Welcome to On-site Training
1
High Level Agenda Topics
2
1.
PARCC Computer-based and Paper-based
Testing; Administration Training for Test
Coordinators
2.
Training on Accessibility Features and
Accommodations
3.
4.
Test Preparation for Student Readiness
Resources and Support
Commonly used PARCC
Acronyms
Acronym
Acronym
Name
CBT
Computer-Based Test
PBA
Performance-Based Assessment
CCR
College and Career Ready
PBT
Paper-Based Test
CCSS
Common Core State Standards
PNP
Personal Needs Profile
SEA
State Education Agency
English Language Arts/Literacy
SRI
Student Registration Import
EOY
End of Year Assessment
STC
School Test Coordinator
LEA
Local Education Agency
SWD
Students with Disabilities
LP
Large Print
EL
English Learners
ELA/L
LTC*
PARCC
3
Name
LEA/District Test Coordinator
Partnership for Assessments of Readiness for
College and Careers
TA
Test Administrator
TAM
Test Administrator Manual
TCM
Test Coordinator Manual
*Note: District Test Coordinators will be referred to as LEA Test Coordinators throughout this presentation.
1. PARCC Computer-based and
Paper-based Testing;
Administration Training
for Test Coordinators
4
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedule, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
5
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Introduction
The purpose of this training is to guide Test Coordinators through the steps
necessary to prepare, implement, and complete the PARCC Assessments for
Computer-Based and Paper-based Testing.
By the end of this training module, you will have a better understanding of:
6
•
PARCC’s most common acronyms;
•
Test schedule and testing times;
•
Administration tasks to be completed in the PearsonAccessnext system in order to
begin the process for paper-base testing and prepare for computer-based testing;
•
Procedures to perform and security policies to follow when materials are received;
•
Security policies and protocols
•
Tasks to complete before, during, and after testing; and
•
Available resources and options to receive support.
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
7
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
PBA Test Administration
Flowchart
8
Note: This diagram illustrates grade 6-8.
EOY Test Administration
Flowchart
9
Note: This diagram illustrates grade 7 and high school.
Test Schedule for Arkansas
2015 Spring Testing Windows
Component
10
Administration Dates
Performance-Based Assessment (PBA)
March 9 to April 10, 2015
End-of-Year (EOY)
April 27 to May 22, 2015
Guidelines for
Administration Time
Guidelines for Administration Time
Task
Time to be
Allotted for an
Administration
Preparing for testing (includes reading
instructions to students and answering questions)
10 minutes
Distributing test material
5 minutes
Unit testing time
Completing end-of-unit activities, including closing units
and collecting test materials
60-90 minutes*
5–15 minutes
*Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test
Coordinator Manual for each Unit Time.
11
PBA Testing Times
Table 1.1 Unit Guidelines and Schedule for Grades 3-5
Subject(s)
PBA
Unit
Section
For Informational Purposes Only –
Not to be Used for Scheduling Testing
Times
Estimated Time on Task (Minutes)
Mathematics Grade 3 PBA
Mathematics Grade 4 PBA
Mathematics Grade 5 PBA
ELA/Literacy Grade 3 PBA
ELA/Literacy Grade 4 PBA
ELA/Literacy Grade 5 PBA
Unit 1
Unit 2
Unit 1
Unit 2
Literary Analysis Unit
Research Simulation Unit
Narrative Writing Unit
Literary Analysis Unit
Research Simulation Unit
Narrative Writing Unit
Non-calculator
Non-calculator
Non-calculator
Non-calculator
50
50
55
50
50
50
40
50
60
40
For Scheduling/
Testing
Purposes
Unit Testing
Time (Minutes)
75
75
80
70
75
75
60
75
90
60
Table 1.2 Unit Guidelines and Schedule for Grades 6-8
PBA
Subject(s)
Unit
Section
For Informational Purposes Only – Not to
be Used for Scheduling Testing Times
Estimated Time on Task (Minutes)
Mathematics Grade 6 PBA
Unit 1
Unit 2
Mathematics Grade 7 PBA
Unit 1
Unit 2
Mathematics Grade 8 PBA
ELA/Literacy Grade 6 PBA
ELA/Literacy Grade 7 PBA
ELA/Literacy Grade 8 PBA
12
Unit 1
Unit 2
Literary Analysis Unit
Research Simulation Unit
Narrative Writing Unit
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
For Scheduling/ Testing
Purposes
Unit Testing Time
(Minutes)
55
80
50
70
55
80
50
70
55
80
50
50
60
40
70
75
90
60
PBA Testing Times
Table 1.3 Unit Guidelines and Schedule for High School
PBA
Subject(s)
Unit
Algebra I PBA
Geometry PBA
Unit 1
Section
For Informational Purposes Only – Not to be Used
for Scheduling Testing Times
Estimated Time on Task (Minutes)
For Scheduling/ Testing
Purposes
Unit Testing Time (Minutes)
60
90
50
75
60
90
50
75
60
90
50
75
60
90
50
50
60
40
75
75
90
60
Non-calculator
Unit 2
Algebra II PBA
Unit 1
Unit 2
Mathematics I PBA
Mathematics II PBA
Unit 1
Unit 2
Mathematics III PBA
ELA/Literacy Grade 9 PBA
ELA/Literacy Grade 10 PBA
ELA/Literacy Grade 11 PBA
13
Unit 1
Unit 2
Literary Analysis Unit
Research Simulation Unit
Narrative Writing Unit
Calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
EOY Testing Times
Table 1.1 Unit Guidelines and Schedule for Grades 3-5
Subject(s)
Unit
Section
Estimated Time on Task (Minutes)
Mathematics Grade 3 EOY
Mathematics Grade 4 EOY
Mathematics Grade 5 EOY
ELA/Literacy Grade 3 EOY
ELA/Literacy Grade 4 EOY
ELA/Literacy Grade 5 EOY
Unit 1
Non-calculator
50
Unit Testing
Time (Minutes)
75
Unit 2
Non-calculator
50
75
50
75
Unit 1
Table 1.2 Unit Guidelines and Schedule for Grades 6-8
EOY
Subject(s)
Unit
Section
Estimated Time on Task (Minutes)
Mathematics Grade 6 EOY
Unit 1
Unit 2
Non-calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
60
50
60
Mathematics Grade 7 EOY
Mathematics Grade 8 EOY
ELA/Literacy Grade 6 EOY
ELA/Literacy Grade 7 EOY
