Follow-up seminar
Starting Implementation of the Home
Affairs Funds: Organisational and
Procedural Challenges – Best Practices
Maastricht (NL), 2-3 February 2015
European Institute of Public Administration
Institut européen d’administration publique
Introduction
Target group
Representatives of the Responsible, Delegated and Audit
Authorities designated to implement the Home Affairs Funds,
as well as project managers involved in the development
and implementation of actions/projects and programmes.
The seminar is also open to immigration agencies and other
stakeholders, specialised consultancies, academics and NGOs.
Description
Following up on the policy dialogues and the adoption of
the legal framework (Regulations establishing the Funds and
Implementing and Delegating Acts), the national programmes
are being assessed or approved by the Commission. They offer
the legal basis for the national expenditure according to the
specified priorities.
This two-day advanced seminar will particularly focus on
the processes, procedures, structures, tools and mechanisms
required in section 6 of the National Programme (Implementing
Regulation No 802/2014 establishing models for national
programmes) and in the implementation reports (Implementing
Regulation No 799/2014 establishing models for annual and
final implementation reports).
In particular, special attention will be granted to: a) the
challenges in setting and composing monitoring committees;
b) arrangements and difficulties in the context of monitoring
and evaluation processes; c) mechanisms and actions which
ensure coordination and complementarity with other EU
funding programmes; and d) methodologies as regards
publicity and partnership building.
Learning methodology
The seminar consists of illustrated presentations, discussions
and exchanges of knowledge and experience. Workshops and
case studies will be used to develop simulations of national
policies, and provide a clear view of good practice.
Speakers will include representatives of national authorities,
the European Commission, consultants practising monitoring,
technical support and evaluation, as well as policy officers of
NGOs and EIPA staff.
Objectives
The specific objectives of this training are to:
1. address the specific areas of concern or weakness identified
either by the European Commission and/or the Member
States in the course of the review in the programming phase;
2.provide Member States with guidance and toolkits to
improve the quality of the design and the implementation of
their national programmes;
3.capture good practices and bring national strategies in line
with each other as regards consistency and comparability of
information with a view to establish a model for the annual
and final implementation reports.
Programme
MONDAY 2 FEBRUARY 2015
08.45
Registration
09.00
Welcome and introduction
Katerina-Marina Kyrieri, Lecturer, EIPA, Unit III
‘European Policies’, Maastricht (NL)
09.15
Tour de Table: participants’ presentation and
endorse networking
09.30 The regulatory framework of Home Affairs
Funds and challenging tasks for the designated
authorities
Katerina-Marina Kyrieri
10.00 How to strengthen effectiveness and efficiency
of the implementation of the funds: overview
of procedural and structural aspects
Representative of the Directorate-General for Home
Affairs, European Commission, Brussels (BE)
10.45
Discussion
11.15
Coffee/tea break
11.45
12.45
Monitoring committees, data collection
arrangements and evaluation activities:
the cases of the UK and Belgium
Chris Hedges, EU Funding and Planning Manager,
European Funding Team, Finance and Estates
Directorate, Corporate Services, Home Office, Croydon (UK)
Tom Droeshout, Financial Attaché, European
Refugee Fund, Responsible Authority Fedasil,
Federal Agency for the Reception of Asylum
Seekers, Belgian Federal Government (BE) (tbc)
Discussion
13.00Lunch
14.15
15.00
Tips on developing good monitoring and
evaluation frameworks
Maurice van der Velden, Senior Consultant, ICF
International, Brussels (BE)
15.15
Coffee/tea break
15.45
‘Testing’ the quality of the national monitoring
systems: workshop
Maurice van der Velden and Katerina-Marina Kyrieri
16.30
Presentation of the workshop results in plenary
Discussion
16.45
17.30
Approaches to the involvement of partners in
the preparation, monitoring and evaluation of
national programmes
Norbert Grehl-Schmitt, Project Coordinator,
Department of Migration/Foreign Refugees,
Caritasverband für die Diözese Osnabrück e. V.
Osnabrück (DE)
17.45
End of the first day
20.00
Dinner at a restaurant in Maastricht
Discussion
TUESDAY 3 FEBRUARY 2015
09.15
Differences from 2007-2013: the concept and
structure of the partnership for AMIF and ISF
Laurent Aldenhoff, Fundraising Officer, European
Council on Refugees and Exiles, Brussels (BE)
10.15
10.30
Discussion
11.00
Workshop: How to select partners and how to
build the partnership?
• Methodology
• Arrangements for communication/information
• Functioning and institutional capacity
• Issues of conflict of interest
11.45
Presentations of results in plenary
12.00
Creating synergies or making conflicts?
The European Social Fund and AMIF
Norbert Grehl-Schmitt
12.45
Discussion
Coffee/tea break
13.00Lunch
14.15
Coordination with EU external relations
instruments and publicity issues
Aspasia Papadopoulou, Senior Advocacy Officer,
European Council on Refugees and Exiles,
Brussels (BE)
15.15
Discussion
15.30
Evaluation
15.45
End of seminar and handing out of certificates
General Information
Programme
The programme will commence on Monday 2 February
at 09.00 and will finish on Tuesday 3 February at 15.45.
Registration of participants on the first day starts at 08.45.
Seminar venue
The seminar will take place in the Bordeaux Conference
Room (1.16) at the European Institute of Public
Administration, O.L. Vrouweplein 22, NL-6211 HE
Maastricht, tel.: +31 43 32 96 222, fax: +31 43 32 96 296.
