TURKISH STATISTICAL INSTITUTE
How to Build Capacity in Statistics?
Alper GÜCÜMENGİL
Head of International Project
Management Group
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Presentation Plan
• Why to Build Capacity in Statistics?
• Capacity Building in Statistics
• Steps in Capacity Building
• A Case Study: the Efforts for Improvement of
Capacity in TurkStat
• Conclusion
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Why to Build Capacity in Statistics? (1)
Statistics:
• sine qua non of all types of interactions among actors of social
and economic life
• crucial in the fight against poverty, social and economic
inequality, public health and environmental problems etc.
• indispensable tool for a rational governing, particularly for the
policy making processes.
“Indispensable Tool”
International Relations Department
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IAOS 2014 Conference
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TURKISH STATISTICAL INSTITUTE
Why to Build Capacity in Statistics? (2)
Changing Conditions:
• Drastic changes in social, economic and cultural life
• Decision makers are under much more pressure
• ‘Need’ dimension and ‘User Profiles’ are different than before
• Emergence of new data demands
• Needs about comparable data among countries as a result of
globalization
International Relations Department
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IAOS 2014 Conference
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08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Why to Build Capacity in Statistics? (3)
NSOs’ Position:
• Official statisticians’ task: much more difficult
• NSOs of all countries: under intense pressures
• limited resources
• changing needs and changing users
• growing demands from traditional users
• Official statisticians should have adequate competencies to catch up the
developments
• NSOs need to develop/build capacity to cope with these challenges
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Capacity Building in Statistics (1)
What is Capacity Building? (in general terms)
•the means by which skills, experience, technical and management
capacity are developed
•within an organizational structure (contractors, consultants or
contracting agencies)
•often through the provision of technical assistance, short/longterm training, and specialist inputs (e.g. computer systems).
International Relations Department
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IAOS 2014 Conference
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TURKISH STATISTICAL INSTITUTE
Capacity Building in Statistics (2)
Ability of NSOs to
produce reliable,
accurate, timely,
relevant and
internationally
comparable data
Capacity
in Statistics
Capacity building means:
•to create or strengthen this ability in statistical institutions
•in broader terms reforming a country’s statistical system
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
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TURKISH STATISTICAL INSTITUTE
Capacity Building in Statistics (3)
Dimensions of Capacity Building
•Legal infrastructure
•Autonomy
•Human resources
•Financial resources
•Infrastructure and technical resources
•Standards
•Coordination roles of NSOs
•Dissemination
•Culture
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TURKISH STATISTICAL INSTITUTE
Steps in Capacity Building (1)
Where to start?
1. Evaluating the present situation
• “Strengths, Weaknesses, Opportunities and Threats – SWOT” Analysis
• The environment (of NSOs) analysis (Political, Economical, Sociocultural, Technological Factors – PEST)
• Global and sector assessment exercises
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TURKISH STATISTICAL INSTITUTE
Steps in Capacity Building (2)
How to proceed?
2. Developing a strategy and using management tools
•Preparation of a strategy – the determination of principles,
mission, vision, strategic aims, time specifications, human-finance
resources allocation, specific goals, targets, milestones.
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Strategic Management
Project Management
Governance
Total Quality Management
Risk Management
Resource Management
Time Management
Change Management
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TURKISH STATISTICAL INSTITUTE
Steps in Capacity Building (3)
Action
3. Implementation process
taking legal, institutional, methodological and practical actions in short,
medium and long-term timeframes.
