Day)
Year-Long Courses:
May 23 – May 30
Wednesday, May 28, 2014
(A Day)
1st Period: 7:15 – 10:00
4th Period: 10:06 – 12:06
3rd Period: 12:13 – 2:15
1st Period A-Day Exams for all Year-Long Courses
3rd Period A-Day Exams for all Year-Long Courses
(includes Teacher-Made Exams and NC Final Exams)
A Lunch: 10:06 – 10:32
B Lunch: 10:36 – 11:02
C Lunch: 11:07 – 11:34
D Lunch: 11:39 – 12:06
Normal Dismissal Time
Thursday, May 29, 2014
(B Day)
1st Period: 7:15 – 10:00
4th Period: 10:06 – 12:06
3rd Period: 12:13 – 2:15
1st Period B-Day Exams for all Year-Long Courses
3rd Period B-Day Exams for all Year-Long Courses
(includes Teacher-Made Exams and NC Final Exams)
A Lunch: 10:06 – 10:32
B Lunch: 10:36 – 11:02
C Lunch: 11:07 – 11:34
D Lunch: 11:39 – 12:06
Normal Dismissal Time
Friday, May 30, 2014
(A Day)
Regular Schedule:
1st Period: 7:15 – 8:48
2nd Period: 8:54 – 10:27
3rd Period: 10:33 – 12:41
4th Period: 12:41 – 2:15
Make-ups for all Year-Long Courses
(includes teacher-made exams and NC Final Exams)
Testing will take place in closed locations.
No bells will ring for class changes.
A Lunch: 10:35 – 11:01
B Lunch: 11:05 – 11:31
C Lunch: 11:36 – 12:03
D Lunch: 12:08 – 12:35
Normal Dismissal Time
Monday, June 2, 2014
(B Day)
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
All 4th Period 4x4 Exams
(includes World Language EOYs, EOCs, NC Final Exams,
and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
Tuesday, June 3, 2014
(A Day)
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
All 3rd Period 4x4 Exams
(includes World Language EOYs, EOCs, NC Final Exams,
and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
Semester Courses:
June 2 – June 10
Wednesday and Thursday, June 4 and 5, 2014 are religious holidays.
Only makeup exams will be administered, and school will dismiss at 2:15 p.m.
The schedule for that day is TBA.
Friday, June 6, 2014
(B Day)
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
All 2nd Period 4x4 Exams
(includes World Language EOYs, EOCs, NC Final
Exams, and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
Monday, June 9, 2014
(A Day)
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
All 1st Period 4x4 Exams
(includes World Language EOYs, EOCs, NC Final
Exams, and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
Tuesday, June 10, 2014
(B Day)
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
Make-ups for All 4x4 Exams
(includes World Language EOYs, EOCs, NC Final
Exams, and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
ON TARGET
TEACHER-MADE EXAMS
ON TARGET
TEACHER-MADE EXAMS
In addition to NC Final Exams, World Language Exams, and EOCs, some teachers will be administering
teacher-made exams. (A-Day/B-Day teacher-made exams are from May 23 - 30)
KEY POINTS:
Make good use of the allotted time:
• We will be in one period for almost 5
hours beginning June 2nd!
Use extra time in a variety of ways:
• Play games to review before testing
• Allow review in
partners/groups/stations before
testing
• Last minute one-on-one instruction
before testing
• Teacher/classroom surveys to
improve for next year
THINGS TO DO:
Work with your team to make an
appropriate assessment (and rubric, if
applicable).
Save your teacher-made test in a
variety of ways in case it is needed for
verification over the summer:
• Keep student’s graded tests
• Save your test electronically
• Send your test to your department
chair and team administrator or
academic coach
•End-of-Course, World Language, and NC Final Exams will count as 25% of
a student’s final grade. These courses SHOULD NOT also have teachermade exams this year!
•In other words, only one final exam per course.
ON TARGET
NC FINAL EXAMS
ON TARGET
NC FINAL EXAMS: TESTED SUBJECTS
Page 4 of the NCFE
Assessment Guide
English I
English III
English IV
Civics & Economics
US History
World History
Physical Science
Chemistry
Physics
Earth/Environmental Science
Math II
Math III
Advanced Functions & Modeling
Pre-Calculus
More information can be found at http://westmecktesting.weebly.com/nc-final-exams.html!
