NC Local Government
Investment Association
Agenda
Introductions
State of North Carolina Contracts
ACH Overview
CashPro Information Reporting
Fraud Prevention / UPIC
Contract Pricing
The Players / Responsibilities
Other Contract Technologies
Electronic Data Interchange
Debit / Prepaid Cards
Purchasing Card / Epayables
Questions
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Introductions
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State of North Carolina and
Bank of America Presenters
Amber Young
Central Compliance Manager
Statewide Accounting Division
NC Office of the State Controller
Shannon Okine
Specialized Banking Unit Supervisor
Financial Operations Division
NC Department of State Treasurer
Gary L Clark
Senior Vice President
Senior Treasury Officer
Bank of America
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State of North Carolina
Financial Contracts
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State of North Carolina Financial Contracts
ACH Disbursements
Provider = Bank of America
Purchasing Card & Epayables
Provider = Bank of America
Merchant Services
Provider = Suntrust
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ACH 101
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The ACH Process
3RD Party
ACH Gateway
Local Government Entity
Originating Financial Institution
Creates ACH Files to send
To Bank of America
 Processes On-Us Transactions
 Produces automated file for all
other items to send to ACH
CashPro OnLine
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Payables Settlement Accounts
Recipients of Funds
(Employees, Vendors)
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ACH Initiation
Wire Transfer
Info Reporting
ACH Reports
Returns
Receiving Financial Institution
ACH
Network
ACH Transactions
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PPD - Prearranged Payment or Deposit (consumer)
PPD+ - PPD Plus one addenda record (consumer)
CCD - Cash Concentration or Disbursement (corporate)
CCD+ - CCD Plus one addenda record (corporate)
CTX - Corporate Trade Exchange (corporate)
up to 9,999 addenda records
POP - Point of Purchase (consumer)
RCK - Re-Presented Check (consumer)
WEB – Internet Initiated (consumer)
TEL – Telephone Initiated (consumer)
ARC – Accounts Receivable Entries (consumer)
CashPro Information
Reporting
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CashPro Online
Overview
 Single sign-on portal to Payments, Information
Reporting, Notifications, Trade and Foreign
Exchange
 Latest technology – Web 2.0
 Dashboards: Visibility of data customized at the
user level
 Intuitive workflows that support customization
 Flexible reporting options with custom reports
and formats
 Notifications available via e-mail, sms & fax
 Regionalization capabilities including local
language support for 11 languages
 Dual administration & Multi-layer security
 Online University available 24/7 for access to
virtual assistance, interactive training courses,
user guides and other resources
CashPro Online Client Value Proposition
CashPro Online delivers simple, secure access and greater control over all the financial solutions
your business uses, wherever and whenever you choose.
“One Portal. One Password. Global Convenience.”
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CashPro® Online – Information Reporting
Information Reporting
 Configurable dashboard
 Online Balances – current day and
previous day
 One click reporting – My Reports
 Advanced filtering and searching
 Customizable reports and
downloads
 MultiBank reporting
 Transaction search capability
 Local Language user interface and
data reporting capabilities
 eStatements
 eMail scheduling for Reports and
Statements
 365 days online history
 18 months of online statements
 Export capabilities in csv, pdf, excel,
XML, MT940 and others.
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CashPro® Online - Payments
Features
 Ease of creating payments
 User defined fields
 Straight through processing
 Depending upon the debit
account selected and currency
of the payment, CashPro® Online
will automatically present the
fields to be completed to ensure
STP
 Single currency transactions
 Cross currency transactions
 Foreign currency transaction
 Smart Calendar
 Beneficiary emails
 Flexible payment approval options
 Import and export capabilities
 Standard and customized reports in
various formats
 Supports 10 languages
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CashPro® Online – Global Payments Solution
Internet
Phone
Training
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In Person
Fraud Prevention
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ACH Positive Pay
With ACH Positive Pay, you receive online reporting of incoming ACH
transactions that do not meet your authorization criteria, before the
transactions post to your account. This early warning reporting allows an
entitled user to pay or return incoming ACH transactions as they are received.
