Sexual Violence Prevention and Education
Annie Harrison-Camacho
Grants Management Specialist
Grantee’s Meeting
August 20, 2012
Office of the Director
Procurement and Grants Office (PGO)
Agenda
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Introduction to PGO
CDC Roles and Responsibilities
Grants Process Overview
Grant Award Closeout: CE07-701
Funding Opportunity Award Information: CE13-1301
Procurement and Grants Office
INTRODUCTION TO PROCUREMENT
AND GRANTS OFFICE
Procurement and Grants Office
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Business conduit for all program
requirements
Negotiates, awards, administers, and
closes out all grants, cooperative
agreements, and contracts
Reviews and approves all financial
requests and payments
Ensures compliance with applicable
statutes, regulations, and policies
Serves as the official receipt point for
ALL official communication
Procurement and Grants Office
PGO positively
impacts public
health by serving
as exemplary
business advisors
Procurements and Grants Office
Our Staff
Procurement and Grants Office
Procurement and Grants Office
Our Funding History (Billions)
Procurement and Grants Office
OVERVIEW OF GRANTS AND
COOPERATIVE AGREEMENTS
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Grant Process Overview
Planning
Announcement
Application Evaluation
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Receipt and Screening
Independent/Objective Review
Business Management Evaluation
Cost Analysis
Negotiation
Award
Post-Award Monitoring
 Formal Actions
 Audit Resolutions
 Conflict Resolution
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Closeout
Procurement and Grants Office
CDC Roles and Responsibilities
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Grants Management Officer:
 Sole approving official authorized to obligate funds for grant and
cooperative agreement actions on behalf of the Government
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Grants Management Specialist:
 Primary point of contact for grant-related issues, including requests for
prior approval, changes in the terms and conditions of award, etc.
 Handles the day-to-day business management (non-programmatic)
aspect of grants
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Project Officer (PO):
 Official responsible for the programmatic, scientific, and/or technical
aspects of assigned grants
Procurement and Grants Office
CE07-701 “Sexual Violence Prevention and Education”
GRANT AWARD CLOSEOUT
Closeout Requirements
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HHS Grants Policy Statement
 Establishes closeout requirements
 The full statement can be found at:
http://ddhs.gov/asfr/ogapa/aboutog/grants.html
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Notice of Award (NoA)
 Terms and Conditions included in the NoA for the last year of the
project period
Procurement and Grants Office
Final Reports for Closeout
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Documents are due within 90 days after the project period
end date:
 Final Federal Financial Report (FFR) – SF 425
 Final Progress Report (FPR)
 Final Inventions Statement and Certification
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Grantees are strongly encouraged to submit final
documentation within the designated timeframe.
Failure to submit timely reports may affect future funding
to the organization.
Procurement and Grants Office
Federal Financial Report
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Also known as SF 425
The Federal Financial Report (FFR) is required to:
 Include only those funds authorized and disbursed during (specify
timeframe – dates of the project period/segment of support) covered
by the report
 Indicate the exact balance of unobligated funds
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The FFR may NOT reflect any:
 Unliquidated obligations
 Discrepancy between the expenditure data and the Payment
Management System’s (PIMS) cash transaction data
Procurement and Grants Office
Federal Financial Report Submission
Requirements
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Submit the FFR to eRA Commons within 90 days after the
end of the project period
 eRA Commons can be found at: http://era.nih.gov/
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Electronic versions of the form can be downloaded into
Adobe Acrobat and completed online
 The electronic version can be downloaded at:
http://www.whitehouse.gov/sites/default/files/omb/assets/grants_for
ms/SF-425.pdf
Procurement and Grants Office
Final Progress Report
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Required for any grant that:
 Has reached the end of the project period, and
 Will NOT be extended through award of a new competitive
segment
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At a minimum, the Final Progress Report (FPR) should
include:
 A statement of progress made toward the achievement of
originally stated aims
 A list of significant results (positive or negative)
 A list of publications resulting from the project, including any plan
for further or future publication
 A copy of reprints or publications not previously submitted
Procurement and Grants Office
Final Inventions Statement and Certification
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Required whether or not:
 The funded project results in any inventions
 Inventions were previously reported
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List all inventions that during the course of the project
period were either:
 Conceived, or
 First put into practice
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Must be signed or verified by the Principal Investigator
(PI) and an authorized organizational representative
This statement covers the entire project period
(provide specific dates)
Procurement and Grants Office
CE13-1301 “Rape Prevention Education Program”
FUNDING OPPORTUNITY AWARD
INFORMATION
Award Information
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Cooperative agreement
Length of Budget Period: 12 months
Length of Project Period: 12 months
Anticipated award date: November 1st
Same closeout requirements previously discussed
Procurement and Grants Office
Regulations and Administrative References
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45 Code of Federal Regulations, Part 92 (State, Local
and Tribal Governments)
 Web: http://www.hhs.gov/opa/grants/toolsdocs/45cfr92.pdf
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OMB Circular A-87 (Cost Principles)
 Web: http://www.whitehouse.gov/omb/circulars_a087_2004
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OMB Circular A-133 (Audits)
 Web: http://www.whitehouse.gov/omb/circulars_indexeducation/
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HHS Grants Policy Statement
 Web: http://dhhs.gov/asfr/ogapa/aboutog/grantsnet.html
Procurement and Grants Office
Informative Websites
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Budget Guidelines
 Web: http://www.cdc.gov/od/pgo/funding/budgetguide.htm
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Various Forms (including SF-424’s, etc.) and OMB
Circulars
 Web: http://www.whitehouse.gov/omb/grants/grants_forms.html
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HHS General Grants Information
 Web: http://www.hhs.gov/grants/index.shtml
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CDC official website
 Web: http://www.cdc.gov
 Web: http://www.cdc.gov/about/business/funding.htm (PGO’s
home page)
Procurement and Grants Office
Annie Harrison-Camacho
Grants Management Specialist
Phone: 770-488-2809 -- Fax: 770-488-2670
Email: atc4@cdc.gov
Sharron Orum
Team Leader / Grants Management Officer
Telephone: (770) 488-2716
Email: spo2@cdc.gov
For more information please contact Centers for Disease Control and Prevention
1600 Clifton Road NE, Atlanta, GA 30333
Telephone: 1-800-CDC-INFO (232-4636)/TTY: 1-888-232-6348
E-mail: cdcinfo@cdc.gov Web: http://www.cdc.gov
The findings and conclusions in this report are those of the authors and do not necessarily represent the official position of the
Centers for Disease Control and Prevention.
Office of the Director
Procurement and Grants Office (PGO)