ON TARGET
PURPOSE OF THE NORTH CAROLINA FINAL EXAMS
• North Carolina’s Teacher Evaluation
Process
• Standard 6 to assess teacher performance
• Standard 8 to assess administrator
performance
• 25% of the student’s final grade in high
school courses
WE WANT
95% of
eligible
students
to test
ON TARGET
Pages 5 and 6 of the NCFE
Assessment Guide
NC FINAL EXAMS: WHO’S ELIGIBLE VS. INELIBIGLE
ELIGIBLE STUDENTS:
• All high school students
enrolled in the tested
subjects, including
repeaters
• All transfer students
• Suspended students
• Students who are failing
the course
• Students repeating a
course
INELIGIBLE STUDENTS:
• LEP First Year Exempt
Students (only applies to
English tests)
• Students taking course for
credit recovery
• Students granted medical
exemptions
• Students enrolled in AP
courses
• Students taking course for
credit recovery
• NCVPS students
•End-of-Course, World Language, and NC Final Exams will count as 25% of
a student’s final grade. These courses SHOULD NOT also have teachermade exams this year!
•In other words, only one final exam per course.
ON TARGET
NC FINAL EXAMS: ADMINISTRATION TIME
Page 7 of the NCFE
Assessment Guide
Administration Time: 120 minutes
2 Two Minute Breaks: 4 minutes
General Instructions: 12 minutes
Total Time: 136 minutes
From May 23 – May 29, the last testing periods of the
day will have a “special plan” to make sure there is
enough time for testing.
Expect an email from Ms. Raynor with details.
Unlike with Teacher-Made Exams, teachers are not
permitted to review before testing.
ON TARGET
NC FINAL EXAMS: MATERIALS LIST
Pages 10 and 11 of
the NCFE
Assessment Guide
ON TARGET
NCFE Assessment Guide
Pages 20-26 of your
Assessment Guide
Start in your Assessment Guide on page 20!!!
Page # of Assessment Guide
# of “SAYS” to Highlight
Page 20
5
Page 21
8
Page 22
2 (test-dependent)
Page 23 (Record Times on Board)
3 or 4 (test-dependent)
Page 24 (Record Times on Board)
2
Page 25 (Record Times on Board)
3
Page 26
2
On Pages 27-33, you will see the sample answer sheets.
There are 3 different answer sheets for NC Final Exams!
English III = green
Multiple-Choice = orange
Multiple-Choice & Constructed Response = blue
ON TARGET
EOC, NCEXTEND2 & WORLD LANG. EXAMS
ON TARGET
Page 1 of the EOC
Assessment Guide
NC READY EOCs: ELIGIBLE STUDENTS
•
•
•
•
•
•
•
Students enrolled in a course requiring an EOC
NC Virtual Public School students
AP & Honors students
Courses within a sequence
Suspended students
Students who are failing the course
Hospital or homebound instruction students
95%
of eligible
students in each
school must be
tested
ON TARGET
Pages 1 and 2 of the
X2 Assessment Guide
NCEXTEND2: ELIGIBLE STUDENTS
• Students enrolled in a course requiring an EOC
• Must have a current IEP, not just a 504 or LEP
Plan
• Student’s progress in response to high-quality
instruction says that he is not likely to achieve
content area proficiency.
• Nature of disability may require assessments
that are different in design
95%
of eligible
students in each
school must be
tested
ON TARGET
Pages 2-4 of the EOC and
X2 Assessment Guides
TESTING WINDOW & ESTIMATED TIME
• World Languages Speaking & Writing: May 1 – June 10
• EOCs, NCEXTEND2 & World Languages Listening & Reading: June
2 – June 10
• Makeup Days: June 4, 5, and 10
• No afternoon makeup exams; no retests
• Estimated Administration Time:
•
•
•
•
•
•
•
Biology: 166 minutes (max. of 4 hours allowed)
English II: 166 minutes (max. of 4 hours allowed)
Math I: 196 minutes (max. of 4 hours allowed)
Spanish I and French I: approximately 90 minutes
NCEXTEND2 Biology: 168 minutes
NCEXTEND2 English II: 168 minutes
NCEXTEND2 Math I: 168 minutes
• Maximum Testing Time: 4 hours unless student has an Extended
Time accommodation.