ELA/Literacy Grade 8 EOY
Unit 1
Unit 2
Unit 1
Unit 2
Unit 1
Unit 2
Table 1.3 Unit Guidelines and Schedule for High School
Subject(s)
Unit
Algebra I EOY
Geometry EOY
Unit 1
Algebra II EOY
Unit 2
Unit 1
Unit 2
Mathematics I EOY
Mathematics II EOY
Mathematics III EOY
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EOY
ELA/Literacy Grade 9 EOY
ELA/Literacy Grade 10 EOY
ELA/Literacy Grade 11 EOY
Unit 1
Unit 2
Unit 1
Unit 2
Unit 1
Unit 2
Unit Testing Time
(Minutes)
80
75
80
50
60
50
40
75
80
75
60
40
60
EOY
Section
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
Non-calculator
Calculator
Calculator
Estimated Time on Task (Minutes)
Unit Testing Time (Minutes)
60
80
50
75
60
90
50
75
60
80
50
75
60
90
50
40
75
60
40
60
Guidelines for
Administration Time
Guidelines for Administration Time (continued)
• Provide all students with the entire amount of Unit Time
• Once the Unit Testing Time has elapsed, the unit must end.
• A student may be allowed an extended time accommodation only
if listed in his or her IEP, 504 Plan, or EL Plan.
• Refer to the TCM for state-specific procedures for students to
follow after a student’s test has been submitted.
15
Make-Up Testing
Make-Up Testing
• Students who are absent, become ill, or who can no longer test
because of classroom, school, or technical interruptions during
original units, may utilize make-up testing.
• Make-up testing must be completed within the established
testing window.
• Test security and administration protocols apply.
• School Test Coordinators will establish the make-up testing
schedules for their schools.
• Units may be taken out of order.
16
Guidelines for Breaks
Breaks
• Between units, scheduled breaks should occur.
Example EOY (ELA/L Administration):
8:00 a.m. – 10:00 a.m.
Unit 1
10:00 a.m. – 10:15 a.m.
Scheduled Break
10:15 a.m. – 12:15 p.m.
Unit 2
• During a unit, short “stand-and-stretch” breaks may be permitted
at the discretion of the Test Administrator.
17
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
18
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
PearsonAccessnext: State
Responsibilities
Steps Your State Will Perform to Prepare for PARCC Tests:
1. Import Organization Files – Complete
2. Initial User Files for District/School User Accounts – Complete
3. Import Organization Participation Files: PBA and EOY is complete
4. Student Registration Import - Complete
Initial User Account File
Organization File
Organization Participation File
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Student Registration File
PNP Import File
Import prior to caching
test content
PearsonAccessnext: District
and School Responsibilities
Steps Your State, District, and School Test Coordinators Will Do
to Prepare for PARCC Paper-based and Computer-based Tests*:
1. Verify and maintain Student Registration data.
2. Confirm paper-pencil and accommodated testing is set in
Student Registration.
3. Import student’s Personal Needs Profile (PNP) information.
4. Create additional users accounts for district/school staff.
Organization File
Import 9/1-10/17
20
Organization
Participation File
Student Registration
File Import:
PBA now until 11/21;
EYO now until 1/23
PNP File
Import Prior to
Proctor Caching
* Check your state policy in the
PARCC Test Coordinator Manual
or Test Administrator Manual
for the person responsible for
completing the importing
processes, including the
Student Registration Import
process.
PearsonAccessnext: District
and School Responsibilities
Steps Your School Test Coordinators Will Do to Prepare for
PARCC Computer-Based Tests:
1. Create, manage, and edit test sessions.
2. Train Test Administrators on how to manage and monitor
Test Sessions in PearsonAccessnext.
3. Pre-cache test content.
Information on how to complete these
activities will be found in the
PearsonAccessnext Training Module
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
22
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Initial Materials Order
How Is an Initial Order Generated?
1. Through a Student Registration Import.
• Each file must be imported by:
• November 21st for PBA test administration
• January 23rd for EOY test administration
• Participation must be set to “Yes” for PBA and EOY.
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Missed Initial Order
Submission
Late Student Registration Submissions for Spring Assessments:
Your state will upload the initial Student Registration file, but If you
missed the deadline for the initial administration orders, follow
these steps:
1. Import a Student Registration Import File for students not yet
registered.*
2. Submit an order for additional test materials in
PearsonAccessnext for each participating school.
24
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
25
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Receiving Test Materials
• Initial materials will be received 2 week prior to your district
start date.
• Materials are packaged by school and shipped to the district
office.
• Quantities, which include 5% overage per school, are derived
from the information provided in the Student Registration File.
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Contents of Initial Shipment
• Test Coordinator Kit
–
–
–
–
–
–
–
–
–
•
•
•
•
•
•
•
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Resealable plastic bag (holds all materials)
Paper Bands
Pearson Scorable and Nonscorable Labels (in different colors)
UPS Ground return labels for Scorable and Nonscorable materials
Pre-printed/pre-gridded Used Test Booklet
Return School Header.
Student ID Labels and Roster
Return Instructions Sheet
Shipping Carrier Return Instructions
Packing List and Chain-of-Custody Form
Test Coordinator Manuals
Test Administrator Manuals
Test Booklets