REAL TIME DECISIONING
▪ Ability to accept or reject ACH transactions from your unauthorized trading partners
▪ Helps with investigating potentially fraudulent items as they happen
REAL TIME NOTIFICATION OF EXCEPTIONS; CUMULATIVE REPORTS
▪ Ability to view ACH exceptions as they are received
▪ Daily reporting provides an audit trail of daily authorization activity
SELF SERVICE ONLINE AUTHORIZATIONS
▪ Authorization lists for your trading partners easily kept current allowing for up-to-date transactions
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ACH Blocks
Automatically reject ACH transactions received, such as
those from unauthorized trading partners or intended for
consumer bank accounts or all debits and/or credits.
OPERATES AUTOMATICALLY
▪ Establish block instructions on our system
▪ Based on your instructions, our system automatically rejects incoming transactions
▪ By using an automatic service, you save time
NO RECONCILEMENT IMPACT
 Rejected transactions do not post to your account, so there are no additional transactions to reconcile
ONLINE CONVENIENCE
 Rejected and paid transaction detail
 Block instruction detail
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UPIC
UPIC is a code assigned to a replace the bank account number during the
processing of ACH credits. A UPIC is obtained by an ACH receiver, and
provided to the ACH credit originator, so the originator may initiate ACH
credits using a code, instead of a bank account number.
SECURE
▪ UPIC enables ACH credits, without revealing the receiving bank account number
CONVENIENT AND EFFICIENT
▪ Reduce the risk of unauthorized debits to your account
▪ Mitigate the risk of fraud
▪ Increase ACH payment credits without distributing your account number
▪ Avoid divulging sensitive bank information
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Contract Pricing
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Line Item Costs
Per Unit Cost
Annual Cost
ACH Origination Services
ACH Monthly Maintenance per Account
A CH Credits/Debits/Prenotes Originated Annually
ACH Addenda Originated Annually
ACH Origination Files Transmitted Annually via CPS
$ 4.00
$ .0048
$ .004
$ 2.75
$ 5,272.00
$ 66,746.60
$ 1,514.75
$ 825.00
ACH Origination Files Transmitted Annually non-CPS
$ 2.75
$ 29,700.00
Transmission Maintenance Fees for DCC Monthly
N/A
N/A
Transmission Maintenance Fees for Participant Monthly
N/A
N/A
Other ACH Related Services
ACH Returns Annually
ACH Notifications of Change Annually
ACH Reversals Annually
ACH Received Entries File Transmission Annually
ACH Received Entries Per Credit Item Reported Annually
Settlement Account Services
Bank Account Monthly Maintenance
ZBA Account Monthly Maintenance
Returns Handling Monthly Maintenance
ACH Debit Block/Filter Monthly Maintenance
Wire Transfers Incoming Annually
Book Transfers Annually
Deposits other than ACH Credits Received & wires Annually
Debit Postings Annually
$ .50
$ .50
$ 7.00
$ 2.75
$ .01
$ 26,969.00
$ 14,583.50
$ 5,418.00
$ 3,225.75
$ 33,379.70
$ 8.00
$ 5.00
$ 1.00
$ 4.00
$ 5.00
$ 1.50
$ .25
$ .03
$ 21,760.00
$ 5,645.00
$ 89.00
$ 3,672.00
$ 51,680.00
$ 19,582.50
$ 8,707.25
$ 1,033.56
$ 20.00
$ 94,020.00
Online Bank Account Reporting
Monthly Online Reporting Maintenance
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The Players / Responsibilities
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Other Contract Technologies
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AP System
Process pay run for payments and send
a single payment file to Paymode-X®.
Reconcile paper check, ACH, wire and other
payment types using BofAML Treasury Services
Card Payments
ePayables
Supplier
1.Works® generates email
notification to supplier
2.Updates transaction status
and posts to AP system
3.Card controls and
maintenance
Receives email
Processed
through
TSYS
Paymode-X
Payment
File
Paymode-X (ACH)
Payments
Initiates payment through ERP
or merchant terminal
Keys in remittance data from
email
Supplier
Forwards ACH payments to the
BofAML ACH network
Can view Paymode-X
transactions online
Receives flexible data file
outputs for updating AR
Paymode-X system
Split payments
• Card file
• ACH file
• Check file
• Wire file
Posts Paymode-X payments to
online reports
Check Payments
Global payments,
wires, split
remittance
options
Paymode-X Plus Check Printing Facility
Processes
and mails
checks
Sends payment data to
bank ARP system for
inclusion in issue file
CashPro® Connect Payments
Global payment network for wires and split remittance options for vendors.
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Prepaid Cards
Questions ???
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