ON TARGET
Pages 27 - 47 of the
EOC Assessment Guide
EOC Assessment Guide
Start in your Assessment Guide on page 27!!!
Page # of Assessment Guide
# of “SAYS” to Highlight
EVERYONE BEGINS ON PAGE 27. READ AREAS THAT APPLY.
Page 27
1
Page 28
4
Page 29
4 (test-dependent)
Page 30
5
Page 31
2 or 3 (test-dependent)
Page 32
2 or 3 (test-dependent)
Page 33
4 or 5 (test-dependent)
Page 34
1 or 5 (test-dependent)
Page 35
2 (test-dependent)
ON TARGET
...EOC Assessment Guide continued
Page # of Assessment Guide
# of “SAYS” to Highlight
BIOLOGY AND ENGLISH II ONLY…
Page 36 (Record times on board)
2
Page 37
2
Page 38 (Record times on board)
2
Page 39
2
Page 40
2
MATH I ONLY…
Page 41
1
Page 42 (Record times on board)
Follow procedures for completing calculator inactive
sections
2
Page 43
1
Page 44 (Record times on board)
3
Page 45 (Record times on board)
2
Page 46
2
Page 47
1
ON TARGET
SPECIAL EOC CONSIDERATIONS…
English II EOC
• Five lines are provided for each constructed response
• If students record their answer in the book or on blank paper and NOT
on the answer sheet, the student can transfer answers but he/she
cannot get beyond the maximum amount of time allowed.
Math I EOC
• Consists of calculator inactive and active sections
• Inactive is administered first
• When they are done with inactive, students should raise
their hands.
• Test administrator will paper clip books, and students are
not allowed to go back.
• Provide student with clean graph/white paper and a
calculator.
ON TARGET
Pages 26 – 45 of the X2
Assessment Guide
NCEXTEND2 Assessment Guide
Page # of Assessment Guide
# of “SAYS” to Highlight
NCEXTEND2 ONLY…
EVERYONE BEGINS ON PAGE 26. READ AREAS THAT APPLY.
Page 26
1
Page 27
4
Page 28
6 (test-dependent)
Page 29
3 (test-dependent)
Page 30
3 (test-dependent)
Page 31
3 or 4 (test-dependent)
Page 32
2 (test-dependent)
ON TARGET
...NCEXTEND2 Assessment Guide continued
Page # of Assessment Guide
# of “SAYS” to Highlight
NCEXTEND2 BIOLOGY AND ENGLISH II ONLY…
Page 34 (Record times on board)
2
Page 35
2
Page 36 (Record times on board)
2
Page 37
3
Page 38
1
NCEXTEND2 MATH I ONLY…
Page 39
1
Page 40 (Record times on board)
2
Page 41
1
Page 42 (Record times on board)
3
Page 43 (Record times on board)
3
Page 44
3
ON TARGET
BEFORE TESTING BEGINS:
CHECK-OUT PROCEDURES
• EVERYONE will be needed for Check-Out/In,
including people in Late-Starting Rooms. Please
report to the Media Center by 6:45 a.m.
• TEST ADMINISTRATORS AND COUNSELORS will count
and record number of materials at Check Out.
MAY 23 – JUNE 10
Media Center
6:30—7:00 a.m.
We must conduct brief
training sessions the
mornings of testing!
ON TARGET
BEFORE TESTING BEGINS:
AFTER CHECK-OUT
• Follow the Checklist that will be in your bin. It will include
ALL NECESSARY STEPS TO TAKE FOR A SUCCESSFUL TEST
ADMINISTRATION.
• Report to your testing location before students arrive.
• Make sure the walls are clear of content information.
• Proctors should arrive to rooms by 7:00 a.m. to help test
administrators prepare materials and get the room ready.
• If your proctor has not arrived, please call the Media Center
#333 (white phone).