Math Reference Sheets, Rulers, and Protractors, if applicable
Large Print kits
Read Aloud kits
Chain-of-Custody Forms
• District Chain-of-Custody Form for Initial Shipment of Materials Form
indicates:
‒
‒
‒
‒
‒
A full list of materials within the district
Form and security numbers
Quantity sent
Delivery information for each secure test material
DTC and STC Sign-off for quantity received
• School Chain-of-Custody Form indicates:
‒ Security numbers for each secure test material
‒ Student and Test Administrator assignment
‒ Date and time for checked-out and checked-in of materials
• District Chain-of-Custody Form for District Overage of Materials indicates:
‒ Security numbers for each overage material
‒ Date and signature lines for the DTC and STC
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• Computer-based Chain-of Custody Form
Receiving, Documenting,
and Storing Test Material
Upon Receipt of Test Materials, Test Coordinators should:
 Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1.
 Use the Computer-Based Chain-of-Custody Form to document all test manuals and
paper-based accommodated test materials received.
 Inventory materials immediately to verify that there is an adequate number for
administration.
NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until
two school days before testing, and do not distribute materials before the first day of
testing.
 Order additional additional material, if necessary.
 Keep all test materials in a centrally locked storage area, with limited access, until
distributing them to the Test Administrators.
 Remind Test Administrators that all test materials must be distributed only on test
administration day and must be returned to secure storage immediately after testing.
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Documenting and Storing
Test Material
 Keep all boxes in which the test materials were delivered and use them to return
Scorable and Nonscorable materials after testing is completed.
 Report the following occurrences immediately to Pearson using the Form to Report
Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual):
‒ Non-receipt of any packages listed on the School Packing List
‒ Discovery of a damaged test material
‒ Discovery of missing or duplicate sequence numbers on any Test Booklets
30
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
31
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Steps to Order Additional
Materials
Orders Can Be Submitted by Users with the Following Roles*:
• LEA/District Test Coordinator
• School/Institution Test Coordinator
*Note that an “add-on role” must be added for the user account to import files.
An additional materials order is a three-step process on the
Orders & Shipments page of PearsonAccessnext.
1. Verify the shipping information.
2. Enter a quantity.
3. Review and complete the ordering process.
32
Key Information to Order
Additional Materials
Keep in mind when ordering additional material:
• Do not submit additional orders prior to receiving your initial
shipment of test materials. All test materials should be
inventoried prior to any additional order.
• Once an additional order is approved, allow 24-48 hours to
process the order and 2-3 business days for the shipment to
be delivered.
• Test Booklets will be shipped in packs of 5.
• Additional orders are packaged by school or district and
shipped to district.
33
Quantity Guideline for
Additional Materials
Additional Material Guidelines
•
•
•
•
•
•
•
•
34
Test Coordinator Manuals – 1 per School
Test Administrator Manuals – 1 per 25 students
School Header Sheet – 1 per grade/subject testing
Scorable Return Label – 1 per 25 students
Nonscorable Return labels – 1 per 25 students
UPS Return labels – 1 per 25 students
Paper Bands – 1 per 20 students
Math Reference Sheets – 1 per Math student
Additional Materials
Window
2015 Spring Additional Order Windows:
• Please order at least 5 days prior to the test administration.
• It is the Test Coordinator’s responsibility to understand the
additional order window.
Component
35
Administration Dates
Performance-Based Assessment (PBA)
March 9 to April 10, 2015
End-of-Year (EOY)
April 27 to May 22, 2015
Administration Training for
Test Coordinators
• Introduction
• Test Administrations, Schedules, and Testing Times
• PearsonAccessnext, Organization Imports, User Accounts, and
•
•
•
•
36
Student Registration
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Tasks to Complete Before
Testing
Prepare for a Test Administration
1. Three months before testing:
• Ensure students are registered in PearsonAccessnext and resolve critical
•
•
•
37
warnings/alerts.
If applicable, order paper-based accommodated test materials.
View applicable online training modules at http://parcc.pearson.com/tms.
Establish a testing schedule.
Tasks to Complete Before
Testing
Prepare for a Test Administration
2. Six weeks before testing:
• Prepare for accommodated test administrations.
• Schedule practice tests and student tutorials (recommended).
• Develop a security plan.
• Develop a logistics plan.
• Develop a training plan.
• Meet with Technology Coordinators.
38
Tasks to Complete Before
Testing (continued)
Prepare for a Test Administration (continued)
3. One month before testing:
• Review the Test Coordinator Manual and recommended online training
•
•
•
39
modules to prepare for Test Coordinator responsibilities.
Technology Coordinator Complete technology setup.
Work with your Technology Coordinator and review the Infrastructure
Trial Guide.
Notify students and parents about the PARCC assessment and
preparation tools.
Tasks to Complete Before
Testing (continued)
Prepare for a Test Administration (continued)
4. Two weeks before testing:
• Finalize the testing schedule.
