National Voluntary Organizations
Active in Disaster
LONG TERM RECOVERY
GUIDE
PRESENTERS
Jeannie Peercy- Lutheran Disaster Response
Bill Adams- World Renew
Zach Wolgemuth – Brethren Disaster Ministries
Barry Shade- Church World Service
Barbara Tripp-United Methodist Committee on Relief
National VOAD
Long Term Recovery Guide
• A multi-year project
• National VOAD Committees developed
Chapters
• Reviewed by National VOAD membership
• Not a training Manual “What follows is
guidance; What you do with it is yours”
Tip Boxes with important information
Warning
Preparedness
Mitigation
Stages of a Disaster
Long Term
Recovery
Incident
Relief
Short Term
Response
Different Disaster Declarations
• Undeclared
• State-declared
• Federal-declared
Recovery
Begins and Ends Locally
Long Term Recovery is needed when:
personal resources,
insurance,
FEMA,
SBA loans
are insufficient to meet the need.
Organizing Your Community
Long Term Recovery
• Who is involved in LTR?
• What kind of Organizational
Structure do we need?
• What funding do we have?
• What funding will we need?
Early meetings to identify….
• Who is at the meeting
or table?
• Who is presently
assisting in the
Community?
Do We Have?
• Local houses of worship
• Economic and cultural
diversity
• Strong local leadership
• CAP agencies, local
government
• Social Service Agencies
Why Does the LTRG Exist
• Mission Statement
– short and clear
– Guide the actions
– States overall goal
– Avoid restricting statements
Models for Long Term Recovery
• Long Term Recovery Committee
• Long Term Recovery Organization
• And, everything in between…
Note: The make up of the LTR varies from community to community, can include
interfaiths or community collaborations
How do you choose your
Long Term Recovery Model?
• The size/scope of disaster?
• Type of declaration?
• Type of funding and resources needed?
• Type of funding/resources are available?
• Local and national partners are able to participate?
• Existing LTRG in the area?
Long-Term Recovery Committee (LTRC)
• Less formally organized
• Frequently has a fiscal agent and uses its
501(c)(3)
• Individual members take
on key functions…
Long-Term Recovery Organization
(LTRO)
• Formal Organization
• Frequently has its own
501(c)(3)
• Takes on all key long term recovery
functions…
LTRG Governance
Establishing a Framework
• Can take different shapes
• Composition
• Primary responsibilityoversight and
accountability
• Develops policy
Long Term Recovery Administration
• Community Needs
Assessment (CNA)
• Identify Resources for
Clients Unmet Need
• What staff will be needed
• Make things happen!
• Develop way to measure
and evaluate results
Governmental
Agencies and
Programs
WR
UCC
Chamber of Commerce
Home Builders Association
PDA
CWS
ACS
LDR
Local Houses of Worship
UMCOR
BDM
MDS
LONG TERM RECOVERY GROUP ELEMENTS
Communications
Chapter 7
Donations
Management
Chapter 8
Disaster Case
Management
Chapter 4
Spiritual Care
Chapter 9
Long Term
Recovery
When the Work
is Finished
Chapter 11
Financial Control
and Reporting
Chapter 10
Volunteer
Management
Chapter 6
Construction
Management
Chapter 5
Disaster Case Management
One to one recovery assistance:
• Assessment
• Recovery plan
• Resources
• Monitoring
• Advocacy
• Closure
NATIONAL VOLUNTARY ORGANIZATIONS
ACTIVE IN DISASTER POINTS OF CONSENSUS
Disaster Case Management
http://test.nvoad.org/library/cat_view/9-points-of-consensus
Construction Management
Assessment and Estimation
Skilled Leadership
Job Site Supervision
Volunteer vs Professional
Risk Management
Safety Procedures
Statement of Understanding
Construction Management
Building Codes
Mitigation
Record Keeping
Deferred Maintenance
Eligibility
Scope of Work
NATIONAL VOLUNTARY ORGANIZATIONS
ACTIVE IN DISASTER POINTS OF CONSENSUS
REPAIR AND REBUILD
Volunteer Management
•Accommodations
•Assignment of tasks
•Forms
•Recognition
NATIONAL VOLUNTARY ORGANIZATIONS
ACTIVE IN DISASTER POINTS OF CONSENSUS
Volunteer Management
Communications
Organize and facilitate public meetings
Good communication with volunteers
Regular reports to partner agencies
Protect client confidentiality
Periodic press releases
Collaborative / Creative
Contextual /Compelling
Consistent / Credible
Clear and concise
Publicize needs
Donations Management
Handling cash, in kind or both?
Fiscal agent?
Where to store donations
Transporting goods
Staff /Equipment for warehouse
Staff /Equipment for distribution
Risk Management
Safety
NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN
DISASTER POINTS OF CONSENSUS
Donations Management
Spiritual Care
Community spiritual assessment
Spiritual care for hope and resiliency
Issues around anniversary times
Community memorial services
Retreats for care givers
Helping to meet spiritual needs of:
Individuals
Family
Community
NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN
DISASTER POINTS OF CONSENSUS
Disaster Spiritual Care
Financial Control and Reporting
•
•
•
•
•
Handling money
Financial reporting
The audit process
Reporting to donors
Other
When The Work Is Finished
• When are you
finished?
• What happens next?
• Options for the future
APPENDIX INDEX
Appendix 1. COMMONLY USED ACRONYMS IN DISASTER WORK
Appendix 2. COMMON TERMS AND DEFINITIONS
Appendix 3. FEDERAL DISASTER PROGRAMS
Appendix 4. FEMA VOLUNTARY AGENCY LIAISONS AND DONATIONS SPECIALISTS
Appendix 5. SAMPLE JOB DESCRIPTIONS
Appendix 6. SAMPLE FORMS
Appendix 7. SAMPLE DOCUMENTS
Appendix 8. WEB RESOURCES
CREDITS
This presentation makes use of material from
the
National VOAD Long Term Recovery Guide
and
Long Term Recovery Quick Reference Guide
http://www.nvoad.org/
Your Community
Your
Piece
Have a great Day!