ON TARGET
ACCOMMODATION PROCEDURES
ON TARGET
ACCOMMODATION PROCEDURES
CHECK THE MANILA FOLDER…
Check for Review of Accommodations Forms in your bins,
which will let you know which students are eligible for testing
accommodations. If you see these forms, use this as a legend:
• SS (separate setting)
• RA (read aloud)
• ET (extended time)
• MTS (multiple test sessions)
• MIB (mark in book, which means this student will not
receive an answer sheet, just a test book to write in)
• Dict (dictionary)
ON TARGET
ACCOMMODATION PROCEDURES
Before beginning the test session, discreetly ask these
students if they would like to use their testing
accommodations for today’s test. Students are able to accept
or refuse.
• If a student refuses his/her accommodations…no
problem! You and the student must complete a Refusal
of Accommodations Form. This form is in your bin. You
and the student must sign! The student can then test
with everyone else.
• If a student accepts his/her accommodations AND THEY
GET EXTENDED TIME, DICTIONARY, OR MARK IN
BOOK....that student can use that accommodation
within your classroom. You will complete a Review of
Accommodations Form once testing begins (directions
on checklist).
ON TARGET
This image of
the form is
on your
checklist.
Follow it!
ON TARGET
ACCOMMODATION PROCEDURES
• If a student accepts his/her accommodations AND THEY
GET SEPARATE SETTING, READ ALOUD, OR MULTIPLE TEST
SESSIONS….have your proctor or hall monitor escort the
student with the test materials to the correct
accommodations location. If it is a math class, send a
calculator marked with your name.
A list of accommodation
sites will be available.
ON TARGET
LATE ROOM PROCEDURES
ON TARGET
LATE ROOM PROCEDURES
Late students are allowed in the room until students in the
classroom begin the actual test. You can catch tardy students
up on directions, so let them enter if you’re still reading
instructions.
Once students begin the test, no late students are allowed.
Send late students to the Media Center with the hall monitor
or a member of security (please send his/her test materials),
and we will either start a late room OR send the student to a
holding space if there are no people available to administer.
ON TARGET
DURING TESTING: Testing
Irregularities and Misadministrations
Issues or
Concerns? Secure
the test materials.
The Test
Administrator
should alert the
Hall Monitor.
The Hall Monitor
will call the office
(#) or page Ms.
Raynor on the
radio.
ON TARGET
AFTER TESTING
Students are allowed to read novels or other non-textbooks
while other students continue to work. Their test materials
must be collected if they are done testing.
• Follow the Checklist in your bin to be sure you have
collected all materials.
• Test Administrators are to return the bin of materials to the
Media Center for counting.
• Proctors will remain in the test rooms.
Be sure to make notes on your roster, such as:
•
•
•
•
Who was sent to an accommodation site
Who was present but asleep during testing
Who came to testing late
Who caused an irregularity or misadministration
ON TARGET
TCOE & TEST SECURITY
ON TARGET
It is everyone’s duty to follow the
NC TESTING CODE OF ETHICS.
1.
2.
Read the NC Testing Code of Ethics (and Proctor’s Guide)
Maintain Test Security at All Times
•
Do not copy materials or be alone with test
materials
3. Help Ensure the Physical Conditions in the Room are
Appropriate for Testing
•
Help with distractions, seating, and enforcing rules
4. Make Sure Materials are Appropriately Distributed
5. Ensure Appropriate Test Admin Procedures are Followed
6. Assist Students with Emergencies & Breaks
7. Monitor Students
8. Follow Appropriate Procedures for Providing
Accommodations
•
Proctors will escort students who receive
accommodations to their proper location using the
roster in the bin. Do not take any test materials.
9. Report All Testing Irregularities
10. Maintain Student Confidentiality
The entire NC Testing Code of Ethics is online!
ON TARGET
TEST SECURITY PROCEDURES
• All school staff members must be trained if they will:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Sign out/in test materials
Sort test materials
Serve as test administrators, proctors, or hall monitors
Enter the test session in case of emergency
Accurately count and record the number of testing materials.
When not using materials, put them in a secure area.