• Finalize the security, logistics, and training plan.
• Sign the PARCC Security Agreement.
• Update Student Registration.
40
Tasks to Complete Before
Testing (continued)
Prepare for a Test Administration (continued)
5. One week before testing:
• Meet with Technology Coordinators, Test Administrators, and Proctors.
• Receive, document, and store materials.
• Setup test sessions in PearsonAcccessnext.
‒
‒
‒
Confirm Test Administrator accounts are active
Proctor Cache Operational Tests
Print Student Authorization Tickets and Seal Codes.
6. The day before testing:
• Make final preparations.
41
Tasks to Complete During
Testing
Administer the PARCC Assessment: Test Coordinators
1.
2.
3.
4.
Distribute test materials.
Ensure Test Administrators have a computer or tablet available.
Monitor test activity.
Ensure accessibility features and accommodations are being applied to
appropriate students.
5. Create make-up tests in PearsonAccessnext and supervise make-up testing.
6. Be available to Test Administrators and Proctors.
7. Investigate security breaches and testing irregularities.
8. Follow protocol for contaminated or damaged test materials, Safety
Threats, and Severe Weather.
9. Respond to all technology related issues.
10. Collect materials from Test Administrators after each unit.
42
During Testing: Security
Breaches
Monitoring and Reporting Security Breaches and Testing
Irregularities
1. All instances of security breaches and testing irregularities
must be reported to the School Test Coordinator, and
subsequently, the LEA/District Test Coordinator, immediately.
2. The Form to Report a Testing Irregularity or Security Breach
must be completed within two school days of the incident.
* Check your state policy in the PARCC Test Coordinator Manual for state-specific requirements for reporting a
Security Breach.
43
During Testing: Contaminated
& Damaged Materials
Contaminated or damaged test materials must be replaced. After
testing, the Test Coordinator must:
1. Place Student ID label on replacement document.
2. Record security barcode number of the damaged and new
documents.
3. If possible, transcribe responses from contaminated test
material into the replacement. If not, the student must be given
a retake opportunity.
4. Destroy contaminated material according to local biohazards
protocols.
5. Compile a list of contaminated/damaged Test Booklets and
maintain the list for 3 years and notify your state.
44
During Testing: Safety
Threats and Severe Weather
Create a Plan and Train Staff for Safety Threats and Severe
Weather
Test Administrators and Proctors must:
1. Note the time of the disruption.
2. Secure test materials as specified in your School Security Plan
3. Prepare students for the continuation of the unit and resume
students’ tests.
4. Document the situation in writing.
5. Contact the office of student assessment.
* Check your state policy in the PARCC Test Coordinator Manual for state-specific procedures for reporting
Safety Threats and Severe Weather.
45
Tasks to Complete After
Testing
After Testing the PARCC Assessment
1. The day of testing:
• Collect materials.
• Ensure Test Sessions have been completed.
• Purge the cached test content.
46
Tasks to Complete After
Testing
After Testing the PARCC Assessment (continued)
2. One week after the final test unit:
• Organize and return test materials.
•
•
•
•
‒
Identify and mark specific test materials as “Do Not Score.”
Complete a Post-Test Certification Form.
Destroy/Shred used scratch paper, Mathematics Reference Sheets,
Student Authorization Tickets, and Seal Codes.
Recycle unused non-secure test material (after EOY).
Keep records 3 years after testing.
3. Within the final week of testing:
• Resolve critical warning/alerts in PearsonAccessnext
47
After Testing: Packing
Materials
Checklist to prepare materials for packing:
 Scorable Test Booklets contain a Student ID Label or hand-gridded student
demographic data.
 School Header Sheets completed for each grade level and subject.
 Scorable Materials are packed in the boxes in which they were delivered.
 Nonscorable Materials are packed in the boxes in which they were delivered.
 Boxes are not overfilled.
 One return shipping label is placed on the top of each box.
 The sequence of boxes is indicated on each return shipping label.
Note: if you are administering any computer-based testing with paper-based material
(e.g., Large Print or Braille) you must follow these return packing guidelines.
48
After Testing: Packing
Scorables
Packing Scorable materials for
Return Shipment:
 Place all materials in the shipping boxes.
 One school, per box. Do not combine two
school’s test materials in one box.
 Once all materials are in boxes, indicate
the sequence of boxes being returned for
the school (e.g., Box 1 of 3, Box 2 of 3, and
Box 3 of 3) on the return shipping label.
 Do not mix Scorable and Nonscorable
materials in the same box.
49
After Testing: Packing
Scorables
50
After Testing: Preparing
Scorables
51
After Testing: Preparing
Nonscorables
52
After Testing: Packing
Nonscorables
53
After Testing: Arrange for
Pickup
Arrange for Pickup
Contact UPS at 800-823-7459 to schedule pickup:
 Pickups must be scheduled at least 24 hours in advance and no later than
one week after the completion of testing.
 Check to see if you qualify for freight shipment.
 UPS customer service is available 24/7. Tell UPS you are calling about a pickup
request for Pearson and will be using their “Return Service.”
 Once pickup is confirmed, you will get a confirmation number from UPS that
can be referenced if questions or changes arise.
54
2. Training on Accessibility
Features and Accommodations
55
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
56
