Counting Those Contributions
The Match Matters!
Authority
• Sections 403(a), Essential Assistance and 502, Federal
Emergency Assistance, of the Robert T. Stafford Disaster
Relief and Emergency Assistance Act (Stafford Act)
• 42 U.S.C. 5121 – 5206, as amended
•Title 44 Code of Federal Regulations (CFR) §13.24
• OMB Circular A-87
•Disaster Assistance Policy (DAP) 9525.2, Donated Resources
What Are Donated Resources
Donated Resources include:
• Volunteer labor
• Donated equipment
• Donated materials
Eligibility
•Essential to eliminating immediate
threats
•Documented by local public official,
official’s designee or Primary Agent
Eligibility cont’d
Documentation:
•Separate Project Worksheets
•Hours worked
•Work site
•Description of work for each resource
type: volunteer, equipment, materials
Examples
• Labor
Eligible Debris Removal
Sandbagging – filling/placement
Safety Inspections
Mass Care and Sheltering
• Equipment
Bulldozer
Vehicles
• Materials
Food, water
Sand, dirt, rocks
Determining Value
Determining the value of a donated resource is
addressed in 44 CFR 13.24 and DAP 9525.2
Labor
Same rate of pay in organization or labor market
“Reasonable” fringe benefits
Total Volunteer Labor = labor rate X
total volunteer hours
Documentation
Determining Value cont’d
Equipment
Total Volunteer Equipment = equipment rate*X
total hours used for
each equipment type
*Rate is based on applicant or FEMA rate,
whichever is lower
Note: Out of pocket expenses to operate the equipment may be claimed as a
donation credit, unless those costs are included in a reimbursed equipment
rate claim under a different project.
Determining Value cont’d
Materials
Must be donated by third party
Total Volunteer Materials = current commercial
rate based on previous purchase or vendor quote
Note: Material from other Federal agencies
may not be included.
Compiling Costs
• Total Project Cost: out-of -pocket costs (OOP)
plus value of donated resources limited to the
maximum credit allowed
-FYI• Maximum Credit Allowed:
non-Federal cost share% 25% X OOP expenses
Federal cost share %
75%
Compiling Costs - cont’d.
• When multiple PW’s are used, the Donated
Resource Credit may be placed on one
“Credit” PW after all emergency work is
completed.
• The “Credit” PW must include all the
documentation and reference each applicable
emergency work (Cat A or B) Project Worksheet(s).
Compiling Costs - cont’d.
• The documented donations credit is to be
entered on the PW as a line item of the project
cost. This amount cannot exceed the maximum
credit allowed for donation.
• Any excess credit may be distributed to
other emergency work PW’s for the same Applicant in
the same disaster and may not exceed the maximum
allowable credit for each PW.
Limitations
Donated Resource Credit (DRC):
• Capped at non-Federal share of Emergency
Work (Cat A and Cat B)
• State may only claim Donated Resource Credit
according to the disaster cost-share agreement
Note: Credit for donated resources may not be applied for any work
performed during a 100% Federally funded period because the
non-Federal share would be zero (0) for that period.
Limitations - cont’d.
• Reasonable logistical support for volunteers
doing eligible work may be considered an eligible
cost or donations credit by FEMA’s Regional
Administrator.
• Donated resources submitted for credit toward the
non-Federal share cannot be from another Federal
grant or from other Federally funded sources.
Lessons Learned
Joplin, Missouri
161 fatalities
1,800 injured
7,500 homes destroyed
18,000 vehicles destroyed
500 businesses destroyed
1 major hospital destroyed
Most affiliated doctor’s offices/clinics
destroyed
Lessons Learned
Joplin, Missouri
2 Fire Stations destroyed
5 schools destroyed/extremely damaged
3,000,000 cubic yards of debris
47% of the community is uninsured or
under-insured
Lessons in Success
•
•
•
•
•
Joplin, Missouri
102,000 volunteers
610,000 volunteer hours
$8.5 million in donated goods
and services
12,000 hours of donated
equipment use
TOTAL: $17.7 million
Lessons in Success
Florida – 2012 Tropical Storm Debby
• 214 volunteers
• 8,251 volunteer hours
• $86,171* in donated goods and
services
• 22 hours of donated equipment
use
• TOTAL: $17,146**
* Total allowed for offset
Lessons in Success
Hurricane Katrina
$21 million in volunteer impact
2010 Tennessee Floods
$17 million in volunteer impact
2013 Hattiesburg Tornado
$1.8 million Red Cross alone
Lessons Learned
2011 Alabama Tornadoes
$20 million in volunteer impact not
used
Superstorm Sandy
$137 million in measured volunteer
impact not used
Questions????
Presenters
Barbara Cartwright
Florida Division of Emergency Management
Barbara.Cartwright@em.myflorida.com
Ken Skalitzky
Volunteer Florida
ken@volunteerflorida.org