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Implementation of a strategy: the most difficult and challenging part
The ownership and leadership of top management
Absorption capacity of NSS
Establishment of a team for the effective implementation
• Support of top management
• Communication; networking is the key word for the success
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TURKISH STATISTICAL INSTITUTE
Steps in Capacity Building (4)
Continuous Monitoring
4. Monitoring of the results
•Monitoring; the regular observation aimed at providing
early indicators of development and deficiencies
•Tools for monitoring:
•Progress reports presented to the international organizations
•Regular annual assessment meetings
•New versions of global assessments, peer review studies
•Project/programme evaluation missions
•Compliance monitoring tools
•Data availability exercises
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TURKISH STATISTICAL INSTITUTE
Steps in Capacity Building (5)
Continuous Monitoring
4. Monitoring of the results
•Some indicators to evaluate statistical capacity level:
•adoption of new law and regulations
•introduction of formal planning processes
•enhancement of staff knowledge
•number of new statistical datasets
•volume of data transmitted to international organizations
•data validated and published by international organizations
•percentage in completeness of data in international publications
•number of surveys replaced by administrative registers
•number of micro-datasets provided to the researchers
•Monitoring; the revision possibility for immediate actions and/or for
further progress
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TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement
of Capacity in TurkStat (1)
Starting Point
• Turkey’s EU candidacy in 1999 and
setting priority to EU membership
• TurkStat serves
• to modernize Turkish Statistical System (TSS) (1)
• provides data for the EU negotiation process (2)
“Double Role of Statistics”
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A Case Study: the Efforts for Improvement
of Capacity in TurkStat (2)
1. Evaluation Process
• Interaction with Eurostat
• SWOT Analysis for TurkStat
• Global Assessment Exercise, 2002
• international reference document to upgrade TSS
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A Case Study: the Efforts for Improvement
of Capacity in TurkStat (3)
2. Developing strategy and using the management tools
• A general strategy with the strategic aim to reform and modernize
the statistical system
• The capacity building initiative of TurkStat
(1) legal infrastructure
(2) programming and coordination among the actors
(3) resources
(4) statistical domains
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (4)
2. Developing strategy and using the management tools
Project management: the major tool in the process for TurkStat
Determination of risks
Time management to set the priorities and reach the goals of projects
The management of all resources of TurkStat including international funds
Strategic management-Multi annual planning
• Strategic Plans and Official Statistics Programme
• Governance tool
• Change management process for the staff of TurkStat
• TQM approach in TurkStat: Process Management
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (5)
3. Implementation
• New Turkish Statistical Law adopted in 2005
• “Silent Reform”
• Important contributions for the Turkish Statistical System
• Coordination role of TurkStat: strengthening of the coordination role and
competency of TurkStat in TSS with New Law
• Re-structuring of Regional Offices according to NUTS levels
• Revision in the organizational structure of TurkStat
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (6)
3. Implementation
• Recruitment of young and educated staff
• total staff number increased by 19 percent:
• 3124 (in 2003)
3717 (in 2014)
• Establishment of Training and Research Center in 2006
• Formal regular programme for the staff
• Studies on Dissemination
• New TurkStat website in June 2013 (considering user satisfaction surveys)
• Several tailor-made solutions for target user groups
• Efficient use of social media
• Design of the web site “www.officialstatistics.gov.tr”
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (7)
3. Implementation
• International programmes/projects
• Upgrading the Statistical System of Turkey (USST) Programme
• Phase I (January 2003–March 2007)
• Phase II (January 2007–November 2009)
• Phase III (July 2011–December 2014)
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Eurostat Multi Beneficiary Programmes (MBPs)
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PHARE 2005 (January 2007-December 2008)
MBP 2006 (January 2008-December 2010)
IPA MBP 2009 (December 2010-November 2012)
IPA MBP 2011 (September 2012-August 2014)
IPA MBP 2012 (January 2014-November 2015)
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (8)
3. Implementation
• International programmes/projects
• Financial support of approximately 30 Million Euro
• IT equipment of approximately 3 Million Euro
• Implementation of projects on several statistical areas to reach the
international standards and EU Statistical Acquis
• Implementation of more than 30 data collection projects
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (9)
3. Implementation
• International programmes/projects
• Consultancy service of more than 10000 Working Days
• Consultants made assessments and
recommendations in each area
• Questionnaires were revised
• New surveys were launched
• Methodological studies were carried out
• Classification Server was set up
• Infrastructure of Business Registers System was set up
• User satisfaction survey was implemented
• Statistical data request database was established