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal Needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Introduction
By the end of this training module, you will be able to:
1. Understand the types of accessibility features and
accommodations that are available for students in
your school.
2. Select and assign accessibility features and
accommodations in PearsonAccessnext.
3. Locate resources available online.
57
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
58
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal Needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Administrative Considerations
for All Students
School based teams (including IEP, 504, or EL teams as appropriate)
may determine if any student requires any of the following test
administration considerations:
– Small group testing
– Frequent breaks
– Time of day
– Separate or alternate physical location
– Specified area or seating
– Adaptive and specialized equipment, furniture, or lighting
59
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
60
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal Needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Accessibility Features and
Accommodations for All Students of the
PARCC PBT
•
•
•
•
61
Accessibility Features for All Students
Accessibility Features Identified in Advance
Accommodations for Students with Disabilities (SWD)
Accommodations for English Learners (EL)
Types of Accessibility Features
and Accommodations
Features for All
Students
Accessibility
Features
Identified in advance
Accommodations
IEP/504/EL
62
Accessibility Features for All
Students of the PARCC PBT
•
•
•
•
63
Accessibility Features for All Students
Accessibility Features Identified in Advance
Accommodations for Students with Disabilities (SWD)
Accommodations for English Learners (EL)
Accessibility Features for All
Students
Accessibility Features for All Students
Paper-Based Testing
Auditory Aids
Blank Paper
Highlighter
General Administration Directions Clarified
General Administration Directions Read Aloud
and Repeated
Glossary in Footnotes
Magnifying Glass or Enlargement Device
Redirect Student to Test
Bold, Italicize, Underline, Bullet with Writing
Implement
Writing Tools
Line Reader (Straight Edge)
Eliminate Answer Choices
Flag Items for Review
Line Reader
External Spell Check Device
Embedded Spell Check
Visual Aids/Organizers
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Computer-Based Testing
Volume Control
Blank Paper
Highlighter Tool
General Administration Directions Clarified
General Administration Directions Read Aloud
and Repeated
Pop-Up Glossary
Magnification/Enlargement Device
Redirect Student to Test
Accessibility Features for All
Students
Accessibility Features for All Students
Administration Instructions
Auditory Aids
The student uses amplification devices, noise buffers, or white
noise machines (provided by the school or student).
Blank Paper
The student may be provided blank sheet(s) of paper on which
to plan or organize item responses.
General Administration Directions
Clarified
Test Administrator clarifies directions for students who raise
their hands and ask.
General Administration Directions Read
Aloud and Repeated
Test Administrator reads directions aloud for all students, and
repeats only to students who raise their hands and ask.
Glossary in Footnotes
A glossary of pre-selected terms is provided in the footnotes of
the test booklets.
Highlighter (grades 4 – 11)
Students may choose to bring an external highlighter and
highlight for understanding in their test booklets , but NOT
their answer document.
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Accessibility Features for All
Students
Accessibility Features for All Students
Administration Instructions
Line Reader
Students may be provided a straight edge, or paper to assist
with tracking.
Magnification/Enlargement Device
Students may bring their own magnifying glass, or use a
magnification device such as a CCTV.
Redirect Student to Test
Test Administrator redirects individual students based on need.
Spell Checker
Students may bring their own external spell check device.
Device cannot have embedded grammar check, connect to the
internet, or save information.
Visual Aids/Organizers (eliminate answer
choices)
Students can scratch out or mark with an “X” answers they
would like to eliminate in grades 4-11 in their test booklet (but
NOT their answer document.)
Visual Aids/Flag Items for Review
Students can flag questions with a writing instrument in their
test booklets (but NOT in their answer document) to indicate a
flag in grades 4-11.
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Accessibility Features for All
Students
•
•
•
•
67
Accessibility Features for All Students
Accessibility Features Identified in Advance
Accommodations for Students with Disabilities (SWD)
Accommodations for English Learners (EL)
Accessibility Features Identified
in Advance
Accessibility Features
(for all Grades/Courses)
Administration
Answer Masking
Test Administrator can provide students with answer masking cards (e.g.
blank paper, straight edge) to temporarily cover answers in their test
booklet.
Color Contrast
Colored overlays may be used by the student as needed. Paper and font
color cannot be changed.
Test Administrator will receive two test booklets (one for TA & one for
student). Test Administrator will read aloud (or sign) the assessment to
Read Aloud for Mathematics
pre-selected students according to the Protocol and Math Audio
Assessments* (Paper-based only) Guidelines on http://www.parcconline.org. Students in each
grade/content area who need a human reader will take the same test so
small group administration can occur.
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* Accessibility Feature for Math only, it is an accommodation for ELA