Working language
The seminar will be conducted in English.
Fee
The participation fee for this seminar will be €950 and
includes documentation, two lunches, a dinner and
refreshments. Accommodation and travel costs are at the
expense of the participants or their administration.
EIPA offers its members a reduction of 10% off the
registration fee. This reduction is available to all civil
servants working for one of EIPA’s member countries (i.e.
AT, BE, BG, CY, CZ, DK, EE, FI, FR, DE, GR, HU, IE, IT, LT, LU, MT,
NL, PL, PT, ES, SE, UK) and civil servants working for an EU
institution, body or agency. Officials of the EU institutions,
bodies or agencies should enquire about applicable
arrangements on the following website: http://lot6.eipa.eu.
If you are eligible for a discount, please tick the box in
the registration form. Please note that reductions cannot
be accumulated. For more information, please visit EIPA’s
website: http://seminars.eipa.eu (FAQ - special discounts).
Hotel reservations
The European Institute of Public Administration has special
price arrangements with a number of hotels. All hotels are
within 10 minutes walking distance from EIPA.
Should you wish to make use of this possibility, please book
directly via the links below. Payment is to be made directly
and personally to the hotel on checking out. At the time
of booking, please mention in the requested field the EIPA
project number 1532301.
• Bastion Hotel
www.bastionhotels.nl/en/eipa.html
• Townhouse Hotel
www.townhousehotels.nl/eipa
• Hotel Derlon
www.derlon.com/business/eipa-goes-derlon
• Designhotel Maastricht – Hampshire Eden
www.hampshire-hotels.com/eipa
Meals
The lunches will be served at Restaurant Derlon, O.L.
Vrouweplein 6 in Maastricht. The dinner on Monday
evening, 2 February will be held at a local restaurant.
Should you require a special menu (e.g. vegetarian,
diabetic), please inform the Programme Organiser so that
this can be arranged.
Registration
Kindly complete the registration form and return it before
19 January 2015 to Ms Nicolette Brouwers, Programme
Organiser, European Institute of Public Administration,
P.O. Box 1229, NL-6201 BE Maastricht, tel.: +31 43 32 96
245, fax: +31 43 32 96 296, e-mail: n.brouwers@eipa.eu
You can also submit the online registration form which can
be found on EIPA’s website http://seminars.eipa.eu
Your name and address will be part of EIPA’s database
for our mailing purpose only. If you do not want to be
included in our mailing database, please tick the box on
the registration form.
Confirmation
Confirmation of registration will be forwarded to
participants on receipt of the completed registration form.
Payment
Prior payment is a condition for participation. Please
indicate the method of payment on the registration form.
For cancellations received within 15 days before the
activity begins, we will have to charge an administration
fee of €150 unless a replacement participant is found.
Cancellation policy
EIPA reserves the right to cancel the seminar up to
two weeks before the starting date. EIPA accepts no
responsibility for any costs incurred (travel, hotel, etc.).
For EIPA’s cancellation policy, please visit our website
http://seminars.eipa.eu (FAQ - cancellation policy).
Registration Form
Starting Implementation of the Home Affairs Funds: Organisational and Procedural Challenges – Best Practices
Maastricht (NL), 2-3 February 2015
Surname: ............................................................................................................. Title: .................................................................................... M / F
First name: ...........................................................................................................................................................................................................................
Organisation: .....................................................................................................................................................................................................................
Department: ....................................................................................................... Current position: .........................................................................
Work address: .....................................................................................................................................................................................................................
Postal code & Town: ........................................................................................ Country: ..........................................................................................
Telephone number: ......................................................................................... Fax number: ..................................................................................
E-mail address: ...................................................................................................................................................................................................................
Invoice information
Organisation: ......................................................................................................................................................................................................................
Department: .......................................................................................................................................................................................................................
Address: ................................................................................................................................................................................................................................
Postal code & Town: ......................................................................................... Country: ..........................................................................................
VAT number: ....................................................................................................... Your reference number: ............................................................
E-mail address: ...................................................................................................................................................................................................................
Payment – 1532301
The fee includes participation in the seminar, documentation, two lunches, one reception, and beverages.
€950
Discount of 10% (Please check first the conditions at http://seminars.eipa.eu (FAQ - special discounts))
Method of payment
Bank transfer
Credit card
American Express card
Eurocard/Mastercard
Visa card
Card number: .......................................................................... Expiry date: ................. /..................
Name card holder: .............................................................................................................................................. (in case this differs from above)
Address card holder: .......................................................................................................................................... (in case this differs from above)
Postal code: ............................................................................. Country: ......................................................... (in case this differs from above)
Card Validation Code: .............................................................................................................. (the last three digits on the back of your card)
Exempt from VAT by virtue of Article 11, Para. 1 (o), Sub-para. 2 of the Dutch Law on VAT of 1968
Meals
Vegetarian
Fish allowed
Other dietary requirement: ......................................................................................
As the number of seats is limited, please return the completed registration form before 19 January 2015 to:
Ms Nicolette Brouwers, European Institute of Public Administration, P.O. Box 1229, NL-6201 BE Maastricht,
tel.: +31 43 32 96 245, fax: +31 43 32 96 296, e-mail: n.brouwers@eipa.eu
Your name and address will be part of EIPA’s database for our mailing purpose only.
Please tick
if you do not want to be included in our mailing database.