EU GRANTS
The European Commission awards
money in the form of grants in
order to implement projects or
activities in relation to European
Union policies.
Grant scheme may be available
within fields as diverse as
research, education, health,
consumer protection, protection of
the environment, humanitarian aid,
etc.
EU Grants - Programming
Grants are subject to
annual or multi-annual
programming.
Departments of the EC
or other designated
authorities that
manage grant
programmes publish
their Annual work
programmes for Grants
on their Internet site
Annual Work Program 2010 - DG ELARG
EU Programs Implementation
Depending on the status of the
respective country in relation with the
EU, implemented in one of three ways:
• Centralized: managed by the
Commission in Brussels
• Decentralized: managed by the
authorities of the beneficiary country
as a result of an accreditation process
• Shared: managed by the authorities of
one of the Member States participating
in the cross-border program
EU Grants Stages
• Announcement of grant schemes
• Applying for EU grants
• Selection and award of grants to
projects
• Budgeting, contracting,
reporting, payments
Announcement of grant schemes
Consulting the work programs you may
already identify the fields which
interest you.
Managing Authorities publish calls for
proposals on their Internet sites
inviting candidates to present, within a
given deadline, a proposal for action
that corresponds to the objectives
pursued and fulfils the required
conditions.
Applying for EU grants
Guidelines for Applicants (Application Form
and Annexes):
• the purpose of the Call for Proposals,
• the eligibility rules regarding applicants
and partners,
• the types of action and costs eligible for
financing, and
• the evaluation (selection and award)
criteria
• instructions on how to fill in the
application form, what to annex to it
and what procedures to follow for
applying.
The guidelines and any modification are
published.
Application Form
• Concept note
• Information about the
action proposed, including
its budget
• Information about the
applicant and partners
Application form – Project design
KEY ELEMENTS IN THE APPLICATION
FORM
PROJECT DESIGN AND
PLANNING TOOLS
Relevance of the Action
LOGFRAME
Problem tree
Problems
Presentation and analysis, interrelations. Problem analysis
Identify specific problems to be
addressed by the action.
Target groups and final beneficiaries relevance of the proposal to their needs
and constraints.
Problem dialogue
Stakeholder analysis
Priorities and requirements presented in Review guidelines / EC&
the Guidelines relevance of the proposal national policies
Application form – Project design
KEY ELEMENTS IN THE APPLICATION FORM PROJECT DESIGN AND
PLANNING TOOL
2. Description of the action and its
effectiveness
Overall objective of the action, outputs and Objective tree
expected results;
Proposed activities and their effectiveness;
Strategy – SWOT analysis
Force field analysis
Implementing partners - their role and
relationship;
Stakeholder analysis
Other possible stakeholders
Idem
Common problems and difficulties
with project design for EU funding
Selection and award of grants to projects
Eligibility criteria
• of the applicant’s
• of the action - types of activities, sectors or
themes, geographical areas
Evaluation criteria: evaluation grids.
• Selection criteria - applicant's financial and
operational capacity
• Award criteria - quality of proposals against
the set objectives and priorities
o Relevance and compatibility
o quality, expected impact and sustainability
o cost-effectiveness.
Budgeting, contracting, reporting,
payments
Co-financing
Each program has specific rules on the
required level of co-financing.
Ineligible costs
Some costs maybe not eligible under
EU grants such as VAT – this should be
taken into account
Expenditure verification
Reports / audited financial report
Procurement contracts
Must comply with the rules set.
EU Funding Options
• IPA (Instrument for Pre-Accession
Assistance)
• European Instrument for Human Rights
and Democracy
• EU Community Programs
• Europe for Citizens
• Progress (Community Program for
Employment and Social Solidarity)
• Lifelong Learning Program
• Youth in Action
IPA Components
Component I
Transition Assistance and Institution
Building
Component II
Cross-Border Cooperation
Component III
Regional Development
Component IV
Human Resources Development
Component V
Rural Development,
Other Allocations
Multi-beneficiary program allocation
IPA Civil Society Facility
Areas of intervention
• Civic Initiatives and Capacity
Building Support
• “People 2 People” Program
Visitor
• Partnership Actions Activities
The checklist
 Is my organization eligible for a given
program or funding source?