Accommodations for Students
with Disablities
•
•
•
•
69
Accessibility Features for All Students
Accessibility Features Identified in Advance
Accommodations for Students with Disabilities (SWD)
Accommodations for English Learners (EL)
Accommodations for Students
with Disabilities
Accommodation
Assistive
Technology
Availability
All Content
Administration
Students may bring their own assistive technology devices that
they use during daily instruction to respond to test items. as long
as it meets PARCC’s Assistive Technology Guidelines. All grammar
checking, internet access, and stored file functionalities must be
disabled.
All responses generated on a stand-alone assistive technology
device must be transcribed to the student’s computer-based test
or to the paper-based test book/answer document.
Braille Edition of
ELA/Literacy
and Mathematics
Assessments
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A contracted braille form will be available for students with visual
impairments. Tactile graphics are included in the test books.
All Content
Districts transcribe student responses verbatim into a standard
student answer book for scoring.
Accommodations for Students
with Disabilities
Accommodation
Availability
Administration
Calculation Device
and Mathematics
Tools*
All Grades
Students may bring external calculation devices (e.g., abacus,
talking calculator, large button calculator). Students may also use
an arithmetic table (including addition/ subtraction and/or
multiplication/division charts), and/or manipulatives (IEP or 504
plan must specify which device or manipulative.)
Dictated Oral
Response
Mathematics and
Selected Response
items in
ELA/Literacy
Students must be tested individually. Students may also sign
responses to an interpreter. Human scribes/interpreters will
scribe student responses according to the posted Scribe
Guidelines.
Dictated Oral
Response*
Constructed
Response items in
ELA/Literacy
Students must be tested individually. Students may also sign
responses to an interpreter. Human scribes/interpreters will
scribe student responses according to the posted Scribe
Guidelines.
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*Student must meet PARCC guidelines for this accommodation which
can be found in the Accessibility Features and Accommodation Manual.
Accommodations for Students
with Disabilities
Accommodation
Extended Time
Large Print Edition
of ELA/Literacy
and Mathematics
Assessments
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Availability
All Grades
All Content
Administration
A student who has the extended time accommodation may have
until the end of the school day to complete the scheduled unit(s)
for that day. It is recommended to test students with extended
time accommodations in a separate setting to minimize
distractions for all students, and to schedule these students for
testing in the morning so their testing time can be extended until
the end of the school day, if needed.
Test material is printed in braille or large print format for blind or
visually impaired students. The font size for the PARCC large print
edition will be 18 point on paper sized 11 x 17.
Districts transcribe student responses verbatim into a standard
student answer book for scoring.
Accommodations for Students
with Disabilities
Accommodation
Read Aloud for
ELA/Literacy
Assessments*
Tactile Graphics
Word Prediction*
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Availability
Administration
All Content
The Test Administrator will receive an additional test booklet for
Test Administrator (TA). The TA will read aloud (or sign) the
assessment to pre-selected students according to the Protocol
and ELA/L Audio Guidelines. Students in each grade/content area
who need a human reader will take the same test so small group
administration can occur.
Math
Students who are blind or visually impaired and read braille use
tactile graphics.
All Grades
Students may bring external word prediction devices for the
ELA/Literacy Performance-Based Assessments. Devices cannot
include grammar check, connect to the internet, or save
information.
* Student must meet PARCC guidelines for this accommodation which
can be found in the Accessibility Features and Accommodation Manual.
Accommodations for Students
with Disabilities
Accommodation
Human Interpreter
for the
Mathematics
Assessments for a
Student Who is
Deaf or Hard of
Hearing
Answers Recorded
in Test Book
74
Availability
Administration
Math
Text is signed to the student by a human Interpreter for the
Mathematics assessment.
All Grades
The student records answers directly in the test book. Responses
must be transcribed verbatim by a test administrator in a student
answer book or answer sheet. Responses that have not been
transcribed will not be scored
Accommodations for Students
with Disabilities
Accommodation
Availability
Administration
The test administrator or assigned accommodator monitors
proper placement of student responses on a test book/answer
sheet. The test examiner or assigned accommodator cannot
assist the student with changing a response to the correct
answer.
Monitor Test
Response
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All Grades
This accommodation is to ensure that the student is marking the
answer for the problem the student intends to answer. For
example, a student may accidentally put two answers for one
problem on the same line or accidentally skip a question.
Students who are able to use bubbled answer sheets may benefit
from having an adult simply monitor the placement of their
responses to ensure that they are actually responding to the
intended question.
Accommodations for
English Learners
•
•
•
•
76
Accessibility Features for All Students