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (10)
3. Implementation
• International programmes/projects
• 7540 participants from TurkStat and stakeholders
2301 international and local activities (SVs, TCs, TRs, Meetings, Conferences)
• Language Training (English) to 210 TurkStat staff and staff of stakeholders
• Translation Service: ~8000 pages of EU legislation and methodology
• Technical assistance to 12 Ministries within TSS
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (11)
4. Monitoring
• Capacity building in TurkStat: internal and external monitoring
• Reporting: the major tool of the internal monitoring process
• Goals and objectives of TurkStat strategic plan;
• performance evaluation: the comparable analysis of the performance
goals with the outcomes in the monitoring reports
• The internal monitoring reports: attainment of the strategic objectives
• Performance evaluation: using performance indicators
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TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (12)
4. Monitoring
External Monitoring
• Project/Programme Evaluation Reports by independent experts
• USST Programme of TurkStat received the highest grade in the
Evaluation Report of EU Programmes:
“the best EU Project implemented in Turkey”
• Other mechanisms used for TurkStat:
• monitoring and progress reports presented to international
organizations
• regular annual assessment meetings by mainly Eurostat
• Light Peer Review studies
• compliance monitoring tools and indicators related to the data
transmission to Eurostat
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A Case Study: the Efforts for Improvement of
Capacity in TurkStat (13)
4. Monitoring
Main results of the monitoring process:
Legal infrastructure for TSS with important features:
 Establishment of a Statistical Council and ensure its functionality
 Having the right of TurkStat to access administrative registers for
statistical usage
 Maintaining the professional and technical autonomy of TurkStat
 Transition to multi-year programming – Official Statistics Programme
• A modern and integrated statistical system
• Enhancement of cooperation and coordination between TurkStat and main
data providers
• New organizational structure of TurkStat based on GSBPM
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TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (14)
4. Monitoring
Main results of the monitoring process:
• Improvement of the capacity of TurkStat regional offices
• Developed human resources structure
• Incrased knowledge of TurkStat and TSS staff about the international
statistical standards, terminologies and methods (specifically EU)
• create the awareness of reforms and requirements in TSS
• communication channels and network
• Institutional transformation process has mainly given an international point
of view to the staff and created a common language
• Improved English levels of TurkStat and main data providers’ personnel
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
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TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (15)
4. Monitoring
Main results of the monitoring process:
• Renewal of Information and Communication Technology (ICT) infrastructure
of TurkStat
• Establishment of Classification Server
• Setting up Infrastructure of Business Register System
• Established Address Based Population Registration System
• Improved methodology of statistics in line with the EU standards
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (15)
4. Monitoring
Main results of the monitoring process:
• The increase in number of datasets transmitted to Eurostat from Turkey:
• 25 (in 2004)
328 (in 2012)
• percentage of transmission of the requested data increased by nine
times
• With the renewal of TurkStat’s website structure, TurkStat now has more
user friendly databases (around 70 user databases)
• The information: more visible and accessible for the users
• Social media: the use of statistics has been promoted
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (16)
4. Monitoring
Remarks
• Important steps between 2000 and 2014
• Overall objective (Harmonization of Statistics to EU Methodology or
international standards) has not been fully achieved yet
• Monitoring indicators still need to be enhanced
• One of the main challenges: the revisions in EU Statistical Acquis and
international standards
• Another challenge: insufficient administrative registers in Turkey
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
A Case Study: the Efforts for Improvement of
Capacity in TurkStat (17)
4. Monitoring
Remarks
• The increase in the attendance and contributions of TurkStat experts as
“best practice” to international events:
• Consultancy services of 1150 Working Days by TurkStat Experts to the
NSOs
• 710 experts from relevant countries in training programmes in Turkey.
• TurkStat’s Critical Role in capacity building process:
• the proper use of funds
• establishment of qualified team
• good communication channels with the stakeholders
“Institutional capacity of TurkStat has been considerably developed
by means of the comprehensive studies”
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Conclusion
• Capacity building: a continuous effort
• NSOs need to reform and modernize their
infrastructure and adopt new developments in the
statistical arena without breaks
• Dynamic process
• Ceasing investment in statistical capacities:
weakness in coping with the new challenges
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014
TURKISH STATISTICAL INSTITUTE
Thank You…
International Relations Department
International Project Management Group
IAOS 2014 Conference
Da Nang, Vietnam
08-10 October 2014