Do not copy, reproduce, or paraphrase test materials.
Teachers CANNOT provide instruction related to the content
being tested on test day.
Do not discuss items from the test with students or colleagues.
Take down wall and hallway displays.
Two people must be present in the testing rooms at all times.
Do not clarify questions, provide synonyms, or indicate
answers to students
Provide a positive test-taking culture
Students cannot transport their own materials!
ON TARGET
UNETHICAL TESTING PRACTICES
•
•
•
•
•
•
•
•
•
•
Encouraging students to be absent during testing
Encouraging students not to do their best
Using secure test items for instruction
Changing student responses at any time
Modifying student records
Reclassifying students only to avoid testing them
Failing to provide needed accommodations during testing
Paraphrasing test directions
Not testing all eligible students
Not reporting all testing violations
ON TARGET
TEST ADMINISTRATORS’ DUTIES
• Set an example by turning off personal
cell phones and electronic devices. Use a
white envelope as a show of good faith!
• Account for test materials.
• Properly distribute test materials.
• Conduct unbiased test administration.
• Walk the room frequently and quietly.
• Avoid distracting behaviors.
• Read from Assessment Guide only.
• Do not indicate answers to students or
help students.
• For breaks, make sure students’ test
materials are secured.
• Report irregularities immediately.
ON TARGET
PROCTORS’ DUTIES
• Read The Proctor’s Guide (online).
• Help Test Administrator prepare the room
for testing.
• Help Test Administrator monitor the room.
• Check to be sure answer sheets match
test books.
• Check for prohibited items, cheating,
sleeping, or other issues during testing.
• Notify the Hall Monitor in the event of a
question or problem.
• Monitor students and distribute electronic
devices after testing is done so that the
Test Administrator can deliver materials
to Ms. Raynor in the Media Center.
Volunteer proctors should sign up at www.cmsvolunteers.com!
ON TARGET
HALL MONITORS’ DUTIES
• Watch/escort students to restroom – one
student from a room at a time.
• Make sure hallways are quiet at all times.
• Contact Ms. Raynor in the event of a
question or problem.
• Take the place of a Test Administrator or
Proctor if he/she needs a restroom break.
• Use the Testing Room Checklist to make
sure we have proper testing
environments.
• Collect bins after testing is done (if there
is no proctor in the room) and bring them
back to Ms. Raynor in the Media Center.
Volunteer hall monitors should sign up at www.cmsvolunteers.com!
ON TARGET
PROHIBITED ITEMS
•
Electronic devices policy: Any student with a cell
phone/electronic device during testing time must be
dismissed from testing and a misadministration
declared.
WE ARE USING WHITE ENVELOPES TO COLLECT
ELECTRONIC DEVICES AS STUDENTS ENTER THE
CLASSROOM!!! PROCTORS…HELP COLLECT AND LABEL
DEVICES BEFORE STUDENTS SIT DOWN.
•
•
•
Personal belongings: Students’ personal belongings
must be placed under the seats or across the room,
and students must not be permitted to access them at
any during testing, including breaks.
Textbooks, reference books, thesauruses…
Food and drink…not even the testing staff
ON TARGET
SANCTIONS
• Employee Letter
• If a misadministration is declared and is the fault of a school staff
member
• Goes to Office of Accountability and Employee Relations
• File Civil Action against person(s) responsible for the
violation
• Criminal prosecution
• Suspension or revoking of professional license
• Dismissal
ON TARGET
NEXT STEPS
• Stay on top of emails about testing. Know
what is happening at your school!
• Let’s test with urgency! These weeks affect
your students’ futures; our mistakes can be
detrimental for others.
• Keep test anxiety low! Be on time, be
prepared, and be knowledgeable.
ON TARGET
LET’S SEE WHAT YOU KNOW! TEXT THE CODE FOR
YOUR ANSWER!
• Providing an undocumented accommodation
• Accommodation documented but not provided
• Student becomes ill
• Student has cell phone/electronic device during testing
• School staff administered the wrong test
• External noise/disruption
THANK YOU FOR YOUR TIME!
Email me with any questions or concerns!
marquitta.raynor@cms.k12.nc.us