Accessibility Features Identified in Advance
Accommodations for Students with Disabilities (SWD)
Accommodations for English Learners (EL)
Accommodations for
English Learners
Accommodation
Administration
Extended Time
Students who receive an extended time accommodation may have
until the end of the school day to complete a test session. It is
recommended to test students with extended time accommodations in
a separate setting to minimize distractions for all students, and to
schedule these students for testing in the morning so their testing time
can be extended until the end of the school day, if needed.
Responses Dictated in English for
the Mathematics Assessments in
English
The student must be tested individually. The student may also sign
responses to an interpreter. Human scribe scribes student responses
according to the Scribe Guidelines found in the Accessibility Features
and Accommodation Manual.
English/Native Language
Dictionary
Students may use an external published word-to-word English/native
language dictionary. The dictionary may not include definitions or
pictures. If there is no published word-to-word dictionary available, a
unique request for an electronic word-to-word dictionary can be made.
77
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
78
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal Needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Personal Needs Profile
(PNP)
What is a Personal Needs Profile?
The Personal Needs Profile (PNP) is used to gather information
regarding a student’s testing condition, materials, or accessibility
features and accommodations that are needed to take a PARCC
assessment.
79
Personal Needs Profile
(PNP)
Examples of questions asked in a Personal Needs Profile?
1. Is the student allowed to take breaks, at their request, during the
testing session?
2. Is the student allowed answer masking?
3. Which color contrast is the student allowed?
4. Is the student allowed a read aloud assessment?
5. Is the student allowed a human rad aloud or human signer?
6. Is the student allow tactile representation?
7. Is the student allow an external device?
80
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
81
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Accommodated Forms
What drives paper-based materials?
Any paper-based accessibility feature or accommodation which
requires materials to be shipped will need to be requested in the
PearsonAccessnext system through the Student Registration by
November 21st for PBA and January 23rd for EOY. (e.g., Large Print,
Braille with Tactile Graphics, Human Reader or Human Signer for
ELA/L Kits, and Paper Test for Online Students).
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Order Accommodation
Materials
There are two ways to order materials for a Large Print or Braille
(tactile graphics are embedded) Accommodation:
Before the Student Data Import deadlines: PBA 11/21 and EOY 1/23
1. Register students through Student Registration or both PBA
and EOY test administrations.
•
•
This action will prompt an automatic materials order.
The Large Print or Braille accommodation and paper test format should be
selected.
‒ Each Accommodation kit includes:
• One Large Print or Braille test booklet
• One regular print response document for transcription (scanable
answer document)
After PBA 11/21 and EOY 1/23 deadlines:
2. Order via Additional Orders in PearsonAccessnext
83
Training on Accessibility Features
and Accommodations
•
•
•
•
•
•
84
Introduction
Administrative Considerations
Types of Accessibility Features and Accommodations
Personal Needs Profile
Ordering Large Print and Braille Forms
Unique and Emergency Accommodations
Unique Accommodations
• For the PARCC Assessment, unique accommodation requests
must be submitted to the state at least six weeks prior to
testing.
• For the PARCC Assessment, unique accommodation requests
will be approved by the PARCC Accessibility,
Accommodations, and Fairness Operational Working Group.
• Refer to Appendix F of the PARCC Accessibility Features and
Accommodations Manual, online: Unique Accommodation
Request Form
85
Emergency Accommodation
• A case where a student needs a new accommodation
immediately due to unforeseen circumstances.
– Cases could include students who have a recently-fractured limb (e.g., arm, wrist,
or shoulder); whose only pair of eyeglasses have broken; or a student returning
from a serious or prolonged illness or injury.
• Emergency accommodation form must be completed.
• Submit to state for approval.
• Refer to Appendix G of the PARCC Accessibility Features and
Accommodations Manual, online: Use of an Emergency
Accommodation on a PARCC Assessment
86
3. Test Preparation
Student Readiness
87
Introduction
This Student Readiness module will guide districts and schools to
the tools available to prepare students and educators with
simulation experience of PARCC assessments.
By the end of this training module, users will have an
understanding of the different test preparation options:
• TestNav8 Tutorial
Paper
Online
Duration
• Student Tutorials
TestNav8
No
Yes
30 Minutes
Tutorial
• Sample Items
Student
Yes
Yes
30 Minutes
Tutorials
• Practice Tests
Sample Items
No
Yes
N/A
Practice Tests
Yes
Yes
Scored
No
No
No
60 Minutes In November
TestNav8 Tutorial
•
•
•
•
•
TestNav8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Tools Overview
TestNav8 Tutorial Options
Tutorials Available to Review:
•
•
•
•
TestNav8 Tutorial – Overview of the testing environment
Equation Editor – Quick Reference Guide for each grade
Text to Speech – available for both ELA/L* and Math
Graphing Calculator – Windows and Mac
* ELA/L text-to-speech test edition is only available
for students with disabilities receiving this
accommodation