 Is my type of project / envisioned activity
eligible?
 Can I meet the other eligibility conditions?
 What about my timeframe?
 What type of financial support can I obtain?
 Who else is involved in the project?
 How to apply for funding in my location?
EU Grant Schemes
The cycle of your
project
Let’s start!
Project
Closure
Project
Initiation
Evaluation
& Audit
Implementation
Monitoring
Reporting
Identification
Formulation
Project
Execution
Project
Planning
EU
Funding
Project Identification & Formulation
The Logical Framework
The Logical Framework Approach LFA – the process
-The Logical Framework Matrix LFM - the product
The Logical Framework Approach
Where do we
want to get?
How do we
get there?
Where we
are?
PROBLEM ?
where
we are
The Obstacle
that keeps us
where
to get from
we want
where we are
to be
to where we
want to be
PROBLEM SOLVING
PROCESS
Existing
Situation
Desired
Situation
The art of
closing the gap
between the
existing and
desired
situation
PROBLEM SOLVED
Existing
Situation
Desired
Situation
The gap is
closed
between the
existing and
desired
situation
PROBLEMS ANALYSIS
THE PROBLEMS TREE
Analyzing the Cause-Effect
relationship among Problems
and
Arranging them in Levels of
Generality/Specificity
PROBLEMS TREE
I feel tired
I do not have time to relax
I have too much
to work
I manage my
time in an
ineffective
way
I have high blood pressure
I do not delegate enough
responsibilities
I do not have
to whom
to delegate
I do not
know
how to
delegate
I live an
unhealthy life
I smoke
I do
not
make
sport
Every problem can be in the same time
Cause and effect
Task
Apply the problem tree analysis
Our organization does not have
enough money to do /provide all the
programs, services, products we
would like to
1. Self-assessment questionnaire about
“how prepared is your organization to do
effective fundraising” - 10‘
2.Build the problem tree by asking (3 times)
why, why, why and (1 time) what is the
effect of this problem - 45’
The Dialogue with the
Problem
• Why it is a problem?
(causes and effects)
• Whose problem it is?
(identifying stakeholders)
• When it is a problem
• Where it is a problem?
WHOSE PROBLEM IT IS?
STAKEHOLDERS?
Persons
Groups
Organization/
institutions
Interested or affected in a positive way are
the project beneficiaries: target groups and
final beneficiaries
Task
Apply on the main problem
• The dialogue with the problem
• Stakeholders identification
Use the information you generate in
order to write a short paragraph for
justifying the problem
Setting purpose and objectives
• If solving the problem is urgent,
important, feasible, within your
organization’s control, and something
your organization is committed to
accomplishing, then you need to move
to the next stage of this process.
• The image of an improved situation in
the future determines the purpose and
objectives of your intervention.
OBJECTIVES TREE
In 3 weeks I feel fine and
with a renewed pleasure to work
I relax at least 1 day a week
Work day is
8 hour long
Next month
I sign up for
a time
mgmt
course
My blood pressure
is under control
I delegate office
management
responsabilities
We hire a
new person
as office
manager
in2 weeks
Next week
I get
coaching
on
delegating
I will adopt
a healthy life
style starting with
tomorrow
I quit
smoking
tomorrow
I go
swimming
once a
week
Task
Turn your problem tree
into an objectives tree
Means-end logic or the
intervention logic
The LogFrame Matrix
The LogFrame Matrix - Intervention
Logic
• If-then causality
• The first column of the Logframe matrix
summarizes the ‘means-end’ logic of the
proposed project (also known as the
‘intervention logic’).
• The objective hierarchy can be expressed :