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TestNav8 Tutorial
This tutorial will familiarize students and educators with navigating TestNav8, the
computer-based environment for PARCC assessments. It is recommended that students
and educators view the TestNav8 Tutorial before the Sample Items, Student Tutorials, and
Practice Tests.
The tutorial overview describes features available while taking a test, including the
following topics:
•
•
•
91
Moving Through the Test and Understanding the Toolbar
Use of the Tools
Item Types
Student Tutorial
•
•
•
•
•
TestNav8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Tools Overview
Student Tutorial
These tutorials will provide a sample of test items contained in the
PARCC assessment and are intended to familiarize students and
educators with each item type in the paper assessment and/or
within the online testing environment. They will be available in
certain grade bands and no scoring rubrics will be available.
Item types include:
• drag-and-drop
• multiple select
• text highlighting
• open response
• equation editor
93
Student Tutorials
Grade Bands
ELA/L
Online
94
ELA/L
Paper
Math
Online
3
3
3-5
6-8
HS
4-5
6-8
HS
Math
Paper
3-5
4-5
6-7
6-7
8
HS
8
HS
Sample Items
•
•
•
•
•
TestNav8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Tools Overview
Sample Items
These provide an additional sample of test items contained in the PARCC assessments.
These will be provided in computer-based format; grade bands 3-5, 6-8, and High School;
and in both ELA/L and Math. Scoring rubrics are provided with each sample set to review
the scoring expectations.
Purpose of Sample Items:
• Provide students, teachers, and parents the opportunity to interact with some of the
functionality of the tools in TestNav8.
• Allow students and educators to work with the different types of item responses that
will be on the PARCC assessments.
96
Practice Tests
•
•
•
•
•
TestNav8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Tools Overview
Practice Tests
Purpose of the Practice Tests:
•
•
•
•
•
98
Provides a critical step for students, educators, and schools to transition to new
assessment content.
Developed so students and educators can have a hands-on experience.
Available in paper-based and computer-based format.
Provide teachers and administrators a tool to generate student performance data to
inform instructional improvements and professional development.
Create an understanding of the full length assessment.
Practice Tests
Timeline for Practice Tests:
1. PearsonAccessnext available now.
2. ePats (Web-based) and paper-based schedule:
Online
Paper
99
Grades
3, 4, 5, 6,
7, and 8
PBA ELA/L
PBA Math
EOY ELA/L
EOY Math
Available Now
December
January
Available Now
HS
Available Now
November
November
Available Now
3, 4, 5, 6,
7, and 8
Late October
December
January
Late October
HS
Late October
November
November
Late October
Practice Tests
Scoring availability for computer-based practice tests:
• Electronic scoring capability for ELA/L PBA and Math EOY will be
available in November and other forms be available on their posted
date.
• The PARCC ELA/L summative assessments include one prose
constructed response item for each of the tasks that appears on the
PBA component. Teachers can score the three prose constructed
responses by looking at: Learn more about rubrics.
100
Tools Overview
101
Paper
Online
Duration
Scored
TestNav8 Tutorial
No
Yes
30 Minutes
No
Student Tutorial
Yes
Yes
30 Minutes
No
Sample Items
No
Yes
N/A
No
Practice Tests
Yes
Yes
60 Minutes
In November
102
4. Resources and Support
103
Resources – Support Page
104
Resources – Training Center
The Training Center is
found at:
http://parcc.pearson.co
m/pearsonaccess/
• Select the green
PearsonAccessnext
dropdown menu and
select Training.
• Enter your user ID and
password, and then click
Sign In to go to the
Training Center.
105
Resources
106
Resources – TAM and TCM
Test Coordinator Manual (TCM)
Paper-based and Computer-based
Testing
http://parcc.pearson.com
(Under “Manuals and Documents”)
• Appendix C: State Policy
Addendum
107
Resources – Accessibility
Features and Accommodations
Accessibility Features and
Accommodations Manual
http://www.parcconline.org/parccaccessibility-features-andaccommodations-manual
Accessibility Features and
Accommodations Training Module:
https://parcc.tms.pearson.com
108
Resources
• PARCC Accessibility Policy Manual & Implementation Guidance
–
–
–
–
PARCC Accessibility Features and Accommodations Manual
Overview website page, including implementation appendices A-K
Translation Policy Memo
All located at www.parccconline.org
• Training Modules
– Located at https://parcc.tms.pearson.com
• Test Coordinator & Test Administrator Manuals for Paper-based
and Computer-based Testing
– Found at https://PARCC.pearson.com on the Support page
•
PARCC Test Tutorials and Sample Items
– Located under Sample Sets and Tutorials of http://PARCC.pearson.com
109
Support: PARCC Support
Contact PARCC Support for assistance with:

Navigating PearsonAccessnext

Accessing resources

Navigating the Training Center

Setting up proctor caching

Managing Student Registration Data

Submitting additional orders

Setting up test units

Inquiring about shipments

Managing user IDs and passwords
Online Support and Resources: http://PARCC.Pearson.com/Support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –Fri.)
Email: PARCC@support.pearson.com
110
Support: State or District
Support
Contact your State or District Test Coordinator for assistance with:
111

Testing schedule

Testing accommodations

Unusual circumstances on test days

Violations of test security

School emergencies that affect testing

Questions about general testing policies

Questions about state communications
Thank you
112